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executive support specialist

Atmosphere TV

<div>
 
 (New York, NY)
 
 
 
 
 About Atmosphere:
 
 
 
 Atmosphere is the leading streaming TV platform built specifically for businesses. Unlike ad networks or signage companies, Atmosphere is the only true TV company whose first priority is to entertain television audiences outside of the home. Our content is designed to be fun, engaging, and worth watching, transforming waiting rooms, gyms, bars, and restaurants into better experiences for customers and better businesses for owners.
 
 
 We are the first and only company to think about both the business owner and their customers when creating TV content. With 60,000+ venues and a global audience of over 150 million monthly viewers, Atmosphere is redefining what TV means outside the living room.
 
 
 
 About the Role:
 
 
 
 Atmosphere is seeking a highly resourceful Executive Assistant to serve as a trusted partner to our Chief Executive Officer (based in Austin) and Chief Revenue Officer (based in NYC). This role operates at the center of executive decision-making, ensuring leadership time, focus, and energy are directed where they matter most.
 
 
 You bring sharp judgment, discretion, and exceptional organizational instincts. You manage complex calendars and travel with precision, anticipate needs before they arise, and create structure around competing priorities. Resourceful and solutions-oriented, you navigate ambiguity independently and drive follow-through across shifting demands.
 
 
 Beyond executive partnership, you will contribute to select initiatives within the NYC office and Sales team, providing coordination and operational support where it adds the greatest leverage. Administrative excellence is paired with proactive office support to help sustain a polished, high-functioning New York workspace.
 
 
 The role will report directly to our VP of HR, and will be based out of our NYC office 3 days a week (Tuesday, Wednesday, and Thursday).
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Executive Team Support (50-70%)
 </li>
 <ul>
 <li>
 Coordinate and manage complex schedules ensuring optimal time allocation for meetings, appointments, and other commitments
 </li>
 <li>
 Schedule, plan, and organize board meetings, conferences, and business events; prepare agendas, materials, and necessary resources
 </li>
 <li>
 Anticipate scheduling conflicts, competing priorities, and logistical challenges; independently identify risks and implement solutions before they escalate, ensuring seamless executive operations
 </li>
 <li>
 Communication Liaison: Act as a key point of contact for internal and external communications on behalf of executives, effectively managing email correspondence and handling inquiries with professionalism
 </li>
 <li>
 Travel Arrangements: Arrange travel itineraries, accommodations, and transportation for executives, optimizing travel logistics and ensuring smooth travel experiences
 </li>
 <li>
 Information Management: Maintain confidentiality and accuracy of sensitive information; organize and maintain electronic and physical filing systems
 </li>
 <li>
 Expense Management: Track and reconcile expense reports, ensuring accuracy and adherence to budget guidelines
 </li>
 </ul>
 <li>
 Office Management (20-30%)
 </li>
 <ul>
 <li>
 Ensure office supplies (stationery, IT equipment, snacks, etc.) are ordered, stocked, and maintained efficiently
 </li>
 <li>
 Support the day-to-day function of the NYC office, executing facilities-related priorities and initiatives in partnership with the Workplace Experience Manager
 </li>
 <li>
 Partner with HR to coordinate onboarding logistics, including desk assignments, workspace setup, and equipment readiness
 </li>
 <li>
 Maintain clear communication with building management and security to address routine needs and help ensure a clean, safe, and functional environment
 </li>
 </ul>
 <li>
 Operational Support (10-20%)
 </li>
 <ul>
 <li>
 Step in to support NYC-based teams, including Sales, with logistical and administrative needs as needed, from coordinating reservations to preparing gift bags for meetings and events
 
 </li>
 </ul>
 </ul>
 
 Requirements:
 
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant or supporting senior-level leadership
 </li>
 <li>
 Excellent written and verbal communication skills - comfortable interfacing with executives and employees across multiple levels and departments
 </li>
 <li>
 Strong organizational skills, with the ability to manage and maintain multiple projects, calendars, and initiatives simultaneously
 </li>
 <li>
 Proficient in Google workspace and comfortable with technology tools for virtual collaboration and communication
 </li>
 <li>
 Exceptional interpersonal skills and strong professional demeanor
 </li>
 <li>
 Flexibility to work outside of normal office hours to accommodate executive requests and schedules
 </li>
 <li>
 Discretion and integrity to handle sensitive and confidential information
 </li>
 <li>
 Previous experience in a fast-paced start-up environment is a plus
 
