administrative assistant

executive assistant Jobs in San Francisco

executive assistant

executive administrative assistant Jobs in San Francisco

executive administrative assistant

executive administrative assistant (6083) Jobs in San Francisco

executive assistant to ceo of tech software company Jobs in San Francisco

executive staff assistant

itD Tech

<div>itD is seeking an Executive Administrative Assistant to provide high-level strategic and operational support to a VP-level executive, ensuring seamless business operations and executive effectiveness. This role serves as a trusted partner and organizational anchor&mdash;driving calendar precision, travel execution, communication flow, and cross-functional coordination to enable leadership focus and operational excellence. The ideal candidate will bring deep experience supporting senior executives (SVP level preferred) in fast-paced, complex environments and a proven track record of managing dynamic schedules, global travel logistics, and high-visibility executive operations with discretion and precision.

Location: Hybrid &ndash; Bay Area, CA 
 
Pay Range: $37 - 42 (hourly)

We provide comprehensive medical benefits, a 401(k) plan, paid holidays, and more. Please note that we are only considering direct W2 candidates at this time, as we are unable to offer sponsorship. 
<h3 class="jobSectionHeader">
Responsibilities:</h3>
<ul>
<li>Partner closely with the VP, Chief of Staff, EA team, and cross-functional stakeholders to ensure operational cadence excellence.
</li>
<li>Lead complex calendar orchestration, prioritizing high-volume meeting requests from internal and external stakeholders.
</li>
<li>Anticipate executive needs by proactively managing shifting priorities and staying two steps ahead in a fast-paced environment.
</li>
<li>Coordinate meeting logistics, including agenda development, pre-reads, action tracking, and post-meeting follow-ups.
</li>
<li>Manage comprehensive domestic and international travel arrangements, including flights, accommodations, ground transportation, dining, and itinerary planning.
</li>
<li>Prepare and submit executive expense reports accurately and in a timely manner.
</li>
<li>Serve as an informal leader and resource for the administrative team supporting the VP.
</li>
<li>Support executive communications, handle sensitive correspondence with discretion, and contribute to special projects and off-site event planning as needed. 
</li>
</ul><h3 class="jobSectionHeader">Internal Responsibilities:</h3>
<ul>
<li>Attend regular internal practice community meetings.
</li>
<li>Collaborate with your itD practice team on industry thought leadership.
</li>
<li>Complete client case studies and learning material (blogs, media material).
</li>
<li>Build out material to contribute to the Digital Transformation practice.
</li>
<li>Attend internal itD networking events (in person and virtual).
</li>
<li>Work with leadership on career fast-track opportunities. 
</li>
</ul><h3 class="jobSectionHeader">Required Qualifications and Skills:</h3>
<ul>
<li>Minimum 8 years of professional experience in executive administration, including direct support of senior executive leadership (SVP level strongly preferred).
</li>
<li>Proven experience managing complex, in-flux calendars with significant domestic and international travel coordination.
</li>
<li>Experience supporting executive management teams and boards in fast-paced, deadline-driven environments.
</li>
<li>Availability to respond outside normal business hours as needed.
</li>
<li>Advanced proficiency with Microsoft Office Suite and procurement tools.
</li>
<li>Experience with SaaS and collaboration platforms (e.g., expense management systems, document management tools, e-signature platforms).
</li>
<li>Exceptional organizational skills with demonstrated ability to manage multiple priorities simultaneously.
</li>
<li>Strong written and verbal communication skills.
</li>
<li>Demonstrated ability to handle confidential and sensitive information with the highest level of discretion.
</li>
<li>Experience managing small projects and coordinating off-site meetings and executive events. 
</li>
</ul><h3 class="jobSectionHeader">Preferred Qualifications and Skills:</h3>
<ul>
<li>Experience partnering closely with a Chief of Staff.
</li>
<li>Prior experience serving as a lead or mentor within an administrative team.
</li>
<li>Experience supporting large, cross-functional organizations within complex corporate environments. 
</li>
</ul><h3 class="jobSectionHeader">Education:</h3>

Bachelor's degree in a relevant field or equivalent work experience required.<div> 
Company Description 
About itD: We are part of a new generation of consulting and software development company that blends diversity, innovation, and integrity with real business results. Our structure rejects any strong hierarchy, empowering us to deliver excellent results. We are a woman- and minority-led firm. Every day, we challenge ourselves to be considerate, fair and to re-think what great outcomes mean for our customers. This permeates down to how we approach every interaction, on every project, for every client. You'll thrive here if you are a dynamic self-starter, a difference-maker or someone who wants to deliver great results, without constraints.

