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senior executive assistant

executive support specialist

Burlington Stores

<div><p><b>Position Overview</b></p>
<p>The Executive Administrative Assistant provides comprehensive administrative support to senior executive management at Burlington Stores, including communication and coordination across all levels of the organization. This position requires working with sensitive, confidential, strategic, and critical information, often addressing complex and time-sensitive matters. The Executive Administrative Assistant plays a highly visible role with regular interaction with senior leaders and other key stakeholders. The individual must demonstrate exceptional professionalism, discretion, and autonomy in managing a wide array of responsibilities.</p>
<p><b>A Day In The Life</b></p>
<ul><li>Exercises discretion and autonomy in managing a wide variety of administrative items with varying levels of complexity, time sensitivity, and confidentiality.</li>
<li>Communicates effectively on behalf of the executive(s) supported, using tact, diplomacy, and discretion in both written and verbal communications.</li>
<li>Manages complex travel arrangements, including multi-stop, multi-modal, and multi-traveler itineraries, ensuring executive preferences and adherence to company policy, with all details documented in calendars or written itineraries as preferred.</li>
<li>Pulls and concisely compiles data from multiple corporate systems to support business-driving initiatives including.</li>
<li>Prepares executive expense reports and contributes to special projects.</li>
<li>Reviews approval requests (e.g., expense reports) for accuracy and compliance with company policies.</li>
<li>Prepares high-level PowerPoint presentations.</li>
<li>Proactively creates and maintains executive calendars, aligning with the executives' needs and preferences.</li>
<li>Organizes, coordinates, and supports large and complex programs, events, or conferences, including arranging venues and catering, managing invitations, coordinating speakers, overseeing budgets, and ensuring seamless execution.</li>
<li>Collaborates effectively with other Executive Assistants to coordinate travel, prepare for major meetings, and ensure continuity of support during absences.</li>
<li>Demonstrates flexibility, curiosity, and initiative in taking on additional administrative and project-related duties as assigned.</li>
</ul><p>The above job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required for the position. The incumbent may be required to perform other duties as assigned.</p>
<p><b>You'll Come With</b></p>
<ul><li>10+ years of executive-level administrative experience, ideally within a large, multi-location corporate environment spanning multiple time zones; retail industry experience is strongly preferred.</li>
<li>Demonstrated proficiency in managing multiple executive calendars, coordinating complex travel, and organizing large meetings.</li>
<li>Proven ability to multitask, prioritize, and meet deadlines in a fast-paced environment.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Experience with budget and expense management.</li>
<li>Strong interpersonal skills and ability to build relationships across varying levels of the organization.</li>
<li>Flexibility to provide or arrange after-hours support, as needed.</li>
</ul><p><b>Come join our team. You&rsquo;re going to like it here!</b></p>
<p>You will enjoy competitive wages, flexible hours, and an associate discount. Burlington&rsquo;s benefits package includes medical, dental and vision coverage including life and disability insurance. Full-time associates are also eligible for paid time off, paid holidays and a 401(k) plan. We are a rapidly growing brand and provide a variety of training and development opportunities so our associates can grow with us. Our teams work hard and have fun together! Burlington associates make a difference in the lives of customers, colleagues, and the communities where we live and work every day. Burlington Stores, Inc. is an equal opportunity employer committed to workplace diversity.</p>
<p>Individual pay decisions will be based on a variety of factors, such as but not limited to, qualifications, education, job-related skills, relevant experience, and geographic location.</p>
<p><b>Min-Mid</b> $25.15 - $34.00</p>
<p><b>Posting Number</b> R103157</p>
<p><b>Location</b> New York-New York</p>
<p><b>Address</b> 1400 Broadway</p>
<p><b>Shopping Center</b> 11th Floor</p>
<p><b>Zip Code</b> 10018</p>
<p><b>Pay Rate</b> Hourly</p>
<p><b>Career Site Category</b> Corporate</p>
<p><b>Position Category</b> Administrative</p>
<p><b>Job Type</b> Full-Time</p>
<p><b>Remote Type</b> Hybrid</p>
<p><b>Evergreen</b> No</p></div><p></p>

