administrative assistant

executive assistant

office manager

senior executive assistant Jobs in New York

senior executive assistant

administrative assistant (external agency staff) Jobs in New York

executive secretary

NYC Health + Hospitals

<div><div><div><h2 class="jobSectionHeader"><b>About NYC Health + Hospitals</b></h2><div><br>
<div><div>
</div><p>NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city&rsquo;s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers.</p><p>
At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Work Shifts</b></h2><div><br>
<div><div>
</div><p><b>9:00 A.M &ndash; 5:00 P.M</b></p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Duties &amp; Responsibilities</b></h2><div><br>
<div><div>
</div><p>Purpose of Position:</p><p>
Under direction of executive or senior leadership, serves as Senior Executive Secretary with considerable latitude of initiative and judgment. Performs highly confidential and exceptionally difficult, complex and responsible secretarial work. May perform designated administrative assignments and serve as a confidential aide.</p><p>
Essential Duties and Responsibilities:</p><p>
1. Manages executive communications, including ensuring all correspondence is handled in a timely manner.</p><p>
2. Plans, coordinates, and oversees high-level meetings, conferences, and events. Takes and distributes minutes of proceedings, prepares comprehensive agendas and makes all necessary meeting arrangements.</p><p>
3. Screens and determines priorities of telephone calls, messages, and incoming materials and routes to appropriate personnel and/or departments.</p><p>
4. Prepares and/or edits correspondence and confidential reports. Maintains and manages all confidential files and records. Develops and implements efficient filing systems and ensures the security of sensitive information.</p><p>
5. Provides administrative support by relieving the health care executive of complex administrative duties. Demonstrates comprehensive knowledge of NYC Health + Hospitals&rsquo; policies, practices, and procedures.</p><p>
6. May supervise administrative/clerical personnel assigned to the executive office. Plans and reviews work assigned.</p><p>
7. Serves as key liaison between senior leadership support staff within NYC Health + Hospitals and external stakeholders. Manages sensitive professional relationships and facilitates effective communication.</p><p>
8. Performs related work, as assigned.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Qualifications</b></h2><div><br>
<div><div>
</div><p>1.Associate&rsquo;s degree from an accredited college or university with specialization in Secretarial Science,Office Administration or Technology, Business Administration or related areas of study and three (3)years of executive administrative assistant experience; or,<br>
2.High school diploma or its educational equivalent, approved by a State&rsquo;s Department of Education or arecognized accrediting organization and five (5) years of experience, as described in &ldquo;1&rdquo; above; or,<br>
3.A satisfactory equivalent combination of education, training and experience. However, all candidates must have a minimum of a four-year high school diploma or its educational equivalent. A Bachelor&rsquo;s degree may be considered equivalent to four (4) years of relevant professional experience as described in &ldquo;1&rdquo; above.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Benefits</b></h2><div><br>
<div><div>
</div><p>NYC Health and Hospitals offers a competitive benefits package that includes:</p><ul><li>
Comprehensive Health Benefits for employees hired to work 20+ hrs. per week</li><li>
Retirement Savings and Pension Plans</li><li>
Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts</li><li>
Loan Forgiveness Programs for eligible employees</li><li>
College tuition discounts and professional development opportunities</li><li>
College Savings Program</li><li>
Union Benefits for eligible titles</li><li>
Multiple employee discounts programs</li><li>
Commuter Benefits Programs</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>How To Apply</b></h2><div><br>
<div><div>
</div><p>If you wish to apply for this position, please apply online by clicking the &quot;Apply for Job&quot; button.</p><div><b><i>
Note: Candidates selected for a position are required to come to NYC as part of their onboarding.</i></b></div></div></div></div></div></div>