The itD Digital Experience: Joining us means you'll be part of our global community, you have a say about your own career journey, and you'll get a chance to give back to causes that matter. You will experience working with Fortune 500 companies and high-performance teams across numerous industries. itD offers our employees excellent benefits such as medical, dental, vision, life insurance, paid holidays, 401K + matching, networking &amp; career learning and development programs. We are growing and we want to see you grow! Visit https://itdtech.com/careers to learn more about what working at itD can mean for you.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law. itD is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please contact us at recruiting@itdtech.com and let us know the nature of your request and your contact information.

Additional Info 
Dynamic environment in a culture of respect, empowerment and recognition for a job well done, apply today!</div></div>

Executive Administrative Assistant (6083)

Lick Wilmerding high school

<div>Reports to: Head of School
Status: Full-time, exempt
Start Date: July 1, 2026
** Priority deadline for the first review of applications is March 20, 2026. If you would like your application to be considered in the first review please submit all materials by this date.
<h5 class="jobSectionHeader">ABOUT LICK-WILMERDING HIGH SCHOOL</h5>
Lick-Wilmerding High School is a private school with public purpose, serving 560 students in grades 9-12 in San Francisco. Since its founding in 1895 as a vocational school, Lick-Wilmerding High School has built upon a long tradition of valuing and integrating the liberal arts, sciences, technical arts, visual arts and performing arts to offer a robust college-prep curriculum. LWHS has a rich and distinctive academic program, with thriving departments, vibrant student life, and signature initiatives like the Center for Civic Engagement and the Public Purpose Program. Faculty and students are passionate, engaged, and driven by values that reach far beyond the classroom.<h5 class="jobSectionHeader">
POSITION SUMMARY</h5>
The Executive Assistant to the Head of School is a highly experienced and proactive administrative leader, responsible for managing sensitive, complex administrative functions and serving as a strategic partner to the Head of School and the school&rsquo;s leadership team. This position manages the flow of information with the highest degree of discretion and independence, supports organizational initiatives, ensures seamless operations, and directly contributes to cross-departmental collaboration.
The Executive Assistant serves as a primary point of contact for staff, parents, and external stakeholders, reflecting the school&rsquo;s values and standards in all interactions. Exceptional interpersonal, organizational, technical, and leadership skills are required, as well as trusted handling of confidential information and decision-making in a multifaceted environment. The Executive Assistant is expected to work independently, anticipate needs, and respond effectively to a wide range of situations across all areas of the school. This is a full-time, year-round, exempt staff position reporting directly to the Head of School.<h5 class="jobSectionHeader">
ESSENTIAL FUNCTIONS</h5>
Executive Support &amp; Communications<ul><li>
Lead comprehensive calendar management for the HoS, including proactively prioritizing requests from internal and external stakeholders, minimizing scheduling conflicts, and ensuring the HoS's time is well-protected; exercise judgment to reprioritize or decline meetings as necessary based on urgency and importance.</li><li>
Manage the HoS's email inbox: triage messages, flag time-sensitive priorities, draft responses as needed, and maintain ongoing communication on behalf of the HoS.</li><li>
Prepare the Head for meetings by organizing agendas, briefing materials, presentations, and follow-up tracking</li><li>
Act as the gatekeeper to the HoS, managing communications, screening visitors and calls, and serving as an informed liaison among executives, faculty, parents, board members, and the wider community.</li><li>
Address and escalate complex and sensitive inquiries as appropriate, using sound judgment and discretion.</li></ul>
Meeting &amp; Event Preparation<ul><li>
Help plan and support leadership team meetings, all-faculty and all-staff meetings, and other school events led by the Head.
</li><li>Prepare, review, and edit presentations, meeting agendas, board packets, and other high-level materials, ensuring accuracy and professionalism.</li><li>
Coordinate and manage travel, event logistics, and special projects for the HoS; coordinate meetings both internally and externally, and provide high-touch support for events and organizational initiatives.
</li></ul>Administrative &amp; Operational Support<ul><li>
Coordinate and support cross-departmental collaboration: work closely with department leaders and teams to advance key projects, share information, and facilitate organization-wide initiatives.</li><li>
Provide ongoing administrative support to other school administrators as directed, including scheduling, document preparation, and event coordination.
</li><li>Maintain the highest standards of confidential record-keeping, document management, and fiscal processes in collaboration with the Business Office.</li><li>
Leverage technology tools and platforms&mdash;including AI-assisted tools, automation, and school information systems&mdash;to streamline administrative processes and proactively identify and recommend improvements to workflows and systems to create scalable efficiencies.</li><li>
Proactively identify and recommend improvements to administrative workflows and systems to enhance efficiency across areas of responsibility.
</li></ul>Values &amp; Community<ul><li>
Embodies LWHS's values of belonging, excellence, craft, and optimism; brings a calm, solutions-oriented presence, strong relationship skills, and a service mindset to daily work.</li><li>
Actively support LWHS's commitment to fostering a diverse community rooted in belonging, in which students and adults feel seen, valued, and included.</li><li>
Provide other duties as assigned in support of the Head of School and school community.</li></ul><ul><li>
Bachelor&rsquo;s degree required.</li><li>
Minimum of five years of administrative experience, preferably in a small office or educational setting supporting senior leadership.</li><li>
High proficiency with Google Workspace, with demonstrated ability to work effectively on a Mac platform; strong overall organizational and technical skills required.</li><li>
Exceptional written and verbal communication skills, with a high level of professionalism, accuracy, and attention to detail in drafting, proofreading, and preparing correspondence, reports, and presentations.</li><li>
Demonstrated ability to maintain strict confidentiality, serving as a trusted steward of sensitive information and a confidential sounding board for the Head of School.</li><li>
Proven ability to work effectively with a diverse range of constituencies, exercising flexibility, discretion, and cultural sensitivity, and demonstrating a broad understanding of the school&rsquo;s organizational structure, including parents, faculty, staff, the Board of Trustees, and the wider school community.</li><li>
Exemplary time-management and organizational skills, with the ability to remain effective amid frequent interruptions, work independently with minimal supervision, anticipate needs, and solve problems resourcefully.</li><li>
Ability to manage multiple priorities in a fast-paced environment with a calm and grounded demeanor</li><li>
Strong project management skills, with the ability to support and coordinate school-wide initiatives, ensuring accountability, follow-through, and timely completion.</li></ul><h5 class="jobSectionHeader">
IDEAL CANDIDATE WILL BRING</h5><ul><li>
A commitment to creating a welcoming, inclusive, and student-centered school environment.</li><li>
A proactive, flexible, and team-oriented mindset with a dedication to supporting school community needs.</li><li>
A collaborative spirit and a deep sense of responsibility for maintaining a professional and collegial relationships with all constituents.</li></ul><h5 class="jobSectionHeader">
TO APPLY</h5>
Interested candidates should submit an application, along with resume and cover letter through Paycom here. Please note that only online applications will be accepted. No phone calls regarding this position, please.</div>

