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executive administrative assistant Jobs in New York

executive administrative assistant

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executive assistant/office manager

executive secretary

Uniqus Consultech Inc.

<div>
 
 
 
 About Uniqus Consultech:
 
 
 
 
 Uniqus is a tech-enabled global platform that focuses on Finance, Risk &amp; Sustainability domains.
 
 
 We leverage global talent through an optimized onsite-offshore cloud delivery model and specialize in areas like accounting, finance operations, governance, risk, ESG, and tech consulting. Supported by proprietary tech assets and free from auditor independence conflicts, we deliver seamless, end-to-end solutions. Our people are core to our success!
 
 
 
 
 
 
 
 Role Overview:
 
 
 
 
 We are seeking a professional and proactive
 
 Executive
 
 
 Secretary
 
 to support senior leadership with a strong focus on
 
 calendar management
 
 , scheduling, travel coordination, and administrative efficiency. The ideal candidate will serve as the central point of contact for both internal teams and external stakeholders, ensuring smooth day-to-day operations and executive support. This role requires excellent communication skills, attention to detail, and the ability to manage multiple priorities with professionalism and discretion.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage schedules, appointments, and meetings for leadership and key stakeholders
 </li>
 <li>
 Calendar Management.
 </li>
 <li>
 Act as the point of contact between internal teams and external clients or partners
 </li>
 <li>
 Coordinate travel arrangements (both domestic and International), and accommodations.
 </li>
 <li>
 Visa arrangements, Visa Documentation
 </li>
 <li>
 Arranging meetings, Conference calls, Events
 </li>
 <li>
 Working on expense tool, travel tools etc. Filing expenses and follow-up on reimbursements.
 </li>
 <li>
 Guest Handling.
 </li>
 <li>
 Event coordination and arrangements.
 </li>
 <li>
 Internal and External coordination.
 </li>
 <li>
 Strong communication skills (via Phone, email and in-person).
 </li>
 <li>
 Experience in using office equipment's.
 </li>
 <li>
 Handle correspondence (emails, memos, letters, and reports) professionally and promptly
 </li>
 <li>
 Maintain and organize confidential records and files
 </li>
 </ul>
 
 
 
 
 
 Interpersonal Skills:
 
 
 <ul>
 <li>
 Excellent communication skills
 </li>
 <li>
 The ability to build relationships with a range of people.
 </li>
 <li>
 Flexibility to work under pressure.
 </li>
 <li>
 Creative thinking and problem-solving skills to enable you to think outside the box.
 </li>
 <li>
 Effective written, oral communication skills.
 </li>
 <li>
 Ability to work under pressure.
 </li>
 <li>
 Demonstrate integrity, values, principles, and work ethic.
 </li>
 </ul>
 
 
</div>

Executive Assistant

ACS Solutions

We are seeking an experienced Executive Assistant to support senior leadership within a fast-paced financial services environment. This role requires a highly organized, polished professional who can manage competing priorities, handle confidential information, and provide seamless executive support.Key Responsibilities:<ul><li>Provide high-level administrative support to senior executives</li><li>Manage complex calendars, meetings, and travel arrangements</li><li>Prepare presentations, reports, and board materials</li><li>Handle expense reporting and budget tracking</li><li>Serve as a gatekeeper and liaison between executives and internal/external stakeholders</li><li>Maintain strict confidentiality and professionalism at all times</li></ul>Qualifications:<ul><li>5+ years of executive administrative experience</li><li>Prior experience supporting senior leaders in financial services strongly preferred</li><li>Strong written and verbal communication skills</li><li>High attention to detail and ability to multitask</li><li>Proficient in Microsoft Office (Outlook, Excel, PowerPoint, Word)</li><li>Ability to work independently and take initiative</li></ul>Preferred:<ul><li>Experience in banking, brokerage, asset management, or investment firms</li><li>Bachelor&rsquo;s degree</li><li>Multilingual fluency is a plus</li></ul>Job Types: Contract, TemporaryPay: From $35.00 per hourExpected hours: 40 per weekWork Location: In person

Executive Assistant – Financial Services (NYC

Tandym Group

<div>
 
 A recognized education network in New York City is actively seeking a hardworking and versatile professional to join their team as an Executive Assistant.
 