 
 </li>
 </ul>
 
 Compensation &amp; Benefits:
 
 
 
 <ul>
 <li>
 Base salary: $100,000 - $130,000*
 </li>
 <li>
 Company Equity
 </li>
 <li>
 Company 401(k) with employer matching
 </li>
 <li>
 Competitive insurance plans
 </li>
 <li>
 Flexible Time Off Policy
 </li>
 <li>
 Actual salaries will vary and will be based on various factors, such as skills, experience, and qualification for the role. This position is also eligible for a discretionary bonus based on individual and company performance
 
 
 </li>
 </ul>
 
 Our Commitment to Diversity:
 
 
 
 Don&rsquo;t meet every single requirement? Research shows that women and underrepresented groups often hesitate to apply unless they meet all the criteria. At Atmosphere, we&rsquo;re committed to building a diverse, inclusive team where creativity, innovation, and teamwork thrive. If you're excited about this role but your experience doesn&rsquo;t perfectly align with every qualification, we still encourage you to apply&mdash;you might be the right fit for this or another role.
</div>

Executive Assistant

CROSSMEDIA

<div>
 
 
 WHO WE ARE
 
 
 
 Crossmedia is the global media independent. We&rsquo;re committed to doing media and business the right way, guided by the principles of TRUST, REASON and the pursuit of HAPPINESS. Crossmedia US was founded in NY in 2000 and is one of the largest minority-owned full-service media planning &amp; buying agencies in the nation. We are 500+ Crossmedians worldwide with big ambitions to continue to grow with soul.
 
 
 
 
 
 We focus on what media agencies should do: create innovative connections between brands and people regardless of channel or budget. And we do it in an honest way. We are and always have been a values-based organization. We earn our clients TRUST by ensuring media transparency in our business model and objectivity in decision-making. We apply REASON &amp; logic to finding solutions to our clients' greatest business challenges. The Pursuit of HAPPINESS matters to us. Big time. We invest in each colleagues&rsquo; professional &amp; personal wellbeing and growth. It&rsquo;s why we have countless initiatives, clubs &amp; cultural events dedicated to our people and why we have been the top ranked media agency named to Ad Age&rsquo;s Best Places to Work for the past seven years in a row.
 
 
 
 
 
 We have offices in the US in New York and Philadelphia, with employees across 25+ states, as well as in London and Germany. Our client roster includes U.S. Bank, Invesco, Newell Brands, NASCAR, Planet Fitness, American Cancer Society, Ricola, Herschend Family Entertainment, Edible Arrangements and more.
 
 
 
 
 
 
 
 
 
 YOUR ROLE
 
 
 
 We&rsquo;re hiring an Executive Assistant to support select members of our Executive Leadership Team (ELT). The role covers administrative functions as well as on-site meeting &amp; event support in collaboration with our Operations team. This position is based in the NY office. While we offer a hybrid work setting, due to the nature of the role, there is an expectation of in-office presence most of the time (4 days a week) and when needed for executive or event support.
 
 
 
 
 
 The Executive Assistant ensures our executives maintain the strategic mindset vital to a growing agency. The ideal candidate has the organizational talents to keep calendars aligned, travel smooth, minutiae handled and the right information prioritized so that our leaders can focus on the broader agency vision.
 
 
 
 
 
 
 RESPONSIBILITIES
 
 
 <ul>
 <li>
 Enhance the efficiency &amp; focus of assigned ELT member(s) to ensure that agency goals are accomplished, and the company operates in a manner true to our values (or as we say - Scale with Soul)
 </li>
 <li>
 Proactively manage complex schedules &amp; coordinate meetings across domestic &amp; international time zones and internal &amp; external parties
 </li>
 <li>
 Manage travel arrangements including transportation, lodging and any related advance coordination (e.g. local information detail, itineraries, etc.)
 </li>
 <li>
 Manage executive communications including filtering &amp; prioritizing incoming information &amp; requests, drafting client &amp; vendor correspondence, contact management and liaising with various internal executives &amp; group leaders as needed
 </li>
 <li>
 Assist with executive meetings including booking conference rooms, food &amp; beverage, IT &amp; other appropriate resources
 </li>
 <li>
 Handle executive documentation needs (e.g. expenses, timesheets, internal processes) and ensure timely submission &amp; compliance
 </li>
 <li>
 Monitor executive communications as needed during off-hours, including occasional weekend check-ins, to ensure urgent matters are addressed in a timely manner
 </li>
 <li>
 Maintain professionalism and strict confidentiality with all materials &amp; conversations
 </li>
 <li>
 Support on-site/off-site agency meetings &amp; events in collaboration with the XM Operations team
 </li>
 <li>
 Ad hoc projects &amp; requests as appropriate
 </li>
 </ul>
 