Executive Assistant to the Head of School

Giga Energy

<div>
 
 About Giga
 
 
 
 At Giga
 
 ,
 
 we develop, build, and operate AI energy infrastructure that powers the modern world. And we&rsquo;re on a mission to fix the broken energy infrastructure experience &mdash; permanently. Our vertically integrated approach stacks site origination and development, infrastructure manufacturing, and power market participation under one operating system. Founded in Texas, Giga partners with AI hyperscalers, data center operators and other energy infrastructure teams to deliver projects faster.
 
 
 
 Why Join Us
 
 
 
 <ul>
 <li>
 The Pace: You will own projects moving faster than anywhere else in the industry.
 </li>
 <li>
 The Impact: You are the person who turns "concepts" into "contracts" and "permits."
 </li>
 <li>
 The Team: Work with a world-class group of engineers and builders defining the future of AI infrastructure.
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Do
 
 
 
 As
 
 Executive Assistant
 
 to one of Giga Energy's senior leaders, you'll be the operational backbone that keeps everything running at full speed. This role is for someone who wants to be in the room where decisions happen, not watching from the sidelines. You'll manage the details so your executive can stay focused on the big picture, acting as a trusted partner who anticipates needs, solves problems independently, and never lets anything fall through the cracks. At the core of this role is mastering three things: owning the executive's calendar so every minute is accounted for and protected, managing a high-volume inbox by drafting and responding to emails with the executive's voice and judgment, and handling all bookings &mdash; from complex travel itineraries to key meetings and reservations &mdash; so nothing is ever left to chance.If you're energized by fast-moving environments, thrive under pressure, and take pride in being the most reliable person in the room, this is the role for you.
 