Senior Executive Secretary

Weill Cornell Medicine

<div><p>Title: Senior Administrative Specialist
</p><p>Location: Upper East Side
</p><p>Org Unit: MCC Laboratories</p>
<p>Work Days:</p>
<p>Weekly Hours: 24.50</p>
<p>Exemption Status: Non-Exempt</p>
<p>Salary Range: $38.19 - $45.55
</p><ul><li>As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices</li></ul>
<div><div><div><h2 class="jobSectionHeader"><b>
Position Summary</b></h2>
</div><div><p>
Under guidance, provides senior level executive support to senior staff within the department.</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Job Responsibilities</b></h2>
</div><ul><li>Ensures the smooth functioning of the executive office. Implements and monitors office systems to improve efficiency.
</li><li>Serves as a confidential secretary, handles situations of highly confidential and/or sensitive nature on a daily basis.
</li><li>Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings.
</li><li>Coordinates projects relating to items such as regulatory issues, educational activities, philanthropic activities, fundraising efforts and program development.
</li><li>May develop, maintain and/or disseminate departmental or functional specific policies and procedures. May also be responsible for maintaining a departmental standard operating procedures (SOP) manual if available.
</li><li>Responsible for travel and conference arrangements. Organizes itinerary, makes appropriate reservations for travel and accommodations.
</li><li>Initiates and prepares written correspondence as needed and based on functional needs.
</li><li>Responsible for procurement activities related to goods, services, and/or equipment as needed.
</li><li>Responsible for disbursement/reimbursement activities as needed.
</li><li>Assists with responsibilities associated with professional organizations and external advisory boards and committees, which may include membership renewals, professional certifications, and journal renewals.
</li><li>Records and distributes meeting minutes. Provides follow up on action items identified during meetings.
</li><li>Answers phones, responds to inquiries and triages calls to appropriate personnel.
</li><li>Assists with special projects as directed.
</li></ul></div><div><div><h2 class="jobSectionHeader"><b>Education</b></h2>
</div><ul><li>High School Diploma
</li></ul></div><div><div><h2 class="jobSectionHeader"><b>Experience</b></h2>
</div><div><p>
Bachelor's degree is preferred.</p>
<p>Approximately 5 years of experience as an executive assistant working for a high-level senior physician or executive</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Knowledge, Skills and Abilities</b></h2>
</div><ul><li>Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise &quot;people skills&quot;.
</li><li>Demonstrates ability to exercise standards of professionalism, including appearance, presentation and demeanor.
</li><li>Demonstrated proficiency with MS Office Suite and database applications.
</li><li>Excellent communication skills (both verbal and written).
</li></ul></div><div><div><h2 class="jobSectionHeader"><b>Licenses and Certifications</b></h2>
</div></div><div><div><h2 class="jobSectionHeader"><b>Working Conditions/Physical Demands</b></h2>
</div><div>Standard office work</div></div></div><br>
<p></p>
<p>Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of &ldquo;any person, any study.&rdquo; No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual&rsquo;s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.</p>
<p>Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans&rsquo; Readjustment Assistance Act (VEVRRA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.</p></div><p></p>

Senior Administrative Specialist

Ripco Real Estate

<p><b>Job Overview</b><br/>We are seeking a highly organized and proactive Executive Assistant to support a key executive. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional administrative skills, attention to detail, and a positive, energetic attitude. As an integral part of our team, you will manage complex schedules, coordinate projects, and handle a variety of administrative tasks that keep our executive functioning at peak performance.</p><p><b>Key Responsibilities </b></p><p><b>Email Management (High Priority)</b></p><ul><li>Manage and organize a high-volume inbox, including drafting responses, flagging urgent items, and ensuring timely follow-up</li><li>Respond on behalf of the Owner when appropriate, maintaining tone and accuracy</li><li>Categorize, prioritize, and track key deal-related communications</li></ul><p><b>Calendar Management (High Priority)</b></p><ul><li>Maintain and coordinate a complex and constantly evolving calendar</li><li>Coordinate internal and external meetings, including preparing agendas</li><li>Proactively manage scheduling conflicts and ensure optimal time allocation</li><li>Prepare daily and weekly schedules with relevant context and material</li></ul><p><b>Administrative &amp; Operational Tasks</b></p><ul><li>Provide comprehensive administrative support such as drafting correspondence, proofreading documents</li><li>Manage office supplies inventory and oversee general office management duties to ensure a productive work environment</li><li>Provide personal assistant support as needed, while maintaining discretion</li></ul><p><b>Qualifications</b></p><ul><li>3&ndash;7+ years of experience as an Executive Assistant, preferably in real estate, finance, or a fast-paced professional services environment</li><li>Exceptional organizational skills and attention to detail</li><li>Strong written and verbal communication skills</li><li>Proven ability to manage high-volume email and complex scheduling</li><li>Ability to prioritize effectively and handle multiple tasks simultaneously</li><li>High level of discretion and confidentiality</li></ul><p><b>Technical Skills</b></p><ul><li>Proficiency in Microsoft Office (Outlook, Excel, PowerPoint)</li><li>Experience with CRM systems (e.g., Monday) is a plus</li></ul><p><b>Key Traits for Success</b></p><ul><li>Proactive and anticipatory mindset</li><li>Strong sense of urgency and responsiveness</li><li>Calm under pressure in a fast-paced deal environment</li><li>Highly professional with excellent judgment</li><li>Resourceful problem solver</li></ul><p>Join us in this exciting role where your organizational talents will empower our leadership team to achieve their goals! We value energetic professionals who are eager to contribute their skills in a vibrant workplace dedicated to excellence.</p><p>Pay: $95,000.00 - $125,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Employee assistance program</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Executive Assistant to Executive

