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executive staff assistant

Solomon Page

<div>
 We are hiring an Executive Staff Assistant for a top fashion company in NYC!
 
 
 <ul>
 <li>
 Pay $28.85-$43.27/hr
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 
 CALENDAR MANAGEMENT:
 
 
 
 <ul>
 <li>
 Maintain Design Executives&rsquo; schedules
 </li>
 <li>
 Arrange meeting requests with internal and external customers, ensuring that no meetings are double booked.
 </li>
 <li>
 Manage scheduling and coordination of milestone meetings, team meetings, and individual meetings for Executives with a clear sense of urgency and accuracy. Take ownership for ensuring prioritization is clear and executed against.
 
 
 
 </li>
 </ul>
 
 TRAVEL &amp; EXPENSES:
 
 
 
 <ul>
 <li>
 Reconcile and approve invoices and all expenses in a timely manner meeting expense deadlines
 </li>
 <li>
 Book and coordinate all travel for Design Executives.
 </li>
 <li>
 Take ownership for ensuring travel &amp; expense challenges are addressed and acted on in a timely manner.
 
 
 
 </li>
 </ul>
 
 COMMUNICATION &amp; DOCUMENTATION
 
 
 
 <ul>
 <li>
 Prepare requested presentations and other forms of communication to internal and external Business Partners
 </li>
 <li>
 Update confidential reports/materials as directed &amp; Create/prepare materials for key milestone meetings
 </li>
 <li>
 Handle proprietary and non-routine information with confidentiality
 </li>
 <li>
 Understand and execute against priorities, where not clear seek to understand
 
 
 
 </li>
 </ul>
 
 PRIORITIZATION &amp; TIME MANAGEMENT
 
 
 
 <ul>
 <li>
 Ability to work in a fast-paced and deadline-oriented environment
 </li>
 <li>
 Able to prioritize tasks/requests in order to meet deadlines with critical attention to detail.
 </li>
 <li>
 Proactively communicate with team to ensure they are statused against their requests and aware of conflicting priorities
 
 
 
 </li>
 </ul>
 
 General Design Responsibilities
 
 
 
 <ul>
 <li>
 Answer and screen all incoming media related calls and emails, and handle appropriately
 </li>
 <li>
 Timesheet approval for hourly Design associates
 </li>
 <li>
 Manage PTO calendar for Design Executives
 </li>
 <li>
 Order office supplies for design department
 </li>
 <li>
 Maintain updated department contact list
 </li>
 <li>
 Eform submittal and approval
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 Associate&rsquo;s degree or commensurate experience required
 </li>
 <li>
 2+ years previous, relevant experience
 </li>
 <li>
 High degree of proficiency MS Office Suite, Outlook &amp; Internet applications
 </li>
 <li>
 Strong analytical, prioritizing, organizational, interpersonal, and problem-solving skills
 </li>
 <li>
 Strong verbal and written communication skills
 </li>
 <li>
 Strong prioritizing, interpersonal, problem-solving, &amp; planning skills
 </li>
 <li>
 Demonstrated collaborative skills and ability to work well within a team
 </li>
 <li>
 Ability to work in a fast-paced and deadline-oriented environment
 </li>
 <li>
 Self-motivated with critical attention to detail, deadlines and reporting.
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Executive Staff Assistant

<div>
 Our client is looking to fill the role of Executive Assistant. This Executive Assistant will support two Vice Presidents on the Subscriber Growth &amp; Monetization team. This is a fast-paced, high-visibility role requiring strong organizational skills, discretion, and the ability to manage competing priorities with minimal direction.
 