 
 
 Where you&rsquo;ll work
 
 
 
 This role will be based in our San Francisco office. You must be willing to work in the office full-time to hybrid, this is dependent on which days your executive is in office.
 
 
 
 We're onsite because velocity matters when you're building physical infrastructure. Solving complex problems in real-time with Manufacturing, Engineering, and Finance leaders is how we move faster than a slow, antiquated industry.
 
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Own and manage the executive's calendar end-to-end, proactively resolving conflicts and prioritizing commitments
 </li>
 <li>
 Draft, manage, and respond to emails on behalf of the executive with accuracy and professionalism
 </li>
 <li>
 Handle NDAs, confidential documents, and time-sensitive paperwork with full discretion
 </li>
 <li>
 Coordinate domestic and international travel logistics, including itineraries, accommodations, and ground transportation (~30% travel expected)
 </li>
 <li>
 Maintain and update CRM records in HubSpot and manage day-to-day workflows across Google Suite
 </li>
 <li>
 Make sound, independent decisions in the executive's absence &mdash; serving as a trusted proxy when needed
 </li>
 <li>
 Identify and take ownership of time-consuming tasks before they become bottlenecks
 </li>
 <li>
 Remain available and responsive during extended business hours (7 AM &ndash; 11 PM) as operational needs require
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 3+ years of experience as an Executive Assistant or in a comparable high-responsibility administrative role
 </li>
 <li>
 Proficiency in Google Suite &mdash; able to hit the ground running without training
 </li>
 <li>
 Demonstrated ability to manage competing priorities in a fast-paced, high-stakes environment
 </li>
 <li>
 Proven track record of exercising independent judgment and making decisions on behalf of a senior leader
 </li>
 <li>
 Strong written communication skills, including experience managing executive-level correspondence
 </li>
 <li>
 Ability to handle sensitive and confidential information with the highest level of discretion
 </li>
 <li>
 Willingness to work extended hours and remain responsive outside of standard business hours
 
 
 </li>
 </ul>
 
 Bonus points
 
 
 
 <ul>
 <li>
 Experience working in a tech company or high-growth startup environment
 </li>
 <li>
 Familiarity with Microsoft Excel and other business productivity tools
 </li>
 <li>
 Background or degree in Business, Engineering, or a related field
 </li>
 <li>
 Experience coordinating complex, multi-leg travel itineraries
 </li>
 <li>
 Experience with Hubspot
 
 
 </li>
 </ul>
 
 Equal Opportunity Employer Statement
 
 
 
 Giga Energy is an equal opportunity employer and is committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic as outlined by federal, state, or local laws. Giga Energy complies with all applicable labor laws, including the California Fair Employment and Housing Act (FEHA) and other relevant state and federal regulations. We provide reasonable accommodations for qualified individuals with disabilities and encourage applicants who require accommodations during the hiring process to contact us.
</div>

Executive Assistant

Phyton Talent Advisors

<div>
 
 
 Our Client, a Global Financial Services Firm, is seeking an Executive Assistant in their San Francisco, California location.
 
 
 
 
 
 
 
 
 
 
 Overview
 
 
 