Citi

<div><h2 class="jobSectionHeader"><b>Discover your future at Citi</b></h2>
<p>Working at Citi is far more than just a job. A career with us means joining a team of more than 230,000 dedicated people from around the globe. At Citi, you&rsquo;ll have the opportunity to grow your career, give back to your community and make a real impact.</p>
<h2 class="jobSectionHeader"><b>Job Overview</b></h2>
<p>The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
<br>
<br>
<b>Responsibilities:</b></p>
<ul><li>Directly supports a C16 level manager and generally supports an entire department</li>
<li>Manages day to day calendar(s) of senior management</li>
<li>Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls</li>
<li>May prepare and review materials and correspondence for meetings</li>
<li>Assist with creation/modification of presentations, spreadsheets, and other various documents</li>
<li>Coordinates travel arrangements; prepare and distribute schedules/agendas for travel</li>
<li>Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system</li>
<li>Orders supplies and process invoices through Procure to Pay system</li>
<li>Process and follow-up on Virtual Requests</li>
<li>Assists in ad-hoc reports special projects as needed</li>
<li>Trains, coaches or guides other administrative staff when required</li>
<li>Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.</li>
</ul><p><b>Qualifications:</b></p>
<p></p><ul><li>Previous office administration experience preferably within a large and complex financial services or similar organization</li>
<li>Highly proficient in Microsoft Office</li>
<li>Consistently demonstrates clear and concise written and verbal communication skills</li>
<li>Demonstrated ability to quickly gain command of new systems</li>
<li>Self-motivated and detail oriented</li>
</ul><p><b>Education:</b></p>
<p></p><ul><li>Bachelor's/University degree or equivalent experience</li>
</ul><p></p><p>-</p>
<h2 class="jobSectionHeader"><b>Job Family Group:
</b></h2>Business Strategy, Management &amp; Administration
<p>-</p>
<h2 class="jobSectionHeader"><b>Job Family:</b></h2>
Administrative Support
<p>-</p>
<h2 class="jobSectionHeader"><b>Time Type:</b></h2>
Full time
<p>-</p>
<h2 class="jobSectionHeader"><b>Primary Location:</b></h2>
New York New York United States
<p>-</p>
<h2 class="jobSectionHeader"><b>Primary Location Full Time Salary Range:</b></h2>
$91,690.00 - $119,610.00<br>
<p><br>
In addition to salary, Citi&rsquo;s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental &amp; vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.
</p><p>-</p>
<h2 class="jobSectionHeader"><b>Most Relevant Skills
</b></h2>Please see the requirements listed above.
<p>-</p>
<h2 class="jobSectionHeader"><b>Other Relevant Skills
</b></h2>For complementary skills, please see above and/or contact the recruiter.
<p>-</p>
<h2 class="jobSectionHeader"><b>Anticipated Posting Close Date:</b></h2>
Jul 15, 2026
<p>-</p>
<p><i>Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.</i></p></div><p></p>