Exec Admin Asst Merchandising

Milltown Partners

<div><div><div><h2 class="jobSectionHeader"><b>Milltown Partners</b></h2>
<p>
Our clients operate at the frontiers of innovation - we advise technology companies driving change, global investors funding the future, the giants of sport and entertainment, and influential individuals on the communications and policy challenges that define their reputations. Our work spans corporate and financial communications, policy and public affairs to engage regulators and policymakers, policy communications and leadership communications. We underpin the full breadth of our capabilities with research-driven insights and campaigns. We're also pioneering AI-enhanced advisory work for both our clients and internal innovation, using technology to unlock insights from data at unprecedented scale and speed.</p>
<h2 class="jobSectionHeader"><b>
The role</b></h2>
<p>
We are looking for an experienced and proactive Executive Assistant to join our US team, based in our New York office. You will support an expanded group of US leaders &ndash; including our US Partners &ndash; and play a particularly important role as Milltown continues to grow its presence in Washington D.C. This will be a highly varied role that combines close executive support with broader operational contribution. You will work in close collaboration with our Senior Executive Assistant in San Francisco and connect regularly with our Executive Assistant team in London. The right person will bring genuine initiative to the role &ndash; someone who is energised by the opportunity to shape how senior leaders use their time, anticipate needs and be agile in supporting Milltown&rsquo;s pacey growth in the US.</p>
</div></div>
<div><div><h3 class="jobSectionHeader"><b>What you'll do</b></h3><div><div><div>
<p><b>
Executive support (75%)</b></p>
<ul>
<li><p><b>Diary and calendar management:</b> Manage the calendars of US Partners to their respective styles and preferences, making the most effective use of their time across multiple time zones.</p>
</li>
<li><div><b>Stakeholder liaison:</b> Act as a first point of contact with high-profile clients and external contacts to arrange and coordinate meetings on behalf of senior leaders in New York and Washington D.C..</div>
</li>
<li><div><b>Meeting management:</b> Support the US leaders with regular internal meetings &ndash; setting agendas, taking minutes, and following up on actions to ensure momentum is maintained.</div>
</li>
<li><div><b>Priority planning:</b> Help senior leaders plan and manage daily, weekly, and monthly priorities, staying one step ahead to flag conflicts and identify solutions.</div>
</li>
<li><div><b>Contact management:</b> Effectively utilise the CRM (Hubspot) to ensure that key contacts are tracked, and networking is maintained effectively</div>
</li>
<li><div><b>Travel:</b> Organise US and international travel arrangements, including itineraries, logistics, and any associated expenses.</div>
</li>
<li><div><b>Expenses:</b> Prepare and submit expense reports accurately and on time.</div>
</li>
<li><div><b>Events:</b> Organise internal and external events and networking occasions in collaboration with our US Office Managers.</div>
</li>
<li><p><b>Personal support:</b> Provide occasional assistance with personal matters where appropriate.</p>
</li>
</ul><p><b>US operations and team support (25%)</b></p>
<ul>
<li><p><b>Washington D.C. support:</b> Provide executive and operational support to leaders operating out of, or travelling to, Washington D.C. as Milltown grows its footprint there.</p>
</li>
<li><div><b>Team travel:</b> Organise US team travel domestically and internationally, including budget tracking and building relationships with preferred travel providers.</div>
</li>
<li><div><b>Office support:</b> Support the New York Office Manager with front-of-house duties and event logistics when needed.</div>
</li>
<li><p><b>Cross-office collaboration:</b> Work closely with the Senior EA in San Francisco and the wider EA team in London to ensure consistent and joined-up support
