administrative assistant

executive assistant

office manager

senior executive assistant Jobs in New York

senior executive assistant

administrative assistant (external agency staff) Jobs in New York

executive secretary

Citi

<div><h2 class="jobSectionHeader"><b>Discover your future at Citi</b></h2>
<p>Working at Citi is far more than just a job. A career with us means joining a team of more than 230,000 dedicated people from around the globe. At Citi, you&rsquo;ll have the opportunity to grow your career, give back to your community and make a real impact.</p>
<h2 class="jobSectionHeader"><b>Job Overview</b></h2>
<p>The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
<br>
<br>
<b>Responsibilities:</b></p>
<ul><li>Directly supports a C16 level manager and generally supports an entire department</li>
<li>Manages day to day calendar(s) of senior management</li>
<li>Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls</li>
<li>May prepare and review materials and correspondence for meetings</li>
<li>Assist with creation/modification of presentations, spreadsheets, and other various documents</li>
<li>Coordinates travel arrangements; prepare and distribute schedules/agendas for travel</li>
<li>Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system</li>
<li>Orders supplies and process invoices through Procure to Pay system</li>
<li>Process and follow-up on Virtual Requests</li>
<li>Assists in ad-hoc reports special projects as needed</li>
<li>Trains, coaches or guides other administrative staff when required</li>
<li>Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.</li>
</ul><p><b>Qualifications:</b></p>
<p></p><ul><li>Previous office administration experience preferably within a large and complex financial services or similar organization</li>
<li>Highly proficient in Microsoft Office</li>
<li>Consistently demonstrates clear and concise written and verbal communication skills</li>
<li>Demonstrated ability to quickly gain command of new systems</li>
<li>Self-motivated and detail oriented</li>
</ul><p><b>Education:</b></p>
<p></p><ul><li>Bachelor's/University degree or equivalent experience</li>
</ul><p></p><p>-</p>
<h2 class="jobSectionHeader"><b>Job Family Group:
</b></h2>Business Strategy, Management &amp; Administration
<p>-</p>
<h2 class="jobSectionHeader"><b>Job Family:</b></h2>
Administrative Support
<p>-</p>
<h2 class="jobSectionHeader"><b>Time Type:</b></h2>
Full time
<p>-</p>
<h2 class="jobSectionHeader"><b>Primary Location:</b></h2>
New York New York United States
<p>-</p>
<h2 class="jobSectionHeader"><b>Primary Location Full Time Salary Range:</b></h2>
$91,690.00 - $119,610.00<br>
<p><br>
In addition to salary, Citi&rsquo;s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental &amp; vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.
</p><p>-</p>
<h2 class="jobSectionHeader"><b>Most Relevant Skills
</b></h2>Please see the requirements listed above.
<p>-</p>
<h2 class="jobSectionHeader"><b>Other Relevant Skills
</b></h2>For complementary skills, please see above and/or contact the recruiter.
<p>-</p>
<h2 class="jobSectionHeader"><b>Anticipated Posting Close Date:</b></h2>
Jul 15, 2026
<p>-</p>
<p><i>Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.</i></p></div><p></p>

