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VaynerMedia

<div><p><b>ABOUT VAYNERX</b></p>
<p>
VaynerX (https://vaynerx.com) is the most contemporary family of companies, working together to build and grow brands. Subsidiaries include VaynerMedia, Eva Nosidam Productions, ChukMedia, Gallery Media Group, Tingley Lane Trading, VaynerSpeakers, and VaynerCommerce.</p>
<p><b>
ABOUT VAYNERMEDIA</b></p>
<p>
VaynerMedia is a contemporary global creative and media agency with an expertise in driving relevance for clients and delivering impactful business results. The independently-owned company was founded in 2009 by Gary Vaynerchuk, and has offices in New York, Los Angeles, Toronto, Mexico City, London, Amsterdam, Singapore, Delhi, Kuala Lumpur, Bangkok, Tokyo, and Sydney. VaynerMedia has been recognized for its work at Cannes Lions, the Clio Awards and The Webby Awards. It is part of the VaynerX family of companies.</p><p><br>
<b>
In a Nutshell</b></p>
<p>
VaynerX is seeking a dynamic and strategic Senior Executive Assistant to join our team. As a key player in our organization, you will serve as an indispensable partner for internal and external communications concerning our Executive-level leaders (Global C-Suite). We are looking for an individual who embodies and seamlessly integrates core competencies essential for success in this role: strategic mindset, project administration, stakeholder and core relationship management, and business and ecosystem awareness.<br>
<br>
The Senior Executive Assistant will perform a wide variety of administrative activities for the Global C-Suite level executives while also secondarily supporting other staff members in accomplishing projects and tasks that impact the daily operations of the department.<br>
<br>
<b>What You'd Do:</b></p>
<ul>
<li>Efficiently manage executive priorities, identify potential roadblocks, calendar maintenance, appointments, and travel itineraries to optimize daily schedules.</li>
<li>Schedule, prepare materials for, and attend meetings as requested by the Executive(s).</li>
<li>Make travel arrangements both domestic/international, including booking flights, accommodations, and transportation, for the Executive(s) and their team members as needed.</li>
<li>Be available during off hours during international travel to assist with any adjustments that may arise.</li>
<li>Complete monthly expense reports with attention to detail.</li>
<li>Serve as a representative for Executive(s) to facilitate cross-functional problem-solving initiatives and collaboration, while also managing document drafting, proofreading, and editing tasks.</li>
<li>Anticipate and address communication and efficiency issues, demonstrating autonomy and insightful decision-making.</li>
<li>Act as a key driver and project lead, instituting sustainable processes, and partnering cross-functionally. Take meeting minutes, track action items, and follow up on action plan deadlines.</li>
<li>Identify and leverage relationships to create value for multiple parties, showcasing keen observations and insights; acting as a seamless extension of Executive(s).</li>
<li>Play a vital role as a contributor around standard operating procedures and ways of working.</li>
<li>Demonstrate excellence in comprehending relevant use cases of project management and scheduling tools, evaluating and recommending new resources relevant to your role.</li>
<li>Exemplify knowledge regarding global capabilities, products, and services, taking on a level of 'subject matter' expert.</li>
</ul>
<p><b>What You've Got
</b></p><ul><li>6+ years of experience supporting Executive-level Leaders (EVP to Global C-Suite), preferably in a creative agency environment</li>
<li>Advanced aptitude with G Suite (Google Workspace), Slack, Office 365, and Video Conferencing Software</li>
<li>Ability to work independently, prioritize tasks, and meet deadlines with little supervision</li>
<li>Able to handle sensitive and confidential information with the highest level of discretion and integrity</li>
<li>Exceptional written and verbal communication skills</li>
<li>Strong focus on team culture and cross-functional work</li>
<li>Comfortable receiving feedback and can adjust approach accordingly</li>
<li>Creative problem-solving skills and is proactive in identifying ways to improve outcomes</li>
<li>Operates with the highest level of personal integrity and ethics</li>
<li>Ability to manage multiple projects at the same time with varying deadlines</li>
<li>Comfort with ambiguity and proven ability to create clarity</li>
</ul>
<p><b>Please note this role will be required to be in-office 5 days a week.</b></p></div>