Senior Executive Assistant

Veho

<div><h3 class="jobSectionHeader"><b>About Veho</b></h3><div></div><p><br>
Veho&rsquo;s mission is to power the future of commerce by making shopping, shipping and returns seamless for everyone.</p><div><br>
</div><p>We are building a modern, end-to-end logistics infrastructure designed entirely for the ever-evolving needs of ecommerce brands and everyday consumers.<br>
</p><div></div><p>Powered by next-generation technology and a vertically integrated supply chain, Veho gives brands and their customers unprecedented control over their deliveries and removes the pain from the ecommerce post-purchase experience. We make delivery the &lsquo;extension of the brand&rsquo; and leverage it to create deeper loyalty and trust between brands and their customers, driving customer retention and lifetime value. Our rapidly growing client list includes leading consumer brands like Hello Fresh, Zara, Macy&rsquo;s, Sephora, and more.</p><div></div><p><br>
To truly build an iconic company, we strongly believe that our people and values must be aligned with our mission. As such, we take pride in our championship team, merit-based culture. We seek team players who want to compete, win, make an impact and build a legacy, and we reward performance and impact players with generous equity and incredible career growth opportunities.
</p><p>Key responsibilities</p><ul><li><p><b>
Translate the DS forecast into an ops-usable plan.</b> Rebuild DS output at the client &times; injection-facility &times; day level, apply adjustments DS can't see, and publish a single planning number. Metric: forecast accuracy vs. raw DS baseline.</p></li><li><p><b>
Layer in client events DS doesn't see.</b> Maintain a live calendar of client sales, promos, launches, and known volume pulls. Work with Client Services and Account Management so events land in the plan before they hit the network. Metric: % of events captured 24 hours before impact.</p></li><li><p><b>
Own the daily variance review.</b> Review forecast vs. actual at planning grain daily, tag root cause (DS model miss, missed client event, facility execution, data issue, real demand surprise), and feed learnings back to DS and into the next plan. Metric: daily completion; trend in tagged miss categories week over week.</p></li><li><p><b>
Be the named owner of the planning number.</b> Defend it to Ground Ops, Transpo, and leadership; adjust it when new information justifies it. Metric: % of operations plans (labor + trucks) aligned to the central planning forecast.</p></li><li><p><b>
Operate inside Volume Radar.</b> Build the internal planning dashboard daily, read forecast-vs.-real-time signals, and escalate hot facilities with context. Provide structured feedback to engineering on tool improvements. Metric: time-to-escalation; quality of product feedback.</p></li></ul><p>
What we're looking for</p><p>
Skills</p><ul><li><p><b>
Strong SQL</b> &mdash; writes multi-CTE queries against a warehouse without hand-holding. Databricks SQL a plus.</p></li><li><p><b>
Forecast translation and demand planning</b> &mdash; can take a model output and turn it into a number an operator will actually trust and use.</p></li><li><p><b>
Excel / Sheets fluency</b> for capacity modeling, forecast adjustment, and quick-turn analysis.</p></li><li><p><b>
Variance analysis and root-cause diagnosis</b> &mdash; takes a miss, decomposes it, and feeds back something actionable.</p></li><li><p><b>
Cross-functional stakeholder management</b> &mdash; translates fluently between DS, Ground Ops, Transportation, and Client Services.</p></li><li><p>
Clear written and verbal communication, especially under time pressure. Strong AI capabilities.</p></li></ul><p>
Experience</p><ul><li><p>