 
 <ul>
 <li>
 Start Date: 4/8/2026
 </li>
 <li>
 Pay Rate: $26&ndash;$30 per hour
 </li>
 <li>
 Duration: 0&ndash;6 months
 </li>
 <li>
 Schedule: Monday&ndash;Thursday onsite, Friday remote
 </li>
 <li>
 Hours: 9:00 AM &ndash; 6:00 PM
 </li>
 <li>
 Location: New York, NY (Hudson Square)
 </li>
 <li>
 Overtime: Possible (must be pre-approved)
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Manage complex, high-volume calendars across multiple time zones
 </li>
 <li>
 Coordinate internal meetings, including video conferencing, room bookings, and logistics
 </li>
 <li>
 Handle all travel arrangements (flights, hotels, ground transportation) and expense reporting
 </li>
 <li>
 Provide day-to-day administrative support including calls, mail, document tracking, and supply management
 </li>
 <li>
 Coordinate team events, offsites, and departmental communications
 </li>
 <li>
 Partner with internal teams, executives, and administrative staff across the organization
 </li>
 <li>
 Maintain office operations (supplies, kitchen, shared spaces)
 </li>
 <li>
 Assist with special projects as needed
 </li>
 <li>
 Provide backup support to other Executive Assistants as required
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 3+ years of experience supporting Director-level or above executives in a corporate environment
 </li>
 <li>
 Prior experience at The Walt Disney Company
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Ability to multitask, prioritize, and manage a high volume of work independently
 </li>
 <li>
 Highly organized with strong attention to detail and follow-through
 </li>
 <li>
 Professional, discreet, and able to handle confidential information
 </li>
 <li>
 Collaborative with strong interpersonal skills
 </li>
 <li>
 Proactive and resourceful with a solution-oriented mindset
 </li>
 <li>
 Ability to anticipate executive needs and adapt to changing priorities
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and Google Suite
 
 
 
 </li>
 </ul>
 
 Additional Information:
 
 
 
 <ul>
 <li>
 Must have prior Disney experience
 </li>
 <li>
 Strong communication, reliability, and professionalism are essential
 </li>
 <li>
 Experience coordinating across executive offices is required
 </li>
 <li>
 Collaborative mindset and ability to work closely with other Executive Assistants
 </li>
 <li>
 Passion for Disney brands and streaming platforms is a plus
 </li>
 <li>
 SVOD experience preferred
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Executive Assistant

Insight Global

<div>
 
 Insight Global is looking for an Executive Assistant to join one of their financial services clients in NYC. The Executive Assistant will be exclusively responsible for managing complex executive calendars and overseeing all domestic and international travel arrangements. This role supports senior‑level leaders and requires exceptional coordination skills, proactive communication, and the ability to operate with a high degree of professionalism and discretion.
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Own all aspects of executive calendar oversight, ensuring accuracy, clarity, and prioritization of daily schedules.
 </li>
 <li>
 Schedule, confirm, and modify internal and external meetings, including multi‑party coordination across time zones.
 </li>
 <li>
 Anticipate scheduling conflicts and proactively resolve them while maintaining stakeholder trust
 </li>
 <li>
 Ensure executives are fully briefed and prepared with agendas, logistics, and timing for all scheduled commitments.
 </li>
 <li>
 Monitor evolving business priorities and adjust calendar configurations accordingly.
 </li>
 <li>
 Arrange comprehensive end‑to‑end travel itineraries through
 
 Concur
 
 , including flights, ground transportation, lodging, and special requests
 </li>
 <li>
 Prepare detailed travel briefs that include timing, confirmations, and contingency options.
 </li>
 <li>
 Process travel changes, cancellations, or rebooking efficiently and communicate updates promptly to executives.
 </li>
 <li>
 Ensure all travel complies with company policies and financial controls.
 </li>
 <li>
 Submit, track, and reconcile travel‑related expenses in Concur with full accuracy and supporting documentation
 </li>
 </ul>
 
 
 
 
 
 Must haves
 
 
 
 <ul>
 <li>
 3-5 years experience as an executive assistant
 </li>
 <li>
 Proven experience managing complex calendars for senior-level executives
 </li>
 <li>
 Proficient in utilizing Concur or AMEX Travel for travel bookings
 </li>
 <li>
 Excellent communication and organizational skills
 </li>
 </ul>
</div>

Career Group

<div>
 
 A boutique Venture Capital firm is seeking an Executive Personal Assistant to support 2 wonderful senior principals with a mix of high-level executive support and personal assistance.
 
 
 
 
 
 This is a strong fit for someone who is polished, discreet, highly proactive, and comfortable operating in a fast-paced, high-demand environment with both professional and personal responsibilities.
 