</p></li><li><p><b>Ad hoc projects:</b> Support the US Chief Operating Officer and US People Lead with research and other projects as required.</p>
</li>
</ul></div></div></div></div></div><div><div><h3 class="jobSectionHeader"><b>What we're looking for</b></h3><div><div><div>
<p><b>
Essential</b></p>
<ul>
<li><div>A minimum of three years' experience in an Executive Assistant or Personal Assistant role, including managing complex calendar scheduling for multiple principals at C-Suite level.</div>
</li>
<li><div>Experience collaborating with colleagues across multiple timezones, nationally and internationally</div>
</li>
<li><div>Excellent verbal and written communication skills with a fluent command of English.</div>
</li>
<li><div>Strong organisational and time management skills, with the ability to prioritise effectively in a fast-moving environment.</div>
</li>
<li><div>Proactive and solutions-oriented &ndash; someone who anticipates issues and acts on them before being asked.</div>
</li>
<li><div>Calm confidence and emotional intelligence when handling complex or sensitive situations.</div>
</li>
<li><div>High degree of professionalism and discretion with confidential information.</div>
</li>
<li><div>Experience working in a client-facing industry, with an understanding of how to balance internal and external stakeholder needs.</div>
</li>
<li><div>Competence with calendar management tools and standard business software.</div>
</li>
<li><p>Willingness to provide occasional remote support to other US offices outside of standard business hours.</p>
</li>
</ul><p><b>Desirable</b></p>
<ul>
<li><div>Experience working in or with a professional services, advisory, or communications firm.</div>
</li>
<li><div>Familiarity with Washington D.C.'s political environment, or experience supporting leaders who work in that space.</div>
</li>
<li><div>People management experience or experience mentoring junior administrative colleagues.</div>
</li>
<li><p>Proficient in G Suite, HubSpot, and related tools</p>
</li>
<li><p>Experience, and curiosity, about AI tools and and how they can improve ways of working</p>
</li>
</ul></div></div></div></div></div><div><div><h3 class="jobSectionHeader"><b>Why join us</b></h3><div><div><div>
<p>
We're an independent, employee-owned firm, which means the people who work here share in our collective success. We operate across London, Brussels, San Francisco, New York, and Washington D.C., advising technology companies, global investors, iconic brands and influential individuals on the communications and policy challenges that define their reputations.</p>
<p>
Our culture is built on five values: brilliance, restlessness, comradeship, inclusivity and integrity. We expect a lot from each other, but we also invest in each other&mdash;through honest feedback, shared learning and genuine care that goes beyond the work itself.</p>
<p>
We're also serious about building a diverse, equitable and inclusive workplace. We have measurable commitments around representation, inclusion, and supporting underrepresented communities through pro bono work. Creating an environment where everyone can thrive is central to how we operate.</p>
<p>
Working at Milltown means that you will have access to:</p>
<ul>
<li><div>Competitive, transparent pay with open salary bands, plus twice-yearly bonuses</div>
</li>
<li><div>401(k) with company match, eligible from day one</div>
</li>
<li><div>Robust healthcare options, including medical, dental, and vision coverage, plus dedicated mental health support</div>
</li>
<li><div>26 days PTO, 10 sick days, and 10 public holidays</div>
</li>
<li><div>Two-week company-wide winter break</div>
</li>
<li><div>Paid parental leave</div>
</li>
<li><div>Sabbatical leave</div>
</li>
<li><div>$100/month commuter benefit</div>
</li>
<li><p>Hybrid working model with three days in office (Tuesday, Wednesday and Thursday)</p>
</li>
<li><p>Structured career development with clear progression pathways and a defined career framework</p>
</li>
</ul></div></div></div></div></div><div><div>$115,000 - $130,000 a year</div></div></div>

