administrative assistant

executive assistant

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administrative assistant (external agency staff) Jobs in New York

executive administrative assistant Jobs in New York

executive administrative assistant

executive staff assistant

MOMO HOLDINGS LLC

<div>Momofuku
Momofuku was founded by chef David Chang in 2004 with the opening of Momofuku Noodle Bar in New York City. Credited with &ldquo;the rise of contemporary Asian-American cuisine&rdquo; by the New York Times and named the &ldquo;most important restaurant in America&rdquo; by Bon App&eacute;tit magazine, Momofuku has restaurants in the New York, Los Angeles, and Las Vegas as well as Momofuku Goods, a line of restaurant-grade products for home cooks.
The Executive and Office Administrative Assistant is central to supporting Momofuku&rsquo;s business by effectively programming the Chief Operating Officer and Chief Executive Officer&rsquo;s time and communications, along with maintaining the home base office. This position will provide executive level communications support for the COO and CEO and is central to the development and maintenance of the Executive Officer&rsquo;s relationships with internal and external stakeholders and will contribute to our office culture with a professional and welcoming personality. Our office is used by various teams that support our restaurants and consumer packaged goods (CPG). This position will serve as the first point of contact for our headquarters, making it vital to positively represent the Momofuku brand to all guests and employees.
Responsibilities
EXECUTIVE RESPONSIBILITIES<ul><li>
Manage calendars. This includes accuracy in scheduling appointments, arranging and rearranging meetings, anticipating needs, setting up and scheduling meals/tasting, and setting up any necessary meeting technology.</li><li>
Assist top leadership with research projects, e.g. competitive analysis</li><li>
Process and track expenses accurately and timely</li><li>
On-call assistance including: professional errands, scheduling appointments, calendar management, coordinating travel &amp; logistics, and providing support as needed</li><li>
Assist with Board Member engagement including coordinating quarterly meetings</li><li>
Schedule PX reservations, as needed</li><li>
Ship CPG products to VIP guests, company stakeholders, etc.</li><li>
Lead development to execution of town hall and other key company communication efforts</li><li>
Support the deployment of new managers, welcome kits and other gifts to support the people team and employee engagement</li><li>
Manage interoffice communication between departments and home base regarding office events, closures and work schedules.</li><li>
Support leadership retreat activities, from site selection, agenda, travel, supplies, meals and activities</li><li>
Support development of business materials including but not limited to PowerPoint decks, organizational charts and field communications.</li><li>
Be a trusted confident with sensitive company material.</li></ul>
OFFICE RESPONSIBILITIES<ul><li>
Greet guests, employees and new hires</li><li>
Manage the conference and meeting spaces, ensuring that executive meeting needs are always met</li><li>
Maintain a clean office environment including the receiving, distribution of packages and mail to departments</li><li>
Maintain stock levels for office and kitchen supplies</li><li>
Monitor office expenses and submit purchase requests to management when necessary</li><li>
Oversee shipping accounts, receive and distribute mail and deliveries including CPG items</li><li>
Work with cleaning company to maintain office cleanliness, appearance and order</li><li>
Assist management with various office events and programming</li><li>
Proactively update and evolve systems and protocols for efficiency and success.</li></ul>
Required Qualifications<ul><li>
At least 1 year of experience as an Office Coordinator/Receptionist or Executive Assistant
</li><li>Organizational skills and attention to detail</li><li>
Ability to provide excellent customer service with a friendly demeanor</li><li>
Well spoken, courteous and professional</li><li>
A team player with a can-do-anything attitude</li><li>
Detail-oriented and always thinking at least one step ahead</li><li>
Excellent time management and ability to prioritize numerous tasks</li><li>
Knowledge/experience in the hospitality industry and a desire to learn more!</li></ul>
Preferred Qualifications<ul><li>
At least 2 years of experience as an Office Coordinator/Receptionist or Executive Assistant</li><li>
Bi-lingual in Spanish</li><li>
Administrative assistant experience in the hospitality or CPG industry</li></ul>
Physical Demands<ul><li>
The physical demands for this position are seeing, hearing, speaking, reaching, occasionally lifting up to 50 pounds, sitting, standing, bending, and moving intermittently during working hours. These physical requirements may be accomplished with or without reasonable accommodation.</li></ul>
Momofuku reserves the right to add or delete duties and responsibilities at the discretion of Momofuku or its managers. This job description is intended to describe the general level of work being performed. It is not intended to be all-inclusive.
Momofuku is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, creed, religion, gender (including gender identity or expression), pregnancy, childbirth or related medical conditions, sexual orientation, marital status, domestic violence, sexual violence or stalking victim status, ancestry, national origin, alienage or citizenship, age, disability, military or veteran status, genetic information or predisposing genetic characteristic, or other protected status.
Pay Scale Metrics
Momofuku Executive Assistant employed in our New York City operations function within a pay band of $66.300 - $75,000. The metrics for each individual pay is as follows: If a candidate meets all role Requirements, he/she/they are considered qualified for the position and eligible to receive a salary of $66,300.
For every Preferred Requirement a candidate meets, they are eligible to receive an additional $1,000</div>