 
 
 
 
 
 Location:
 
 New York City, near Union Square
 
 
 
 
 
 
 Schedule:
 
 5 days/week in office
 
 
 
 
 
 
 Additional flexibility:
 
 Some hybrid/remote work flexibility given when principals are traveling and during the summer
 
 
 
 
 
 
 Hours:
 
 Typically 8:30 AM to 5:30/6:00 PM, with an expectation of responsiveness outside standard hours as needed
 
 
 
 
 
 
 Compensation &amp; Benefits:
 
 $150,000 to $200,000 base salary + discretionary annual bonus
 
 ,
 
 paid healthcare benefits
 
 ,
 
 PTO,
 
 
 401(k)
 
 
 
 
 
 
 What the role involves:
 
 
 <ul>
 <li>
 Managing complex executive MS Outlook calendars across time zones
 </li>
 <li>
 Coordinating global travel, including flights, hotels, visas, ground transportation, and crafting detailed itineraries
 </li>
 <li>
 Serving as a gatekeeper and primary point of contact for high-level internal and external stakeholders
 </li>
 <li>
 Providing personal assistant support including appointments, bills, reservations, personal travel, and family-related logistics
 </li>
 <li>
 Handling polished written and verbal communications on behalf of principals and managing inboxes
 </li>
 <li>
 Managing shifting priorities and helping executives stay organized and prepared for all meetings and travel
 </li>
 <li>
 Overseeing office support as needed, including office supplies, meeting setup, lunch orders and catering for investment meetings
 </li>
 <li>
 Handling confidential documents and sensitive information with discretion
 </li>
 <li>
 Supporting interactions with investors, partners, and international contacts in a polished manner
 </li>
 </ul>
 
 
 
 
 
 Ideal background:
 
 
 <ul>
 <li>
 10+ years of executive assistant and personal assistant experience supporting senior executives
 </li>
 <li>
 Background within financial services, venture capital, family office, investment, or similarly fast-paced environment
 </li>
 <li>
 Tech-savvy and confident using Microsoft Office and AI tools
 </li>
 <li>
 Extremely polished, discreet, and service-oriented
 </li>
 <li>
 Calm under pressure, adaptable, and able to manage demanding personalities and shifting needs
 </li>
 <li>
 Strong global scheduling and calendar management experience
 </li>
 <li>
 Resourceful, organized, and thick-skinned with a flexible mindset
 </li>
 </ul>
 
 
 
 
 Please submit your resume to apply!
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
</div>