Executive Assistant

Techno Consult Inc.

<p></p><div><div><h1 class="jobSectionHeader"><b>ABOUT TECHNO</b></h1>
<p>
Techno Consult, Inc. (<b>Techno</b>) is a rapidly expanding engineering and construction management firm redefining the future of infrastructure across the Northeast and Mid-Atlantic. With decades of experience delivering high-impact projects in water/wastewater, transportation, and public works, we partner with major agencies like NYCDDC, NYCDEP, and the Port Authority of NY &amp; NJ to bring complex initiatives to life. As we expand into new markets and partnerships, Techno is positioned to lead the next generation of infrastructure development. Backed by deep technical expertise, a commitment to Total Quality Management, and a growing footprint that now includes offices in New York City, Princeton, Massachusetts, D.C., and Baltimore, we remain focused on delivering excellence, building lasting partnerships, and shaping resilient communities.</p></div><h1 class="jobSectionHeader"><b>
A</b><b>BOUT THE ROLE</b></h1>
<p>
Techno is looking for an <b>Executive Assistant</b> to supportsenior leadership within its New York City office. This role blends traditional executive support with hands-on office coordination and personal task management, requiring someone who can operate with discretion, structure, and strong follow-through.</p>
<p>
You will act as a central point of coordination&mdash;managing calendars, handling logistics, and keeping day-to-day operations running smoothly across both professional and personal priorities.</p><br>
<p></p>
<p><b>
WHAT YOU'LL DO</b></p>
<p><b>
Personal &amp; Administrative Support</b></p>
<ul>
<li>Coordinate personal appointments, schedules, and ongoing commitments</li>
<li>Handle logistics such as transportation, deliveries, and household-related tasks</li>
<li>Maintain organized tracking of reminders and personal priorities</li>
</ul>
<p><b>Office Management</b></p>
<ul>
<li>Oversee day-to-day office coordination for the NYC location</li>
<li>Manage inventory of supplies and ensure shared spaces are maintained</li>
<li>Coordinate in-office meetings, meals, and small internal events</li>
<li>Liaise with vendors, building management, and service providers as needed</li>
</ul>
<p><b>Executive Leadership Support
</b></p><ul><li>Manage complex calendars, prioritizing meetings and protecting executive time</li>
<li>Coordinate domestic and international travel, including detailed itineraries and logistics</li>
<li>Track action items, deadlines, and follow-ups across multiple workstreams</li>
<li>Assist with scheduling, correspondence, and routine administrative tasks</li>
<li>Support expense tracking and submission</li>
</ul>
<h1 class="jobSectionHeader"><br>
<b>QUALIFICATIONS</b></h1>
<ul><li>5+ years of experience supporting senior leadership (C-suite or equivalent)</li>
<li>Strong background in calendar management, travel coordination, and executive support</li>
<li>Experience supporting office operations or workplace coordination</li>
<li>Highly organized with the ability to manage multiple priorities simultaneously</li>
<li>Strong communication skills and attention to detail</li>
<li>Proficient in Microsoft Office; experience with tools like Asana or Notion is a plus</li>
<li>Comfortable handling a mix of business and personal responsibilities with discretion</li></ul><br>
<p><br>
<i>Join us as we redefine excellence in engineering and construction management, shaping tomorrow's infrastructure landscape with innovation and precision. As a trusted leader in engineering and construction management, we take immense pride in our role as a driving force within the industry. At Techno, we're not just building projects; we are the visionaries of tomorrow's infrastructure. Join our team and be a part of the transformative journey towards sustainable, resilient, and efficient infrastructure solutions.</i></p>
<p>
We offer not only a competitive salary but also a robust benefits package including enrollment in our 401(k)-retirement savings plan, comprehensive dental, health, and vision insurance coverage, as well as life insurance. Furthermore, employees are eligible for paid time off and the opportunity to earn bonus incentives.</p>
<p>
Techno ensures that all applicants are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.</p>
<p>
Furthermore, we believe in each person's potential, and we are committed to developing an environment where everyone can thrive. We'll actively support you in realizing your full potential and achieving your goals.</p>
<p>
The expected salary range for this role in the New York City Metropolitan Area is $30 - $38 per hour. The total compensation, including salary and bonuses, is determined by various factors such as experience, skill level, location, and qualifications, which are evaluated during the interview process</p></div><p></p>