 
 
 About the Opportunity:
 
 
 <ul>
 <li>
 
 Start Date:
 
 ASAP
 </li>
 <li>
 
 Schedule:
 
 Monday to Friday
 </li>
 <li>
 
 Hours:
 
 9am to 5pm (but flexibility needed)
 </li>
 <li>
 
 Setting:
 
 Onsite 5 days a week
 </li>
 </ul>
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Provide high-level executive support with a heavy focus on complex Google calendar management, cross-functional coordination, and scheduling across multiple time zones
 </li>
 <li>
 Demonstrate flexibility outside traditional 9-5 hours, supporting a busy CEO and team with dynamic, fast-changing priorities
 </li>
 <li>
 Handling time-sensitive, confidential, and high-pressure tasks with professionalism, sound judgment, and exceptional attention to detail
 </li>
 <li>
 Collaborate closely with the CEO's existing EA team to ensure seamless coverage and operational efficiency
 </li>
 <li>
 Performing other duties, as needed
 </li>
 </ul>
 
 
 Qualifications:
 
 
 <ul>
 <li>
 1+ year of experience in an Administrative role
 </li>
 <li>
 High School Diploma / GED
 </li>
 <li>
 Computer savvy, specifically Mac
 </li>
 <li>
 Working knowledge of Google Suite
 </li>
 <li>
 Microsoft Office proficient
 </li>
 <li>
 Solid problem-solving and time management skills
 </li>
 <li>
 Exceptional phone etiquette
 </li>
 <li>
 Great interpersonal and communication skills
 </li>
 <li>
 Strong attention to detail and highly organized
 </li>
 </ul>
</div>

Administrative Assistant

Jefferies

<div>
 
 The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Calendar management for executives
 </li>
 <li>
 Aid executive in preparing for meetings
 </li>
 <li>
 Responding to emails and document requests on behalf of executives
 </li>
 <li>
 Draft slides, meeting notes and documents for executives
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent experience
 </li>
 <li>
 Proficient in Microsoft Office suite
 </li>
 <li>
 Experience in managing multiple priorities, administrative coordination, and logistics
 </li>
 <li>
 Well-organized, detail-oriented, ability to multi-task with great follow-up skills
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 </ul>
 
 
 
 
 
 
 
 Primary Location: New York Full Time Salary Range of $70,000-$80,000.
 
</div>

Decagon

<div>
 
 About Decagon
 
 
 
 Decagon is the leading conversational AI platform empowering every brand to deliver concierge customer experiences.
 
 
 Our technology enables industry-defining enterprises like Avis Budget Group, Block&rsquo;s Cash App and Square, Chime, Oura Health, and Hunter Douglas to deploy AI agents that power personalized, deeply satisfying interactions across voice, chat, email, SMS, and every other channel.
 
 
 We&rsquo;re building a future where customer experiences are being redefined from support tickets and hold music to faster resolutions, richer conversations, and deeper relationships. We&rsquo;re proud to be backed by world-class investors who share that vision, including a16z, Accel, Bain Capital Ventures, Coatue, and Index Ventures, along with many others.
 
 
 We&rsquo;re an in-office company, driven by a shared commitment to excellence and velocity. Our values &mdash; Just Get It Done, Invent What Customers Want, Winner&rsquo;s Mindset, and The Polymath Principle &mdash; shape how we work and grow as a team.
 
 
 
 About The Role
 
 
 
 We&rsquo;re looking for a proactive and highly organized
 
 Executive Assistant
 
 to support our Chief Revenue Officer (CRO). This is a fast-paced, high-impact role where you&rsquo;ll manage complex calendars, coordinate travel, plan events, act as a liaison for internal teams, and provide personal assistance as needed.
 
 
 We need a sharp, dependable partner who can anticipate needs, maintain alignment on what matters most, and ensure information flows seamlessly across the organization.
 