Senior Executive Assistant

Executive Administrative Assistant

<div>
 <strong>
  ABOUT VAYNERX
  <br/>
  <br/>
 </strong>
 VaynerX (https://vaynerx.com) is the most contemporary family of companies, working together to build and grow brands. Subsidiaries include VaynerMedia, Eva Nosidam Productions, ChukMedia, Gallery Media Group, Tingley Lane Trading, VaynerSpeakers, and VaynerCommerce.
 <br/>
 <br/>
 <strong>
  ABOUT VAYNERMEDIA
  <br/>
  <br/>
 </strong>
 VaynerMedia is a contemporary global creative and media agency with an expertise in driving relevance for clients and delivering impactful business results. The independently-owned company was founded in 2009 by Gary Vaynerchuk, and has offices in New York, Los Angeles, Toronto, Mexico City, London, Amsterdam, Singapore, Delhi, Kuala Lumpur, Bangkok, Tokyo, and Sydney. VaynerMedia has been recognized for its work at Cannes Lions, the Clio Awards and The Webby Awards. It is part of the VaynerX family of companies.
 <br/>
 <br/>
 <strong>
  In a Nutshell
  <br/>
  <br/>
 </strong>
 VaynerX is seeking a dynamic and strategic Senior Executive Assistant to join our team. As a key player in our organization, you will serve as an indispensable partner for internal and external communications concerning our Executive-level leaders (Global C-Suite). We are looking for an individual who embodies and seamlessly integrates core competencies essential for success in this role: strategic mindset, project administration, stakeholder and core relationship management, and business and ecosystem awareness.
 <br/>
 <br/>
 The Senior Executive Assistant will perform a wide variety of administrative activities for the Global C-Suite level executives while also secondarily supporting other staff members in accomplishing projects and tasks that impact the daily operations of the department.
 <br/>
 <br/>
 <strong>
  What You'd Do:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Efficiently manage executive priorities, identify potential roadblocks, calendar maintenance, appointments, and travel itineraries to optimize daily schedules.
  </li>
  <li>
   Schedule, prepare materials for, and attend meetings as requested by the Executive(s).
  </li>
  <li>
   Make travel arrangements both domestic/international, including booking flights, accommodations, and transportation, for the Executive(s) and their team members as needed.
  </li>
  <li>
   Be available during off hours during international travel to assist with any adjustments that may arise.
  </li>
  <li>
   Complete monthly expense reports with attention to detail.
  </li>
  <li>
   Serve as a representative for Executive(s) to facilitate cross-functional problem-solving initiatives and collaboration, while also managing document drafting, proofreading, and editing tasks.
  </li>
  <li>
   Anticipate and address communication and efficiency issues, demonstrating autonomy and insightful decision-making.
  </li>
  <li>
   Act as a key driver and project lead, instituting sustainable processes, and partnering cross-functionally. Take meeting minutes, track action items, and follow up on action plan deadlines.
  </li>
  <li>
   Identify and leverage relationships to create value for multiple parties, showcasing keen observations and insights; acting as a seamless extension of Executive(s).
  </li>
  <li>
   Play a vital role as a contributor around standard operating procedures and ways of working.
  </li>
  <li>
   Demonstrate excellence in comprehending relevant use cases of project management and scheduling tools, evaluating and recommending new resources relevant to your role.
  </li>
  <li>
   Exemplify knowledge regarding global capabilities, products, and services, taking on a level of 'subject matter' expert.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You've Got
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   6+ years of experience supporting Executive-level Leaders (EVP to Global C-Suite), preferably in a creative agency environment
  </li>
  <li>
   Advanced aptitude with G Suite (Google Workspace), Slack, Office 365, and Video Conferencing Software
  </li>
  <li>
   Ability to work independently, prioritize tasks, and meet deadlines with little supervision
  </li>
  <li>
   Able to handle sensitive and confidential information with the highest level of discretion and integrity
  </li>
  <li>
   Exceptional written and verbal communication skills
  </li>
  <li>
   Strong focus on team culture and cross-functional work
  </li>
  <li>
   Comfortable receiving feedback and can adjust approach accordingly
  </li>
  <li>
   Creative problem-solving skills and is proactive in identifying ways to improve outcomes
  </li>
  <li>
   Operates with the highest level of personal integrity and ethics
  </li>
  <li>
   Ability to manage multiple projects at the same time with varying deadlines
  </li>
  <li>
   Comfort with ambiguity and proven ability to create clarity
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Please note this role will be required to be in-office 5 days a week.
  <br/>
  <br/>
 </strong>
 <strong>
  Unsure if you meet the qualifications?
 </strong>
 We are always looking for talent which will continue to cultivate an inclusive and representative team that will enhance our perspectives, skill sets, background, and behaviors. We encourage those who are passionate about what we do to apply!
 <br/>
 <br/>
 <ul>
  <li>
   Exact compensation may vary based on skills, experience, and location.
  </li>
  <li>
   Employer-sponsored 401k with match
  </li>
  <li>
   Medical, Dental, and vision coverage
  </li>
  <li>
   Unlimited PTO
  </li>
  <li>
   Caregiver (Parental) Leave
  </li>
  <li>
   Health and Wellness benefits
   <br/>
   <br/>
  </li>
 </ul>
 Base Salary
 <br/>
 <br/>
 $125,000&mdash;$135,000 USD
</div>


