administrative assistant

executive assistant

office manager

administrative assistant (external agency staff) Jobs in New York

executive assistant to ceo Jobs in New York

executive assistant to ceo

executive secretary

Phyton Talent Advisors

<div>
 
 We are seeking a proactive and detail oriented Executive Assistant to support senior leadership in a fast paced environment. This role requires strong judgment, discretion, and the ability to manage a wide range of administrative responsibilities while maintaining a high level of professionalism.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide high level administrative support to executives and their teams
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate conference calls
 </li>
 <li>
 Arrange travel and handle logistics for meetings and events
 </li>
 <li>
 Prepare correspondence, reports, and presentation materials
 </li>
 <li>
 Handle information requests and support ad hoc research needs
 </li>
 <li>
 Greet visitors and serve as a point of contact across internal teams
 </li>
 <li>
 Adapt processes and workflows to support team and departmental goals
 </li>
 <li>
 Manage multiple priorities while maintaining accuracy and efficiency
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 3+ years of experience in an Executive Assistant or Administrative Assistant role
 </li>
 <li>
 Strong ability to multitask in a fast paced environment
 </li>
 <li>
 Experience with calendar management and scheduling
 </li>
 <li>
 Highly organized with strong attention to detail
 </li>
 <li>
 Adaptable team player with a proactive mindset
 </li>
 <li>
 Strong problem solving skills and ability to work independently
 </li>
 <li>
 Proficient in Microsoft Word, Excel, and PowerPoint, including formatting, tables, and mail merges
 </li>
 <li>
 Knowledge of general office procedures including scheduling, correspondence, and expense management
 </li>
 <li>
 Strong interpersonal skills and professional communication style
 </li>
 <li>
 Demonstrated ability to handle confidential information with discretion and interact with senior leadership
 </li>
 </ul>
 
 
 
 
 
 Education:
 
 
 <ul>
 <li>
 High school diploma or GED required
 </li>
 <li>
 Bachelor&rsquo;s degree preferred
 </li>
 </ul>
</div>

Executive Assistant

Morgan Stanley

<div>
 
 Job Description
 
 
 
 Morgan Stanley Wealth Management provides a range of wealth management products and services for affluent individuals, businesses and institutions. These services include brokerage and investment advisory, financial and wealth planning, credit and lending, cash management, annuities and insurance, retirement and trust. The Private Wealth Management ("PWM") business is the division within Morgan Stanley Wealth Management that is exclusively focused on the $10M+ Ultra High Net Worth client segment.
 
 
 Morgan Stanley Private Wealth Management is seeking an Executive Assistant to support Private Wealth Management Managing Directors with a variety of administrative, organization, and logistical tasks.
 
 
 
 Administrative
 
 
 
 <ul>
 <li>
 Maintain executive calendar; schedule/reschedule meetings, coordinate with other assistants in organizing complex meetings with high level executives and clients
 </li>
 <li>
 Provide telephone coverage by prioritizing and handling urgent calls with professionalism and good judgment; taking accurate messages and backing up other lines as needed
 </li>
 <li>
 Coordinate business travel, book travel arrangements, coordinate out-of-town meeting/conference schedules and prepare travel and expense reports through Concur
 </li>
 <li>
 Arrange large group meetings including scheduling with all parties, booking appropriate rooms, arranging call-in numbers, organizing special meeting facilities, sending meeting confirmation emails and preparing and distributing meeting materials
 </li>
 <li>
 Navigate Firm&rsquo;s resources, interface with various departments to collect information, respond to requests, obtain services
 </li>
 <li>
 Process payment of invoices and vendor payments through Ariba and Smaart
 </li>
 <li>
 Manage highly sensitive information as it relates to firm and staff, including reviewing and prioritizing incoming communications and taking appropriate action
 </li>
 <li>
 Provide administrative support for the broader PWM Management team where appropriate
 </li>
 <li>
 Function as back-up coverage for admin. colleague(s) during planned or unplanned absences from the office
 
 
 </li>
 </ul>
 
 Qualifications &ndash; Requires Skills And Attributes
 
 
 
