executive assistant

401-k plan specialist

account executive

accounting specialist

accounts payable specialist Jobs in Miami

accounts payable specialist

executive support specialist

Premium Healthcare Pharmacy

Premium Healthcare Pharmacy is seeking a highly organized and detail-oriented Executive Assistant to support our growing Retail and Compounding Pharmacy. This position plays a key role in supporting executive operations, assisting with bookkeeping functions, and ensuring efficient day-to-day administrative coordination.The ideal candidate is professional, discreet, and capable of managing multiple priorities in a fast-paced healthcare environment.ResponsibilitiesExecutive Support<ul><li>Provide direct administrative support to the Pharmacist CEO</li><li>Manage calendar scheduling, meetings, and executive correspondence</li><li>Coordinate internal and external communications</li><li>Prepare reports, documents, and presentations as needed</li><li>Assist with operational projects and business initiatives</li></ul>Bookkeeping &amp; Financial Support<ul><li>Assist with bookkeeping tasks including invoice tracking and expense documentation</li><li>Maintain financial records and assist with account reconciliation</li><li>Support coordination with accounting and payroll departments</li><li>Organize financial reports and documentation for review</li></ul>Operational Support<ul><li>Assist with administrative coordination for retail and compounding pharmacy operations</li><li>Maintain confidential files and business records</li><li>Support compliance documentation and regulatory files</li><li>Coordinate vendor communications and supply ordering</li></ul>Qualifications<ul><li>Minimum 2&ndash;3 years of executive assistant or administrative experience</li><li>Experience with bookkeeping or financial recordkeeping preferred</li><li>Strong organizational and time management skills</li><li>High level of professionalism and discretion with confidential information</li><li>Proficiency in Microsoft Office, Excel, and general office software</li><li>Ability to multitask and work independently</li></ul>Experience working in healthcare, pharmacy, or medical environments is a plus.What We Offer<ul><li>Competitive compensation</li><li>Opportunity to work closely with executive leadership</li><li>Professional and collaborative work environment</li><li>Growth opportunities within an expanding pharmacy organization</li></ul>If you are organized, proactive, and thrive in a high-level support role, we encourage you to apply.Join our team and contribute to the success of a growing pharmacy organization!Pay: $45,000.00 - $65,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Work Location: In person

Executive Administrative Assistant

AAA United States Inc

<div>Description:

About the Company:
We provide specialized subcontracting and technical assistance services to support clients in the transport and aerospace industries. We work closely with clients to ensure that our solutions meet their needs and exceed their expectations. Our team members are motivated individuals that do remarkable things every day!
Position Summary:
AAA United States, Inc. has partnered with a company in Miami, Florida that is an international pioneer in the aerospace industry. They are a leader in designing, manufacturing and delivering aerospace products, services and solutions to customers on a global scale. A commercial aircraft manufacturer, with Space and Defense as well as Helicopters Divisions, they are the largest aeronautics and space company in Europe and a worldwide leader.
The Executive Assistant provides high-level administrative support to executives or senior management. This role ensures efficient operation of the executive office by managing schedules, preparing reports, coordinating meetings, and handling confidential information.
Essential Functions:<ul><li>
Executive Support &amp; Strategic Partnership (30%): Support the manager in daily business including, confidential, and strategic topics. Study, filter, and prioritize working files, providing recommendations and following up on local implementation of decisions.</li><li>
Logistics, Travel &amp; Financial Administration (30%): Manage end-to-end travel logistics and credit card reconciliation. Ensure strict adherence to corporate compliance and Gifts &amp; Hospitality protocols. Oversee office procurement and facility-related work orders.</li><li>
Event &amp; Project Oversight (20%): Lead the planning and execution of industry, customer, and staff events. Identify customer value, business needs, and improvement opportunities while supporting the N-1 management team on specific action plans.</li><li>
Stakeholder Coordination &amp; Influence (20%): Liaising with relevant stakeholders on various topics/events and/or ensuring deliverables reports/deadlines.</li></ul>
Requirements:
<ul><li>Must be currently local to the Miami Metro area</li><li>
Ability to work in the US without current, or future, need of visa sponsorship/work authorization</li><li>
Education: High School diploma required.</li><li>
Minimum 4 years of international travel arrangements, event management, and document drafting.</li><li>
Minimum 4 years of data visualization &amp; presentations (C-suite level charts/slide decks).</li><li>
Minimum 4 years of proven office management or executive assistant experience within a complex matrix organization.</li><li>
Excellent verbal and written communication in English and Spanish (Required).</li><li>
Analytical &amp; Digital: Proficient in Google Suite and MS Office.</li><li>
Efficiency: Extremely organized, resourceful, and able to prioritize work in a fast-paced environment.</li><li>
Interpersonal: High degree of diplomacy and tact; ability to interact with varied personalities in a multicultural environment.</li><li>
Autonomy: Strong decision-making skills and problem-solving agility in uncertain environments.</li></ul></div>