I-Grace

<div>
 <p>
  <strong>
   Company Overview
  </strong>
 </p>
 <p>
  The I-Grace Company is a leader in luxury residential construction, renowned for delivering exceptional craftsmanship and service across complex, high-end projects. For over three decades, we&rsquo;ve partnered with discerning clients, architects, and designers to bring visionary homes to life. Our commitment to excellence, integrity, and collaboration defines who we are and the work we do.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Position Overview
  </strong>
 </p>
 <p>
  The Administrative Assistant plays a critical support role within the Office of the CEO, ensuring the seamless execution of daily operations in a fast-paced, high-touch executive environment. Working under the guidance of the Executive Assistant, this position requires exceptional organization, discretion, and attention to detail.
 </p>
 <p>
  This is a unique opportunity for an early-career professional to gain direct exposure to senior leadership while developing strong administrative, operational, and communication skills within a luxury residential construction environment. The ideal candidate is proactive, resourceful, and aligned with I-Grace&rsquo;s commitment to professionalism, precision, and excellence.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Duties &amp; Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   Executive &amp; Administrative Support
  </strong>
 </p>
 <ul>
  <li>
   Coordinate complex domestic and international travel arrangements, including itineraries, logistics, and scheduling
  </li>
  <li>
   Manage and reconcile expenses, including receipt tracking and reporting
  </li>
  <li>
   Support daily calendar management, including meetings, appointments, meals, and personal commitments
  </li>
  <li>
   Track incoming correspondence and emails, ensuring organization and timely follow-up
  </li>
  <li>
   Maintain detailed and organized records, files, and contact systems for the Office of the CEO
  </li>
  <li>
   Prepare materials, agendas, and logistics for meetings and internal/external events
  </li>
 </ul>
 <p>
  <strong>
   Operational &amp; Personal Support
  </strong>
 </p>
 <ul>
  <li>
   Assist with personal administrative tasks including travel logistics, appointments, residences, and related coordination, as requested
  </li>
  <li>
   Schedule and manage recurring services and ongoing operational needs
  </li>
  <li>
   Order and maintain office supplies and coordinate client and team gifting initiatives
  </li>
  <li>
   Maintain and update tracking lists for active priorities and deliverables
  </li>
 </ul>
 <p>
  <strong>
   Coordination &amp; Communication
  </strong>
 </p>
 <ul>
  <li>
   Serve as a liaison between the Office of the CEO, internal teams, and external partners to ensure clear and professional communication
  </li>
  <li>
   Support cross-functional coordination and follow-through on key initiatives
  </li>
  <li>
   Assist the Executive Assistant in managing priorities and maintaining operational efficiency
  </li>
 </ul>
 <p>
  <strong>
   General Support
  </strong>
 </p>
 <ul>
  <li>
   Provide administrative assistance across ongoing tasks and special projects
  </li>
  <li>
   Handle additional responsibilities as assigned, demonstrating flexibility and responsiveness
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements
  </strong>
 </p>
 <ul>
  <li>
   1&ndash;3 years of experience in an administrative or assistant role, supporting senior leadership
  </li>
  <li>
   Exceptional organizational skills with strong attention to detail and accuracy
  </li>
  <li>
   Excellent written and verbal communication skills
  </li>
  <li>
   Proficiency in Microsoft Office Suite and general technical fluency
  </li>
  <li>
   Ability to manage multiple priorities in a fast-paced, dynamic environment
  </li>
  <li>
   Demonstrated discretion and ability to handle confidential information
  </li>
  <li>
   Strong problem-solving skills with a proactive, solutions-oriented mindset
  </li>
  <li>
   Professional, dependable, and committed to high standards of execution
  </li>
  <li>
   Interest in architecture, interior design, construction, or luxury services is preferred
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   IDEAL CANDIDATE
  </strong>
 </p>
 <ul>
  <li>
   Proactive, resourceful, and highly organized with a &ldquo;no task too small&rdquo; mindset
  </li>
  <li>
   Comfortable operating in a high-performance, in-person environment
  </li>
  <li>
   Maintains composure and effectiveness under pressure
  </li>
  <li>
   Demonstrates flexibility, including occasional after-hours support across time zones
  </li>
  <li>
   Takes pride in delivering a seamless, polished experience for leadership and stakeholders
  </li>
  <li>
   Motivated to grow within an executive support or operations career path
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   WORK CONDITIONS
  </strong>
 </p>
 <ul>
  <li>
   Full-time, in-office role (5 days per week) based in Long Island City, New York
  </li>
  <li>
   Exposure to a fast-paced executive environment requiring responsiveness and adaptability
  </li>
  <li>
   Occasional need for schedule flexibility to support business and travel demands, including occasional after-hours support across time zones.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Compensation &amp; Benefits
  </strong>
 </p>
 <ul>
  <li>
   $75,000 - $85,000, commensurate with experience
  </li>
  <li>
   Comprehensive company benefits package offers:
  </li>
  <li>
   Health insurance - medical with virtual visits and health advocate availability, dental and vision
  </li>
  <li>
   401(k) with company match
  </li>
  <li>
   Generous paid time off
  </li>
  <li>
   Professional development opportunities
  </li>
  <li>
   Accident, Critical Illness and Hospital Indemnity Insurance available
  </li>
  <li>
   HSA &amp; FSA
  </li>
  <li>
   $50,000 worth of employer paid life insurance Optional
  </li>
  <li>
   Legal Plan benefits
  </li>
  <li>
   Identity &amp; Fraud benefits
  </li>
  <li>
   Pet Solution benefits
  </li>
  <li>
   Employee referral bonus
  </li>
  <li>
   Employee Assistance Program
  </li>
  <li>
   Home &amp; Auto discounts and more!
  </li>
  <li>
   Opportunity for professional growth within a high-end, design-driven construction firm
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Please Note
  </strong>
  : This position is
  <strong>
   NOT
  </strong>
  eligible for visa sponsorship.
 </p>
 <p>
  At I-Grace, you&rsquo;ll have the opportunity to collaborate with a talented team, and contribute to the success of an established leader in luxury residential construction. If you&rsquo;re a strong administrative professional looking for your next challenge, we invite you to apply today.
 </p>
</div>