Executive Personal Assistant

Tokio Marine HCC

<div>Role Details:
Job Title: Executive Assistant
Location: New York, NY (Hybrid 4:1)
Reports To: President and CEO, Tokio Marine HCC - North America P&amp;C
Employment Type: Full Time
Help Us Insure It:
Tokio Marine HCC is a global industry-leading specialty insurance group, backed by the strength and stability of the Tokio Marine Group. Offering over 100 classes of specialty insurance, we empower clients to pursue opportunities confidently through our &ldquo;Mind Over Risk&rdquo; philosophy. More than an insurance company, we are an organization built on innovation, unity, and trust.
At our core, we are Always Advancing , driven by innovation and an entrepreneurial spirit that keeps us moving forward. Our people are Experts in Tomorrow , using curiosity and smart working to anticipate what&rsquo;s next. With a culture rooted in Reaching Out , we foster genuine collaboration and support, ensuring every individual has the opportunity to succeed and make a difference.
Role Overview:
The Executive Assistant to the President and CEO, Tokio Marine HCC - North America P&amp;C serves as a strategic partner and trusted advisor, providing high-level administrative, operational, and organizational support. This role requires exceptional judgment, discretion, and the ability to manage competing priorities in a fast-paced environment. The Executive Assistant plays a critical role in enabling the President to operate effectively by anticipating needs, streamlining workflows, and ensuring alignment across key business initiatives. Additionally, the Executive Assistant will offer support to other leaders as needed, further enhancing collaboration and operational effectiveness.
Key Responsibilities:
<ul><li>Manage and optimize the President&rsquo;s calendar, ensuring alignment with business priorities and strategic objectives</li>
<li>Serve as a gatekeeper and facilitator, prioritizing access to the President and managing competing demands</li>
<li>Anticipate needs and proactively address issues to enhance executive effectiveness</li>
<li>Prepare briefing materials, agendas, presentations, and reports for meetings, board interactions, and external engagements</li>
<li>Act as a liaison between the President and senior leadership, employees, and external stakeholders</li>
<li>Draft, review, and manage correspondence, presentations, and confidential communications</li>
<li>Coordinate executive meetings, leadership sessions, and offsite events, ensuring clear agendas and follow-up actions</li>
<li>Facilitate communication flow across departments to ensure alignment and execution of priorities</li>
<li>Screen and prioritize incoming communications, including email, calls, and requests</li>
<li>Support execution of key strategic initiatives and special projects led by the President</li>
<li>Track progress on high-priority initiatives and follow up with stakeholders to ensure timely completion</li>
<li>Assist with preparation of executive dashboards, reports, and business updates</li>
<li>Coordinate domestic and international travel arrangements, including detailed itineraries</li>
<li>Handle sensitive and confidential information with the highest level of professionalism and discretion</li>
<li>Exercise sound judgment in decision-making and escalation of issues</li>
<li>Manage budget and prepare expense reports</li>
<li>Maintain and frequently update databases that the executives use in their day-to-day activities</li>
<li>Review incoming mail, requests for action or information and route to the appropriate staff member for action</li>
<li>Oversee and assist with building management, maintenance of office equipment, inventory of general supplies and equipment, and other miscellaneous supply contracts such as overnight delivery, courier services, document destruction, and record storage</li>
</ul>Minimum Knowledge, Qualifications and Education Requirements:
<ul><li>Bachelor&rsquo;s Degree is required</li>
<li>5+ years of experience supporting C-level executives in a corporate environment</li>
<li>Excellent written and verbal communication skills with an emphasis on confidentiality, tact, and diplomacy</li>
<li>Advanced organizational and analytical skills; demonstrated ability to manage multiple tasks simultaneously</li>
<li>Ability to anticipate needs and operate proactively with minimal direction</li>
<li>Advanced proficiency and experience using Microsoft Office package (Outlook, Excel, PowerPoint, Word)</li>
</ul>What We Offer:
<ul><li>Competitive salary and comprehensive benefit package</li>
<li>Strong learning culture with ongoing development opportunities</li>
<li>Opportunities for growth and career advancement</li>
<li>Comprehensive medical, vision, and dental coverage, with eligibility beginning on your first day of employment</li>
<li>Basic life and disability insurance</li>
<li>401(k) plan with 6% company match</li>
<li>20 days of PTO, two floating holidays, approximately 11 paid holidays, and volunteer time off</li>
<li>Paid parental leave</li>
<li>Access to our award-winning wellness program, including mental health services, fitness network membership, and a complimentary Headspace subscription</li>
<li>Student loan matching program</li>
<li>Employee discount program</li>
<li>An opportunity to do meaningful work and love what you do</li>
</ul>Pay Transparency:
The pay range for this position is $89,400 - $123,000, which includes geographic adjustments, where applicable. The pay range is the range THMCC, in good faith, believes is the range of compensation for this role at the time of this posting. The hired applicant will be offered pay within the entire range based on the candidate&rsquo;s geographic location, qualifications, work experience, education, and/or skill level. The Company is fully committed to ensuring equal pay opportunities for equal work regardless of color, race, sex, national origin, sexual orientation, religion, age, veteran status, disability, pregnancy, citizenship status, genetic information, or any other basis protected by federal, state, or local pay equity laws.
As an insurance company, we comply with certain federal, state and local laws such as the Violent Crime Control and Law Enforcement Act of 1994 (18 USC &sect; 1033(e)), which restricts our ability to employ individuals with certain types of criminal convictions. Where not restricted by law and for criminal history not covered by this law, the Company will consider qualified applicants with arrest or conviction history in compliance with applicable law.
About Us:
Tokio Marine HCC is a leading specialty insurance group with offices in the United States,the United Kingdom, Europe, and other exciting locations. With the strength and stability that comes from being a member of the Tokio Marine Group, and more than fifty years of growth, profitability, and stability, we offer important insurance products that most people don&rsquo;t even know exist. Every policy we write is special, enabling our clients to do amazing things.
Applying our Mind Over Risk philosophy to writing insurance allows our customers to take on opportunity with confidence. That philosophy defines our way of thinking, unites us as a team, and differentiates us from our competitors. We are much more than just an insurance company; we are a good company.
Equal Opportunity Employer:
TMHCC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity, genetic information, marital status, medical condition, national origin, physical or mental disability, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances.
#LI-CB1</div>