Executive Assistant

Outform Group

<div>$30.00 to $45.00/hour At Outform Group, our guiding philosophy is Dare To Innovate. 
 
Outform Group specializes in creating tangible consumer engagements that elevate, connect and humanize brand experiences. We unite leading experts in research, strategy, design, innovation and manufacturing, who work together to create unforgettable brand experiences. 
 
Lean, interdisciplinary teams work in close collaboration with clients, helping them to solve their user&rsquo;s biggest problems. Our user-centric, data-driven approach focuses on creating a seamless experience across different environments.
Position Summary:

The Executive Assistant will manage complex calendars, coordinate high‑visibility initiatives, and serve as a trusted partner to senior leadership. This role will also play a key role in internal communications, cross‑functional coordination, and company culture initiatives. The Executive Assistant will provide strategic and operational support to our CEO and Executive Leadership Team (ELT). This role is designed for a polished professional who thrives in a fast-paced environment, anticipates needs before they arise, and brings exceptional judgment, discretion, and organizational excellence to every interaction.

Key Responsibilities:

CEO Support
<ul>
<li>Manage and coordinate the CEO&rsquo;s complex calendar, ensuring alignment with priorities and strategic objectives</li>
<li>Book, coordinate, and troubleshoot domestic and international travel arrangements</li>
<li>Prepare, submit, and track CEO expense reports</li>
<li>Draft, edit, and format documents, spreadsheets, and presentations in Word, Excel, and PowerPoint</li>
<li>Prepare reports and presentations with accuracy and professionalism</li>
<li>Prepare and refine slide decks for ELT and SLT meetings</li>
<li>Lead and support project management initiatives as assigned by the CEO</li>
<li>Administer office space assignments and seating plans for the Miami office</li>
<li>Coordinate vendors needed for facility upkeep and improvements</li>
<li>Coordinate company holiday parties, leadership events, and special gatherings</li>
<li>Organize Board of Directors meetings, maintain the Board calendar, and support Board-related logistics</li>
<li>Approve vacation requests, travel requests, and expense reports on behalf of the CEO</li>
<li>Participate in and contribute to the Miami site Health &amp; Safety Committee</li>
</ul>
 ELT (Executive Leadership Team) Support
<ul>
<li>Coordinate ELT meetings, offsites, and strategic planning sessions</li>
<li>Manage SLT meeting calendars and scheduling needs</li>
<li>Maintain the ELT group calendar and oversee team-wide activities and commitments</li>
<li>Provide administrative support for department offsites, including Commercial Summit, Operations Summit, and other leadership gatherings</li>
<li>Provide occasional travel support for ELT members as needed</li>
</ul>
Internal Communications
<ul>
<li>Distribute company-wide communications, including &ldquo;all hands&rdquo; emails, Outform Insider videos, and CEO/ELT announcements</li>
<li>Draft internal memos, announcements, and communication materials to support CEO and ELT messaging</li>
<li>Support ELT and HR functions with internal communication regarding culture initiatives</li>
<li>Ensure clarity, consistency, and professionalism in all internal communications</li>
</ul>
Additional Responsibilities:
<ul>
<li>Serve as backup to the Miami Receptionist as needed</li>
