administrative assistant

executive assistant

personal assistant / household manager Jobs in Miami

personal assistant / household manager

executive & personal assistant Jobs in Miami

executive & personal assistant

executive administrative assistant Jobs in Miami

executive administrative assistant

executive staff assistant

University of Miami

<div>Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet .
The Department of Neurological Surgery is currently seeking a full time Sr. Executive Assistant to work in Miami, FL. The Senior Executive Assistant leads the broad scope of executive support-related activities and/or special projects for top-level leadership (Vice President and above or equivalent) and their functional area(s) to facilitate the efficient operations of the office and function. Responsible for schedule management, office management, travel arrangements, communications, information preparation, data management and analysis. This role represents the executive and their interests to others. The Senior Executive Assistant has delegated authority regarding matters of significance. In addition, performs work without specific instruction or prescribed procedures.
CORE JOB FUNCTIONS
<ul><li>Reports to and supports top-level leadership (Vice President and above) and their department(s) with high-level executive support.
</li><li>Acts as executive liaison and advises others of the executive's activities and views on policies or issues, using judgment and discretion.
</li><li>Manages executive's calendar and approves/declines meeting requests on behalf of the executive to ensure schedule is aligned to meet upcoming deadlines and/or priorities. Prioritizes meetings for executive to include the rescheduling and/or cancellation of other high-level meetings.
</li><li>Manages executive&rsquo;s travel arrangements and budget.
</li><li>Independently creates memos, reports, presentations, project timelines and documents for distribution to members of various departments or meeting on behalf of the executive.
</li><li>Ensures executive is prepared for meetings and/or presentations and is kept abreast of important information prior to any meetings/conference calls.
</li><li>Uses independent judgement to respond on behalf of the executive, ensuring the confidential handling of information, correspondence and communications, including incoming, outgoing, and electronic communications on behalf of executive.
</li><li>Prioritizes and manages multiple projects and/or special assignments championed by the executive.
</li><li>Leads the planning of annual or ad-hoc special events.
</li><li>Trains and supervises lower-level clerical staff as needed.
</li><li>Adheres to University and unit-level policies and procedures and safeguards University assets.
</li></ul>CORE QUALIFICATIONS
Education:
 
Associate degree or equivalent
Experience:
 