Citi

<div><div><div>Job Req Id:</div>
<div>26958610</div>
</div><div><div>Location(s):</div>
<div>New York, New York, United States</div>
</div><div><div>Job Type:</div>
<div>Hybrid</div>
</div><div><div>Posted:</div>
<div>Apr. 27, 2026</div></div></div>
 <div><h2 class="jobSectionHeader">Discover your future at Citi</h2>
Working at Citi is far more than just a job. A career with us means joining a team of more than 230,000 dedicated people from around the globe. At Citi, you&rsquo;ll have the opportunity to grow your career, give back to your community and make a real impact.
<h2 class="jobSectionHeader">Job Overview</h2>
The Senior Executive Assistant provides high-level administrative support to the Head of HR Legal within Citi&rsquo;s Legal Department, operating in a dynamic, fast-paced, and highly confidential environment.
The HR Legal department provides comprehensive legal advice across the entire employee and non-employee work lifecycle. This includes guidance on onboarding, offboarding, wage and hour compliance, compensation and benefits, leaves of absence, accommodations, discipline, conduct, accountability, mobility, and immigration. Additionally, the team is responsible for defending employment- and immigration-related legal claims in the United States and other key countries.
This role requires close interaction with Enterprise Management Team (EMT) members and demands exceptional professionalism, discretion, and judgment.
The successful candidate will be proactive, highly organized, and capable of operating independently with minimal direction. They will serve as a trusted partner to senior leadership, ensuring seamless coordination of schedules, meetings, travel, and executive-level communications while supporting broader Legal department priorities.
Responsibilities:<ul><li>
Directly support the Head of HR Legal on a 1:1 basis and generally support the HR Legal Department</li><li>
Manage a complex, high-volume executive calendar, prioritizing conflicting demands and exercising sound judgment</li><li>
Coordinate all aspects of executive-level appointments, meetings, offsites, receptions, and conference calls</li><li>
Prepare, review, and modify presentations, spreadsheets, reports, and other executive materials</li><li>
Handle highly sensitive and confidential information with the utmost discretion and professionalism</li><li>
Coordinate domestic and international travel arrangements; prepare and distribute detailed travel schedules and agendas</li><li>
Prepare, reconcile, and track expense reports through Travel and Entertainment Expense systems</li><li>
Order supplies and process invoices through Procure-to-Pay systems</li><li>
Process and follow up on virtual requests and internal workflows</li><li>
Troubleshoot scheduling, system, and administrative issues independently and proactively</li><li>
Train, coach, or guide other administrative staff when needed</li><li>
Assess risk appropriately when business decisions are made, demonstrating particular consideration for Citi&rsquo;s reputation and safeguarding the firm, its clients, and its assets by adhering to applicable laws, rules, regulations, and internal policies</li></ul>
Qualifications:<ul><li>
Previous office administration experience, preferably within a large, complex financial services or similar organization</li><li>
Highly proficient in Microsoft Office and other internal systems and applications</li><li>
Consistently demonstrates clear and concise written and verbal communication skills</li><li>
Demonstrated ability to quickly gain command of new systems</li><li>
Self-motivated and detail oriented</li><li>
Demonstrated experience supporting senior leaders and regularly interacting with EMT-level executives and their Executive Assistants</li><li>
Ability to confidently represent Citi / HR Legal to both internal and external stakeholders, including effectively coordinating with external law firms and responsibly handling the sharing of sensitive documents.</li><li>
Ability to operate independently with minimal supervision while exercising strong judgment</li><li>
Exceptional organizational and multi-tasking skills, with the ability to manage competing priorities and tight deadlines</li><li>
High level of reliability, professionalism, and accountability</li><li>
Strong problem-solving skills with the ability to anticipate needs and resolve issues proactively</li></ul>
Education:<ul><li>
Bachelor&rsquo;s/University degree or equivalent experience</li></ul>
What We Can Offer You:
This role offers the opportunity to build in-depth knowledge of Citi&rsquo;s Legal organization while working closely with senior leadership on complex and meaningful initiatives. Citi provides an inclusive and supportive environment, competitive pay, and a comprehensive benefits package designed to support employees&rsquo; professional and personal well-being.
Citi is committed to creating a workplace where everyone feels comfortable coming to work as their whole self every day. We want the best talent to join us, stay with us, and thrive.
-<h2 class="jobSectionHeader">
Job Family Group:
</h2>Business Strategy, Management &amp; Administration
-<h2 class="jobSectionHeader">
Job Family:</h2>
Administrative Support
-<h2 class="jobSectionHeader">
Time Type:</h2>
Full time
-<h2 class="jobSectionHeader">
Primary Location:</h2>
New York New York United States
-<h2 class="jobSectionHeader">
Primary Location Full Time Salary Range:</h2>
$91,690.00 - $119,610.00 
In addition to salary, Citi&rsquo;s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental &amp; vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.
-<h2 class="jobSectionHeader">
Most Relevant Skills
</h2>Please see the requirements listed above.
-<h2 class="jobSectionHeader">
Other Relevant Skills
</h2>For complementary skills, please see above and/or contact the recruiter.
-<h2 class="jobSectionHeader">
Anticipated Posting Close Date:</h2>
-
Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.
If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi. 
 