 
 
 
 
 REQUIREMENTS
 
 
 <ul>
 <li>
 Four or more years of experience in an administrative role reporting directly to upper management
 </li>
 <li>
 Resourceful, proactive and can problem-solve quickly
 </li>
 <li>
 Extremely organized, detail-oriented and able to anticipate executive needs
 </li>
 <li>
 Advanced time-management skills, able to multi-task and coordinate multiple concurrent projects
 </li>
 <li>
 Collaborative and team-oriented
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Savvy with computer skills including Microsoft Word, PowerPoint, Excel, Outlook and experience with Smartsheet is a plus
 </li>
 <li>
 AI experience and capabilities --
 </li>
 <li>
 Use AI tools to streamline emails, documents, and presentations
 </li>
 <li>
 Manage calendars, meetings, and projects with smart automation
 </li>
 <li>
 Support leadership with research, reports, and actionable insights
 </li>
 </ul>
 
 
 
 
 
 SALARY:
 
 60-65k annual, and overtime eligible. Compensation is determined on the skills, qualifications and tenure of the applicant.
 
 
 
 
 
 
 CROSSMEDIA BENEFITS
 
 
 
 Our principles of Trust, Reason, and the Pursuit of Happiness are brought to life through benefits that recognize and support the diversity and physical, emotional, and professional well-being of our people, including:
 
 <ul>
 <li>
 Flexibility to work in hybrid manner with in-office and work from home options (depending on role).
 </li>
 <li>
 Open/Flexible PTO with US &amp; UK specific policies
 </li>
 <li>
 Sponsored healthcare options and agency-wide physical &amp; mental health support
 </li>
 <li>
 401k with company match (USA), and generous Pension (UK)
 </li>
 <li>
 Paid sabbatical at significant milestone anniversaries
 </li>
 <li>
 Generous paid parental leave policy
 </li>
 <li>
 Life milestone recognition &amp; support
 </li>
 <li>
 The Pursuit of Happiness Fund devoted to helping Crossmedians find their happy (be it travel, enrichment class, fitness membership or professional development)
 </li>
 <li>
 Cell phone/tech reimbursement
 </li>
 <li>
 Student Loan payment plan (US)
 </li>
 <li>
 Tuition reimbursement
 </li>
 <li>
 Learning &amp; Development and training programs
 </li>
 <li>
 And burgers &ndash; lots and lots of burgers
 </li>
 </ul>
 
 
 
 
 
 
 COMMITMENT TO DIVERSITY AND INCLUSION
 
 
 
 Diversity is in our DNA. As a minority-owned company, our commitment to an inclusive environment has long been embedded into agency practices and at every level. Almost one third of senior leadership identifies as a person of color and over half of our executive leadership are women. We have active mentoring &amp; internship programs that create opportunities for underrepresented groups. Internal agency programming is anchored by XMEquity365, a permanent, year-round initiative fostering acknowledgement and support of marginalized communities within five pillars &ndash; Excellence, Voices, Education, Giving &amp; Representation.
 
 
 
</div>

Bellwether Staffing Solutions

<div>
 
 We are currently recruiting for an Executive Assistant in New York City (Hudson Yards). This role requires in-office 5 days. The EA must be a proven professional who brings sound judgment, discretion, and the ability to manage complexity in a large fast-paced, high-performance environment. The successful candidate will operate as a trusted partner, providing seamless executive support while anticipating needs and managing priorities with confidence. Executive support experience a plus. 105K &ndash; 120K Base + OT + Bonus + Equity + Benefits Package
 
 
 
 
 
 Responsibilities:
 