Senior Executive Assistant

Neurodiagnostics

<div><div>We are seeking a motivated and efficient Front Desk Secretary to join our medical practice.<br>
<br>
As a Front Desk Medical Secretary, you will be responsible for managing a fast-paced front desk and providing exceptional customer service to our patients. Assisting with medical paperwork and answering questions via patient calls/emails/messages.<br>
<br>
<b>Schedule will be Monday to Saturday Clinic Days</b><br>
<br>
<b>Must be able to travel to the following office locations:</b><br>
2029 First Ave. Suite 1A. Manhattan, NY 10029 (every week)<br>
26 Sherman Ave, Suite 1B. New York, NY 10040 (once a month)<br>
145 East 32nd Street, Suite 1A. Manhattan, NY 10016 (twice a month)<br>
150 East 58th Street, 32nd Floor Main Building. Manhattan, NY 10155 (twice a month)<br>
175-43 Hillside Avenue, Suite 1A. Jamaica Estates, NY 11432 (twice a month)<br>
50 Court Street, Suite 508A. Brooklyn, NY 11201 (twice a month)<br>
731 Flushing Ave, Suite 1A. Brooklyn NY 11206 (once a month)<br>
11 Ralph Place, Suite 217. Staten Island, NY 10304 (once a month)<br>
1383 Veterans Hwy, Suite 40A. Hauppauge, NY 11788 (once a month)</div><div>
393 Old country Rd. Suite 303. Carle Place, NY 11514 (twice a month)</div><div><br>
<b>
Language:</b></div><ul><li>
Spanish (Preferred).</li><li>
English Required.</li></ul><div><br>
<b>
The team member must:</b></div><ul><li>
Have the ability to multitask and work efficiently in a fast-paced environment.</li><li>
Have proficiency in email and electronic medical record systems.</li><li>
Be flexible in scheduling patients.</li><li>
Have excellent communication and interpersonal skills.</li><li>
Be Professional.</li><li>
Office dress code is formal and professional.</li><li>
Must Help with Daily Office Clean up.</li><li>
Must be able to commute consistently.</li></ul><div><br>
<b>
Responsibilities/Requirements:</b></div><ul><li>
Arriving 30 minutes before the clinic opens (830AM).</li><li>
Scanning and sorting mail daily.</li><li>
Greet patients and visitors, check them in and out, and ensure they are directed to the correct healthcare provider.</li><li>
Manage patient records using our electronic medical record system.</li><li>
Manage patient referrals and coordinate care with other healthcare providers.</li><li>
Scheduling future/follow-up appointments based on patient needs.</li><li>
Checking/Correcting insurance information.</li><li>
Working with the back office team for insurance and billing questions.</li><li>
Calling patients who have missed appointments to reschedule.</li><li>
Completing required paperwork for patients using physician reports.</li><li>
Ensure medical records/demographics are complete for patients prior to their visits.</li><li>
Obtain insurance information when missing and help back off team with patient communication.</li><li>
Maintaining a clean and positive work environment.</li></ul><div></div><b><br>
About Neurodiagnostics:</b><p><br>
Please see BrainHealthNYC.com and NeuroInjuryCare.com for more information on us, our office locations, and our mission to help the local community.</p></div>