Katten

<div><div><div><div><div>Requisition ID:
</div><div><b>7328</b></div>
</div>
</div></div><div><p>Katten is a full-service law firm with approximately 700 attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm&rsquo;s core areas of practice include corporate, financial markets and funds, restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth. Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals.</p><p>
 <b>Executive Assistant</b></p><p>
Under the general direction of the Director of Office Administration &ndash; New York, assigned attorney, other legal personnel, and according to established firm policies and procedures, the Executive Assistant is responsible for providing specialized administrative support and assistance to assigned Attorney pertaining to all aspects of Restructuring. This assignment requires a New York City savvy, client- focused individual that is comfortable with a fast-paced Attorney while maintaining professionalism and strict confidentiality as to the daily work, client and contact information and firm matters.</p><p>
This Executive Assistant plays a pivotal role in providing comprehensive administrative and personal support to the Global Chair of the firm&rsquo;s Restructuring department including, but not limited to, managing schedules, coordinating client meetings, dining and travel reservations for the Attorney as well as clients, when necessary, handling the coordination of personal errands when needed, arranging deliveries of packages, gifts and facilitating e-mail and text communications in a clear, concise, and professional manner.</p><p>
The Executive Assistant ensures seamless operations by collaborating with other members of the support team, enabling the Global Chair to focus on strategic and client-focused initiatives.</p><p><b>
Essential Duties and Responsibilities</b> include, but are not limited to, the following. Regular, 5-day a week on-site, and predictable attendance is an essential requirement of this position, including after hours, weekends and holidays, if needed. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><ul><li><div>
Create, organize, and maintain various lists, charts, and databases of business, client, and possible personal information, with a keen eye for detail and accuracy.</div></li><li><div>
Manage schedules, budgets, and perform data analysis utilizing Microsoft Excel and other relevant technology.</div></li><li><div>
Assist with the management and expansion of professional networks, maintaining contacts, and leveraging relationships for business or personal tasks including gifting, servations, and an array of delivery of packages in coordination with personal assistant.</div></li><li><div>
Support Attorney and other legal staff during client events that includes coordinating on-site assistance and post-event follow-up.</div></li><li><div>
Utilize creativity and thoughtfulness in selecting and arranging client gifts, ensuring they are appropriate, timely, and of high quality in coordination with personal assistant.</div></li><li><div>
Work with team members to assist in management of relationships with vendors in areas of sourcing and negotiation while maintaining quality standards.</div></li><li><div>
Schedule appointments and meetings, arrange for conference rooms and communicate information to all respective parties. Utilize advanced calendaring skills to manage complex schedules, appointments, and commitments with precision.</div></li><li><div>
Manage extremely busy schedule (including travel arrangements) and address changes on a timely basis, if needed. Coordinate lodging accommodations, air and ground transportation, and itinerary creation and management.</div></li><li><div>
Assist with updating and maintaining highly confidential committee binders, requiring the utmost discretion and attention to detail.</div></li><li><div>
Organize and process expenses through the firm&rsquo;s reimbursement system.</div></li><li><div>
Coordinate and process charitable contributions per Attorney requests and firm protocol.
</div></li><li><div>Exercise a high level of discretion and maintain strict confidentiality when handling all sensitive professional and personal information and matters.</div></li><li><div>
Answer, screen, and process incoming phone calls and email messages. Note and transmit phone messages. Set up conference calls/meetings (both audio and virtual/video). Provide information to callers when appropriate.</div></li><li><div>