Minimum 7 years of relevant experience
Any relevant education, certifications and/or work experience may be considered.
Knowledge, Skills and Attitudes:
<ul><li>Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
</li><li>Teamwork: Ability to work collaboratively with others and contribute to a team environment.
</li><li>Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
</li><li>Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.
</li></ul>DEPARTMENT ADDENDUM
Department Specific Functions
<div><div><div><ul><li>Primarily responsible for representing the department Chair both nationally and internationally among the highest levels of university administration, the medical community and its recognized organizations, governmental and public agencies, media, high profile business leaders, organizations, and major donors.
</li></ul></div><div><ul><li>Administrative support the department Chair with day-to-day tasks (Managing calendar, scheduling meetings, taking minutes, travel arrangements, reserving conference rooms, etc.)
</li></ul></div><div><ul><li>Responsible for handling all matters involving the Chair&rsquo;s activities including complex, unique, and confidential situations . Independently facilitates and initiates leadership communications and interactions on behalf of and in line with the Chair&rsquo;s preferences and university guidelines.
</li></ul></div><div><ul><li>Independently carries out key responsibilities and project management under the Chair&rsquo;s purview, such as monitoring and evaluating projects, financial planning, and review, and communicating progress to senior management.
</li></ul></div><div><ul><li>Provides support to the Chair in convening required meetings on short- and long-term projects. This may include undertaking research, tracking trends, preparing presentations; development of meeting agendas; drafting briefing papers and/or compiling pertinent background materials for attendees; preparing summaries of discussion; coordinating logistical arrangements; and ensuring appropriate and effective communication with participants.
</li></ul></div><div><ul><li>Works in coordination with other UMMSM staff to oversee complex, high-priority projects, that require cross-functional engagement with key staff across the organization and with external stakeholders.
</li></ul></div><div><ul><li>Assists in developing funding proposals and initiatives for fundraising purposes in cooperation with Development.
</li></ul></div><div><ul><li>Prepares correspondence, assists with speeches, and presentations to nationally and internationally recognized organizations . Includes coordinating research, gathering data, and conferring with colleagues serving as primary contact for all activities for the Chair.
</li></ul></div><div><ul><li>Provide Administrative Support to NRS faculty and providers.
</li></ul></div><div><ul><li>Assist with preparation of special projects and or reports: (Press Ganey, KYRUUS, and Power BI scorecards, United Way)
</li></ul></div><div><ul><li>Supports department and/or department leadership with daily clerical tasks and or special projects.
</li></ul></div><div><ul><li>Responsible for completing medical forms such as (FMLA, Home Health, patient letters, etc.)
</li></ul></div><div><ul><li>Responsible for processing reimbursements and reconciling of charges when needed.
</li></ul></div><div><ul><li>Oversees the Promotion and Tenure process for the department&rsquo;s faculty.
</li></ul></div><div><ul><li>Oversees the Voluntary Faculty process for the department.
</li></ul></div><div><ul><li>Executes OARF for new faculty recruits.
</li></ul></div><div><ul><li>Assist with the development of special projects and or events as needed in the department.
</li></ul></div><div><ul><li>Ensure timely and accurate completion of clinical documentation within In Basket workflows.
</li></ul></div><div><ul><li>Provide cross-coverage and support to Sr. Administrative Assistants as needed.
</li></ul></div><div><ul><li>Assist SAO with ongoing administrative needs as needed.
</li></ul></div><div><ul><li>Assist with any other tasks as determined necessary. 
</li></ul></div></div></div> 
Department Specific Qualifications 
<div>Education:
</div><div>Bachelor&rsquo;s degree . 
</div><div><div>Experience:
</div><div><ul><li>Strong interpersonal and organizational skills with demonstrated capacity to develop and implement strategies, plans and solutions to identified issues and problems.
</li></ul></div><div><ul><li>Superior critical thinking skills, including the capacity to identify , appropriately assess, and prioritize competing interests and directives.
</li></ul></div><div><ul><li>Exceptional research, writing, analytical and organizational skills, and the ability to convey complex concepts in a clear, concise and logical manner.
</li></ul></div><div><ul><li>Good judgment, discretion, and tact.
</li></ul></div><div><ul><li>Ability to collaborate and work closely with staff, senior leaders, faculty and the community on health related missions.
</li></ul></div><div><ul><li>Demonstrated ethical behavior, professionalism and interpersonal skills.
</li></ul></div><div><ul><li>Ability to operate autonomously.
</li></ul></div><div><ul><li>Ability to manage details of multiple projects with firm schedules/deadlines . 
</li></ul></div><div>Knowledge, Skills and Abilities :
</div><div><ul><li>Minimum of five years of relevant work experience.
</li></ul></div><div><ul><li>Proficiency in Microsoft Office and Adobe Programs (Word, Outlook, Excel, PowerPoint, etc.)
</li></ul></div><div><ul><li>Excellent written and verbal communication skills
</li></ul></div><div><ul><li>Strong interpersonal skills
</li></ul></div><div><ul><li>Strong multi-tasking skills
</li></ul></div><div><ul><li>Ability to handle confidential information
</li></ul>#ED-LI1
</div></div>The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Job Status:
Full time
Employee Type:
Staff</div>

Sr. Executive Assistant (H)

AAA United States Inc

<div>Description:

About the Company:
We provide specialized subcontracting and technical assistance services to support clients in the transport and aerospace industries. We work closely with clients to ensure that our solutions meet their needs and exceed their expectations. Our team members are motivated individuals that do remarkable things every day!
Position Summary:
AAA United States, Inc. has partnered with a company in Miami, Florida that is an international pioneer in the aerospace industry. They are a leader in designing, manufacturing and delivering aerospace products, services and solutions to customers on a global scale. A commercial aircraft manufacturer, with Space and Defense as well as Helicopters Divisions, they are the largest aeronautics and space company in Europe and a worldwide leader.
The Executive Assistant provides high-level administrative support to executives or senior management. This role ensures efficient operation of the executive office by managing schedules, preparing reports, coordinating meetings, and handling confidential information.
Essential Functions:<ul><li>
Executive Support &amp; Strategic Partnership (30%): Support the manager in daily business including, confidential, and strategic topics. Study, filter, and prioritize working files, providing recommendations and following up on local implementation of decisions.</li><li>
Logistics, Travel &amp; Financial Administration (30%): Manage end-to-end travel logistics and credit card reconciliation. Ensure strict adherence to corporate compliance and Gifts &amp; Hospitality protocols. Oversee office procurement and facility-related work orders.</li><li>
Event &amp; Project Oversight (20%): Lead the planning and execution of industry, customer, and staff events. Identify customer value, business needs, and improvement opportunities while supporting the N-1 management team on specific action plans.</li><li>
Stakeholder Coordination &amp; Influence (20%): Liaising with relevant stakeholders on various topics/events and/or ensuring deliverables reports/deadlines.</li></ul>
Requirements:
<ul><li>Must be currently local to the Miami Metro area</li><li>
Ability to work in the US without current, or future, need of visa sponsorship/work authorization</li><li>
Education: High School diploma required.</li><li>
Minimum 4 years of international travel arrangements, event management, and document drafting.</li><li>
Minimum 4 years of data visualization &amp; presentations (C-suite level charts/slide decks).</li><li>
Minimum 4 years of proven office management or executive assistant experience within a complex matrix organization.</li><li>
Excellent verbal and written communication in English and Spanish (Required).</li><li>
Analytical &amp; Digital: Proficient in Google Suite and MS Office.</li><li>
Efficiency: Extremely organized, resourceful, and able to prioritize work in a fast-paced environment.</li><li>
Interpersonal: High degree of diplomacy and tact; ability to interact with varied personalities in a multicultural environment.</li><li>
Autonomy: Strong decision-making skills and problem-solving agility in uncertain environments.</li></ul></div>

Executive Assistant

SEGULA Technologies

<div>Company Description 
Segula Technologies is a global engineering and consulting firm specializing in innovative solutions across industries such as aerospace, automotive, energy, rail, and life sciences. Founded in 1985 and headquartered in France, Segula operates in over 30 countries, driving technological advancements, improving industrial performance, and supporting clients throughout the product lifecycle.
With expertise in design, manufacturing, testing, and project management, Segula helps businesses tackle complex engineering challenges while fostering innovation and sustainability. 
Job Description 
As an Executive Assistant to the HO Latin America and Caribbean Region, you will serve as a high-level strategic partner and &quot;helicopter view&quot; collaborator. This role is designed for a curious, creative professional capable of balancing operational topics with top-management strategy. You will manage complex logistics and sensitive communications while anticipating executive needs, ensuring the President remains focused on mission-critical decision-making.
This role offers a unique insight into top-management decision-making and company strategy, expanding your professional network for future leadership or expert paths within Airbus.<ul><li>
Executive Support &amp; Strategic Partnership (30%): Support the manager in daily business including, confidential, and strategic topics. Study, filter, and prioritize working files, providing recommendations and following up on local implementation of decisions.</li><li>
Logistics, Travel &amp; Financial Administration (30%): Manage end-to-end travel logistics and credit card reconciliation. Ensure strict adherence to corporate compliance and Gifts &amp; Hospitality protocols. Oversee office procurement and facility-related work orders.</li><li>
Event &amp; Project Oversight (20%): Lead the planning and execution of industry, customer, and staff events. Identify customer value, business needs, and improvement opportunities while supporting the N-1 management team on specific action plans.</li><li>
Stakeholder Coordination &amp; Influence (20%): Liaising with relevant stakeholders on various topics/events and/or ensuring deliverables reports/deadlines.</li></ul> 
Qualifications 
<ul><li>
Must be currently local to the Miami Metro area</li><li>
Ability to work in the US without current, or future, need of visa sponsorship/work authorization</li><li>
Education: High School diploma required.</li><li>
Minimum 4 years of international travel arrangements, event management, and document drafting.</li><li>
Minimum 4 years of data visualization &amp; presentations (C-suite level charts/slide decks).</li><li>
Minimum 4 years of proven office management or executive assistant experience within a complex matrix organization.</li><li>
Excellent verbal and written communication in English and Spanish (Required).</li><li>
Analytical &amp; Digital: Proficient in Google Suite and MS Office.</li><li>
Efficiency: Extremely organized, resourceful, and able to prioritize work in a fast-paced environment.</li><li>
Interpersonal: High degree of diplomacy and tact; ability to interact with varied personalities in a multicultural environment.</li><li>
Autonomy: Strong decision-making skills and problem-solving agility in uncertain environments.</li></ul>
Preferred:<ul><li>
Portuguese or French language fluency.</li></ul>
Physical Requirements:<ul><li>
Presence: 100% Onsite (Miami).</li><li>
Travel: Ability to travel independently and at short notice (approx. 25%).</li><li>
Capability: Vision/Hearing/Speaking for full-day (8-hour) communication and computer use.</li><li>
Lifting/Carrying documents or equipment up to 30lbs/14kgs.</li><li>
Mobility to navigate office and production areas, including sitting, standing, and squatting.</li><li>
PPE: Steel-toed shoes and eye/hearing protection required for shop floor visits.</li></ul>
Ability to work in the US without current, or future, need of visa sponsorship/work authorization is required for this position.
This position is a temporary (contract) position with no specific time period but could be extended or shortened as needed. 
Additional Information 
Here&rsquo;s a heads-up of the upcoming steps:<ul><li>
Phone Interview with Recruiter: We&rsquo;ll begin with an introductory call to discuss your background and interest in the role.</li><li>
Interview with the Hiring Manager</li><li>
Offer Letter: We&acute;ll extend you an offer and start the onboarding process.</li><li>
Background Check &amp; DOT Drug Screen: This step involves conducting a comprehensive background check, which includes reviewing criminal history, and other relevant records. Additionally, a Department of Transportation (DOT) drug screening will be carried out to ensure compliance with federal regulations for safety-sensitive positions</li><li>
You start your next challenge!</li></ul></div>