 <ul>
 <li>
 Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives&rsquo; notes and directives
 </li>
 <li>
 Compose, draft, proof, edit, and finalize correspondence including e-mail
 </li>
 <li>
 Trusted to act independently with respect to matters of significance. This involves the comparison and evaluation of possible courses of conduct and acting or deciding after the various possibilities have been considered
 </li>
 <li>
 Create reports/presentations with minimal direction based on business needs
 </li>
 <li>
 Excellent judgment, trusted advisor, shows integrity in all situations
 </li>
 <li>
 Constructive approach to issues or concerns
 </li>
 <li>
 Handle planning logistics for domestic and international trips; provide detailed itineraries, agendas, directions, and backup materials; prepare expense reports in timely manner ensuring accuracy and submit in accordance with policy
 </li>
 <li>
 Manage and Monitor Executives&rsquo; calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately
 </li>
 <li>
 Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed
 </li>
 <li>
 Act in discreet and professional manner with others; sensitivity to the confidential nature of the business and consistently uphold such confidences, using this information only in the course of performing your job
 </li>
 <li>
 Act as a team player and role model, including taking on additional tasks to support colleagues and the company and offering to help before being asked
 </li>
 <li>
 Acts with integrity, treats everyone with fairness &amp; respect and highest ethical standards
 </li>
 </ul>
 
 
 
 
 Requirements:
 
 <ul>
 <li>
 Must have experience as an Executive Assistant in a corporate setting &amp; college degree
 </li>
 <li>
 Financial Services industry / Sales support knowledge highly desirable
 </li>
 <li>
 Excellent writing, editing, and verbal communication skills
 </li>
 <li>
 Advanced computer skills MS Office: Word, Excel, PowerPoint and Outlook
 </li>
 <li>
 Ability to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations
 </li>
 <li>
 Research savvy with extensive experience using online resources
 </li>
 <li>
 Excellent diplomatic skills; skilled at developing and maintaining personal, social, and business relationships
 </li>
 <li>
 Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective
 </li>
 <li>
 Superior time management skills; critical thinker with strong attention to detail
 </li>
 <li>
 Ability to manage a high volume of work, multi-tasking and prioritizing tasks and projects according to what is most time-sensitive
 </li>
 <li>
 Extensive experience managing complex and fluid calendars
 </li>
 <li>
 Excellent organizational skills to support the productivity of the whole team (i.e. filing systems, trackers, contacts)
 </li>
 <li>
 Critical thinker; excellent judgment; proactive and able to anticipate Executive&rsquo;s needs
 </li>
 <li>
 Team player capable of working with internal and external stakeholders in a way that reflects the core values and principles (high integrity, apolitical, non-arrogant, commitment to excellence, treating others with respect)
 </li>
 </ul>
 
 
 
 
 Local candidates only. Must live in a commutable range to NYC (Hudson yards). In-office 5 days. No sponsorship. Must be a US citizen or green card holder (permanent resident). Comp package: 105K &ndash; 120K Base +OT + Bonus + Equity + Benefits Package
 
</div>

Executive Administrative Assistant

Adaptive ML

<div>
 
 About Adaptive ML
 
 
 
 
 Adaptive ML is a frontier AI startup building a Reinforcement Learning Operations (RLOps) platform
 
 that enables enterprises to specialize and deploy LLMs into production with measurable impact.
 
 
 We provide the core infrastructure to tune, evaluate, and serve specialized models at scale &mdash; pioneering task-specific LLM development and running production-ready workflows that serve millions of requests while optimizing for cost and performance across distributed systems.
 
 
 Our tightly-knit team was previously involved in the creation of state-of-the-art open-access large language models. We raised
 
 a $20M seed led by Index Ventures
 
 and ICONIQ in early 2024, and we&rsquo;re already live in production with
 
 customers
 
 including Manulife, AT&amp;T, Deloitte, across travel and financial services &mdash; with much more to be announced soon.
 
 
 
 About The Role
 
 
 
 We are looking for our first
 
 Executive Assistant
 
 , a highly organized, proactive, and fast-moving professional to support our
 
 Chief Executive Officer (CEO)
 
 and ensure operational excellence across time zones.
 
 
 This role requires exceptional communication skills, strong prioritization, and the ability to operate with professionalism and discretion in a global, fast-paced environment. The CEO is based in the U.S. and travels frequently to Paris and other global locations, requiring strong coordination across multiple time zones.
 