<li>Act as an escalation point for administrative support matters, providing guidance to the Administrative Assistant in the Miami office</li>
</ul>
Required Qualifications:
<ul>
<li>Bachelor's Degree required</li>
<li>5+ years of executive support experience, with at least 3 years supporting C‑suite leaders</li>
<li>Exceptional organizational skills with the ability to manage multiple priorities under tight deadlines</li>
<li>Strong written and verbal communication skills; able to draft polished, executive‑level communications</li>
<li>High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li>
<li>Proven ability to handle confidential information with discretion and professionalism</li>
<li>Strong project management skills and comfort working cross‑functionally</li>
<li>A proactive, resourceful, and solutions‑oriented mindset</li>
<li>Ability to work onsite in Miami and support occasional after-hours or urgent needs</li>
</ul>
Essential Functions:
<ul>
<li>Working conditions are in a normal office environment.</li>
<li>While performing the duties of this job, the employee is regularly required to walk; sit and stand; using the hands to handle, finger, or feel objects, tools, or controls</li>
<li>Occasionally, the employee must crouch or kneel</li>
<li>The employee must occasionally exert or lift up to 20 pounds
</li><li>Successful performance requires good eyesight with or without corrective lenses</li>
<li>Requires long periods of time working at a computer and includes phone work</li>
<li>Some travel may be required for special company events (for example in Union City CA or Chicago)
</li></ul>Characteristics:
<ul>
<li>Excellent communication, problem-solving and stakeholder management skillsets</li>
<li>Strategic and innovative thinker, excelling with a high degree of autonomy in entrepreneurial environments</li>
<li>Great communicator who can distill powerful messages that resonate with clients</li>
<li>Proactive and able to command respect through intelligence, hard work, and persistence</li>
<li>Problem-solver, with a consistent track record of flawless project execution</li>
<li>Personal passion and fervor for utilizing enabling technologies</li>
<li>Strong organizational skills, and the ability to adhere to deadlines</li>
<li>Strong interpersonal skills, with the ability to drive decision-making</li>
<li>Continuous and thoughtful listener, able to learn from clients and leverage input</li>
<li>Strong personal work ethic focused on high priority issues; action and results oriented</li>
</ul>
#LI-Onsite
Outform does not provide visa sponsorship now or in the future. Outform does not provide relocation assistance.

Outform Group is an equal opportunity employer. Outform Group makes employment decisions and provides equal employment opportunity without regard to an applicant's or employee's race, sex, color, age, religion, national origin, disability, sexual orientation, gender identity, marital status, military or veteran status, or any other basis protected by federal, state, and local laws. If you need a reasonable accommodation in the application or hiring process, please notify the Outform Group Human Resources department.

Outform Group, Inc. offers a competitive and comprehensive benefits package to include medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) and matching contributions, HSA and FSA, leave programs, paid time off including holidays, and we continually review to align and update our benefit offerings</div>