Front Desk Secretary - Medical Office

New York City Department of Housing Preservation & Development

<div></div><div><div><div><div><div><div><h1 class="jobSectionHeader"><b>Deputy Director-MEP Review
</b></h1></div><div><div><div><div><ul><li>HOUSING PRESERVATION &amp; DVLPMNT</li></ul>
</div></div><div><div><div><p>Posted on</p>
<p>07/08/2026</p>
</div></div></div><div><div><ul><li>Full-time</li></ul>
</div></div><div><div><p>Location</p>
<p>NYC-ALL BOROS</p>
</div></div></div><div><div><div><ul><li>Exam may be required</li></ul>
</div></div><div><div><div><p>Department</p>
<p>BUREAU OF ENGINEERING</p>
</div></div></div><div></div><div>Salary range: $100,000.00 &ndash; $110,000.00
</div></div></div><div><div><p>Save</p>
</div></div></div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2>
</div><div><div><div>Agency Description:
<br>
<br>
The Department of Housing Preservation and Development (HPD) oversees housing standards across all 3.7 million homes in New York City.
<br>
<br>
As the nation&rsquo;s largest municipal housing agency, HPD is responsible for building and preserving affordable housing, protecting tenants from harassment and displacement, and holding landlords accountable across the five boroughs. Under Commissioner Dina Levy and the Mamdani Administration, HPD is pursuing an ambitious housing agenda focused on the needs of New York&rsquo;s tenants. With a broad set of tools including standards enforcement, tenant resources, and the creation of new affordable housing, HPD is committed to making New York City a more affordable place for renters and homeowners alike.
<br>
<br>
Your Team:
<br>
<br>
The Office of Development (OOD) leads the agency&rsquo;s effort to create and preserve affordable housing in collaboration with other HPD offices as well as other city, state and federal agencies. The OOD is comprised of eight divisions that administer a range of programs. These divisions include New Construction Finance, Special Needs Housing, Housing Incentives, Building and Land Development Services (BLDS), Homeownership Opportunities and Preservation, Preservation Finance, Portfolio Management and Conversions, and Compliance and Enforcement.<br>
<br>
<br>
<br>
The Division of Building and Land Development Services leads the agency&rsquo;s effort in providing architectural, engineering, cost valuation, environmental planning, and construction support services to the various divisions within OOD. The Office of Development utilizes a public-private partnership model and provides loans, grants and/or incentives to assist in the finance of housing development projects that will benefit low- and moderate-income New Yorkers.
<br>
<br>
The Division of Building and Land Development Services is the largest division within the Office of Development with over 100 staff composed of seven units which include: the Bureau of New Construction Design Review Services, the Bureau of Preservation Design Review Services, the Bureau of Engineering, the Bureau of Construction Services, Environmental Planning Unit, the Policy Unit, and the Program Management Unit.
<br>
<br>
Your Impact:
<br>
<br>
Under the supervision of the Executive Director of the Bureau of Engineering, the Deputy Director will be responsible for reviewing, and overseeing the MEP unit responsible for reviewing, the design and monitoring the installation of mechanical systems for both newly-constructed and rehabilitated multi-family buildings. This role also involves coordination with internal and external stakeholders to address complex conditions in existing buildings and support effective project delivery.
<br>
<br>
Your Role:
<br>
<br>
The ideal candidates should have a background in Construction Management with a specialization in the installation of mechanical systems including elevator systems and possess a thorough understanding of design and construction means and methods for multi-family housing in New York City
<br>
<br>
Your Responsibilities:
<br>
<br>
<ul><li>Supervising the MEP Unit and undertaking the review of mechanical, electrical, plumbing, and sprinkler plans and contract documents, submitted by private architects and engineers, to assure compliance with industry design standards and pertinent codes, including the New York City Building Code, ASHRAE, New York City Energy Conservation Code, and Enterprise Green Communities.
</li><li>Assure that industry and energy-efficient standards are being met or exceeded in the design of mechanical, electrical, plumbing, and sprinkler systems.
</li><li>Attend design consultations with internal and external stakeholders and provide technical MEP feedback on proposed design and scope of work.
</li><li>Conduct field surveys and inspections of existing mechanical, electrical, plumbing, and sprinkler systems, assist in determining the scope of work, cost estimates, and provide recommendations for repair and/or systems replacement.
</li><li>Monitor the installation of mechanical, electrical, plumbing, and sprinkler systems during the construction/alteration of multi-family buildings to ensure conformance of work to approved plans, contract specifications, industry standards and pertinent codes, and timely adherence to the proposed construction schedule.
</li><li>Review scopes of work for mechanical systems for errors and omissions.