 
 Note: This role is focused on operational and executive support. It is
 
 not
 
 a Chief of Staff or strategic leadership position.
 
 
 Your Responsibilities
 
 
 
 Executive Support &amp; Communication
 
 
 
 <ul>
 <li>
 Manage complex calendars across multiple time zones, including meetings, travel logistics, and coordination with internal and external stakeholders;
 </li>
 <li>
 Prepare briefing materials, presentations, agendas, and follow-up notes for leadership meetings;
 </li>
 <li>
 Serve as the primary point of contact for CEO communications that require prioritization and clear response workflows.
 
 
 </li>
 </ul>
 
 Finance, Payroll &amp; Operational Support
 
 
 
 <ul>
 <li>
 Own payroll execution and coordination with external providers, ensuring accuracy, timeliness, and clean records;
 </li>
 <li>
 Liaise with accountants, payroll services, and operational tools to sustain financial and administrative discipline;
 </li>
 <li>
 Support operations to maintain employee records, benefits coordination, and documentation workflows.
 
 
 </li>
 </ul>
 
 People &amp; Administrative Operations
 
 
 
 <ul>
 <li>
 Manage onboarding and offboarding processes end-to-end, including contracts and employee documentation;
 </li>
 <li>
 Organize office logistics, events, and offsite planning;
 </li>
 <li>
 Track recurring operational tasks and deadlines across finance, HR, and administrative domains.
 
 
 </li>
 </ul>
 Your (ideal) background
 
 
 We value signal, judgment, and mindset over perfect resumes. Strong candidates typically bring:
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant supporting C-level leaders, ideally in fast-growing tech or consulting environments;
 </li>
 <li>
 Exceptional communication skills in English (mandatory);
 </li>
 <li>
 Comfortable managing shifting priorities and multiple time zones in a fast-paced, high-ambiguity environment;
 </li>
 <li>
 Highly organized, detail-oriented, and able to anticipate needs before they arise;
 </li>
 <li>
 Strong mastery of Google Suite and/or Microsoft Office; experience with productivity tools (Notion, Slack, CRM) is a plus;
 </li>
 <li>
 Proactive problem solver with a positive, can-do attitude and strong ownership mindset;
 </li>
 <li>
 Thrives in a startup environment where impact is immediate and execution is valued.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Comprehensive medical (health, dental, and vision) insurance;
 </li>
 <li>
 401(k) plan with 4% matching (or equivalent);
 </li>
 <li>
 Unlimited PTO &mdash; we strongly encourage at least 5 weeks each year;
 </li>
 <li>
 Mental health, wellness, and personal development stipend.
 
 
 </li>
 </ul>
</div>

Expedia Group

<div>
 Expedia Group brands power global travel for everyone, everywhere. We design cutting-edge tech to make travel smoother and more memorable, and we create groundbreaking solutions for our partners. Our diverse, vibrant, and welcoming community is essential in driving our success.
 
 
 
 Why Join Us?
 
 
 
 To shape the future of travel, people must come first. Guided by our Values and Leadership Agreements, we foster an open culture where everyone belongs, differences are celebrated and know that when one of us wins, we all win.
 
 
 We provide a full benefits package, including exciting travel perks, generous time-off, parental leave, a flexible work model (with some pretty cool offices), and career development resources, all to fuel our employees' passion for travel and ensure a rewarding career journey. We&rsquo;re building a more open world. Join us.
 
 
 
 Senior Executive Assistant
 
 
 
 
 Introduction to Team
 
 
 
 At Expedia Group, we believe travel opens doors to new opportunities. As a Senior Executive Assistant, you&rsquo;ll play a vital role in supporting 2&ndash;3 senior executives, ensuring smooth daily operations and enabling leadership to focus on strategic priorities. This role offers a unique opportunity to contribute to the success of the leadership team shaping the future of travel and driving impact across our organization.
 
 
 
 Make an Impact
 
 
 
 We have an opening for a top talent Senior Executive Assistant (EA) who is high performing, approachable, communicative and collaborative. You&rsquo;ll primarily support two senior leaders, ideally at the SVP/VP level, with the potential to support a third executive as needed. Beyond day-to-day executive support, you'll play an integral role in strengthening the broader EA team through knowledge sharing, partnership, and cross-functional collaboration. You&rsquo;ll thrive in our fast-paced and ever-evolving environment if you bring a proactive mindset, strong communication skills, and a solutions-focused approach.
 