Prepare to-do lists and follow up with Attorney regarding pending items to ensure completion.</div></li><li><div>
Greet clients and visitors in a manner that promotes the professional image and best interests of the firm. Maintain excellent public relations with clients.</div></li><li><div>
Personal billing responsibilities for Attorney and possible client matters.</div></li><li><div>
Maintain knowledge of firm operating procedures, departments, and support areas.</div></li><li>
Perform other administrative duties as requested or assigned.</li></ul><p><b>
Supervisory Responsibilities</b></p><ul><li><p>
This job has no supervisory responsibilities; however, this position will work closely with the Global Chair&rsquo;s personal assistant.</p></li></ul><p><b>
Knowledge, Skills and Abilities</b></p><ul><li><p>
College degree or equivalent and 10 or more years of personal, executive, or C-level experience; or equivalent combination of education and experience. Two year written commitment for the position is requested.</p></li><li><p>
Strong communication skills, with the ability to liaise effectively with attorneys, colleagues, clients, service providers, and other professionals.</p></li><li><p>
Exhibit high degree of initiative in managing multiple priorities simultaneously in a fast- paced, deadline-driven, detail-oriented work environment utilizing excellent judgment, administrative abilities, and decision-making skills. Ability to work with frequent interruptions and adapt to changes in workflow with a positive attitude and sense of urgency.</p></li><li><p>
Excellent interpersonal, verbal, and written communication skills. Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, clients, staff, and outside contacts.</p></li><li><p>
Proactive with excellent troubleshooting, problem resolution, and follow-through skills to oversee and complete assignments/tasks.</p></li><li><p>
Analytical and technical skills requiring an aptitude for detail, precision, and logic to perform essential administrative/clerical functions and utilize Firm software.</p></li><li><p>
Excellent organizational skills including record keeping, filing, data collection, and system information. Ability to compile and analyze data and furnish information in report format, written correspondence, e-mail, or verbally.</p></li><li><p>
Possess excellent knowledge of reading, writing, grammar, spelling, punctuation, proofreading, and formatting to organize and interpret source data, perform administrative functions, prepare relevant documentation, proofread material for grammatical, typographical, and spelling errors, and perform file maintenance.</p></li><li><p>
Computer proficient with experience and working knowledge of MS Word required. Working knowledge of Outlook, Excel, Records Management Software (i.e., IRM), Adobe Acrobat, and PowerPoint preferred.</p></li><li><p>
Dependable, smart, personable initiative-taker and team player who works collaboratively and cooperatively with others in a team-oriented environment. Ability to act independently and make decisions within scope of the position&rsquo;s responsibilities.</p></li><li><p>
Ability to operate standard office equipment, including computer, telephone, laser printer, photocopier, scanner, calculator, etc.</p></li><li><p>
Ability to perform mathematical calculations and apply mathematical concepts when computing, reconciling balances, verifying numerical data on forms and documents, and preparing expense reports and/or billing.</p></li><li><p>
Ability to occasionally retrieve and distribute files, written documentation, or office supplies weighing up to 20 pounds.</p></li><li><p>
Local travel to and from client locations, etc. is required.</p></li><li><p>
Work occasionally requires more than 35 hours per week to perform the essential duties of the position as stated above.</p></li></ul><p>
The annualized salary range for this position $100,000 to 130,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.</p><p>
We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution; transportation fringe benefit program; back-up care option; generous paid time off policy; and long-term and short-term disability policies.</p><p>
Katten Muchin Rosenman LLP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.</p></div></div><p></p>