Executive Assistant

<div>
 
 
 Executive Assistant
 
 
 
 
 Location:
 
 Manhattan, NY (4 days onsite, 1 day remote)
 
 
 
 Compensation:
 
 Up to $150,000 base + bonus
 
 
 
 Overview
 
 
 
 Our client, a highly reputable financial services firm based in Manhattan, is seeking an experienced Executive Assistant to provide high-level support to senior leadership. This role requires a proactive, polished professional who thrives in a fast-paced, client-facing environment and can manage multiple priorities with discretion and precision.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to senior executives, including complex calendar management across multiple time zones
 </li>
 <li>
 Coordinate and manage internal and external meetings, including logistics, agendas, and preparation of materials
 </li>
 <li>
 Arrange detailed domestic and international travel, including itineraries, accommodations, and ground transportation
 </li>
 <li>
 Prepare and reconcile expense reports in a timely and accurate manner
 </li>
 <li>
 Serve as a gatekeeper and liaison between executives, internal teams, and external stakeholders
 </li>
 <li>
 Draft correspondence, presentations, and other administrative documents
 </li>
 <li>
 Assist with investor meetings, board materials, and high-level presentations as needed
 </li>
 <li>
 Manage ad hoc projects and ensure seamless day-to-day operations
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 5&ndash;10+ years of Executive Assistant experience supporting senior leadership within financial services (private equity, hedge fund, investment banking preferred)
 </li>
 <li>
 Strong experience managing complex calendars, travel logistics, and expenses
 </li>
 <li>
 High level of professionalism with exceptional communication skills
 </li>
 <li>
 Proven ability to prioritize and multitask in a high-pressure environment
 </li>
 <li>
 Strong attention to detail and ability to handle confidential information with discretion
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite
 </li>
 </ul>
 
 
 Preferred Attributes
 
 
 <ul>
 <li>
 Experience supporting multiple executives or a team of senior leaders
 </li>
 <li>
 Exposure to investor relations, board support, or deal-related coordination
 </li>
 <li>
 Proactive, anticipatory mindset with strong problem-solving skills
 </li>
 <li>
 Team-oriented with a collaborative approach
 </li>
 </ul>
 
 
 Work Environment
 
 
 <ul>
 <li>
 Hybrid schedule: 4 days onsite in Manhattan, 1 day remote
 </li>
 </ul>
 
 
 