Administrative Assistant

Solomon Page

<div>
 A globally recognized, billion-dollar industry leader is looking for an exceptional Executive Assistant to become an integral part of a high-performing, fast-moving legal team at their prestigious Midtown Manhattan headquarters. This is more than a support role &mdash; it's an opportunity to work alongside some of the most dynamic executives in the business, contribute at the highest level, and grow within a company that is truly best-in-class.
 <br/>
 <br/>
 <ul>
  <li>
   $125-130k plus overtime and bonus
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Responsibilities:
  <br/>
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide high-level executive administrative support to three executives.
  </li>
  <li>
   Schedule and reschedule extensive internal and external meetings, conference/video calls, and appointments; manage and maintain busy and ever-changing calendars.
  </li>
  <li>
   Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
  </li>
  <li>
   Coordinate complex domestic and international travel arrangements and detailed itineraries.
  </li>
  <li>
   Prepare, process, and submit expense reports.
  </li>
  <li>
   Manage correspondence and draft, type, and edit emails and correspondence throughout the day, including ad hoc support outside of business hours, as needed.
  </li>
  <li>
   Develop and maintain electronic filing systems.
  </li>
  <li>
   Assist with preparing PowerPoint presentations and other materials for review.
  </li>
  <li>
   Work in close partnership with other Executive Assistants throughout the office and cross-functionally.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 3-5+ years&rsquo; prior experience working in a fast-paced environment and supporting a dynamic executive(s).
  </li>
  <li>
   Bachelor&rsquo;s degree required.
  </li>
  <li>
   A meticulous and highly organized individual with impeccable communication skills, both written and verbal.
  </li>
  <li>
   Strong interpersonal skills and the ability to communicate and build relationships with internal and external staff, and business partners.
  </li>
  <li>
   Proactive problem solver who thinks ahead and can spot problems quickly, and resolve them or escalate accordingly with the executives.
  </li>
  <li>
   A &ldquo;roll-up-your-sleeves&rdquo; mentality and &ldquo;low-ego&rdquo; attitude, with the ability to work flexibly, in a fast-paced environment and as part of a collaborative team.
  </li>
  <li>
   Passion for the details and executive support.
  </li>
  <li>
   Proven track record of working independently and as part of a team.
  </li>
  <li>
   Able to handle multiple tasks simultaneously, with sophistication and ease.
  </li>
  <li>
   Demonstrates an intellectual curiosity and continuous drive to improve performance.
  </li>
  <li>
   Demonstrates an openness to constructive feedback and a flexibility to adjust behavior or performance as needed.
  </li>
  <li>
   Prior knowledge of G Suite, including Google Calendar and Google Slides preferred; tech savvy and familiarity with Visio and PowerPoint for basic slide creation.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 <br/>
 <br/>
 <strong>
  The Solomon Page Distinction
  <br/>
  <br/>
 </strong>
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 <br/>
 <br/>
 <strong>
  About Solomon Page
  <br/>
  <br/>
 </strong>
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 <br/>
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 Opportunity Awaits.
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Executive Assistant, Legal