3&ndash;6 years in network planning, demand planning, S&amp;OP, supply-chain analytics, transportation planning, or last-/middle-mile operations analytics</p></li><li><p>
Has worked closely with a data science or forecasting team &mdash; has challenged a model output and fed signal back in</p></li><li><p>
Has personally owned a planning number for a real operation (not just produced an analysis someone else acted on)</p></li><li><p>
Parcel, last-mile, or middle-mile experience strongly preferred</p></li><li><p>
Bonus: experience working alongside software engineers on an internal tool &mdash; writing tickets, reviewing changes, defining acceptance criteria</p></li></ul><div><br>
</div><h2 class="jobSectionHeader"><b>
Compensation</b></h2><p>
The base pay range for this role is $140,000 &ndash; $160,000 per year.</p><p></p><p>
Voluntary Self-Identification</p><p>
To comply with government reporting requirements, we invite candidates to participate in the self-identification survey below. Your completion of this form is entirely optional, and your decision will neither influence the hiring process nor any subsequent stages. Any information you choose to share will be kept confidential and stored in a secure file. As outlined in our Equal Employment Opportunity policy, we uphold a commitment to non-discrimination based on any protected group status specified in applicable laws.</p><p>
Gender</p><p>
Race</p><p>
Race and ethnicity descriptionsExpand</p><p>
Voluntary Self-Identification of Veteran Status</p><p>
VEVRAA requires Government contractors to take affirmative action to employ and advance in employment protected veterans. To help us measure the effectiveness of our outreach and recruitment efforts of veterans, we are asking you to tell us if you are a veteran covered by VEVRAA. If you believe that you belong to any of the following categories of protected veterans, please indicate by making the appropriate selection.</p><p>
Veteran status descriptionsCollapseDisabled veteranA veteran who served on active duty in the U.S. military and is entitled to disability compensation (or who but for the receipt of military retired pay would be entitled to disability compensation) under laws administered by the Secretary of Veterans Affairs, or was discharged or released from active duty because of a service-connected disabilityRecently separated veteranA veteran separated during the three-year period beginning on the date of the veteran's discharge or release from active duty in the U.S military, ground, naval, or air serviceActive duty wartime or campaign badge veteranA veteran who served on active duty in the U.S. military during a war, or in a campaign or expedition for which a campaign badge was authorized under the laws administered by the Department of DefenseArmed Forces service medal veteranA veteran who, while serving on active duty in the U.S. military ground, naval, or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985 (61 Fed. Reg. 1209).</p><p>
Veteran status</p><p>
Veho is a growth company that looks for team members to grow with it. No matter the location, or the role, every Veho teammate shares one galvanizing mission: driving commerce forward with a customer-centric delivery and returns experience that&rsquo;s built for the modern era. We are deeply value-driven (Team Up, Drive Impact, Take Ownership, Solve Bigger, Obsess Over Experience, Make Today Count) and care tremendously about investing in our high-performers.</p><div><br>
</div><p>Join us in building the future of ecommerce logistics and in doing the work of our lifetime!</p><div></div><p><br>
All California applicants please reference our California Applicant Privacy Notice located here.</p><p>
Compensation Range: $140K - $160K</p></div>