</div>

Ripco Real Estate

Job Overview We are seeking a highly organized and proactive Executive Assistant to support a key executive. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional administrative skills, attention to detail, and a positive, energetic attitude. As an integral part of our team, you will manage complex schedules, coordinate projects, and handle a variety of administrative tasks that keep our executive functioning at peak performance.Key Responsibilities Email Management (High Priority)<ul><li>Manage and organize a high-volume inbox, including drafting responses, flagging urgent items, and ensuring timely follow-up</li><li>Respond on behalf of the Owner when appropriate, maintaining tone and accuracy</li><li>Categorize, prioritize, and track key deal-related communications</li></ul>Calendar Management (High Priority)<ul><li>Maintain and coordinate a complex and constantly evolving calendar</li><li>Coordinate internal and external meetings, including preparing agendas</li><li>Proactively manage scheduling conflicts and ensure optimal time allocation</li><li>Prepare daily and weekly schedules with relevant context and material</li></ul>Administrative &amp; Operational Tasks<ul><li>Provide comprehensive administrative support such as drafting correspondence, proofreading documents</li><li>Manage office supplies inventory and oversee general office management duties to ensure a productive work environment</li><li>Provide personal assistant support as needed, while maintaining discretion</li></ul>Qualifications<ul><li>3&ndash;7+ years of experience as an Executive Assistant, preferably in real estate, finance, or a fast-paced professional services environment</li><li>Exceptional organizational skills and attention to detail</li><li>Strong written and verbal communication skills</li><li>Proven ability to manage high-volume email and complex scheduling</li><li>Ability to prioritize effectively and handle multiple tasks simultaneously</li><li>High level of discretion and confidentiality</li></ul>Technical Skills<ul><li>Proficiency in Microsoft Office (Outlook, Excel, PowerPoint)</li><li>Experience with CRM systems (e.g., Monday) is a plus</li></ul>Key Traits for Success<ul><li>Proactive and anticipatory mindset</li><li>Strong sense of urgency and responsiveness</li><li>Calm under pressure in a fast-paced deal environment</li><li>Highly professional with excellent judgment</li><li>Resourceful problem solver</li></ul>Join us in this exciting role where your organizational talents will empower our leadership team to achieve their goals! We value energetic professionals who are eager to contribute their skills in a vibrant workplace dedicated to excellence.Pay: $95,000.00 - $125,000.00 per yearBenefits:<ul><li>401(k)</li><li>Employee assistance program</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Work Location: In person

Executive Assistant to Executive

Pearl Meyer

<div>
 The Executive Assistant provides high-level administrative, operational, and business support to Managing Directors within the Leadership Practice. Serving as a trusted partner, the Executive Assistant manages complex workflows, coordinates client and executive activities, and ensures the seamless execution of business operations. This role requires exceptional judgment, initiative, discretion, and attention to detail, as well as the ability to anticipate needs, multi-task, solve problems proactively, and contribute to firmwide priorities and continuous improvement efforts. This position operates in a primarily remote environment and requires the ability to build strong working relationships, communicate effectively, and manage priorities independently across distributed teams.
 
 
 EA Responsibilities:
 
 
 <ul>
 <li>
 Maintain all Salesforce records including web lead opportunities, engagements, accounts, and contact entries.
 </li>
 <li>
 Manage time tracking, client billing workflows and expense reports in Deltek Maconomy.
 </li>
 <li>
 Serve as a central point of coordination among executives, clients, and internal stakeholders to ensure timely communication, follow-through, and execution of business priorities.
 </li>
 <li>
 Anticipate executive and business needs, proactively identifying issues and implementing solutions with minimal direction.
 </li>
 <li>
 Manage complex executive calendars, priorities, and scheduling logistics while balancing competing demands and shifting business priorities.
 </li>
 <li>
 Support business development activities by preparing proposals, reports, engagement letters, statements of work, and other client-facing materials.
 </li>
 <li>
 Coordinate meetings and events, ensuring preparation of materials, logistics management, stakeholder communication, and follow-through on action items.
 </li>
 <li>
 Monitor, prioritize, and respond to executive communications as appropriate, exercising sound judgment and discretion.
 </li>
 <li>
 Support cross-functional initiatives, projects and process improvements.
 </li>
 <li>
 Partner with senior firm leaders and cross-functional teams beyond direct executive assignments to support business objectives and firmwide strategic initiatives.
 </li>
 <li>
 Access and prepare reports and business development information to support executive decision-making.
 </li>
 <li>
 Establish and pursue individual professional development goals to enhance skills, effectiveness, and career growth.
 </li>
 <li>
 Plan and manage executive travel and accommodations, anticipating needs, mitigating potential disruptions, and ensuring a seamless travel experience.
 </li>
 <li>
 Assist in developing, editing, and formatting professional documents, presentations, and client-facing materials, ensuring accuracy, consistency, and a high standard of quality.
 </li>
 <li>
 Collaborate with HR, IT, Marketing and Finance to support executive onboarding, technology setup, and systems troubleshooting.
 </li>
 <li>
 Assist with training of new EAs.
 </li>
 <li>
 Other duties as assigned.
 