</li><li>Perform thorough and systematic research on mechanical systems by obtaining, reviewing and analyzing pertinent information, documentation and consulting appropriate parties to successfully resolve discrepancies.
</li><li>Prepare contract documents for mechanical, electrical, plumbing, and sprinkler systems in multiple dwelling and city-owned buildings.
</li><li>Prepare accurate, organized and comprehensive reports pertaining to engineering matters.
</li><li>Engage in research, investigations, studies and analysis related to engineering functions of the Agency.
</li><li>Coordinate with consultants, developers, and internal program staff to resolve MEP-related issues in rehabilitation and preservation projects involving existing building systems.
</li></ul>Preferred Skills
<br>
<br>
1. Candidates with supervisory experience is highly preferred.
<br>
2. Demonstrate thorough knowledge of all aspects of Engineering, including HVAC, Electrical, Plumbing, and Sprinkler systems including experience with existing, legacy and electrified building systems to provide technically sound recommendations and determinations.
<br>
3. Thorough knowledge of City, State and Federal housing and construction regulations, procedures and practice.
<br>
4. Experience in review of plans and contract documents for mechanical, plumbing, fire alarm, and sprinkler systems for multi-family housing.
<br>
5. Proficient in AutoCAD and Microsoft Suite (Word, Excel, Outlook, etc.).
<br>
6. Ability to read and understand drawings/plans, scopes of work, and specifications.
<br>
7. Experience in conducting MEP inspections at construction job sites for new and existing buildings.
<br>
8. Ability to negotiate with diverse technical specialists.
<br>
9. Ability to work independently, apply independent judgment in technical matters, take initiative, and work effectively with others.
<br>
10. Excellent mathematical, technical, writing, verbal, analytical, and organizational skills.
<br>
11. Demonstrated ability to work under pressure, meet deadlines, coordinate multiple projects in a timely manner, and deal with sensitive, complex issues that may arise.
<br>
12. A Motor Vehicle Driver License valid in the State of New York may be required for certain assignments. If required, this license must be maintained for the duration of the assignment.
<br>
13. Candidate may be subject to a background investigation conducted by the New York City Department of Investigation.
<br>
<br>
Only candidates permanent in the Mechanical Engineer title or comparable title will be considered.
<br>
<br>
Authorization to work in the United States is required for this position. The NYC Department of Housing Preservation and Development does not provide sponsorship for international employees for visa applications, extensions, or status changes, including H-1B visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position at the time of application
<br>
<br>
MECHANICAL ENGINEER - 20415</div><br>
<br>
<h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2><br>
<br>
<p>(1) Four (4) years of full-time, satisfactory experience in mechanical engineering work; and
<br>
(2) A valid New York State Professional Engineer&rsquo;s License. Current New York State registration as a Professional Engineer must be maintained for the duration of your employment.
<br>
A masters degree in mechanical engineering from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) may be substituted for one year of the mechanical engineering experience required in &ldquo;1&quot; above.
<br>
Special Note:
<br>
In addition to above qualification requirements, to be eligible for placement in Assignment Levels II and III, individuals must have at least one year within the last three years of experience as a major contributor or a project leader on a complex project requiring additional and specific expertise in the disciplines needed to design or construct the project.</p><br>
<br>
<h2 class="jobSectionHeader"><b>55a Program</b></h2>
<br>
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
<br>
<h2 class="jobSectionHeader"><b>Public Service Loan Forgiveness</b></h2>
<br>
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/.
<br>
<h2 class="jobSectionHeader"><b>Residency Requirement</b></h2>
<br>
New York City Residency is not required for this position
<br>
<h2 class="jobSectionHeader"><b>Additional Information</b></h2><br>
<br>
<div></div><p>The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.</p>
</div></div><div><div>Apply <p>Save</p>
</div></div></div></div><div><div><div><div><div><div><p>Job ID</p>
<p>785291</p>
</div></div><div><div><div><p>Posted until</p>
<p>08/07/2026</p>
</div></div></div><div><div><div><p>Title code</p>
<p>20415</p>
</div></div></div><div><div><div><p>Civil service title</p>
<p>MECHANICAL ENGINEER</p>
</div></div></div><div><div><div><p>Title classification</p>
<p>Competitive-1</p>
</div></div></div><div><div><div><p>Business title</p>
<p>Deputy Director-MEP Review</p>
</div></div></div></div><div><div><div><ul><li>Experience level: Experienced (non-manager)</li></ul>
</div></div><div><div><div><p>Job level</p>
<p>02</p>
</div></div></div><div><div><div><p>Number of positions</p>
<p>1</p>
</div></div></div><div><div><div><p>Work location</p>
<p>100 Gold Street</p>
</div></div></div><div><div><ul><li>Category: Engineering, Architecture, &amp; Planning</li></ul>
</div></div></div></div></div></div><div><div><div><div><p>Deputy Director-MEP Review</p></div></div></div></div></div><div></div>