 <ul>
 <li>
 Prior administrative or related experience at executive level is essential
 </li>
 <li>
 Excellent written, verbal and interpersonal communication skills
 </li>
 <li>
 Highly service-oriented individual with the ability to work well both as an individual contributor and as part of a broader department
 </li>
 <li>
 Flexible attitude and highly trainable with ability to learn new, proprietary systems
 </li>
 <li>
 Detail-oriented and thorough; well organized with ability to multi-task and meet deadlines with minimal supervision; ability to find solutions to various administrative problems and prioritize work
 </li>
 <li>
 Proficiency with all Microsoft Office software (Outlook, Word, PowerPoint, Excel)
 
 
 </li>
 </ul>
 
 What You Can Expect From Morgan Stanley
 
 
 
 At Morgan Stanley, we raise, manage and allocate capital for our clients &ndash; helping them reach their goals. We do it in a way that&rsquo;s differentiated &ndash; and we&rsquo;ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren&rsquo;t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you&rsquo;ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There&rsquo;s also ample opportunity to move about the business for those who show passion and grit in their work.
 
 
 To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.
 
 
 Expected base pay rates for the role will be between $57,000 and $115,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.
 
 
 Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents.
 
 
 Our workforce reflects a broad cross-section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences.
 
 
 For more information, please visit: https://www.morganstanley.com/people-opportunities/eeo.
</div>

Administrative Assistant

GAC Equities

Responsibilities:<ul><li>The secretary will conduct new research per property given.</li><li>Assigning and researching new leads</li><li>Cold Calling owners</li><li>Negotiate and submit offers on leads</li><li>Build positive relationships with motivated home sellers</li><li>Adding a comprehensive list of leads to our CRM</li></ul>Qualifications:<ul><li>Previous experience in cold calling and lead generation</li><li>Efficient in Microsoft &amp; Excel</li><li>Bilingual is a plus</li><li>Must have strong communication skills, be interpersonal</li></ul>Job Types: Contract, Full-timePay: $50,000.00 - $80,129.90 per yearExperience:<ul><li>Microsoft Excel: 1 year (Preferred)</li><li>Microsoft Powerpoint: 1 year (Preferred)</li></ul>Work Location: In person

Admin Assistant Real Estate Researcher

Noor Staffing Group

<div>
 
 This is a long term temporary position supporting high level executives of a non-profit organization in Times Square. Will include travel arrangements, calendar management, scheduling meetings, screening calls, etc.
 
 
 Position will pay 30-32/hour and will be 3-6 months, possibly longer.
 
 
 Benefits information
 
 
 Benefits include medical, dental, vision
 
 
 
 
 
 Equal Employment Opportunity Statement:
 
 
 Noor Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.&rdquo;
 
 
 
 
 
 Physical Requirements:
 
 
 This position requires the ability to perform the essential functions of the role, which may include standing for extended periods, bending, reaching, and lifting up to 50 pounds on an occasional basis, with or without reasonable accommodation. Physical demands may vary depending on assignment and client-site requirements.
 
 
 
</div>

Tiffany & Co.

<div>
 
 Job Description
 
 
 
 The Executive Assistant to the SVP, Chief Artistic Officer serves as a trusted strategic partner responsible for managing the operational rhythm, priorities, and administrative infrastructure of the Chief Artistic Officer&rsquo;s office. This role goes beyond traditional administrative support and requires a highly perceptive, organized, and anticipatory professional capable of operating within a fast-paced global luxury and creative environment.
 
 
 The Executive Assistant plays a critical role in protecting the Chief Artistic Officer&rsquo;s time, enabling creative leadership, and ensuring seamless coordination across the Design Studio and executive leadership team. This individual must be able to quickly assess complex situations, understand shifting priorities, and exercise sound judgment in order to manage competing demands, sensitive information, and high-visibility interactions.
 
 
 
 Location: This position is in-person (5 days per week) at our Corporate Headquarters in New York, NY
 
 
 and requires fluency in both French and English.
 