SEGULA Technologies

<div>Company Description 
Segula Technologies is a global engineering and consulting firm specializing in innovative solutions across industries such as aerospace, automotive, energy, rail, and life sciences. Founded in 1985 and headquartered in France, Segula operates in over 30 countries, driving technological advancements, improving industrial performance, and supporting clients throughout the product lifecycle.
With expertise in design, manufacturing, testing, and project management, Segula helps businesses tackle complex engineering challenges while fostering innovation and sustainability. 
Job Description 
As an Executive Assistant to the HO Latin America and Caribbean Region, you will serve as a high-level strategic partner and &quot;helicopter view&quot; collaborator. This role is designed for a curious, creative professional capable of balancing operational topics with top-management strategy. You will manage complex logistics and sensitive communications while anticipating executive needs, ensuring the President remains focused on mission-critical decision-making.
This role offers a unique insight into top-management decision-making and company strategy, expanding your professional network for future leadership or expert paths within Airbus.<ul><li>
Executive Support &amp; Strategic Partnership (30%): Support the manager in daily business including, confidential, and strategic topics. Study, filter, and prioritize working files, providing recommendations and following up on local implementation of decisions.</li><li>
Logistics, Travel &amp; Financial Administration (30%): Manage end-to-end travel logistics and credit card reconciliation. Ensure strict adherence to corporate compliance and Gifts &amp; Hospitality protocols. Oversee office procurement and facility-related work orders.</li><li>
Event &amp; Project Oversight (20%): Lead the planning and execution of industry, customer, and staff events. Identify customer value, business needs, and improvement opportunities while supporting the N-1 management team on specific action plans.</li><li>
Stakeholder Coordination &amp; Influence (20%): Liaising with relevant stakeholders on various topics/events and/or ensuring deliverables reports/deadlines.</li></ul> 
Qualifications 
<ul><li>
Must be currently local to the Miami Metro area</li><li>
Ability to work in the US without current, or future, need of visa sponsorship/work authorization</li><li>
Education: High School diploma required.</li><li>
Minimum 4 years of international travel arrangements, event management, and document drafting.</li><li>
Minimum 4 years of data visualization &amp; presentations (C-suite level charts/slide decks).</li><li>
Minimum 4 years of proven office management or executive assistant experience within a complex matrix organization.</li><li>
Excellent verbal and written communication in English and Spanish (Required).</li><li>
Analytical &amp; Digital: Proficient in Google Suite and MS Office.</li><li>
Efficiency: Extremely organized, resourceful, and able to prioritize work in a fast-paced environment.</li><li>
Interpersonal: High degree of diplomacy and tact; ability to interact with varied personalities in a multicultural environment.</li><li>
Autonomy: Strong decision-making skills and problem-solving agility in uncertain environments.</li></ul>
Preferred:<ul><li>
Portuguese or French language fluency.</li></ul>
Physical Requirements:<ul><li>
Presence: 100% Onsite (Miami).</li><li>
Travel: Ability to travel independently and at short notice (approx. 25%).</li><li>
Capability: Vision/Hearing/Speaking for full-day (8-hour) communication and computer use.</li><li>
Lifting/Carrying documents or equipment up to 30lbs/14kgs.</li><li>
Mobility to navigate office and production areas, including sitting, standing, and squatting.</li><li>
PPE: Steel-toed shoes and eye/hearing protection required for shop floor visits.</li></ul>
Ability to work in the US without current, or future, need of visa sponsorship/work authorization is required for this position.
This position is a temporary (contract) position with no specific time period but could be extended or shortened as needed. 
Additional Information 
Here&rsquo;s a heads-up of the upcoming steps:<ul><li>
Phone Interview with Recruiter: We&rsquo;ll begin with an introductory call to discuss your background and interest in the role.</li><li>
Interview with the Hiring Manager</li><li>
Offer Letter: We&acute;ll extend you an offer and start the onboarding process.</li><li>
Background Check &amp; DOT Drug Screen: This step involves conducting a comprehensive background check, which includes reviewing criminal history, and other relevant records. Additionally, a Department of Transportation (DOT) drug screening will be carried out to ensure compliance with federal regulations for safety-sensitive positions</li><li>
You start your next challenge!</li></ul></div>