 
 </li>
 </ul>
 Key Performance Indicators (KPIs):
 
 
 <ul>
 <li>
 Time tracking, billing, and administrative accounting activities are completed accurately and within established deadlines.
 </li>
 <li>
 Leadership Practice executives receive responsive, proactive support that enhances productivity and client service delivery.
 </li>
 <li>
 Firm systems, technologies, and database records are utilized and maintained accurately and consistently.
 </li>
 <li>
 Executive calendars, travel, and priorities are managed with minimal executive intervention.
 </li>
 <li>
 Contributions to team initiatives, process improvements, and firm projects positively impact efficiency and service quality.
 </li>
 <li>
 Demonstrates curiosity and adaptability in leveraging emerging technologies, including AI-enabled tools, to improve efficiency, quality, and service delivery.
 </li>
 <li>
 Individual professional development goals are achieved and applied to role effectiveness.
 </li>
 <li>
 Client proposals, reports, and engagement documentation are assisted with accurately and on time.
 
 
 </li>
 </ul>
 Required Skills/Abilities:
 
 
 <ul>
 <li>
 Demonstrated experience supporting senior-level executives in a fast-paced professional services, consulting, or similar business environment.
 </li>
 <li>
 Strong organizational skills with the ability to manage multiple priorities, competing deadlines, and changing business demands.
 </li>
 <li>
 Experience with Deltek Maconomy or similar timekeeping, billing, and expense management systems preferred.
 </li>
 <li>
 Exceptional written and verbal communication skills, including editing, proofreading, and preparation of professional business materials.
 </li>
 <li>
 Ability to adapt support approaches to varying executive work styles, preferences, and business needs.
 </li>
 <li>
 Proven ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion.
 </li>
 <li>
 Strong problem-solving skills, resourcefulness, and initiative.
 </li>
 <li>
 Demonstrated professionalism, executive presence, and confidence interacting with senior leaders, clients, and key stakeholders.
 </li>
 <li>
 Ability to build and maintain effective working relationships across all levels of the organization.
 </li>
 <li>
 Proficiency with Microsoft Office Suite and business technology platforms including Salesforce, Zoom, Teams, and related applications.
 </li>
 <li>
 Demonstrated adaptability and willingness to learn and leverage emerging technologies, including AI-enabled productivity tools.
 </li>
 <li>
 Ability to work independently while collaborating effectively across teams and functions.
 
 
 </li>
 </ul>
 Education and Experience:
 
 
 <ul>
 <li>
 Associate&rsquo;s degree required, bachelor's degree preferred
 </li>
 <li>
 5-10+ years of progressively responsible administrative or executive support experience, including support of senior leaders and management of complex business priorities.
 </li>
 <li>
 Authorized to work in the US (sponsorship will not be provided)
 </li>
 <li>
 Remote Workstyle (availability within Eastern and Central time zone(s) preferred)
 
 
 </li>
 </ul>
 Physical Requirements:
 
 
 <ul>
 <li>
 Prolonged periods of sitting at a desk and working on a computer.
 