View Citi&rsquo;s EEO Policy Statement and the Know Your Rights poster.</div>

Senior Executive Assistant

Christian Dior Couture

<div>
 Position
 
 
 
 Job Title:
 
 Executive Assistant to SVP Finance &amp; Operations and Chief Commercial Officer
 
 
 
 Reports to:
 
 SVP Finance &amp; Operations and Chief Commercial Officer
 
 
 
 Job Purpose
 
 
 
 The Executive Assistant to the SVP Finance &amp; Operations and Chief Commercial Officer performs a wide variety of complex and confidential administrative duties, including calendar management, travel organization, meeting coordination, and managing corporate travel. The Executive Assistant uses initiative, tact, judgment, confidentiality, as well as strong interpersonal and organizational skills to support both executives and ultimately the broader objectives of the organization.
 
 
 Job responsibilities
 
 
 
 Tasks And Responsibilities
 
 
 
 <ul>
 <li>
 Supports the SVP Finance &amp; Operations and Chief Commercial Officer by carrying out administrative assignments accurately and in a timely manner as directed.
 </li>
 <li>
 Composes, edits, and distributes correspondence according to established guidelines, including email, memos, and PowerPoint presentations.
 </li>
 <li>
 Provides executive-level support to senior management, internal and external business partners to ensure all information is addressed in a timely manner.
 </li>
 <li>
 Reconciles, tracks, and approves expense reports for the SVP Finance &amp; Operations, Chief Commercial Officer, or other personnel as directed.
 </li>
 <li>
 Maintains complex business and personal calendars, coordinates senior management meetings, multi-party audio/visual conference calls, and proactively brings together resources as needed.
 </li>
 <li>
 Orchestrates all logistics of international and domestic travel for the SVP Finance &amp; Operations and Chief Commercial Officer as directed.
 </li>
 <li>
 Prepares detailed itineraries and agendas regarding transportation, hotel accommodations for executive team and designated visitors.
 </li>
 <li>
 Plans conferences and on-site/off-site meetings, negotiates venue rates, facilitates all equipment, and ensures attendees and presenters are equipped with their requirements.
 </li>
 <li>
 Screens telephone calls and personally provides requested information or refers to other staff.
 </li>
 <li>
 Establishes and maintains comprehensive records, reports, reference materials, and communications; Records actions on sensitive issues and releases information to authorized parties as directed.
 