Deputy Director-MEP Review

Above the Barre Dance Academy

<p>We are looking for a highly organized and detail-oriented Remote Executive Assistant to support senior executives. You will manage calendars, coordinate meetings, handle communications, organize travel, and assist with various tasks. This role requires strong organizational skills, professionalism, discretion, and the ability to work independently from home.</p><p> </p><p>To succeed in this role, you should know the Microsoft Office suite well, be quick at solving problems, and have prior experience as an executive or administrative assistant.</p><p> </p><p>Key Responsibilities:</p><p>- Manage executive calendars, schedule appointments, and coordinate meetings.</p><p>- Organize virtual meetings, prepare agendas, and take meeting notes as needed.</p><p>- Handle email correspondence and respond to inquiries for executives.</p><p>- Arrange business travel, accommodations, and prepare itineraries.</p><p>- Prepare reports, presentations, spreadsheets, and other business documents.</p><p>- Keep confidential records and handle sensitive information carefully.</p><p>- Coordinate projects and follow up on tasks to ensure they are completed on time.</p><p>- Assist with data entry, document management, and file organization.</p><p>- Communicate effectively with internal teams, clients, and external partners.</p><p>- Perform other administrative duties as assigned.</p><p> </p><p>Qualifications:</p><p>- High school diploma or equivalent; an associate's or bachelor's degree is a plus.</p><p>- Previous experience as an Executive Assistant, Administrative Assistant, or in a similar role is preferred.</p><p>- Excellent verbal and written communication skills.</p><p>- Strong organizational, time management, and multitasking skills.</p><p>- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and virtual tools like Microsoft Teams or Zoom.</p><p>- Ability to work independently while being accurate and detail-oriented.</p><p>- Reliable high-speed internet and a quiet home workspace.</p><p> </p><p>Preferred Skills:</p><p>- Strong problem-solving and decision-making skills.</p><p>- Professional demeanor and good interpersonal skills.</p><p>- Ability to prioritize tasks and meet deadlines in a fast-paced environment.</p><p>- Flexibility to support various executive and administrative tasks.</p><p> </p><p>Benefits:</p><p>- Competitive pay.</p><p>- 100% remote work.</p><p>- Flexible work schedule (if applicable).</p><p>- Paid training and ongoing professional development.</p><p>- Opportunities for career growth and advancement.</p><p>- Paid time off and comprehensive employee benefits (eligibility based on employment status).</p>

Remote Executive Assistant (Work From Home)

Sunher Royal Company

<h2>Job Overview<br /> </h2><p>We are seeking a highly organized, detail-oriented, and proactive <strong>Remote Data Entry / Executive Assistant</strong> to join our remote team. This position is ideal for a professional who excels at administrative support, data management, and executive coordination while maintaining a high level of accuracy, confidentiality, and professionalism.</p><p>The successful candidate will be responsible for providing executive administrative support, maintaining accurate records, coordinating schedules, managing communications, and performing data entry tasks to ensure smooth day-to-day business operations.<br /> </p><h2>Key Responsibilities<br /> </h2><p>Accurately enter, update, and maintain company records, databases, and confidential information.</p><p>Provide administrative support to executives and management teams.</p><p>Manage calendars, schedule appointments, meetings, and virtual conferences.</p><p>Prepare, edit, and organize correspondence, reports, presentations, and other business documents.</p><p>Respond to emails, phone calls, and other communications professionally and promptly.</p><p>Organize electronic files and maintain accurate documentation and records.</p><p>Coordinate travel arrangements, meeting logistics, and expense reports as required.</p><p>Perform document management, filing, and record-keeping while ensuring data accuracy.</p><p>Assist with special projects, research, and general administrative tasks.</p><p>Maintain confidentiality when handling sensitive company and executive information.</p><p>Collaborate with internal departments to ensure efficient workflow and operational support.</p><p>Perform additional administrative duties as assigned.<br /> </p><h2>Qualifications<br /> </h2><p>High school diploma or equivalent required; an associate's or bachelor's degree is preferred.</p><p>Previous experience in data entry, executive assistance, administrative support, or office administration is preferred.</p><p>Excellent written and verbal communication skills.</p><p>Exceptional organizational and time-management abilities.</p><p>Strong attention to detail and a high level of accuracy.</p><p>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.</p><p>Excellent typing and computer skills.</p><p>Ability to prioritize multiple tasks and meet deadlines in a remote work environment.</p><p>Strong problem-solving and interpersonal skills.</p><p>Ability to work independently while maintaining professionalism and confidentiality.<br /> </p><h2>Preferred Skills<br /> </h2><p>Experience with CRM systems, document management software, and scheduling tools.</p><p>Knowledge of virtual collaboration platforms such as Microsoft Teams or Zoom.</p><p>Strong multitasking and project coordination abilities.</p><p>Professional demeanor with excellent customer service and communication skills.<br /> </p><h2>Benefits<br /> </h2><p>Competitive salary with performance-based growth opportunities.</p><p>Fully remote work environment.</p><p>Flexible work schedule.</p><p>Paid training and professional development opportunities.</p><p>Career advancement within a growing organization.</p><p>Paid time off and holiday benefits.</p><p>Comprehensive benefits package for eligible employees.</p><p>Supportive, collaborative, and professional work environment.<br /> </p><p>If you are a motivated professional with exceptional organizational skills and a passion for administrative excellence, we encourage you to apply for this exciting opportunity to grow your career as a <strong>Data Entry / Executive Assistant</strong>.</p>