 We are seeking a highly organized and proactive Executive Assistant to support Managing Director(s) and their teams within Investment &amp; Corporate Banking. This individual will play a critical role in ensuring day-to-day operations run smoothly, serving as a trusted partner to senior leadership and a key liaison across the business. A college degree is preferred but not required.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to Managing Director(s) and team members
 </li>
 <li>
 Manage complex Outlook calendars, coordinating internal and external meetings
 </li>
 <li>
 Schedule client meetings and oversee logistics including availability coordination, catering, guest registration, conference rooms, and video connectivity
 </li>
 <li>
 Coordinate domestic and international travel arrangements, including flights, hotels, and ground transportation
 </li>
 <li>
 Process and track business expenses in accordance with company policies; follow up on receipts and reimbursement status
 </li>
 <li>
 Act as a gatekeeper by managing phone lines, screening calls, and delivering detailed messages
 </li>
 <li>
 Maintain and update client data in Salesforce systems (OneBanker, BoardEx)
 </li>
 <li>
 Support communications across management and the banking division
 </li>
 <li>
 Participate in business unit projects as assigned by leadership
 </li>
 <li>
 Partner with the administrative team and provide coverage as needed
 </li>
 <li>
 Oversee general office operations, including ordering supplies and managing mail distribution
 </li>
 <li>
 Serve as liaison between IT and the business unit for onboarding support and troubleshooting
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 3+ years of administrative experience; financial services experience preferred
 </li>
 <li>
 Experience managing travel and expenses, ideally using Concur
 </li>
 <li>
 Proficiency in Microsoft Word, Excel, and Outlook
 </li>
 <li>
 Exceptional interpersonal, written, and verbal communication skills
 </li>
 <li>
 Strong organizational skills and attention to detail
 </li>
 <li>
 Ability to multitask, prioritize, and work effectively in a fast-paced environment
 </li>
 <li>
 Positive, professional attitude with the ability to remain composed under pressure
 </li>
 <li>
 Adaptable, proactive, and responsive with a strong sense of urgency
 </li>
 <li>
 Demonstrated initiative and willingness to support last-minute needs
 </li>
 <li>
 Team-oriented mindset with the ability to collaborate across bankers, IT, HR, and administrative partners
 </li>
 </ul>
</div>

Levi Strauss & Co.

<div>
 Calling all originals: At Levi Strauss &amp; Co., you can be yourself &mdash; and be part of something bigger. We're a company of people who like to forge our own path and leave the world better than we found it. Who believe that what makes us different makes us stronger. So add your voice. Make an impact. Find your fit &mdash; and your future.
 
 
 We are currently seeking a Senior Executive Assistant (EA) to join our Human Resources team! As a Senior Executive Assistant, you'll report into and work closely with our Chief Human Resources Officer (CHRO) and other senior leaders on administrative duties, project management, and facilitating communication both internally and externally. Our perfect candidate is proactive, organized, and thrives in a fast-paced workplace.
 
 
 The Senior Executive Assistant will manage a wide range of advanced administrative and executive support-related tasks, and will make independent decisions regarding planning, organizing, and scheduling work. This role requires the ability to interact with senior leaders (at all levels) while remaining helpful, proactive, and efficient.
 
 
 
 About The Job
 
 
 
 <ul>
 <li>
 You will provide Executive Assistance for the CHRO, including extensive internal and external calendaring, point-to-point business travel, expenses, and special projects.
 </li>
 <li>
 Contribute to the excellent reputation of the company through professional, kind, and respectful interactions with all internal and external stakeholders.
 </li>
 <li>
 Liaise with senior-level leaders and team members across LS&amp;Co. and cultivate cross-functional relationships between departments and improve communication across teams.
 </li>
 <li>
 Prepare and plan agendas for Global HR Leadership meetings.
 </li>
 <li>
 Attend select leadership HR meetings and stay informed - take notes, identify follow-ups and send reminders.
 </li>
 <li>
 Manage demanding Outlook calendaring requests, while also keeping executives accessible.
 </li>
 <li>
 Handle and maintain highly confidential and sensitive information.
 </li>
 <li>
 Serve as the brand extension for leader you support, escalating and communicating on their behalf and serving as a team liaison.
 </li>
 <li>
 Coordinate events, including internal team events, conferences, team off-sites, business and operational reviews, and other team meetings, including arranging meeting rooms and catering requests.
 </li>
 <li>
 Initiate purchase orders, reconcile invoices, and complete/track expense reports.
 </li>
 <li>
 Coordinate complex travel and expense reporting using Concur.
 </li>
 <li>
 Maintain impeccable standards of confidentiality and information security.
 </li>
 <li>
 Communicate with internal teams to take action on projects from the CHRO.
 </li>
 <li>
 Ability to be on-call as needed, beyond standard business hours.
 
 
 </li>
 </ul>
 
 About You
 
 
 
 <ul>
 <li>
 Minimum of 5 years of high level, complex executive administration work experience supporting a senior-level executives.
 </li>
 <li>
 Experience in Human Resources or interest in HR.
 </li>
 <li>
 Experience planning and prepping for leadership meetings.
 </li>
 <li>
 Experience with extensive international and domestic travel arrangements.
 </li>
 <li>
 Positive and representative of Levi's values.
 </li>
 <li>
 Experience in supporting C-Suite Leaders.
 </li>
 <li>
 Must have a high degree of integrity when dealing with confidential and sensitive information.
 </li>
 <li>
 Can work with different personality types and leadership styles.
 </li>
 <li>
 Experience with calendaring and other digital technology and collaboration tools.
 </li>
 <li>
 Google Slides or PowerPoint experience to refine and integrate existing presentations.
 