Executive Assistant

JW Michaels & Co.

<div>
 <p>
  Finance company in NYC is hiring an Executive Assistant to support the CEO. This role is hybrid.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Executive Assistant will be managing calendars, booking travel arrangements, assisting with projects, expenses, and providing executive level support.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Bachelor's degree is required
  </li>
  <li>
   Experience in managing multiple priorities, administrative coordination, and logistics
  </li>
  <li>
   Experience working at a financial firm is a plus
  </li>
 </ul>
 <p>
 </p>
</div>


Lenmar Consulting Inc

<div>
 <strong>
  Title:
 </strong>
 Executive Administrative Assistant
 <br/>
 <br/>
 <strong>
  Location:
 </strong>
 New York, NY
 <br/>
 <br/>
 <strong>
  Duration:
 </strong>
 12-Month Contract
 <br/>
 <br/>
 <strong>
  Pay Rate:
 </strong>
 $50-$55/hour
 <br/>
 <br/>
 <strong>
  Overview
  <br/>
  <br/>
 </strong>
 We are seeking an experienced
 <strong>
  Executive Administrative Assistant
 </strong>
 to support senior leadership in a fast-paced environment. This role requires strong organizational, communication, and calendar management skills, along with the ability to coordinate meetings, travel, and executive communications.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage complex executive calendars and schedule meetings across multiple time zones.
  </li>
  <li>
   Coordinate internal, client, board, and regulatory meetings.
  </li>
  <li>
   Arrange domestic and international travel, including itineraries and expense reporting.
  </li>
  <li>
   Coordinate Microsoft Teams meetings and team-wide calls.
  </li>
  <li>
   Prepare presentations, emails, organization charts, and meeting materials.
  </li>
  <li>
   Organize departmental meetings, events, and town halls.
  </li>
  <li>
   Manage visitor logistics and support senior executives during visits.
  </li>
  <li>
   Maintain email distribution lists and handle incoming/outgoing communications.
  </li>
  <li>
   Assist with expense reports, document preparation, and administrative records.
  </li>
  <li>
   Support additional administrative tasks and projects as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Tools &amp; Systems
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Microsoft Office Suite (especially Outlook)
  </li>
  <li>
   Microsoft Teams
  </li>
  <li>
   Concur (travel and expense management)
  </li>
  <li>
   Procurement and access management systems (e.g., iValua/MyPortal, MyIAM)
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Strong calendar management and executive support experience.
  </li>
  <li>
   Excellent written and verbal communication skills.
  </li>
  <li>
   Highly organized with strong attention to detail and time management.
  </li>
  <li>
   Ability to manage multiple priorities and work with senior stakeholders.
  </li>
 </ul>
</div>


Career Group

<div>
 <p>
  A boutique Venture Capital firm is seeking an Executive Personal Assistant to support 2 wonderful senior principals with a mix of high-level executive support and personal assistance.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This is a strong fit for someone who is polished, discreet, highly proactive, and comfortable operating in a fast-paced, high-demand environment with both professional and personal responsibilities.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  New York City, near Union Square
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Schedule:
  </strong>
  5 days/week in office
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Additional flexibility:
  </strong>
  Some hybrid/remote work flexibility given when principals are traveling and during the summer
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Hours:
  </strong>
  Typically 8:30 AM to 5:30/6:00 PM, with an expectation of responsiveness outside standard hours as needed
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Compensation &amp; Benefits:
  </strong>
  $150,000 to $200,000 base salary + discretionary annual bonus
  <strong>
   ,
  </strong>
  paid healthcare benefits
  <strong>
   ,
  </strong>
  PTO,
  <strong>
  </strong>
  401(k)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What the role involves:
  </strong>
 </p>
 <ul>
  <li>
   Managing complex executive MS Outlook calendars across time zones
  </li>
  <li>
   Coordinating global travel, including flights, hotels, visas, ground transportation, and crafting detailed itineraries
  </li>
  <li>
   Serving as a gatekeeper and primary point of contact for high-level internal and external stakeholders
  </li>
  <li>
   Providing personal assistant support including appointments, bills, reservations, personal travel, and family-related logistics
  </li>
  <li>
   Handling polished written and verbal communications on behalf of principals and managing inboxes
  </li>
  <li>
   Managing shifting priorities and helping executives stay organized and prepared for all meetings and travel
  </li>
  <li>
   Overseeing office support as needed, including office supplies, meeting setup, lunch orders and catering for investment meetings
  </li>
  <li>
   Handling confidential documents and sensitive information with discretion
  </li>
  <li>
   Supporting interactions with investors, partners, and international contacts in a polished manner
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Ideal background:
  </strong>
 </p>
 <ul>
  <li>
   10+ years of executive assistant and personal assistant experience supporting senior executives
  </li>
  <li>
   Background within financial services, venture capital, family office, investment, or similarly fast-paced environment
  </li>
  <li>
   Tech-savvy and confident using Microsoft Office and AI tools
  </li>
  <li>
   Extremely polished, discreet, and service-oriented
  </li>
  <li>
   Calm under pressure, adaptable, and able to manage demanding personalities and shifting needs
  </li>
  <li>
   Strong global scheduling and calendar management experience
  </li>
  <li>
   Resourceful, organized, and thick-skinned with a flexible mindset
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Please submit your resume to apply!
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
  </strong>
 </p>
</div>


Executive Personal Assistant

Explore 851+ Executive staff assistant in New York this March. Find roles across top companies and apply now to boost your career.

851 executive staff assistant jobs In New York

Senior Executive Assistant

Executive Administrative Assistant

Senior Executive Assistant

Executive Assistant

Executive Assistant

Senior Executive Assistant

Executive Personal Assistant