 
 </li>
 </ul>
 Compensation:
 
 
 The base salary compensation range being offered for this role is $80,000&ndash; $90,000 USD per year. This role is also eligible for an annual short-term incentive bonus.
 
 
 <ul>
 <li>
 Company Benefits: Pearl Meyer provides a competitive benefit package which includes the following (eligibility requirements apply)
 </li>
 <li>
 Health and Welfare Benefits:Medical (including prescription coverage), Dental, Vision, Health Savings Account, Commuter Account, Health Care and Dependent Care Flexible Spending Accounts, Group Accident, Group Critical Illness, Life Insurance, AD&amp;D, Group Legal, Identify Theft Protection, Wellbeing Program and Work/Life Resources (including Employee Assistance Program)
 </li>
 <li>
 LeaveBenefits: Paid Holidays, Annual Paid Time Off (includes paid state/local paid leave where required), Short-Term Disability, Long Term Disability, Other Leaves (e.g., Bereavement, FMLA, ADA, Jury Duty, Military Leave, and Parental and Adoption Leave), Paid Time Off (Washington State only)
 </li>
 <li>
 Retirement Benefits: Savings Plan (401k).
 </li>
 </ul>
</div>

Turner Construction Company

<div></div><div><div><div>The salary range for this position is estimated to be 112,000.00 - 160,000.00 USD annualized.
Location: This role is based in the New York City office and requires regular in-office presence. 
 
Position Description: Drive executive level administrative services for senior management and leadership in a region, business unit, or project.
Essential Duties &amp; Key Responsibilities:
<ul><li>Provide professional customer service and positive interactions while serving as primary point of contact with everyone who corresponds with senior management and leadership in a region, business unit, or project.</li>
<li>Provide professional executive level administrative services to senior management and leadership in a region, business unit, or project.</li>
<li>Maintain appropriate confidentiality in all matters and communicate appropriate level of information to preserve security and escalate concerns to senior management and leadership.</li>
<li>Forecast, plan, and manage senior managements and leaderships&rsquo; calendar including arranging meeting agendas, events, and corresponding logistics while balancing business priorities and commitments.</li>
<li>Keep informed and apply knowledge of business operations, serve as confidant to support leaderships&rsquo; decision-making and attainment of business goals and initiatives.</li>
<li>Apply critical thinking and problem-solving skills to daily activities and keep executive apprised of office operations, related issues, and/or changes as appropriate.</li>
<li>Participate in executive/senior leadership or company officers' meetings to record and manage items and activities requiring follow-up.</li>
<li>Prepare executive summaries, reports, presentations; assemble documents in support of executive/senior leadership or company officers&rsquo; commitments.</li>
<li>Manage and maintain daily executive activities including travel reservations, business accommodations, and prepare itineraries and agendas.</li>
<li>Partner with senior management and leadership to plan and execute events.</li>
<li>Complete items requiring executive electronic signature, use only with documented authorization.</li>
<li>Maintain Notary Public commission and manage corporate seal with discretion.</li>
<li>Collaborate with Environmental, Health &amp; Safety (EH&amp;S) teams for safety-related matters.</li>
<li>Proactively seek opportunities to lead and participate in business unit initiatives and activities.</li>
<li>Establish Standard Operating Procedures (SOP) for role in partnership with ATAC Team (Advocates for Turner Admin Committee) to contribute new ideas and share great practices for continuous improvement and effectiveness of AS team and share for use by entire job family.</li>
<li>Embrace company culture, values, and DE&amp;I (Diversity, Equity, &amp; Inclusion) activities.</li>
<li>Manage and serve as champion for Administrative Services (AS) team in designated location(s).</li>
<li>Serve as Development Partner (DP) for employees within job family.</li>
<li>Other activities, duties, and responsibilities as assigned.</li>
</ul>*The salary range for this position in NYC is estimated to be $112K &ndash; $160K. Actual compensation packages within that range are based on a wide array of factors unique to each candidate, including but not limited to skill set, years and depth of experience, certifications, and specific location. *
Qualifications:
<ul><li>Associate&rsquo;s Degree from accredited degree program required, with minimum of 12 years of executive level and/or administrative services experience or equivalent combination of education and experience</li>
<li>Administrative Certification, desired</li>
<li>Continuous learner to pursue degree program or administrative certification</li>
<li>High standards of accountability and integrity, maintain confidential information, and exercise discretion</li>
<li>Excellent interpersonal communication, professional presentation, and persuasion skills to confidently engage and influence at senior levels; engage with teams, vendors, and with all organizational levels</li>
<li>Approachable, proactive, positive, and professional</li>
<li>Professional communication skills, advanced business writing, editing and proofreading skills</li>
<li>Strong ability to prioritize responsibilities for self and others</li>
<li>Proactive follow-up practices and capable of managing competing projects, events, and tasks with demanding time frames</li>
<li>Politically savvy and perceptive to address work demands and issues</li>
<li>Excellent critical thinking skills, use sound judgment to assess conflicts and solve problems</li>
<li>Event and meeting planning skills</li>
<li>Agile mindset, champion of innovation and lean culture concepts, able to apply continuous improvement principles and methods</li>
<li>Excellent computer and database skills, Microsoft Office suite of applications, and collaboration tools</li>
<li>Supervisory/management experience, desired</li>
<li>Commissioned Notary Public, desired</li>
</ul>Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, talk, and hear. The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is regularly required to be mobile, and the employee occasionally travels both short and long distances via a variety of conveyances. The employee may occasionally perform work on-site at construction work sites, office locations, and/or off-site venues. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in an office setting. The noise in the work environment is usually quiet to moderate in an office setting. While performing the duties of this job, the employee may occasionally work at construction work sites where the employee is exposed to moving mechanical parts, high precarious places, fumes, or airborne particles, outside weather conditions, and risk of electrical shock. The noise in the work environment is usually moderate to loud. The employee is required to work in compliance with company safety policies, procedures, and applicable laws.
Turner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.</div></div></div>