Andover Properties

<div>
 
 
 Position Title:
 
 Executive &amp; Personal Assistant
 
 
 
 Location:
 
 Miami, FL
 
 
 
 Hours:
 
 Approximately 25 - 30 hours per week
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Administrative Support:
 
 
 <ul>
 <li>
 Manage and update the Executive's calendar using Microsoft Outlook, including appointment reminders and schedule coordination.
 </li>
 <li>
 Provide basic technical support for iPhone and Apple devices (installing apps, organizing photos, iCloud syncing, dictation assistance, updating software).
 </li>
 <li>
 Monitor incoming communication to identify scams, phishing attempts, and fraudulent outreach.
 </li>
 <li>
 Assist with company-related tasks such as:
 </li>
 <li>
 Answering the corporate phone line when scheduled.
 </li>
 <li>
 Conducting research for internal projects.
 </li>
 <li>
 Completing ad hoc assignments within the Microsoft 365 environment (Word, Excel, Teams, Outlook).
 </li>
 </ul>
 
 
 Personal Support:
 
 
 <ul>
 <li>
 Drive the
 
 Executive
 
 to local appointments, errands, and meetings.
 </li>
 <li>
 Appointment scheduling
 </li>
 <li>
 Basic technology assistance
 </li>
 <li>
 General household or errand‑related needs.
 </li>
 <li>
 Organize physical files, documents, and personal records.
 </li>
 </ul>
 
 
 Professional Conduct:
 
 
 <ul>
 <li>
 Maintain strict confidentiality regarding personal and company information.
 </li>
 <li>
 Communicate clearly and respectfully with the
 
 Executive
 
 and internal team members.
 </li>
 <li>
 Demonstrate patience, reliability, and a consistent positive attitude.
 </li>
 <li>
 Adapt to changing needs and maintain flexibility with daily tasks.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 High school diploma required; bachelor&rsquo;s degree preferred.
 </li>
 <li>
 Valid driver&rsquo;s license and clean driving record.
 </li>
 <li>
 Minimum of three years of experience as an administrative, executive, or personal assistant.
 </li>
 <li>
 Strong proficiency in Microsoft 365 (Outlook, Word, Excel).
 </li>
 <li>
 Comfortable using Apple devices (iPhone, iPad, Apple TV).
 </li>
 <li>
 Ability to identify and flag spam, scams, and suspicious digital communication.
 </li>
 <li>
 Excellent organizational skills and time‑management abilities.
 </li>
 <li>
 Strong verbal communication and interpersonal skills.
 </li>
 <li>
 High attention to detail and follow‑through.
 </li>
 <li>
 Ability to maintain confidentiality and exercise good judgment.
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualities
 