 
 
 In this role, you will
 
 
 
 <ul>
 <li>
 Manage complex calendars, prioritize meetings across competing requests, and keep schedules running smoothly
 </li>
 <li>
 Handle travel and event logistics end-to-end, including last-minute changes and plans
 </li>
 <li>
 Act as a central point of contact, keeping communication moving and organized
 </li>
 <li>
 Support preparation for meetings, take notes, and track follow-ups and action items
 </li>
 <li>
 Support personal logistics and requests
 </li>
 <li>
 Help support team culture through onboarding, events, and day-to-day coordination
 </li>
 <li>
 Track and manage team budgets and financial reporting
 </li>
 <li>
 High Impact: Work directly with our CRO and be the first Executive Assistant based in NYC
 </li>
 <li>
 Fast-Paced Environment: Thrive in a dynamic, startup setting where priorities shift quickly
 
 
 </li>
 </ul>
 
 Your background looks something like this
 
 
 
 <ul>
 <li>
 Have 2+ years of Executive Assistant experience supporting C-level leaders or founders (ideally in a fast paced start-up environment)
 </li>
 <li>
 Excel at managing complex calendars, travel, and competing priorities with precision
 </li>
 <li>
 Are proactive, resourceful, and solutions-oriented, always thinking two steps ahead
 </li>
 <li>
 Communicate effectively, concise when needed, detailed when necessary
 </li>
 <li>
 Thrive in a fast-moving, high-growth environment where flexibility is essential
 </li>
 <li>
 Handle confidential information with discretion and professionalism
 </li>
 <li>
 Anticipating needs before they arise
 </li>
 <li>
 Has a &ldquo;no job is too small&rdquo; attitude and takes on challenges with enthusiasm
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Medical, dental, and vision benefits
 </li>
 <li>
 Take what you need vacation policy
 </li>
 <li>
 Daily lunches, dinners and snacks in the office to keep you at your best
 
 
 </li>
 </ul>
 
 Compensation
 
 
 
 $97,200-$145,000 + Equity
</div>

JPMorganChase

<div>JOB DESCRIPTION 
Become an integral part of Equities Capital Markets (&quot;ECM&quot;) team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Assistant in ECM you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
Job responsibilities
<ul><li>Maintain complex and detailed calendars</li><li>
Screen incoming calls and determine the level of priority, while using caution in dispensing information</li><li>
Manage the coordination and logistics of both internal and external meetings</li><li>
Arrange and coordinate complicated domestic and international travel</li><li>
Organize all aspects of internal and external events, including catering and transportation</li><li>
Process invoices and T&amp;E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines</li><li>
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access</li><li>
Produce high quality emails and messages to individuals at all levels of the organization</li><li>
Maintain department documents, including current organizational charts and Executive Bio&rsquo;s</li><li>
Handle regular activities without prompting, and advise in advance with issues or delays</li><li>
Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
</li></ul>Required qualifications, capabilities, and skills
<ul><li>At least five years of administrative experience</li><li>
Advanced ability to organize</li><li>
Discretion and good judgment in confidential situations, and proven experience interacting with senior management</li><li>
Strong interpersonal, written, and oral communication skills</li><li>
Strong proficiency in Microsoft Office</li><li>
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management</li></ul>
Preferred qualifications, capabilities, and skills<ul><li>
Experience supporting at the Managing Director level (or equivalent) or above</li><li>
College degree is a plus</li></ul>
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options. 
 
ABOUT US 
<div>
<div>JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world&rsquo;s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
</div><div>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
<div>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans 
</div></div></div> 
 
ABOUT THE TEAM 
 
J.P. Morgan&rsquo;s Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.</div>

Executive Administrative Assistant

Sotheby's

<div><div>ABOUT SOTHEBY'S

Established in 1744, Sotheby's is the world's premier destination for art and luxury. Sotheby's promotes access to and ownership of exceptional art and luxury objects through auctions and buy-now channels including private sales, e-commerce and retail. Our trusted global marketplace is supported by an industry-leading technology platform and a network of specialists spanning 40 countries and 70 categories which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Design, as well as collectible cars and real estate. Sotheby's believes in the transformative power of art and culture and is committed to making our industries more inclusive, sustainable and collaborative.</div>
THE ROLE

We are looking for a highly motivated, proactive and productive Executive Assistant with impeccable organizational skills to provide mature, discreet, professional assistance.

As the Executive Assistant, you will be responsible for providing full business and administrative support to two Vice Chairmen of Contemporary Art at Sotheby's New York.

RESPONSIBILITIES

Provide daily support for the two Vice Chairmen who are particularly focused on Contemporary Art. Help manage their responsibilities with regard to relationship management, business getting; sales; and special projects in an efficient and organized way.