 
 </li>
 </ul>
 This is a hybrid position based in our San Francisco, CA headquarters. You will be expected in office 3 days per week typically Tuesday-Thursday. Note, time in office can vary depending on business needs.
 
 
 
 The expected starting salary range for this role is
 
 
 $92,300 - $135,300
 
 
 per year
 
 .
 
 
 
 We may ultimately pay more or less than the posted range based on the location of the role. The amount a particular employee will earn within the salary range will be based on factors such as relevant education, qualifications, performance and business needs.
 
 
 
 Levi Strauss &amp; Co. (LS&amp;Co.) offers a total rewards package that includes base pay, incentive plans, 401(k) matching, paid leave, health insurance, product discounts, and more designed to help you and your family stay healthy, meet your financial goals, and balance the demands of your work and personal life. Available benefits and incentive compensation vary depending upon the specifics of the role; details relating to a specific role will be made available upon request. Read more about our benefits here.
 
 
 LS&amp;Co. is an affirmative action and equal employment opportunity employer. We welcome and value people from diverse cultures, backgrounds, and experiences to make LS&amp;Co. a collective success.
 
 
 
 EOE M/F/Disability/Vets
 
 
 
 
 LOCATION
 
 
 
 San Francisco, CA, USA
 
 
 
 FULL TIME/PART TIME
 
 
 
 Full time
 
 
 
 FILL DATE
 
 
 
 This position is expected to be filled by 04/22/2026.
 
 
 
 Current LS&amp;Co Employees, apply via your Workday account.
 
 
 
</div>

Senior Executive Assistant to the CHRO

Patreon

<div>
 Patreon is a media and community platform where over 300,000 creators give their biggest fans access to exclusive work and experiences. We offer creators a variety of ways to engage with their fans and build a lasting business including: paid memberships, free memberships, community chats, live video, and selling to fans directly with one-time purchases.
 
 
 Ultimately our goal is simple: fund the creative class. And we're leaders in that space, with:
 
 
 
 <ul>
 <li>
 $10 billion+ generated by creators since Patreon's inception
 </li>
 <li>
 100 million+ free memberships for fans who may not be ready to pay just yet, and
 </li>
 <li>
 25 million+ paid memberships on Patreon today.
 
 
 
 </li>
 </ul>
 We're continuing to invest heavily in building the best creator platform with the best team in the creator economy and are looking for a
 
 Senior Executive Assistant to Engineering &amp; Design
 
 to support our mission.
 
 
 
 This role is based in
 
 San Francisco
 
 and open to those who are able to be in-office 2 days per week on a hybrid work model.
 
 
 
 
 About The Team
 
 
 
 Engineering and Design work hand-in-hand to build products that empower creators to earn a sustainable living doing what they love. Engineers partner closely with designers, product managers, and other cross-functional teammates to turn thoughtful ideas into reliable, scalable experiences used by millions of creators and fans.
 
 
 Our Engineering team tackles meaningful technical challenges across the stack, from payments and platform infrastructure to creator-facing tools and fan experiences. We value strong fundamentals, pragmatic decision-making, and writing code that&rsquo;s maintainable, scalable, and built with care.
 
 
 Design at Patreon is deeply collaborative and grounded in empathy for creators and their audiences. Designers are involved early in the problem-solving process, helping define what we build&mdash;not just how it looks. They balance craft with clarity, using research, iteration, and close partnership with Engineering to create intuitive, accessible experiences.
 
 
 
 About The Role
 
 
 
 In this role, you will provide high-impact support to Engineering and Design leaders, helping them stay focused, organized, and operating at their best. You&rsquo;ll act as a trusted partner, managing day-to-day logistics while also supporting broader team initiatives as needed.
 