 
 <ul>
 <li>
 Experience supporting senior‑level executives.
 </li>
 <li>
 Patience and comfort working with an older individual who may require step‑by‑step guidance.
 </li>
 <li>
 Ability to troubleshoot simple technology issues calmly and effectively.
 </li>
 <li>
 Reliable, punctual, and professional presentation.
 </li>
 </ul>
</div>

Executive & Personal Assistant

Premium Healthcare Pharmacy

Premium Healthcare Pharmacy is seeking a highly organized and detail-oriented Executive Assistant to support our growing Retail and Compounding Pharmacy. This position plays a key role in supporting executive operations, assisting with bookkeeping functions, and ensuring efficient day-to-day administrative coordination.The ideal candidate is professional, discreet, and capable of managing multiple priorities in a fast-paced healthcare environment.ResponsibilitiesExecutive Support<ul><li>Provide direct administrative support to the Pharmacist CEO</li><li>Manage calendar scheduling, meetings, and executive correspondence</li><li>Coordinate internal and external communications</li><li>Prepare reports, documents, and presentations as needed</li><li>Assist with operational projects and business initiatives</li></ul>Bookkeeping &amp; Financial Support<ul><li>Assist with bookkeeping tasks including invoice tracking and expense documentation</li><li>Maintain financial records and assist with account reconciliation</li><li>Support coordination with accounting and payroll departments</li><li>Organize financial reports and documentation for review</li></ul>Operational Support<ul><li>Assist with administrative coordination for retail and compounding pharmacy operations</li><li>Maintain confidential files and business records</li><li>Support compliance documentation and regulatory files</li><li>Coordinate vendor communications and supply ordering</li></ul>Qualifications<ul><li>Minimum 2&ndash;3 years of executive assistant or administrative experience</li><li>Experience with bookkeeping or financial recordkeeping preferred</li><li>Strong organizational and time management skills</li><li>High level of professionalism and discretion with confidential information</li><li>Proficiency in Microsoft Office, Excel, and general office software</li><li>Ability to multitask and work independently</li></ul>Experience working in healthcare, pharmacy, or medical environments is a plus.What We Offer<ul><li>Competitive compensation</li><li>Opportunity to work closely with executive leadership</li><li>Professional and collaborative work environment</li><li>Growth opportunities within an expanding pharmacy organization</li></ul>If you are organized, proactive, and thrive in a high-level support role, we encourage you to apply.Join our team and contribute to the success of a growing pharmacy organization!Pay: $45,000.00 - $65,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Work Location: In person

Executive Administrative Assistant

Advanced Pharma

Job Overview We are seeking a highly organized and proactive Executive Assistant/ Personal Assistant to provide comprehensive support to a high profile family. The ideal candidate will possess strong administrative skills and have a keen ability to manage multiple tasks efficiently. This role requires a detail-oriented individual who can handle various responsibilities, including planning, coordinating, and managing.This job is a hybrid position with the need to travel to the confidential Broward and Miami Locations.Responsibilities<ul><li>Manage executive calendars, including scheduling appointments and coordinating meetings.</li><li>Handle all correspondence, including emails and phone calls, with professionalism.</li><li>Organize meetings, including logistics and preparation of necessary materials (Travel arrangements within the budget and preferences of the employer, etc.).</li><li>Assist with personal tasks to streamline the daily life of the high profile family.</li><li>Maintain a high level of confidentiality regarding sensitive information.</li><li>Utilize QuickBooks to post invoices, process payments, and maintain accurate records.</li><li>Handling all other administrative matters as needed, for employer and for its affiliates.</li><li>Set-up any necessary maintenance visits, as needed.</li><li>Coordinating between employer and various outside professionals. (Agents, accountants, attorneys, etc.)</li><li>Responsibility for all accounts receivable, including tracking and following up on all payments for employer and affiliated companies.</li><li>General bookkeeping and expense/payables reporting in coordination with outside accountant of employer and its affiliated companies.</li><li>Maintaining farm operations, logistics and organization (including selling eggs, instructing farm workers as required. Keeping on top of suppliers, paying bills, and taking farm hand to shops.)</li><li>Returning clothes, booking hair and makeup and invoicing.</li><li>Be available to drive 4 times a week. (Subject to change by employer)</li><li>Be available to stay overnight at destined area.</li><li>Handle Vet appointments and transportation for pets.</li><li>Be able to take on Ad Hoc Projects as required.</li></ul>Skills<ul><li>Proficient in QuickBooks.</li><li>Exceptional organizational and multitasking skills.</li><li>Strong written and verbal communication skills.</li><li>Discretion, professionalism, and a strong sense of integrity are essential.</li><li>High adaptability to changing priorities and environments.</li><li>Excellent problem-solving skills and the ability to think on your feet.</li><li>Be Tech-Savvy</li><li>Must have clean driving record.</li><li>Must have Car Insurance</li><li>5 + years of Personal Executive Assistant experience.</li></ul>Job Type: Full-timePay: Up to $60,000.00 per yearWork Location: Hybrid remote in Miami, FL 33147