Network Planning Analyst

<div><h3 class="jobSectionHeader"><b>About Veho</b></h3><div></div><p><br>
Veho&rsquo;s mission is to power the future of commerce by making shopping, shipping and returns seamless for everyone.</p><div><br>
</div><p>We are building a modern, end-to-end logistics infrastructure designed entirely for the ever-evolving needs of ecommerce brands and everyday consumers.<br>
</p><div></div><p>Powered by next-generation technology and a vertically integrated supply chain, Veho gives brands and their customers unprecedented control over their deliveries and removes the pain from the ecommerce post-purchase experience. We make delivery the &lsquo;extension of the brand&rsquo; and leverage it to create deeper loyalty and trust between brands and their customers, driving customer retention and lifetime value. Our rapidly growing client list includes leading consumer brands like Hello Fresh, Zara, Macy&rsquo;s, Sephora, and more.</p><div></div><p><br>
To truly build an iconic company, we strongly believe that our people and values must be aligned with our mission. As such, we take pride in our championship team, merit-based culture. We seek team players who want to compete, win, make an impact and build a legacy, and we reward performance and impact players with generous equity and incredible career growth opportunities.
</p><p><b>Role Overview</b></p><div></div><p><br>
The Senior Manager, Deal Strategy &amp; Proposal Operations will own Veho's commercial pursuit strategy from first signal to signed contract. This person will bring the process and infrastructure to know what wins enterprise deals &mdash; not just what fills out an RFP response &mdash; and the operational discipline to make that judgment repeatable and scalable.</p><div></div><p><br>
This role sits at the intersection of sales strategy, pricing, and commercial solutions, with direct visibility into Veho's most important growth opportunities. Commercial leadership turns to this person when the stakes are highest: a complex negotiation, a re-bid after a loss, a non-standard deal structure that needs a creative solution. The role reports to the Sr. Director of Revenue Operations &amp; Strategy with a dotted line to the CRO, and partners closely with Strategic Finance &amp; Pricing on deal economics.</p><div></div><div><br>
</div><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><h2 class="jobSectionHeader"><b>
Commercial Pursuit Strategy</b></h2><ul><li>Serve as Veho's strategic lead on all enterprise pursuits &mdash; shaping how we position our network, technology, and service model to win against incumbent carriers and competing bids.</li><li>Develop and own win strategies for every active RFP: identify the buyer's real decision criteria, assess Veho's competitive position honestly, and craft a submission that addresses both &mdash; not one that just answers the questions asked.</li><li>Introduce capture management discipline: engage with AEs and CSMs before RFPs are issued to build relationships with the buyer, shape requirements where possible, and develop win themes before the formal solicitation clock starts.</li><li>Work alongside sellers post-submission to maintain momentum, address buyer concerns, and position Veho for award and future expansion.</li><li>Set win rate targets, track performance across bid cycles, and report trends to commercial leadership with clear, opinionated recommendations.</li></ul><div><br>
</div><h2 class="jobSectionHeader"><b>
Business Fluency &amp; Commercial Judgment</b></h2><ul><li>Develop a deep understanding of Veho's unit economics, margin structure, and network capabilities &mdash; and use that fluency to advise on which deals are worth pursuing, at what price, and on what terms.</li><li>Be the voice in the room that connects deal structure to business outcomes: when a seller wants to offer a concession, you know whether it moves the needle for the customer and what it costs Veho to give it.</li><li>Partner with Strategic Finance &amp; Pricing to translate margin thresholds and pricing models into deal guidance sellers can apply quickly and confidently in live negotiations.</li><li>Bring a point of view on competitive positioning: understand how Veho stacks up against FedEx, UPS, OnTtrack, GoFo, and other regional carriers on the dimensions that enterprise buyers actually care about &mdash; and build that intelligence into every submission.</li><li>Advise commercial leadership on structural patterns in wins and losses &mdash; not just reporting what happened, but recommending what to change and why.</li></ul><div><br>
</div><h2 class="jobSectionHeader"><b>
Negotiation &amp; Deal Structure</b></h2><ul><li>Own Veho's commercial negotiation framework: develop term positions, discount guardrails, and escalation thresholds that give sellers a principled, fast foundation for enterprise negotiations.</li><li>Serve as the strategic escalation point for complex or non-standard deal requests &mdash; advising on alternative structures that protect margin while advancing deal velocity.</li><li>Develop standard proposal frameworks by customer segment (Retail, 3PL, Healthcare, Enterprise) that reflect how different buyers make decisions and what they care most about.</li><li>Coordinate cross-functional deal reviews with Finance, Legal, and Operations &mdash; ensuring enterprise commitments are commercially sound and operationally deliverable.</li><li>Maintain Veho's approved commercial language library and contract term positions in partnership with Legal and Finance.</li></ul><div></div><div><br>
</div><h2 class="jobSectionHeader"><b>
Infrastructure &amp; Scalability</b></h2><ul><li>Build the commercial infrastructure that allows Veho's enterprise sales motion to scale: proposal frameworks, negotiation matrices, content libraries, and approval workflows that make every seller faster and every submission stronger.</li><li>Instrument the Deal Desk with the data needed to track proposal quality, deal velocity, and win/loss trends &mdash; and surface those insights proactively to leadership.</li><li>Use AI tools (including Claude) to accelerate proposal development and competitive research &mdash; applying strategic judgment to elevate output quality beyond what automation alone produces.</li><li>Build SOPs and documentation that allow Veho to compete in a higher volume of enterprise bids without proportional growth in sales headcount.</li></ul><div></div><p><b><br>