 
 Key responsibilities include:
 
 
 
 <ul>
 <li>
 Own and expertly manage complex executive calendars using Google Calendar, including scheduling meetings, prioritizing requests, and resolving conflicts
 </li>
 <li>
 Proactively keep executives on track throughout the day by flagging upcoming meetings, deadlines, and changes in priorities
 </li>
 <li>
 Coordinate and execute team offsites, onsite events, and other team-building or planning sessions
 </li>
 <li>
 Curate and/or source meeting agendas, prep materials, and presentations to ensure meetings are productive and well-run
 </li>
 <li>
 Attend meetings as needed to take notes, track action items, and follow up to ensure timely completion
 </li>
 <li>
 Collaborate closely with cross-functional stakeholders to support deliverables and shared initiatives
 </li>
 <li>
 Manage all aspects of executive travel, and help prioritize interviews, speaking engagements, and external event requests
 </li>
 <li>
 Maintain, organize, and code receipts, expenses, and reimbursements with accuracy and attention to detail
 </li>
 <li>
 Provide additional operational and administrative support to the broader Engineering and Design organization as bandwidth allows
 
 
 
 </li>
 </ul>
 
 About You
 
 
 
 You are a highly experienced Executive Assistant who brings rigor, discretion, and forward-thinking partnership to everything you do. You thrive in fast-paced environments and take pride in enabling leaders and teams to operate at their best.
 
 
 You bring:
 
 
 
 <ul>
 <li>
 5+ years of Executive Assistant experience, ideally supporting senior leaders in growth-stage or high-growth tech companies
 </li>
 <li>
 Exceptional organizational skills with strong attention to detail and follow-through
 </li>
 <li>
 Sound judgment, professionalism, and a high degree of discretion when handling sensitive information
 </li>
 <li>
 The ability to move quickly without sacrificing accuracy, efficiency, or quality
 </li>
 <li>
 Proven ability to prioritize competing and shifting demands while maintaining consistency and reliability
 </li>
 <li>
 Excellent written and verbal communication skills, with the ability to support clear and effective internal communications
 </li>
 <li>
 A high degree of autonomy, with confidence in problem-solving and decision-making
 </li>
 <li>
 A proactive mindset &mdash; you naturally think several steps ahead and anticipate needs before they arise
 </li>
 <li>
 Experience creating structure, processes, and systems in dynamic environments
 </li>
 <li>
 Advanced proficiency with business productivity tools, including Google Workspace, Slack, Notion, and similar platforms
 </li>
 <li>
 Experience working closely with Engineering, Product, and/or Design teams (strong plus)
 
 
 
 </li>
 </ul>
 
 About Patreon
 
 
 
 Patreon powers creators to do what they love and get paid by the people who love what they do. Our team is passionate about making this mission and our core values come to life every day in our work. Through this work, our Patronauts:
 
 
 
 <ul>
 <li>
 Put Creators First | They&rsquo;re the reason we&rsquo;re here. When creators win, we win.
 </li>
 <li>
 Build with Craft | We sign our name to every deliverable, just like the creators we serve.
 </li>
 <li>
 Make it Happen | We don&rsquo;t quit. We learn and deliver.
 </li>
 <li>
 Win Together | We grow as individuals. We win as a team.
 
 
 
 </li>
 </ul>
 We hire talented and passionate people from different backgrounds because workplace diversity and inclusion is critical to our ability to serve creators worldwide. If you&rsquo;re excited about a role but your past experience doesn&rsquo;t match with every bullet point outlined above, we strongly encourage you to apply anyway. If you&rsquo;re a creator at heart, are energized by our mission, and share our company values, we&rsquo;d love to hear from you.
 
 
 
 Patreon is proud to be an equal opportunity employer. We provide employment opportunities without regard to age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, veteran status, or any other protected class. If you need a reasonable accommodation during the interview process, please let us know via email at accommodations@patreon.
 
 
 
 
 Patreon offers a competitive benefits package including and not limited to salary, equity plans, healthcare, flexible time off, company holidays and recharge days, commuter benefits, lifestyle stipends, learning and development stipends, patronage, parental leave, and 401k plan with matching.
 
 
 
 
 Patreon operates under a hybrid work model, where employees based in office locations are expected to come into the office two days per week, excluding sick time and paid leave. The goal of this policy is to be intentional about the in-person time we spend together to strengthen the feeling of community at Patreon. Candidates hired into remote-eligible roles are not expected to meet the same requirements.
 
 
 
 
 At Patreon, we believe in fair and transparent pay. In compliance with New York and California pay transparency laws, we are sharing the expected salary range for this role.
 
 
 
 
 The posted salary range is dependent on the location and the level. This range may encompass multiple levels within the role&rsquo;s job family. The final offer will be based on candidate&rsquo;s experience, skills, competencies, and geographic location, aligning with the appropriate job level within Patreon&rsquo;s leveling framework. For remote employees located outside CA and NY, salary may vary based on location and local market conditions.
 