Data Entry / Executive Assistant

<div>
 <p>
  TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world&rsquo;s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world&rsquo;s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Overview:
  </strong>
 </p>
 <p>
  The Executive Assistant will directly support both the Chief Legal Officer, as well as the EVP, Government Affairs for TKO. The person in this role will handle heavy calendar management, coordination, and scheduling as well as expense reports. It will be critical for the person in role to anticipate administrative needs throughout any given day, including the executives busy travel schedules. We&rsquo;re looking for an experienced executive assistant with the ability to support high level and highly confidential work who has a passion for this type of role.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <p>
  The ideal candidate is proactive, highly organized, and excels at time management, thriving in a fast-paced environment with changing priorities.
 </p>
 <ul>
  <li>
   Manage two Senior Executives&rsquo; calendars, including scheduling, and confirming meetings and conference calls
  </li>
  <li>
   Arrange comprehensive international travel plans by coordinating all logistics, including booking flights, updating itineraries, making restaurant reservations, and organizing transportation, where needed
  </li>
  <li>
   Coordinate logistics for executive visitors, including booking meeting rooms and handling hospitality needs
  </li>
  <li>
   Handle expense reports, authorizations, and approvals in accordance with company policies and procedures
  </li>
  <li>
   Collaborate with the global team and other executives to take detailed meeting notes, capture action items, and ensure tracking and completion of deliverables with team members, where needed
  </li>
  <li>
   Screen incoming requests and correspondence, through email, phone calls, and additional CRM platforms while prioritizing based on urgency
  </li>
  <li>
   Liaise with internal and external stakeholders, including clients and business associates, at all levels
  </li>
  <li>
   Maintain organized filing system to ensure efficient document management
  </li>
  <li>
   Gather, compile, and analyze information for letters, reports, presentations, and other executive communications
  </li>
  <li>
   Support special projects as needed
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   3+ years of executive assistant experience supporting C-level executives
  </li>
  <li>
   Ability to work under pressure in a dynamic, fast-paced environment
  </li>
  <li>
   Quick learner with the ability to adapt to new tasks, systems, and changing priorities
  </li>
  <li>
   High level of discretion in handling confidential information
  </li>
  <li>
   Strong communication skills, including drafting messages, note-taking, action item tracking, and follow-through
  </li>
  <li>
   This role requires travel and flexibility to adjust to changing plans as needed
  </li>
  <li>
   Strong interpersonal skills and ability to build rapport quickly and collaborate
  </li>
  <li>
   Proven experience in managing multiple tasks and meeting deadlines with accuracy
  </li>
  <li>
   A proactive, customer service-oriented mindset, with a strong sense of teamwork
  </li>
  <li>
   Demonstrated professionalism and strong professional etiquette
  </li>
  <li>
   Ability to adjust to changing priorities and schedules with ease
  </li>
 </ul>
 <p>
  <br/>
 </p>
</div>