What You'll Do</b></p><p><b><i>
Phase 1: The &quot;Player&quot; </i></b><i>(First 6&ndash;12 Months)</i></p><ul><li><b><i>End-to-End Ownership: </i></b>Be the primary owner of every high-priority RFP, from the first draft to the final PDF.</li><li><b><i>Knowledge Base Construction: </i></b>Build the first version of our &quot;Source of Truth&quot; library. You&rsquo;ll interview our founders and engineers to document our technical architecture and core value propositions.</li><li><b><i>Security Partnership: </i></b>Manage the technical &quot;back-and-forth&quot; with our security and engineering teams to ensure our SOC2 and compliance posture is represented accurately.</li></ul><div></div><p><b><i><br>
Phase 2: The &quot;Coach&quot; </i></b><i>(Year 1 and Beyond)</i></p><ul><li><b><i>Automation Strategy: </i></b>Implement and optimize an RFP automation platform to ensure 70% of standard questions are auto-populated, allowing the team to focus on the 30% that requires custom strategy.</li><li><b><i>Win-Loss Intelligence: </i></b>Collaborate with Product and Sales leadership to analyze why we win or lose, using those insights to pivot our messaging and product roadmap.</li></ul><div></div><div><br>
</div><h2 class="jobSectionHeader"><b>
Required Experience &amp; Skills</b></h2><div></div><ul><li><br>
<b><i>5+ Years in Proposal/Sales Operations: </i></b>Experience specifically within a B2B SaaS or technology environment.</li><li><b><i>Startup DNA:</i></b><b> </b>You have a proven track record of building departments or processes from scratch rather than just managing existing ones.</li><li><b><i>Project Management Mastery:</i></b><b> </b>Ability to manage multiple stakeholders and tight deadlines without sacrificing quality.</li><li><b><i>Technical Literacy: </i></b>Comfortable working with Salesforce (or similar CRM) and translating complex technical concepts into clear, value-driven prose.</li><li><b><i>Strategic Influence: </i></b>Experience advising executive leadership on &quot;Go/No-Go&quot; decisions based on resource capacity and strategic fit.</li></ul><div><br>
</div><h3 class="jobSectionHeader"><b>
Strongly Preferred</b></h3><ul><li>Experience in logistics, last-mile delivery, parcel, supply chain, or enterprise technology &mdash; or a clear pattern of developing deep domain fluency quickly when entering a new industry.</li><li>Familiarity with procurement-driven buying processes at large retailers, brands, or enterprise shippers; experience with RFP portals (Coupa, Ariba, MySourcing).</li><li>Experience building a proposal or pursuit function from scratch &mdash; you have been the founder of a process, not just a participant in one.</li></ul><h2 class="jobSectionHeader"><b>
Compensation</b></h2><p>
The base pay range for this role is $165,000 &ndash; $180,000 per year.</p><p></p><p>
Voluntary Self-Identification</p><p>
To comply with government reporting requirements, we invite candidates to participate in the self-identification survey below. Your completion of this form is entirely optional, and your decision will neither influence the hiring process nor any subsequent stages. Any information you choose to share will be kept confidential and stored in a secure file. As outlined in our Equal Employment Opportunity policy, we uphold a commitment to non-discrimination based on any protected group status specified in applicable laws.</p><p>
Gender</p><p>
Race</p><p>
Race and ethnicity descriptions Expand</p><p>
Voluntary Self-Identification of Veteran Status</p><p>
VEVRAA requires Government contractors to take affirmative action to employ and advance in employment protected veterans. To help us measure the effectiveness of our outreach and recruitment efforts of veterans, we are asking you to tell us if you are a veteran covered by VEVRAA. If you believe that you belong to any of the following categories of protected veterans, please indicate by making the appropriate selection.</p><p>
Veteran status descriptionsCollapseDisabled veteranA veteran who served on active duty in the U.S. military and is entitled to disability compensation (or who but for the receipt of military retired pay would be entitled to disability compensation) under laws administered by the Secretary of Veterans Affairs, or was discharged or released from active duty because of a service-connected disabilityRecently separated veteranA veteran separated during the three-year period beginning on the date of the veteran's discharge or release from active duty in the U.S military, ground, naval, or air serviceActive duty wartime or campaign badge veteranA veteran who served on active duty in the U.S. military during a war, or in a campaign or expedition for which a campaign badge was authorized under the laws administered by the Department of DefenseArmed Forces service medal veteranA veteran who, while serving on active duty in the U.S. military ground, naval, or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985 (61 Fed. Reg. 1209).</p><p>
Veteran status</p><p>
Veho is a growth company that looks for team members to grow with it. No matter the location, or the role, every Veho teammate shares one galvanizing mission: driving commerce forward with a customer-centric delivery and returns experience that&rsquo;s built for the modern era. We are deeply value-driven (Team Up, Drive Impact, Take Ownership, Solve Bigger, Obsess Over Experience, Make Today Count) and care tremendously about investing in our high-performers.</p><div><br>
</div><p>Join us in building the future of ecommerce logistics and in doing the work of our lifetime!</p><div></div><p><br>
All California applicants please reference our California Applicant Privacy Notice located here.</p><p>
Compensation Range: $165K - $180K</p></div>