Executive Assistant/ Personal Assistant

Just Hub LLC

Job Summary We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will excel in managing schedules, coordinating projects, and handling a variety of office tasks with professionalism and efficiency. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Experience in office management, event planning, and bookkeeping is highly desirable to ensure smooth daily operations and effective executive support.Duties<ul><li>Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.</li><li>Coordinate complex travel arrangements and prepare detailed itineraries for executives.</li><li>Prepare, proofread, and transcribe documents, reports, and correspondence ensuring accuracy and professionalism.</li><li>Handle incoming calls with excellent phone etiquette on multi-line phone systems; direct inquiries appropriately.</li><li>Organize and maintain filing systems&mdash;both electronic and physical&mdash;to ensure quick retrieval of information.</li><li>Assist with event planning for company functions, meetings, or special events from inception to execution.</li><li>Perform data entry tasks using various software including QuickBooks for bookkeeping and financial record keeping.</li><li>Support project coordination efforts by tracking deadlines, preparing agendas, and following up on action items.</li><li>Provide office management support including supply procurement, office equipment maintenance, and front desk duties.</li><li>Manage personal assistant responsibilities such as personal scheduling or errands as needed by executives.</li><li>Utilize office software such as Microsoft Office Suite (Word, Excel, PowerPoint) for preparing presentations and reports.</li><li>Conduct proofreading of documents to ensure clarity, accuracy, and consistency across all communications.</li></ul>Requirements<ul><li>Proven experience in an administrative or executive assistant role with strong organizational skills.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Calendar), and familiarity with DocuSign for electronic signatures.</li><li>Excellent typing speed with high accuracy; strong data entry skills.</li><li>Experience with bookkeeping software such as QuickBooks is preferred.</li><li>Strong project coordination abilities with a focus on detail-oriented execution.</li><li>Exceptional communication skills including phone etiquette and professional correspondence writing.</li><li>Ability to handle multiple tasks simultaneously while maintaining a high level of professionalism.</li><li>Office management experience including filing systems, front desk operations, and clerical support.</li><li>Knowledge of event planning processes from logistics to execution.</li><li>Familiarity with multi-line phone systems and calendar management tools like Microsoft Outlook Calendar.</li><li>Demonstrated ability to proofread documents thoroughly and perform transcription accurately.</li><li>Prior experience supporting executives or high-level professionals is highly desirable. This position offers an engaging opportunity for a dedicated professional eager to support leadership through effective administrative management in a dynamic work environment.</li></ul>Job Types: Full-time, Part-time, TemporaryPay: $48,946.73 - $58,946.61 per yearWork Location: Hybrid remote in Miami, FL 33134

Explore 176+ Executive staff assistant in Miami this March. Find roles across top companies and apply now to boost your career.

176 executive staff assistant jobs In Miami

Sr. Executive Assistant (H)

Executive Assistant

Executive Assistant

Executive & Personal Assistant

Executive Administrative Assistant

Executive Assistant/ Personal Assistant

Executive Assistant