Executive Assistant

Ralph Lauren

<div>
 Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world's most widely recognized families of consumer brands.
 <br/>
 <br/>
 At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education &amp; Communication, Employee Groups and Celebration.
 <br/>
 <br/>
 ,
 <br/>
 <br/>
 The Executive &amp; Studio Assistant provides day to day administrative support and studio coordination for the Women&rsquo;s Polo Design Leadership Team. Key responsibilities include, calendar management, travel arrangements, office management, tracking &amp; submission of expenses, creating &amp; updating documents, supporting with presentations, and communicating with a host of internal colleagues &amp; external partners.
 <br/>
 <br/>
 This role requires excellent organizational skills and the ability to effectively handle multiple priorities while maintaining confidentiality. In addition, this role requires the ability to exercise independent judgment, escalating serious or unique problems to the appropriate parties. The ideal candidate is a proactive thinker, always considering the future and how to best plan as well as ability to adapt procedures, processes, and techniques to the completion of assignments.
 <br/>
 <br/>
 ,
 <br/>
 <br/>
 Executive Assistant
 <br/>
 <br/>
 <ul>
  <li>
   All general executive day to day tasks including calendar, teams, and telephone management, expense reporting, responding to basic requests.
  </li>
  <li>
   Manage Outlook calendar which involves frequent adjustments and updates throughout the day.
  </li>
  <li>
   Scheduling &amp; confirming of all internal &amp; external meetings and conference calls.
  </li>
  <li>
   Provide daily next-day calendar briefings including meeting locations, contact details, agendas, required documents, and relevant information
  </li>
  <li>
   Partner and coordinate with other Brand EAs on overall calendar tracking and management of cross brand meetings; ensuring meetings take place as scheduled.
  </li>
  <li>
   Handle timely submission &amp; tracking of expenses on corporate credit cards with Accounts Payable; this involves ensuring timely approval of expenses.
  </li>
  <li>
   Code and approve all invoices in Ariba as required.
  </li>
  <li>
   Coordinate all travel arrangements with internal Travel department; inclusive of booking, logistics and changes
  </li>
  <li>
   Maintain updated contact lists and key information databases
  </li>
  <li>
   Prepare written materials as requested, i.e. memos, meeting agendas, PowerPoint presentations
  </li>
  <li>
   Manage and respond to routine requests and inquiries (Teams / telephone / communications)
  </li>
  <li>
   Manage lunch, coffee and personal requests/logistics as schedule requires.
  </li>
  <li>
   Assist in Special Projects as needed
   <br/>
   <br/>
  </li>
 </ul>
 Studio Assistant
 <br/>
 <br/>
 <ul>
  <li>
   Act as a liaison between design and all cross functional partners for scheduling cross functional team meetings (PMT, Merchandising, TD, etc.)
  </li>
  <li>
   Prepare materials for design meetings (print photo references, cutting swatches, organizing presentation boards).
  </li>
  <li>
   Prepare conference rooms for meeting needs (tv&rsquo;s, design boards, water, snacks etc.)
  </li>
  <li>
   Manage digital photos and create PowerPoints for design team presentations.
  </li>
  <li>
   Provide agendas, recaps + action plans for team meetings as needed.
  </li>
  <li>
   Maintain and book conference room calendars
  </li>
  <li>
   Order supplies and coordinate equipment servicing, oversee general floor upkeep, create work orders on Service Point when needed for IT or facilities issues*
  </li>
  <li>
   Support and arrange travel logistics for design team.
   <br/>
   <br/>
  </li>
 </ul>
 Salary range: $85,000 - $12,000 annually,
 <br/>
 <br/>
 <ul>
  <li>
   Prior administrative or support experience in a fast-paced environment
  </li>
  <li>
   Demonstrated ability to support executive-level professionals
  </li>
  <li>
   Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and experience with Ariba, Concur, and Workday systems
  </li>
  <li>
   Strong problem-solving and critical-thinking abilities
  </li>
  <li>
   Excellent follow-through and task completion
  </li>
  <li>
   Ability to prioritize and multitask effectively under pressure
  </li>
  <li>
   Excellent cross-cultural, cross-division and cross-functional communication and partnering skills
  </li>
  <li>
   Professional interpersonal skills suitable for diverse stakeholder interactions
  </li>
  <li>
   Proactive, solution-oriented mindset with ability to anticipate needs
  </li>
  <li>
   Results-driven with ability to meet critical deadlines
  </li>
  <li>
   High degree of discretion and confidentiality
  </li>
  <li>
   Minimum of three days a week on site/office, wherever Creative director is and needs support
   <br/>
   <br/>
  </li>
 </ul>
</div>


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