 
 
 
 SUCCESS CRITERIA
 
 
 
 Success in this role requires exceptional situational awareness, emotional intelligence, and discretion. The Executive Assistant must anticipate needs, identify potential conflicts before they arise, and coordinate proactively across teams to support executive decision-making and creative output. Acting as a central point of coordination between the Chief Artistic Officer, Design Management, senior leadership, and internal and external stakeholders, this role ensures the efficient flow of communication, preparation, and logistics required to support the global activities of the office.
 
 
 Operating in a dynamic environment that includes passionate and dynamic creatives, demanding schedules, international travel, and high-stakes business priorities, the Executive Assistant must remain calm under pressure and serve as a steady, trusted presence within the office. This individual will exercise diplomacy, sound judgment, and confidentiality while representing the Chief Artistic Officer&rsquo;s priorities and protecting the integrity of the executive&rsquo;s time, focus, and working environment.
 
 
 
 Key Accountabilities
 
 
 
 
 Executive Calendar &amp; Strategic Time Management
 
 
 
 <ul>
 <li>
 Maintain and strategically manage the Chief Artistic Officer&rsquo;s complex and fluid calendar, ensuring alignment with creative priorities, executive meetings, and global commitments.
 </li>
 <li>
 Balance competing demands across design reviews, leadership meetings, travel, and creative development time.
 </li>
 <li>
 Protect the executive&rsquo;s time by prioritizing requests, identifying conflicts, and proactively adjusting schedules when needed.
 </li>
 <li>
 Work closely with Design Management to ensure sufficient time is allocated for design review, critique sessions, and major project milestones.
 </li>
 <li>
 Exercise sound judgment in filtering requests, scheduling engagements, and managing access to the executive.
 </li>
 <li>
 Adjust scheduling dynamically in response to evolving creative, operational, and executive priorities.
 
 
 </li>
 </ul>
 
 Executive Office Operations &amp; Communication
 
 
 
 <ul>
 <li>
 Manage the day-to-day operations of the Chief Artistic Officer&rsquo;s office to ensure a professional, organized, and efficient working environment.
 </li>
 <li>
 Draft and manage executive correspondence and communications on behalf of the office.
 </li>
 <li>
 Coordinate closely with cross-functional executive and administrative assistants across the organization to facilitate efficient communication and scheduling.
 </li>
 <li>
 Manage jewelry borrowing requests, tracking, and reconciliation related to executive needs and events.
 </li>
 <li>
 Coordinate facilities and Information Technology requests to ensure the office environment supports productivity and executive activity.
 </li>
 <li>
 Ensure all meetings and special events involving the executive are appropriately prepared with materials, tools, and logistical support.
 
 
 </li>
 </ul>
 
 Executive Travel &amp; Global Logistics Management
 
 
 
 <ul>
 <li>
 Manage the planning and execution of complex international travel itineraries, including flights, hotels, visas, transportation, and reservations.
 </li>
 <li>
 Anticipate travel needs and prepare detailed itineraries to support efficient and productive travel schedules.
 </li>
 <li>
 Coordinate travel logistics with internal teams and external partners to ensure seamless experiences for the executive.
 </li>
 <li>
 Monitor travel changes and proactively adjust logistics to minimize disruptions to the executive&rsquo;s schedule.
 </li>
 <li>
 Prepare briefing materials and logistical coordination for travel involving client meetings, press engagements, or key business events.
 
 
 </li>
 </ul>
 
 Strategic Coordination &amp; Anticipatory Support
 
 
 
 <ul>
 <li>
 Anticipate executive needs by assessing upcoming meetings, travel schedules, and key events to ensure preparation and materials are ready in advance.
 </li>
 <li>
 Identify potential scheduling conflicts, operational risks, or preparation gaps before they impact executive productivity.
 </li>
 <li>
 Coordinate proactively with Design Management and other internal stakeholders to ensure alignment with creative development timelines and executive priorities.
 </li>
 <li>
 Prepare briefing materials, agendas, and background information for high-level meetings and executive engagements.
 </li>
 <li>
 Operate with a forward-looking mindset, considering downstream impacts of scheduling, travel, and operational decisions.
 