 
 
 In This Role, You Will
 
 
 
 <ul>
 <li>
 Strategically manage complex calendars across global time zones, ensuring efficient scheduling that reflects business priorities and minimizes conflicts
 </li>
 <li>
 Coordinate meetings end-to-end, including securing appropriate rooms, AV/technical setup, and catering if needed. Clearly outline logistics, objectives and agendas in invites to set expectations for attendees
 </li>
 <li>
 Support meeting preparation by proactively communicating with stakeholders to establish clear workback timelines and ensure everyone is aligned
 </li>
 <li>
 Coordinate domestic and international travel, including registration for conferences, all meetings and transport/logistics for your leader while traveling
 </li>
 <li>
 Drive time management for your Executives by ensuring a focus on strategic business initiatives
 </li>
 <li>
 Plan logistics for your leader&rsquo;s team on-sites and provide in-person support and execution during sessions
 </li>
 <li>
 Partner with other EAs across the organization to ensure seamless support and consistently strive to showcase your value and help to improve skillsets across the EA team. As this is a Senior role you will be expected to present yourself as a leader in all EA forums. This includes leaning in and contributing to our bi-weekly EA sync
 </li>
 <li>
 Tackle special projects, support leadership team priorities, and maintain confidentiality
 </li>
 <li>
 Arrange team morale and/or global division-wide events
 </li>
 <li>
 Represent the EA team by being positive, dependable, trustworthy and professional at all times
 
 
 </li>
 </ul>
 
 Experience And Qualifications
 
 
 
 <ul>
 <li>
 8+ years of experience supporting senior-level executives
 </li>
 <li>
 Exceptional written and verbal communication skills, with a professional and approachable tone
 </li>
 <li>
 Advanced proficiency in Microsoft Outlook is essential; familiarity with Word, PowerPoint, Excel, and OneNote is highly valued
 </li>
 <li>
 Comfortable navigating collaboration platforms like Slack and Zoom; experience with both is preferred
 </li>
 <li>
 High attention to detail with the ability to anticipate needs, adapt quickly, and manage shifting priorities
 </li>
 <li>
 High level of patience and professionalism, especially in fast‑paced or ambiguous situations
 </li>
 <li>
 Strong proficiency with core productivity tools and products used across the organization
 </li>
 <li>
 Ability to build simple Slack workflows to streamline processes and improve team efficiency
 </li>
 <li>
 Demonstrated ability to handle highly sensitive information with absolute confidentiality
 </li>
 <li>
 Experience working collaboratively across a team of Executive Assistants
 </li>
 <li>
 Brings a steady, composed presence in high-pressure situations, demonstrating sound judgement and discretion
 </li>
 <li>
 Ability to balance day-to-day execution with a strategic, big-picture perspective
 </li>
 <li>
 A responsive, solutions-oriented approach, adept at acting quickly and thoughtfully to deliver results
 </li>
 <li>
 Naturally curious, proactive, and eager to learn and adopt new tools or methods
 </li>
 <li>
 College degree or equivalent professional experience preferred
 
 
 </li>
 </ul>
 Please note that this role is only available in New York City, and in alignment with our flexible work model which requires employees to be in-office at least three days a week and specifically for this role to include high priority meetings. We are unable to offer relocation assistance for this role.
 
 
 The total cash range for this position in New York is $89,500.00 to $125,000.00. Employees in this role have the potential to increase their pay up to $143,000.00, which is the top of the range, based on ongoing, demonstrated, and sustained performance in the role.
 
 
 Starting pay for this role will vary based on multiple factors, including location, available budget, and an individual&rsquo;s knowledge, skills, and experience. Pay ranges may be modified in the future.
 
 
 Expedia Group is proud to offer a wide range of benefits to support employees and their families, including medical/dental/vision, paid time off, and an Employee Assistance Program. To fuel each employee&rsquo;s passion for travel, we offer a wellness &amp; travel reimbursement, travel discounts, and an International Airlines Travel Agent (IATAN) membership. View our full list of benefits.
 
 
 
 Accommodation requests
 
 
 
 If you need assistance with any part of the application or recruiting process due to a disability, or other physical or mental health conditions, please reach out to our Recruiting Accommodations Team through the Accommodation Request.
 