Techmenity

<div><p><b>Executive Assistant &amp; Personal Assistant to Founder &amp; CEO</b></p>
<p><b>
Techmenity &mdash; New York City (Onsite and other locations)</b><b>Compensation: up to $140,000/year + benefits</b></p>
<p><b>
Techmenity</b> is a New York&ndash;based <i>Technology General Contractor (TechGC)</i> known for designing and integrating Future-Ready smart-building systems and network-first infrastructure. Founded by <b>Jamie Propp</b>, whose career spans both technology and the music/entertainment industries, the company blends technical expertise with a highly creative, people-centered culture.</p>
<p>
We&rsquo;re hiring a <b>high-trust EA/PA</b> to support the CEO across business operations and personal life. This is a <b>new role</b> for someone who brings structure and accountability to a fast-moving founder, thrives in dynamic environments, and is comfortable working from <b>multiple locations</b>&mdash;the office, the CEO&rsquo;s home, and various NYC events.</p>
<p><b>
What You&rsquo;ll Do</b></p>
<p><b>
Executive Support</b></p>
<ul>
<li>Manage a fluid and evolving calendar; protect focus time; prepare agendas and meeting briefs well in advance.</li>
<li>Monitor and triage email and text channels; draft and send responses; escalate only urgent or high-value items.</li>
<li>Maintain CRM and pipeline organization to support business development and follow-through.</li>
<li>Support proposal and scope-related workflows.</li>
<li>Ensure weekly completion of time tracking, expenses, and other internal operational tasks.</li>
<li>Assist with client gifting, handwritten notes, check-ins, and relationship-building touchpoints.</li>
<li>Help plan internal team gatherings and Techmenity&rsquo;s creative, community-oriented events.</li>
</ul>
<p><b>Personal Support</b></p>
<ul>
<li>Organize financial documents, tax paperwork, and personal filings.</li>
<li>Manage household mail, bills, and insurance/medical follow-ups.</li>
<li>Plan social events, date nights, dinner parties, and cultural outings.</li>
<li>Coordinate children's school and activities schedules.</li>
<li>Coordinate travel in partnership with existing travel advisors.</li>
<li>Maintain home organization and sensitive document management.</li>
</ul>
<p><b>Who You Are</b></p>
<ul>
<li>5+ years supporting a founder or senior executive in a fast-paced, high-context environment.</li>
<li>Exceptional at creating structure, anticipating needs, and bringing clarity to shifting priorities.</li>
<li>Calm under pressure, emotionally steady, professional, and able to push back appropriately.</li>
<li>Comfortable around high-profile individuals and within creative and tech-driven circles.</li>
<li>ADHD-aware and able to provide grounding support (body-doubling, reminders, simplification).</li>
<li>Adaptable and quick to learn new tools, platforms, and workflows as the business evolves, as well as being able to use AI the right way.</li>
<li>Discreet, low-ego, and drama-free.</li>
</ul>
<p><b>Why This Role Is Unique</b></p>
<p>
You&rsquo;ll partner closely with a CEO who sits at the intersection of <b>technology innovation and creative culture</b>, leading a company influencing how smart buildings are designed and delivered in NYC. You will have a direct hand in enabling focus, momentum, and strategic clarity - making this a genuinely high-impact role within a growing, future-minded organization.</p></div>