 
 </li>
 </ul>
 
 Travel Management
 
 
 
 <ul>
 <li>
 Lead and oversee all aspects of corporate travel management, serving as the primary point of contact for travel-related inquiries and coordination between our travel agency and Dior employees.
 </li>
 <li>
 Develop, implement, and continuously refine travel policies, ensuring compliance with budget parameters while identifying cost-effective travel solutions.
 </li>
 <li>
 Ensure smooth travel process approval.
 </li>
 <li>
 Optimize and streamline travel booking processes to improve efficiency, consistency, and employee experience.
 </li>
 <li>
 Advise employees on travel policies, procedures, and approval requirements, ensuring adherence while proactively addressing questions, concerns, and travel-related challenges.
 </li>
 <li>
 Maintain current knowledge of industry trends, supplier developments, and travel regulations to adapt strategies and enhance the overall travel experience for employees.
 </li>
 <li>
 Any other tasks as assigned from time to time.
 
 
 </li>
 </ul>
 Profile
 
 
 <ul>
 <li>
 A minimum of 5 years of C-Level Executive Assistant experience.
 </li>
 <li>
 Ability to remain composed in difficult situations.
 </li>
 <li>
 Ability to perform routine and specialized duties at assigned times and for long periods of time when necessary.
 </li>
 <li>
 Ability to time manage and organize tasks based upon shifting priorities.
 </li>
 <li>
 Ability to work independently and make sound decisions.
 </li>
 <li>
 Ability to demonstrate effective verbal and written communication skills.
 </li>
 <li>
 Strong telephone technique etiquette and communication skills.
 </li>
 <li>
 Ability to demonstrate tact and discretion in preparing, disclosing, and handling information of a confidential, controversial, and sensitive nature.
 </li>
 <li>
 Ability to establish and maintain good working relationships with all levels of the organization and external parties.
 </li>
 <li>
 Ability to operate all equipment and programs necessary to perform the job.
 </li>
 <li>
 Ability to travel as needed.
 
 
 </li>
 </ul>
 Additional information
 
 
 The selected candidate will be offered a salary within the range of $100k &ndash; $125k annually, plus bonus eligibility. The salary offered will be dependent upon the candidate&rsquo;s relevant skills and experience. Christian Dior Inc. offers comprehensive benefit plans such as medical, dental, vision, Flexible Spending Accounts, and short and long-term disability. Additional employee perks include, but are not limited to employee discount program, various paid time off, volunteer time off, holidays, mental health and wellbeing support, family friendly benefits, reproductive health care, child and elder care services, commuter benefits, 401k plans with an employer contributions matching plan, employee referral program, and more.
 
 
 
 Additional Information
 
 
 
 Christian Dior was the designer of dreams. In founding his House in 1947, marked by the revolution of the New Look, he metamorphosed his reveries into wonderful creations. Christian Dior Couture, the Houst of Dreams, is recognized for its French heritage and vibrant culture sublimating its unique Savoir-faire and Creativity through empowering "metiers d&rsquo;art&rdquo;. Our Maison is a destination for sustainable growth &amp; success where we shape the future of our Talents in a positive, authentic &amp; generous environment. We bloom &amp; deliver excellence with passion, determination, courage &amp; optimism to offer meaningful &amp; daring codes.
 
 
 Christian Dior Couture is part of the LVMH Group, where People Make the Difference. We value, celebrate, and welcome each unique talent and strive to create an inclusive environment providing all employees a sense of purpose. Beyond your role, we recognize the importance and passion of creating communities with shared values that enrich and impact beyond our organization. As an employee, you will have an opportunity to engage in our employee-led communities such as Sustainability, Diversity, Equity and Inclusion, and Corporate Social Responsibility.
 
 
 Christian Dior Couture provides equal employment opportunities to all employees as part of the LVMH Group, which attaches great importance to ensuring that its Maisons and their partners share a set of common rules, practices, and principles with respect to ethics, social responsibility, and protection of the environment.
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