 
 
 
 Patreon reserves the right to modify or update compensation and benefits at any time.
 
</div>

Senior Executive Assistant

Insight Global

<div>
 
 
 Required Skills &amp; Experience
 
 
 
 ● 8+ years in an EA role
 
 
 ● Experience as EA for founder or CEO in tech or tech adjacent company
 
 
 ● Experience working in a corporate environment in an office of 50+ employees
 
 
 ● Extremely organized, accountable, and skilled at managing multiple competing priorities
 
 
 ● Proactive in identifying and addressing potential issues before they escalate
 
 
 ● Highly responsive and communicative&mdash;comfortable with regular text communication and quick turnarounds
 
 
 ● Detail-oriented with exceptional attention to accuracy and follow-through
 
 
 ● Tech-savvy with proficiency in Slack, Notion, Ramp, and other productivity tools
 
 
 ● A confident communicator who can represent leadership with professionalism and discretion
 
 
 ● Naturally flexible with working hours to support business needs and executive schedules
 
 
 ● Comfortable with ambiguity, autonomy, and wearing multiple hats in a startup environment
 
 
 
 
 
 
 
 
 
 Nice to Have Skills &amp; Experience
 
 
 
 ●Startup, tech, or AI industry exposure
 
 
 ● Experience with Series B or growth-stage companies
 
 
 ● Familiarity with investor relations and fundraising processes
 
 
 
 
 
 
 
 
 
 Job Description
 
 
 
 An AI-driven company for agentic software development, is seeking a highly organized, proactive, and entrepreneurial Executive Assistant to serve as the strategic right-hand to their CEO, with occasional support for our CTO. This individual will play a crucial role in managing complex
 
 
 operations, supporting the company&rsquo;s rapid growth, and ensuring seamless execution across both internal
 
 
 and external priorities.
 
 
 
 
 
 This is a dynamic, high-impact position for someone who thrives in fast-paced, entrepreneurial
 
 
 environments. The ideal candidate is detail-oriented, adaptable, proactive, collaborative, and driven to
 
 
 excel alongside our growing team of 45 professionals, which is scaling to 100+ this year.
 
 
 
 
 
 Day-to-day
 
 
 Internal Operations
 
 
 ● Support office setup, move-ins, and space changes with office manager
 
 
 ● Coordinate company offsites, team events, and internal communications
 
 
 ● Maintain and update organization-wide documentation, including contact directories, team
 
 
 birthdays, and employee bios
 
 
 ● Own and manage updates to the CEO&rsquo;s Notion workspace and company knowledge systems
 
 
 ● Support operational coordination with team members, including the Ops Lead and VP of
 
 
 Operations
 
 
 Executive Support
 
 
 ● Manage calendars and travel coordination for the CEO and occasionally CTO, for internal
 
 
 meetings, conferences, events, speaking engagements, and investor meetings, protecting
 
 
 focused work blocks
 
 
 ● Prioritize scheduling requests and resolve conflicts proactively with strategic thinking, with the
 
 
 CEO&rsquo;s priorities top of mind
 
 
 ● Prepare detailed materials and briefing documents for internal and external meetings
 
 
 ● Record meeting notes and action items, and track follow-ups, using tools like Gong and Fireflies
 
 
 for automated notetaking
 
 
 ● Serve as a trusted gatekeeper and communication liaison for executive priorities
 
 
 ● Track and process expense reports and reimbursements efficiently
 
 
 ● Take ownership of ad-hoc strategic projects and initiatives
 
 
 ● Support event planning, including business dinners, conferences, and fundraising events
 
 
 ● Provide occasional light personal administrative support, such as gift purchasing and personal
 
 
 errands
 
 
 ● Handle comprehensive inbox triage and draft/coordinate email responses when appropriate
 
 
 ● Coordinate and assist with board meeting logistics
 
 
 ● Maintain CRM hygiene and relationship management for executive networks
 
 
 
 
 
 
 Compensation
 
 
 <ul>
 <li>
 $140,000 to $160,000 per year annual salary.
 </li>
 <li>
 Exact compensation may vary based on several factors, including skills, experience, and education.
 </li>
 <li>
 Benefit packages for this role may include healthcare insurance offerings and paid leave as provided by applicable law.
 </li>
 </ul>
 
 
</div>

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