Executive Assistant & Personal Assistant to Founder & CEO

Optimatum Solutions LLC

<div><div><div><b>Benefits:</b></div>
<ul><li>401(k)</li>
<li>401(k) matching</li>
<li>Bonus based on performance</li>
<li>Competitive salary</li>
<li>Dental insurance</li>
<li>Employee discounts</li>
<li>Health insurance</li>
<li>Training &amp; development</li>
<li>Vision insurance</li>
<li>Wellness resources</li>
</ul></div><div><div>Optimatum Solutions is seeking a highly skilled, proactive Administrative Assistant to directly support the CEO. The ideal candidate has 10 years&rsquo; experience in an administrative capacity with at least 5+ years supporting senior leadership, excels at complex calendar management and travel arrangements, and demonstrates exceptional attention to detail while juggling multiple, complex priorities. This role requires a polished communicator with strong Excel and PowerPoint skills, a self-starter mindset, and a passion for learning and taking on new challenges. Prior experience drafting executive level communications and familiarity with CRM systems are highly valued.<br>
</div><div>We&rsquo;re looking for a driven professional ready to take ownership in a role that blends sales support with hands-on marketing execution. In this position, you&rsquo;ll have the autonomy to shape how we grow revenue by:<br>
</div><div>This role designed for someone who thrives in environments where initiative is valued and independence is encouraged. With flexibility to expand responsibilities based on your availability and business needs, you&rsquo;ll have the chance to make a visible impact while growing your career.<br>
</div><div>If you&rsquo;re ready to leverage your experience in a setting where agility, creativity, and impact matter&mdash;and where your work will be seen and felt&mdash;this is the role for you.</div><br>
<div><br>
</div><div><b>Our Story</b><br>
Optimatum is a leading vendor management firm, delivering savings for the HR supply chain since 2007. We are the first company in the market to bring best practices in vendor management to HR Supply Chain operations: Employer-Sponsored Healthcare, Retirement, HR Systems, and M&amp;A/Transitional Services. We design and execute harmonization strategies and provide active management and oversight to help clients create and capture value. Our end-to-end point solutions are seamless to implement and maintain and drive operational efficiency through vendor accountability.<br>
</div><div>We&rsquo;re a high-performing, entrepreneurial organization built on a foundation of client focus and innovation. Our culture celebrates individuality, inclusion, and collaborative growth. At Optimatum, you&rsquo;ll find an environment that encourages continuous learning and personal development&mdash;without the constraints of corporate bureaucracy. Every team member plays a meaningful role in driving our success and is recognized for their unique strengths and contributions.</div><br>
<div><br>
</div><div><b>The Opportunity</b><br>
</div><ul><li>Manage a dynamic, complex executive calendar, proactively prioritizing meetings, resolving conflicts, and anticipating needs.</li>
<li>Coordinate domestic end to end: flight/hotel bookings, visas (as needed), detailed itineraries, manage team logistics &amp; events</li>
<li>Prepare, polish, and deliver presentations (PowerPoint) and analysis (Excel) for internal and external meetings.</li>
<li>Act as the CEO&rsquo;s primary point of contact with internal team, clients and partners; exercise judgment and discretion in all interactions.</li>
<li>Conduct targeted research, compile briefing materials, and draft executive summaries to enable informed decision making.</li>
<li>Drive follow through on high priority actions and deadlines; track commitments and ensure timely completion.</li>
<li>Maintain confidential records and organized digital/physical filing systems.</li>
<li>Plan and support leadership meetings, executive offsites, board sessions, and company events.</li>
<li>Champion process improvements that enhance efficiency and executive productivity.</li>
<li>Coordinate cross functional initiatives:, facilitate collaboration, and ensure accountability across teams.</li>
<li>Partner with the CEO to operationalize priorities, identify blockers early, and drive outcomes in a fast moving environment.</li>
<li>Draft, edit, and proofread professional communications (emails, memos, announcements) that reflect the CEO&rsquo;s voice and organizational standards.</li>
<li>Demonstrate high emotional intelligence in managing sensitive communications and navigating high pressure situations.</li>
<li>Cultivate strong relationships with internal leaders, clients, vendors, and partners; serve as a trusted representative of the CEO.</li>
<li>Proficient in Microsoft Suite</li>
<li>Comfortable with virtual coordination across time zones (Teams); ensure smooth hybrid/remote collaboration.</li></ul><br>
<div><br>
</div><div><b>Qualifications</b></div><div><br>
</div>
<ul><li>10 years of prior administrative experience with at least 5+ years supporting senior executives (C suite preferred) in a fast paced environment.</li>
<li>Proven expertise in calendar management and organization logistics.</li>
<li>Exceptional attention to detail, organization, and ability to manage multiple complex tasks simultaneously.</li>
<li>Self-motivated, proactive, and able to work with minimal direction; demonstrates strong judgment and discretion.</li>
<li>Polished written and verbal communication skills with experience drafting executive level correspondence.</li>
<li>Comfortable adapting to changing priorities and learning new tools and processes.</li>
</ul><div><b>Core Attributes for Success</b><br>
</div><ul><li>Strategic mindset with the ability to anticipate needs and recommend solutions.</li>
<li>High EQ, professionalism, and a client service orientation.</li>
<li>Resourceful problem solver who takes ownership and delivers results.</li>
<li>Continuous learner&mdash;eager to adopt new tools and approaches.</li>
<li>Team player who builds trust and communicates with clarity and tact.</li>
<li>Operates with a sense of urgency.</li>
<li>Excellent time management skills.</li>
<li>Ability to stay calm and organized in fast paced moments.</li></ul><br>
<div><br>
</div><div>We offer a competitive compensation and generous employee benefits package that includes:<br>
</div><ul><li>Salary and bonus</li>
<li>Comprehensive Healthcare Coverage &ndash; Medical, Dental, Vision, Life Insurance, STD &amp; LTD</li>
<li>401(k) with employer match</li>
Flexible time off policy &ndash; including vacation, personal days and holidays<br>
<li>
</li></ul><div>Join the Optimatum Team, bring your talent, and work in our New York City office located in the Rockefeller Center area.</div><br>
<div><br>
</div><div>** The expected annual salary ranges from $65,000-$90,000. Salary offers are based on a wide range of factors including, but not limited to, relevant skills, training, experience, education, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and, where applicable, certifications and licenses obtained. Market and organizational factors are also considered.</div></div></div>

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