 
 </li>
 </ul>
 
 Executive Office Stewardship &amp; Confidentiality
 
 
 
 <ul>
 <li>
 Serve as a trusted gatekeeper for the Chief Artistic Officer&rsquo;s office, maintaining appropriate access and protecting the executive&rsquo;s time and focus.
 </li>
 <li>
 Handle sensitive information with the highest degree of discretion and confidentiality.
 </li>
 <li>
 Represent the Chief Artistic Officer&rsquo;s priorities with professionalism and diplomacy when interacting with senior executives, internal teams, and external partners.
 </li>
 <li>
 Maintain an organized and professional office environment that supports focus, creativity, and executive productivity.
 </li>
 <li>
 Ensure confidential materials, communications, and discussions are managed appropriately.
 
 
 </li>
 </ul>
 
 Special Projects &amp; Operational Support
 
 
 
 <ul>
 <li>
 Support special projects and initiatives as assigned by leadership.
 </li>
 <li>
 Assist with a wide range of professional and operational tasks in support of the Chief Artistic Officer&rsquo;s office and the broader Design Studio.
 </li>
 <li>
 Contribute to process improvements that enhance the efficiency and effectiveness of executive operations.
 
 
 </li>
 </ul>
 The hiring range for this position ranges from $40.72 - $55.09/ hour. The rate of pay offered will be dependent upon candidates&rsquo; relevant skills and experience.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Fluency in both French and English (written and verbal).
 </li>
 <li>
 Minimum 8+ years of experience supporting senior executives in a fast-paced corporate or creative environment.
 </li>
 <li>
 Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
 </li>
 <li>
 Strong situational awareness and ability to quickly assess complex organizational and interpersonal dynamics.
 </li>
 <li>
 Demonstrated ability to prioritize effectively in environments where multiple urgent demands compete for executive attention.
 </li>
 <li>
 Highly anticipatory mindset with the ability to identify needs, risks, and preparation requirements before they arise.
 </li>
 <li>
 Strong emotional intelligence and composure when operating in high-pressure environments involving demanding schedules, passionate teams, and tight deadlines.
 </li>
 <li>
 Absolute discretion and integrity when managing confidential and sensitive information.
 </li>
 <li>
 Excellent written and verbal communication skills with the ability to interact effectively with senior leadership and cross-functional teams.
 </li>
 <li>
 Strong diplomatic skills with the ability to represent executive priorities and manage requests with professionalism.
 </li>
 <li>
 Ability to work independently with minimal supervision while maintaining alignment with executive priorities.
 </li>
 <li>
 Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
 </li>
 <li>
 Strong attention to detail and commitment to operational excellence.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience supporting senior creative leaders within luxury, design, fashion, or creative industries.
 </li>
 <li>
 Understanding of the dynamics of a global luxury brand environment.
 </li>
 <li>
 Knowledge and passion for creative fields including design, fashion, art, architecture, and film.
 </li>
 <li>
 Experience managing complex international travel and executive engagements.
 </li>
 <li>
 Ability to thrive in environments that combine creative exploration with high business expectations.
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Tiffany &amp; Co. is formed from many facets - talented people who make our community stronger with their creativity, perspective, and lived experience. Creating an inclusive workplace and workforce where everyone belongs is at the core of our values. We&rsquo;re committed to creating a more inclusive jewelry industry that empowers people of all backgrounds to shine and evolve to new heights.
 
 
 We believe reaching your full potential requires a solid foundation, and your well-being is a central pillar. Eligible Tiffany employees are offered comprehensive benefits, including global benefits like adoption and surrogacy assistance, and parental leave, as well as programs that support mental, emotional, physical, and financial well-being. We also offer competitive pay, medical, dental, and vision insurance, 401(k) plans with company match, paid time off, alongside other meaningful employee offerings.
 
 
 The Company provides equal employment opportunities to all employees and candidates for employment without regard to age, race, religion, color, national or ethnic origin, alien or citizenship status, sex, marital status, sexual orientation, gender identity, gender expression, pregnancy, disability, or military/veteran status. Tiffany is committed to working with and providing reasonable accommodation to applicants with disabilities.
</div>

Betty

<div>
 
 Betty is an innovative entertainment company pioneering at the intersection of real-money online casinos and casual mobile gaming.
 