Airbus

<div>Airbus is committed to providing reasonable accommodations as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or an accommodation to complete your application, please contact us at USCareers@airbus.com
<ul><li>Notice: Know Your Rights: Workplace Discrimination is Illegal
</li><li>Notice: Pay Transparency Nondiscrimination (English)
</li><li>Aviso: Transparencia en el Pago No Discriminación (Spanish)
</li></ul>Job Description:
Airbus Commercial Aircraft is looking for an Executive Assistant (Contract) to support our LATAM &amp; Caribbean Operations Team based in Miami, FL .
As an Executive Assistant to the HO Latin America and Caribbean Region, you will serve as a high-level strategic partner and &quot;helicopter view&quot; collaborator. This role is designed for a curious, creative professional capable of balancing operational topics with top-management strategy. You will manage complex logistics and sensitive communications while anticipating executive needs, ensuring the President remains focused on mission-critical decision-making.
This role offers a unique insight into top-management decision-making and company strategy, expanding your professional network for future leadership or expert paths within Airbus.
Your Working Environment:
In Miami you&rsquo;ll find the Airbus Latin America headquarters. A team of personnel providing sales, marketing, contracts, customer support and communications for the region&rsquo;s commercial aircraft, helicopters and space &amp; defense divisions.
Your Challenges:
<ul><li>Executive Support &amp; Strategic Partnership (30%): Support the manager in daily business including, confidential, and strategic topics. Study, filter, and prioritize working files, providing recommendations and following up on local implementation of decisions.
</li><li>Logistics, Travel &amp; Financial Administration (30%): Manage end-to-end travel logistics and credit card reconciliation. Ensure strict adherence to corporate compliance and Gifts &amp; Hospitality protocols. Oversee office procurement and facility-related work orders.
</li><li>Event &amp; Project Oversight (20%): Lead the planning and execution of industry, customer, and staff events. Identify customer value, business needs, and improvement opportunities while supporting the N-1 management team on specific action plans.
</li><li>Stakeholder Coordination &amp; Influence (20%): Liaising with relevant stakeholders on various topics/events and/or ensuring deliverables reports/deadlines.
</li></ul>Your Boarding Pass:
Required:
<ul><li>Must be currently local to the Miami Metro area
</li><li>Ability to work in the US without current, or future, need of visa sponsorship/work authorization
</li><li>Education: High School diploma required.
</li><li>Minimum 4 years of international travel arrangements, event management, and document drafting.
</li><li>Minimum 4 years of data visualization &amp; presentations (C-suite level charts/slide decks).
</li><li>Minimum 4 years of proven office management or executive assistant experience within a complex matrix organization.
</li><li>Excellent verbal and written communication in English and Spanish (Required).
</li><li>Analytical &amp; Digital: Proficient in Google Suite and MS Office.
</li><li>Efficiency: Extremely organized, resourceful, and able to prioritize work in a fast-paced environment.
</li><li>Interpersonal: High degree of diplomacy and tact; ability to interact with varied personalities in a multicultural environment.
</li><li>Autonomy: Strong decision-making skills and problem-solving agility in uncertain environments.
</li></ul>Preferred:
<ul><li>Portuguese or French language fluency.
</li></ul>Physical Requirements:
<ul><li>Presence: 100% Onsite (Miami).
</li><li>Travel: Ability to travel independently and at short notice (approx. 25%).
</li><li>Capability: Vision/Hearing/Speaking for full-day (8-hour) communication and computer use.
<ul><li>Lifting/Carrying documents or equipment up to 30lbs/14kgs.
</li><li>Mobility to navigate office and production areas, including sitting, standing, and squatting.
</li></ul></li><li>PPE: Steel-toed shoes and eye/hearing protection required for shop floor visits.
</li></ul>Ability to work in the US without current, or future, need of visa sponsorship/work authorization is required for this position.
This position is a temporary (contract) position with no specific time period but could be extended or shortened as needed. Contractors are employed by a 3rd party vendor and placed on assignment to Airbus in America.
Take your career to a new level and apply online now!
A full job description will be provided to candidates who progress to the interview stage or any candidate upon request.
This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company&rsquo;s success, reputation and sustainable growth.
Company:
Airbus Americas, Inc.
Employment Type:
Agency / Temporary
Experience Level:
Professional
Remote Type:
On-site
Job Family:
Administration / Documentation &lt;JF-FA-SA&gt;
-
Job Posting End Date: 03.27.2026
<div><div><div><div><div><div><div>-
</div></div></div></div></div></div></div>Airbus provides equal opportunities to all individuals seeking assignment with Airbus without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. In addition to federal law requirements, Airbus complies with applicable state and local laws governing nondiscrimination in every location in which the company has facilities. Airbus expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. This assignment description does not constitute a written or implied contract of employment.
By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.
 
Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.
Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com .</div>

Executive Assistant (Contract)

House Buyers of America

<div>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!

What you will do:
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
About You:
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
Why we are a great place to work:
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
House Buyers of America is a leading national home-buying company helping homeowners sell with confidence through a simple, transparent, and hassle-free process. Founded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. House Buyers of America has been recognized for its industry impact, including Ernst &amp; Young Entrepreneur of the Year and inclusion on the Inc. 5000 list of America's fastest-growing companies.

House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com

Total Compensation Range: $60,000- $100,000/ year</div>

Executive Assistant (Remote)

University of Miami

<div>Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet .
The Department of Neurological Surgery is currently seeking a full time Sr. Executive Assistant to work in Miami, FL. The Senior Executive Assistant leads the broad scope of executive support-related activities and/or special projects for top-level leadership (Vice President and above or equivalent) and their functional area(s) to facilitate the efficient operations of the office and function. Responsible for schedule management, office management, travel arrangements, communications, information preparation, data management and analysis. This role represents the executive and their interests to others. The Senior Executive Assistant has delegated authority regarding matters of significance. In addition, performs work without specific instruction or prescribed procedures.
CORE JOB FUNCTIONS
<ul><li>Reports to and supports top-level leadership (Vice President and above) and their department(s) with high-level executive support.
</li><li>Acts as executive liaison and advises others of the executive's activities and views on policies or issues, using judgment and discretion.
</li><li>Manages executive's calendar and approves/declines meeting requests on behalf of the executive to ensure schedule is aligned to meet upcoming deadlines and/or priorities. Prioritizes meetings for executive to include the rescheduling and/or cancellation of other high-level meetings.
</li><li>Manages executive&rsquo;s travel arrangements and budget.
</li><li>Independently creates memos, reports, presentations, project timelines and documents for distribution to members of various departments or meeting on behalf of the executive.
</li><li>Ensures executive is prepared for meetings and/or presentations and is kept abreast of important information prior to any meetings/conference calls.
</li><li>Uses independent judgement to respond on behalf of the executive, ensuring the confidential handling of information, correspondence and communications, including incoming, outgoing, and electronic communications on behalf of executive.
</li><li>Prioritizes and manages multiple projects and/or special assignments championed by the executive.
</li><li>Leads the planning of annual or ad-hoc special events.
</li><li>Trains and supervises lower-level clerical staff as needed.
</li><li>Adheres to University and unit-level policies and procedures and safeguards University assets.
</li></ul>CORE QUALIFICATIONS
Education:
 
Associate degree or equivalent
Experience:
 