 
 We are proud to be named as a Best Place to Work on Glassdoor in 2024 and be recognized for award-winning culture by organizations like Forbes, TIME, Disability:IN, and others.
 
 
 Expedia Group's family of brands includes: Brand Expedia&reg;, Hotels.com&reg;, Expedia&reg; Partner Solutions, Vrbo&reg;, trivago&reg;, Orbitz&reg;, Travelocity&reg;, Hotwire&reg;, Wotif&reg;, ebookers&reg;, CheapTickets&reg;, Expedia Group&trade; Media Solutions, Expedia Local Expert&reg;, CarRentals.com&trade;, and Expedia Cruises&trade;. &copy; 2024 Expedia, Inc. All rights reserved. Trademarks and logos are the property of their respective owners. CST: 2029030-50
 
 
 Employment opportunities and job offers at Expedia Group will always come from Expedia Group&rsquo;s Talent Acquisition and hiring teams. Never provide sensitive, personal information to someone unless you&rsquo;re confident who the recipient is. Expedia Group does not extend job offers via email or any other messaging tools to individuals with whom we have not made prior contact. Our email domain is @expediagroup.com. The official website to find and apply for job openings at Expedia Group is careers.expediagroup.com/jobs.
 
 
 Expedia is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.
</div>

Senior Executive Assistant

Solomon Page

<div>
 A globally recognized, billion-dollar industry leader is looking for an exceptional Executive Assistant to become an integral part of a high-performing, fast-moving legal team at their prestigious Midtown Manhattan headquarters. This is more than a support role &mdash; it's an opportunity to work alongside some of the most dynamic executives in the business, contribute at the highest level, and grow within a company that is truly best-in-class.
 
 
 <ul>
 <li>
 $125-130k plus overtime and bonus
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Provide high-level executive administrative support to three executives.
 </li>
 <li>
 Schedule and reschedule extensive internal and external meetings, conference/video calls, and appointments; manage and maintain busy and ever-changing calendars.
 </li>
 <li>
 Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
 </li>
 <li>
 Coordinate complex domestic and international travel arrangements and detailed itineraries.
 </li>
 <li>
 Prepare, process, and submit expense reports.
 </li>
 <li>
 Manage correspondence and draft, type, and edit emails and correspondence throughout the day, including ad hoc support outside of business hours, as needed.
 </li>
 <li>
 Develop and maintain electronic filing systems.
 </li>
 <li>
 Assist with preparing PowerPoint presentations and other materials for review.
 </li>
 <li>
 Work in close partnership with other Executive Assistants throughout the office and cross-functionally.
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 Minimum 3-5+ years&rsquo; prior experience working in a fast-paced environment and supporting a dynamic executive(s).
 </li>
 <li>
 Bachelor&rsquo;s degree required.
 </li>
 <li>
 A meticulous and highly organized individual with impeccable communication skills, both written and verbal.
 </li>
 <li>
 Strong interpersonal skills and the ability to communicate and build relationships with internal and external staff, and business partners.
 </li>
 <li>
 Proactive problem solver who thinks ahead and can spot problems quickly, and resolve them or escalate accordingly with the executives.
 </li>
 <li>
 A &ldquo;roll-up-your-sleeves&rdquo; mentality and &ldquo;low-ego&rdquo; attitude, with the ability to work flexibly, in a fast-paced environment and as part of a collaborative team.
 </li>
 <li>
 Passion for the details and executive support.
 </li>
 <li>
 Proven track record of working independently and as part of a team.
 </li>
 <li>
 Able to handle multiple tasks simultaneously, with sophistication and ease.
 </li>
 <li>
 Demonstrates an intellectual curiosity and continuous drive to improve performance.
 </li>
 <li>
 Demonstrates an openness to constructive feedback and a flexibility to adjust behavior or performance as needed.
 </li>
 <li>
 Prior knowledge of G Suite, including Google Calendar and Google Slides preferred; tech savvy and familiarity with Visio and PowerPoint for basic slide creation.
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Executive Assistant, Legal

LivaNova

<div>
 As a global medtech company, we are driven by our Vision of changing the trajectory of lives for a new day and our Mission to create ingenious solutions that ignite patient turnarounds. Our relentless commitment to patients and strong legacy of innovation in healthcare are the foundation of our future. If you're looking for a new chance, a new beginning, a new trajectory, LivaNova is where your talent can truly thrive. Join our talented team members worldwide to become a pioneer of tomorrow&mdash;because at LivaNova,
 
 we don&rsquo;t just treat conditions &mdash; we aspire to alter the course of lives.
 