Administrative responsibilities include:
<ul>
<li>Drafting emails and correspondence; preparing reports and presentations, and all other written communication as needed</li>
<li>Prompt and effective calendar management, including scheduling internal and external meetings and events, often coordinating with colleagues in international offices across different time zones, and resolving conflicts in a timely fashion</li>
<li>Meeting preparation, including agenda planning; organizing materials, reports, and presentation decks; tracking attendance; coordinating audio visuals; preparing catering; and performing follow-up actions</li>
<li>Acting as liaison with all levels of staff globally, including Chairmen and specialists</li>
<li>Booking travel and preparing all necessary documentation, including detailed itineraries</li>
<li>Preparing expense reports and submitting them in a timely fashion</li>
<li>Answering office phone, taking and delivering messages, and checking voicemail box</li>
<li>Partnering with other Executive Assistants to provide coverage where needed and offering assistance for traveling Chairmen when they are in New York</li>
<li>Acting as the &quot;eyes and ears&quot; for the Vice Chairmen and ensuring they are informed of key art fairs, events, news, internal updates and initiatives, upcoming auctions and sale results</li>
<li>Adoption and ongoing management of key corporate tools and systems including CRM, SAP, Client Canvas, Concur, Tableau, Valuation System, Jira, and Workvivo for Chairmen's clients and activities</li>
</ul>
Consignment and sale-related responsibilities include:
<ul>
<li>Responsible for consignment management for Vice Chairman's clients, providing estimates, contracts, property condition reporting, coordinating pickups, and confirming reserves, in conjunction with Chairman's Client Liaison and specialist departments as needed</li>
<li>Entering information in the Valuation System for client appraisals and working with specialist departments to confirm cataloguing and values</li>
<li>Various ad-hoc research projects for sourcing and selling</li>
<li>Accountable for ensuring a smooth and satisfying post-sale experience for Chairman's clients, frequently liaising with Post-Sale Services on invoicing, payments, shipping, collection, and hand-carrying property</li>
<li>Work weekends and long hours during marquee sales; and for all sales assist with sale outreach, bid registration, telephone bidding, catalogue mailing, ticket requests, and assembling supplementary materials for clients</li>
</ul>
Relationship Management Responsibilities
<ul>
<li>Assist and support Client Liaison and Client Strategist with strategy and collection management for priority clients</li>
<li>Greet clients in the lobby for important viewings and meetings, and independently manage client viewings and gallery walkthroughs when Vice Chairmen are busy</li>
</ul>
IDEAL EXPERIENCE &amp; COMPETENCIES
<ul>
<li>Bachelor's Degree required, with a preference for some studies in art history</li>
<li>2+ years of professional experience in an Executive Assistant role, or role with similar responsibilities</li>
<li>An awareness and interest in art, the art market, and auction houses</li>
<li>Excellent writing and communication skills</li>
<li>Strong multi-tasking and prioritization skills</li>
<li>A fastidious attention to detail, accuracy and organization</li>
<li>Adept at handling sensitive and confidential information in a professional manner, maintaining discretion at all times</li>
<li>Able to maintain composure under pressure</li>
<li>Skillful ability to interact in a professional, mature and collaborative style with key constituents</li>
<li>Ability to show good judgement and represent the Sotheby's brand and core competencies</li>
<li>Excellent interpersonal skills and an enthusiastic client service attitude</li>
<li>Excellent analytical skills with experience in drafting reports and presentations</li>
<li>Strong experience in Outlook, Word, Excel, and PowerPoint</li>
<li>Flexibility to work some evenings and weekends when necessary</li>
</ul>
The proposed base salary for this position ranges from $50,000-$55,000. In addition to base salary successful candidates are eligible to receive a discretionary bonus, as well as a competitive benefits package. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered.<div> 
To view our Candidate Privacy Notice for the US, please click here.

To view our Candidate Privacy Notice for the UK, Hong Kong, France and Switzerland, please click here.

The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.</div></div>

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282 executive secretary jobs In New York

Executive Assistant

Executive Assistant – Financial Services (NYC

Administrative Assistant

Executive Assistant

Executive Assistant

Executive Administrative Assistant

Executive Assistant