JPMorganChase

<div>JOB DESCRIPTION 
 
 
Become an integral part of the Commercial and Investment Banking Global Credit Trading &amp; Syndicate team, working in a fast-paced environment where no two days are the same. Be part of a results-oriented team with a strong focus on accuracy, attention to detail, and quality.
As an Executive Administrative Assistant within Commercial and Investment Global Credit Trading &amp; Syndicate, you will demonstrate the ability to navigate the firm effectively and excel in a dynamic, deadline-driven environment, with strong organizational, time management, and polished interpersonal and communication skills. You are expected to exhibit a high level of professionalism, exercise discretion, and consistently deliver high-quality work.
Job Responsibilities
<ul><li>Proactively manage administrative functions independently and communicate issues or delays in advance</li>
<li>Help plan, organize, and execute various events, including providing on-site support at off-site conferences, which will involve travel</li>
<li>Coordinate domestic and international travel arrangements, including logistics and itinerary management</li>
<li>Prepare and submit expense reports accurately and on time, ensuring adherence to company policies and guidelines</li>
<li>Manage a high volume of emails by prioritizing requests and responding promptly and professionally</li>
<li>Handle incoming calls with professionalism, triage inquiries, escalate as appropriate, and ensure timely follow-up</li>
<li>Partner closely with the administrative team to ensure seamless coverage, knowledge sharing, and consistent support</li>
<li>Provide proactive support on overflow work, ad hoc requests, and special projects</li>
</ul>Required qualifications, capabilities and skills
<ul><li>At least five years of administrative experience</li>
<li>Ability to travel to provide on-site support at off-site events
</li><li>Strong interpersonal, written, and verbal communication skills</li>
<li>Tech-savvy, with the ability to leverage tools and systems to drive efficiency and streamline processes</li>
<li>Advance ability to organize
</li><li>Ability to manage responsibilities independently, anticipate needs, and communicate potential issues proactively; demonstrates sound judgment and a sense of urgency in handling high-volume scheduling demands</li>
<li>Team-oriented, with a strong commitment to collaboration and continuity of coverage
</li><li>Strong Proficiency in Microsoft Office Suite</li>
</ul>Preferred qualifications, capabilities, and skills
<ul><li>Experience supporting at the Managing Director level (or equivalent) or above
</li><li>College degree is a plus
</li></ul>Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option
ABOUT US 
 