Sr Manager, Deal Strategy & Proposal Operations

AdaptHealth

<div>Description:
<p><b>
Position Summary:</b></p><p>
The Senior Executive Assistant (EA), C Suite &amp; Office Operations Manager provides high level executive support to multiple C Suite leaders while overseeing the daily operations of AdaptHealth&rsquo;s NYC Executive Office. This role blends advanced administrative leadership with operational management, ensuring the executive workplace functions efficiently, professionally, and in alignment with organizational priorities. The EA serves as a central coordination point for executive needs, office logistics, vendor relationships, and cross functional communication. Operating in a fast paced, high visibility environment, this position requires exceptional judgment, proactive problem solving, and the ability to manage complex priorities with discretion. This role is a hybrid position; in person in the NYC Executive Office based on business need. Reports to the Senior Executive Assistant, CEO Office.</p><p><b>
Essential Functions and Job Responsibilities:</b></p><p>
Executive Support</p><ul><li>
Lead complex calendar and priority management across multiple C Suite executives, ensuring alignment, efficiency, and readiness for all commitments.</li><li>
Act as the primary liaison for internal and external inquiries, exercising exceptional professionalism, confidentiality, and judgment.</li><li>
Prepare, refine, and organize briefing documents, executive summaries, presentations, and strategic materials.</li><li>
Proactively anticipate needs, resolve scheduling challenges, and ensure executives are equipped with the necessary information and resources.</li><li>
Maintain organized executive files and workflows to support seamless operations.</li></ul><p>
Office Operations Management</p><ul><li>
Oversee day to day operations of the NYC Executive Office, ensuring a professional, efficient, and well supported workspace.</li><li>
Manage vendor relationships&mdash;including facilities, IT support, building management, catering, and office services&mdash;and ensure quality execution of service agreements.</li><li>
Maintain office supply inventory, oversee procurement, and manage budget-conscious purchasing decisions.</li><li>
Serve as the on site operational lead, coordinating timely solutions to office, facility, or workspace issues.</li><li>
Oversee logistics for onsite visitors, new hires, and traveling executives, ensuring workspace readiness and a positive guest experience.</li><li>
Support compliance with facility and security requirements, including access coordination and building protocols.</li></ul><p>
Collaboration &amp; Communication</p><ul><li>
Serve as a key liaison between C Suite executives, internal teams, board members, and external partners, ensuring accurate and timely communication of priorities.</li><li>
Draft and route correspondence, manage follow ups, and maintain alignment across executive stakeholders.</li><li>
Partner closely with the Senior Executive Assistant and broader EA team to ensure integrated and consistent support across the C Suite.</li></ul><p>
Meeting &amp; Event Coordination</p><ul><li>
Coordinate leadership and cross functional meetings, including agenda creation, material preparation, minutes capture, and action item tracking.</li><li>
Organize and support NYC-based executive events, leadership sessions, and onsite programming.</li><li>
Assist with board meeting preparation, including materials, logistics, and scheduling.</li></ul><p>
Travel &amp; Expense Management</p><ul><li>
Arrange domestic and international travel&mdash;including flights, accommodations, ground transportation, and detailed itineraries&mdash;for multiple C Suite leaders.</li><li>
Ensure timely and compliant submission, reconciliation, and tracking of executive expenses.</li></ul><p>
Project Support</p><ul><li>
Support special projects through research, data collection, analysis, and report preparation.</li><li>
Track milestones, deadlines, and project deliverables to ensure timely progress and follow through.</li><li>
Maintain adherence to regulatory and privacy requirements, including HIPAA compliance.</li><li>
Maintains patient confidentiality and functions within the guidelines of HIPAA.</li><li>
Completes assigned compliance training and other education programs as required.</li><li>
Maintains compliance with AdaptHealth's Compliance Program.</li><li>
Performs other related duties as assigned.</li></ul><p>
Competency, Skills and Abilities:</p><ul><li>
Exceptional organizational and time management skills</li><li>
Strong written/verbal communication; proficiency in Microsoft Office Suite</li><li>
High discretion, multitasking under pressure, analytical problem-solving</li><li>
Proactive, adaptable in fast-paced settings</li><li>
Leadership-oriented, resourceful and capable of navigating ambiguity</li><li>
Results-driven, committed to continuous improvement</li></ul>
Requirements:
<p><b>
Education and Experience Requirements:</b></p><ul><li>
Bachelor's degree in Business Administration, Communications, or related field preferred</li><li>
Minimum 5 years executive assistant experience, preferably healthcare/corporate</li></ul><p><b>
Physical Demands and Work Environment:</b></p><ul><li>
Work environment may be stressful at times, as overall office activities and work levels fluctuate</li><li>
Must be able to bend, stoop, stretch, stand, and sit for extended periods of time</li><li>
Subject to long periods of sitting and exposure to computer screen</li><li>
Ability to perform repetitive motions of wrists, hands, and/or fingers due to extensive computer use</li><li>
Must be able to lift 30 pounds as needed</li><li>
Excellent ability to communicate both verbally and in writing</li><li>
May be exposed to angry or irate customers or patients</li></ul></div>

Senior Executive Assistant, C-Suite & Office Operations Manager

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