 
 
 
 Position Summary
 
 
 
 We are seeking a dynamic and highly organized Executive Assistant / Office Manager to support members of senior leadership and oversee the day-to-day operations of our newly established New York office. This role requires a proactive, detail-oriented professional who thrives in fast-paced environments and can seamlessly manage executive support responsibilities alongside office management duties.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide high-level administrative support to senior leaders, including calendar management, meeting coordination, travel arrangements, and expense processing.
 </li>
 <li>
 Proactively manage schedules across multiple time zones, ensuring strategic use of time and prioritization of key meetings.
 </li>
 <li>
 Prepare agendas, briefing materials, and follow-up documentation for executive meetings.
 </li>
 <li>
 Liaise with internal and external stakeholders, managing correspondence and third-party requests with discretion and professionalism.
 </li>
 <li>
 Support budget tracking, PO creation, and vendor coordination for executive-led projects.
 </li>
 <li>
 Anticipate executive needs and act as a strategic partner in managing priorities and improving workflows.
 
 
 </li>
 </ul>
 
 Office Manager Duties
 
 
 
 <ul>
 <li>
 Oversee all aspects of office operations, including supplies, equipment maintenance, mail handling, and vendor management.
 </li>
 <li>
 Serve as the primary point of contact for the New York office, ensuring a welcoming and efficient environment for employees and visitors.
 </li>
 <li>
 Coordinate site readiness and logistics for internal events.
 </li>
 <li>
 Support onboarding and offboarding processes, including workspace setup and orientation materials.
 </li>
 <li>
 Collaborate with HR and IT teams to ensure smooth operational support for remote and on-site staff.
 </li>
 <li>
 Maintain compliance with health, safety, and security protocols.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Minimum 8 years of experience supporting C-suite executives in global organizations, with proven ability to manage across time zones.
 </li>
 <li>
 Strong organizational, communication, and interpersonal skills.
 </li>
 <li>
 High level of discretion, integrity, and professionalism.
 </li>
 <li>
 Proficiency in Microsoft Office Suite, calendar tools, and collaboration platforms (e.g., Teams, SharePoint).
 </li>
 <li>
 Experience or knowledge with HR systems (e.g., Workday), Finance systems (e.g. SAP, Concur) and project management tools is a plus.
 </li>
 <li>
 Ability to work independently and manage competing priorities in a dynamic environment.
 
 
 </li>
 </ul>
 
 Ideal Candidate Attributes
 
 
 
 <ul>
 <li>
 Strategic mindset with a proactive approach to problem-solving.
 </li>
 <li>
 Comfortable operating autonomously and anticipating needs without instruction.
 </li>
 <li>
 Skilled in managing confidential information and sensitive communications.
 </li>
 <li>
 Strong organizational, communication, and interpersonal skills.
 </li>
 <li>
 High level of discretion, integrity, and professionalism.
 
 
 </li>
 </ul>
 
 Pay Transparency
 
 
 
 <ul>
 <li>
 A reasonable estimate of the annual base salary for this position is $90,000 - $115,000 + discretionary annual bonus. Pay ranges may vary by location. Travel Allowance also included.
 
 
 </li>
 </ul>
 
 Employee Benefits Include
 
 
 
 <ul>
 <li>
 Health benefits &ndash; Medical, Dental, Vision
 </li>
 <li>
 Personal and Vacation Time
 </li>
 <li>
 Retirement &amp; Savings Plan (401K)
 </li>
 <li>
 Employee Stock Purchase Plan
 </li>
 <li>
 Training &amp; Education Assistance
 </li>
 <li>
 Bonus Referral Program
 </li>
 <li>
 Service Awards
 </li>
 <li>
 Employee Recognition Program
 </li>
 <li>
 Flexible Work Schedules
 
 
 </li>
 </ul>
 
 Welcome to impact. Welcome to innovation. Welcome to your new life.
 
</div>

Executive Assistant and Office Manager

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