 
<div><div>JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
</div><div>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
<div>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans 
</div></div></div> 
 
ABOUT THE TEAM
 
 
J.P. Morgan's Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.</div>

Executive Administrative Assistant

Solomon Page

<div>
 A prestigious Billion-Dollar Global Investment Management Firm in Midtown Manhattan is seeking a new Full-Time/Permanent Executive Assistant to support the CEO. The person in the role currently has been there a long time and is returning to non-profit. Candidate must have a minimum of 7-10+ years of applicable C-level executive administrative support experience (open to industry!) and a Bachelor&rsquo;s degree is required. Must also have experience with private aviation. Ideal candidates should be extremely polished and professional, smart, proactive, responsive, discreet/confidential, a self-starter, and possess a high IQ/EQ and excellent interpersonal and communication skills (both verbal and written). This is a great role for a traditional C-level EA or a star &ldquo;up and comer&rdquo; with applicable experience!
 
 
 <ul>
 <li>
 Salary depends on experience (150-250k all-in comp package &ndash; base plus bonus). Great benefits, nice offices, etc.
 </li>
 <li>
 Hours are 8:30am-5:30pm, with flexibility/availability to work remotely after hours. Occasional weekend work may be required. Hybrid work schedule (Monday-Thursday in office, Fridays remote &ndash; but must be flexible to come in if needed on occasion.)
 </li>
 <li>
 FYI &ndash; This is a scent-free company (no scented perfumes or lotions).
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Provide high-level executive administrative support to the CEO.
 </li>
 <li>
 Schedule and organize extensive internal and external meetings, conference/video calls, and appointments; manage and maintain a busy and ever-changing calendar.
 </li>
 <li>
 Coordinate speaking engagements at conferences and events, including working with marketing and investment team to ensure CEO has proper materials and is adequately prepared.
 </li>
 <li>
 Ensure the CEO stays on schedule, including dialing him into conference calls and reminding him of meetings.
 </li>
 <li>
 Coordinate complex domestic and international travel arrangements and detailed itineraries, including commercial flights and private aviation, hotel accommodations, car services/ground transportation, visas/passports, etc.
 </li>
 <li>
 Prepare, process, and submit expense reports using Concur.
 </li>
 <li>
 Draft, type, and edit emails and correspondence on behalf of executive.
 </li>
 <li>
 Field and vet telephone calls; greet clients and guests as needed; order catering for meetings when required.
 </li>
 <li>
 Work closely with the CEO&rsquo;s Chief of Staff, personal assistant, family office and drivers.
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 Minimum 7-10+ years of applicable C-level executive administrative support experience (open to industry!).
 </li>
 <li>
 Bachelor&rsquo;s degree required.
 </li>
 <li>
 Experience with private aviation/travel coordination required.
 </li>
 <li>
 High IQ/EQ.
 </li>
 <li>
 Extremely polished and professional.
 </li>
 <li>
 Smart, proactive, eager.
 </li>
 <li>
 Flexible, responsive.
 </li>
 <li>
 Excellent interpersonal and communication skills (both verbal and written).
 </li>
 <li>
 Must be a self-starter and able to prioritize and multitask.
 </li>
 <li>
 Must be calm under pressure and able to work in a fast-paced environment.
 </li>
 <li>
 Confident and able to be assertive when needed.
 </li>
 <li>
 Must be able to recognize confidential information and maintain confidentiality.
 
 
 
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 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
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