 
 
 
 
 
 Our Values:
 
 
 <ul>
 <li>
 
 We are honest
 
 - we value honesty in all aspects.
 </li>
 <li>
 
 Bring the Olives
 
 - we offer premium customer experience.
 </li>
 <li>
 
 Think Big
 
 - we believe in always striving for more.
 </li>
 </ul>
 
 
 
 
 
 About the role:
 
 
 
 We are seeking a highly organized Operations Manager to support Betty&rsquo;s U.S. operations in New York, working closely with our Co-Founders and Chief of Staff. This role is ideal for someone who excels in executive support, thrives in fast-paced environments, and takes pride in creating structure, driving efficiency, and enabling leadership to focus on key priorities.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Executive Support (50%)
 
 
 <ul>
 <li>
 Proactively manage executive priorities by optimizing calendar flow, protecting deep work time, and minimizing context switching.
 </li>
 <li>
 End-to-end management of complex domestic and international travel, including detailed itineraries, flight/hotel logistics, and ground transport.
 </li>
 <li>
 Attend select leadership meetings to track key follow-ups and commitments, ensuring decisions are documented and translated into actionable items for the executive team..
 </li>
 <li>
 Handle sensitive information with absolute integrity and serve as a trusted confidant to the executive team.
 </li>
 </ul>
 
 
 Office &amp; Operational Excellence (50%)
 
 
 <ul>
 <li>
 Draft and manage internal communications originating from the NY headquarters.
 </li>
 <li>
 Serve as the primary point of contact for the NYC office, overseeing day-to-day logistics, supplies, and vendor relationships to maintain a premium environment.
 </li>
 <li>
 Coordinate all facility needs with the landlord and manage office access systems.
 </li>
 <li>
 Lead the planning and execution of events ranging from intimate executive dinners to larger professional networking gatherings.
 </li>
 <li>
 Coordinate legal documentation workflows across internal stakeholders and external counsel&mdash;tracking signatures, managing deadlines, and ensuring filing requirements are met.
 </li>
 <li>
 Identify gaps in current office systems and proactively implement scalable solutions to improve the daily experience for the NYC team.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 3&ndash;5+ years of experience in a high-level Executive Assistant or Executive Operations role, ideally in a fast-paced startup or high-growth environment.
 </li>
 <li>
 Dedicated to executive support as a long-term profession, with the ability to provide proactive, anticipatory support.
 </li>
 <li>
 Exceptional written communication skills with experience representing leadership across Slack, email, and internal communications.
 </li>
 <li>
 Expert proficiency in Notion, Slack, and Google Workspace, with a strong systems and workflow mindset.
 </li>
 <li>
 Highly organized, detail-oriented, and dependable, ensuring strong follow-through and execution.
 </li>
 <li>
 Calm, professional, and adaptable under pressure in rapidly changing environments.
 </li>
 <li>
 Strong judgment, discretion, and ability to manage competing priorities effectively.
 </li>
 </ul>
 
 
 
 
 
 We offer
 
 :
 
 <ul>
 <li>
 Remote work when the executive team is traveling.
 </li>
 <li>
 $90,000 &ndash; $110,000 base salary.
 </li>
 <li>
 Premium health care coverage (medical, dental, and vision).
 </li>
 <li>
 Generous paid vacation policy to ensure you stay energized and refreshed.
 </li>
 <li>
 Allocated paid sick days and personal time.
 </li>
 </ul>
 
 
</div>

Executive Assistant & Operations Lead | Office of the CEO

Explore 107+ Executive secretary in New York this May. Find roles across top companies and apply now to boost your career.

107 executive secretary jobs In New York

Executive Assistant

Executive Assistant

Administrative Assistant

Admin Assistant Real Estate Researcher

Administrative Assistant

Executive Assistant

Executive Assistant & Operations Lead | Office of the CEO