Minimum 7 years of relevant experience
Any relevant education, certifications and/or work experience may be considered.
Knowledge, Skills and Attitudes:
<ul><li>Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
</li><li>Teamwork: Ability to work collaboratively with others and contribute to a team environment.
</li><li>Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
</li><li>Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.
</li></ul>DEPARTMENT ADDENDUM
Department Specific Functions
<div><div><div><ul><li>Primarily responsible for representing the department Chair both nationally and internationally among the highest levels of university administration, the medical community and its recognized organizations, governmental and public agencies, media, high profile business leaders, organizations, and major donors.
</li></ul></div><div><ul><li>Administrative support the department Chair with day-to-day tasks (Managing calendar, scheduling meetings, taking minutes, travel arrangements, reserving conference rooms, etc.)
</li></ul></div><div><ul><li>Responsible for handling all matters involving the Chair&rsquo;s activities including complex, unique, and confidential situations . Independently facilitates and initiates leadership communications and interactions on behalf of and in line with the Chair&rsquo;s preferences and university guidelines.
</li></ul></div><div><ul><li>Independently carries out key responsibilities and project management under the Chair&rsquo;s purview, such as monitoring and evaluating projects, financial planning, and review, and communicating progress to senior management.
</li></ul></div><div><ul><li>Provides support to the Chair in convening required meetings on short- and long-term projects. This may include undertaking research, tracking trends, preparing presentations; development of meeting agendas; drafting briefing papers and/or compiling pertinent background materials for attendees; preparing summaries of discussion; coordinating logistical arrangements; and ensuring appropriate and effective communication with participants.
</li></ul></div><div><ul><li>Works in coordination with other UMMSM staff to oversee complex, high-priority projects, that require cross-functional engagement with key staff across the organization and with external stakeholders.
</li></ul></div><div><ul><li>Assists in developing funding proposals and initiatives for fundraising purposes in cooperation with Development.
</li></ul></div><div><ul><li>Prepares correspondence, assists with speeches, and presentations to nationally and internationally recognized organizations . Includes coordinating research, gathering data, and conferring with colleagues serving as primary contact for all activities for the Chair.
</li></ul></div><div><ul><li>Provide Administrative Support to NRS faculty and providers.
</li></ul></div><div><ul><li>Assist with preparation of special projects and or reports: (Press Ganey, KYRUUS, and Power BI scorecards, United Way)
</li></ul></div><div><ul><li>Supports department and/or department leadership with daily clerical tasks and or special projects.
</li></ul></div><div><ul><li>Responsible for completing medical forms such as (FMLA, Home Health, patient letters, etc.)
</li></ul></div><div><ul><li>Responsible for processing reimbursements and reconciling of charges when needed.
</li></ul></div><div><ul><li>Oversees the Promotion and Tenure process for the department&rsquo;s faculty.
</li></ul></div><div><ul><li>Oversees the Voluntary Faculty process for the department.
</li></ul></div><div><ul><li>Executes OARF for new faculty recruits.
</li></ul></div><div><ul><li>Assist with the development of special projects and or events as needed in the department.
</li></ul></div><div><ul><li>Ensure timely and accurate completion of clinical documentation within In Basket workflows.
</li></ul></div><div><ul><li>Provide cross-coverage and support to Sr. Administrative Assistants as needed.
</li></ul></div><div><ul><li>Assist SAO with ongoing administrative needs as needed.
</li></ul></div><div><ul><li>Assist with any other tasks as determined necessary. 
</li></ul></div></div></div> 
Department Specific Qualifications 
<div>Education:
</div><div>Bachelor&rsquo;s degree . 
</div><div><div>Experience:
</div><div><ul><li>Strong interpersonal and organizational skills with demonstrated capacity to develop and implement strategies, plans and solutions to identified issues and problems.
</li></ul></div><div><ul><li>Superior critical thinking skills, including the capacity to identify , appropriately assess, and prioritize competing interests and directives.
</li></ul></div><div><ul><li>Exceptional research, writing, analytical and organizational skills, and the ability to convey complex concepts in a clear, concise and logical manner.
</li></ul></div><div><ul><li>Good judgment, discretion, and tact.
</li></ul></div><div><ul><li>Ability to collaborate and work closely with staff, senior leaders, faculty and the community on health related missions.
</li></ul></div><div><ul><li>Demonstrated ethical behavior, professionalism and interpersonal skills.
</li></ul></div><div><ul><li>Ability to operate autonomously.
</li></ul></div><div><ul><li>Ability to manage details of multiple projects with firm schedules/deadlines . 
</li></ul></div><div>Knowledge, Skills and Abilities :
</div><div><ul><li>Minimum of five years of relevant work experience.
</li></ul></div><div><ul><li>Proficiency in Microsoft Office and Adobe Programs (Word, Outlook, Excel, PowerPoint, etc.)
</li></ul></div><div><ul><li>Excellent written and verbal communication skills
</li></ul></div><div><ul><li>Strong interpersonal skills
</li></ul></div><div><ul><li>Strong multi-tasking skills
</li></ul></div><div><ul><li>Ability to handle confidential information
</li></ul>#ED-LI1
</div></div>The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Job Status:
Full time
Employee Type:
Staff</div>

Sr. Executive Assistant (H)

Explore 294+ Executive support specialist in Miami this March. Find roles across top companies and apply now to boost your career.

294 executive support specialist jobs In Miami

Executive Administrative Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant (Contract)

Executive Assistant (Remote)

Sr. Executive Assistant (H)