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executive support specialist

thyme care

<div>OUR MISSION

We exist to create a more connected, compassionate, and confident experience for people with cancer and those who care for them. We make it easier to get answers, access high-quality care quickly, and feel supported throughout treatment and beyond.

Today, Thyme Care is a market-leading value-based oncology care enabler, partnering with national and regional health plans, providers, and employers to deliver better outcomes and lower costs for thousands of people across the country. Our model combines high-touch human support with powerful technology and AI to bring together everyone involved in a person's cancer journey: caregivers, oncologists, health plans, and employers.

As a tech-native organization, we believe technology should strengthen the human connection at the center of care. Through data science, automation, and AI, we simplify complexity, improve collaboration, and help care teams focus on what matters most: supporting people through cancer.

Looking ahead, our vision is bold: to become a household name in cancer care, where every person diagnosed asks for Thyme Care by name. If you're inspired to make cancer care more human and to help reimagine what's possible, we'd love to meet you. Together, we can build a future where every person with cancer feels truly cared for, in every moment that matters.

WHAT YOU'LL DO

You will lead and scale a cohesive executive support and workplace operations function that enables leaders and teams to operate at their highest level. This is a player-coach role for someone who enjoys operating at a high level while building scalable systems, strong partnerships, and an exceptional support function.

Executive Support Leadership
<ul>
<li>Continue evolving standards and best practices across calendaring, travel, communication, prioritization, and executive partnership</li>
<li>Improve systems and ways of working that increase consistency, efficiency, and cross-functional alignment</li>
<li>Anticipate leadership needs and help create focus, alignment, and leverage for senior executives</li>
<li>Lead, coach, and develop the EA team while fostering a high-performance, collaborative support culture</li>
<li>Help design scalable support models as the organization grows</li>
<li>Provide direct executive support as needed while modeling strong judgment, discretion, and operational excellence</li>
</ul>
Office &amp; Workplace Operations
<ul>
<li>Partner with the Nashville Office Manager and cross-functional teams to strengthen workplace operations across Nashville, NYC, and future offices</li>
<li>Improve scalable processes for workplace experience, internal events, and day-to-day operations</li>
<li>Partner closely with People, IT, Finance, and recruiting teams to ensure smooth and efficient operations</li>
</ul>
Organizational Leverage
<ul>
<li>Improve coordination and operating rhythms across leadership, executive support, and cross-functional teams</li>
<li>Build scalable systems and processes that reduce friction and increase organizational effectiveness</li>
</ul>
WHAT SUCCESS LOOKS LIKE (FIRST 6&ndash;12 MONTHS)
<ul>
<li>Clear and scalable executive support practices are consistently adopted across the team</li>
<li>Executives and teams experience high-quality, reliable support across key workflows</li>
<li>Office operations run smoothly with strong employee experience</li>
<li>Executives operate with greater focus and leverage</li>
<li>Support capacity and operational infrastructure scale effectively with company growth</li>
</ul>
WHAT YOU BRING
<ul>
<li>6&ndash;10+ years of experience in executive support in fast-paced, high-performance environments</li>
<li>2+ years of people management experience</li>
<li>Deep experience supporting senior or C-level leaders and managing complex priorities</li>
<li>Experience building or scaling systems, processes, or teams</li>
<li>Strong judgment and ability to operate in high-stakes, ambiguous situations</li>
<li>Experience leading or developing others, formally or informally</li>
<li>Experience in high-growth or scaling organizations is strongly preferred.</li>
</ul>
This role is best suited for someone who has been a high-performing EA and is motivated to build and scale a team and function.

WHAT LEADS TO SUCCESS

Act with our members in mind. Thyme Care's mission resonates deeply with you, and you consistently center your work around improving the member experience and supporting those we serve. 
Balance player and coach. You operate at a high level while leading and developing others 
Drive outcomes. You focus on improving executive effectiveness and team performance. 
Communicate clearly and prioritize effectively. You align stakeholders, set clear expectations, and make thoughtful tradeoffs to keep work focused on what matters most. 
Comfortable with ambiguity. You adapt quickly in evolving environments

OUR VALUES

At Thyme Care, our core values guide us in everything we do: Act with our members in mind, Move with purpose, and Seek diverse perspectives. They anchor our business decisions, including how we grow, the products we make, and the paths we choose&mdash;or don't choose.

Our salary ranges are based on paying competitively for our size and industry, and are one part of the total compensation package that also includes equity, benefits, and other opportunities at Thyme Care. Individual pay decisions are based on several factors, including qualifications, experience level, skillset, and balancing internal equity relative to other Thyme Care employees. The base salary for this role is $119,000 - $140,000. The salary range could be lower or higher than this if the role is hired at another level.

We recognize a history of inequality in healthcare. We're here to challenge the status quo and create a culture of inclusion through the care we give and the company we build. We embrace and celebrate a diversity of perspectives in reflection of our members and the members we serve. We are an equal-opportunity employer.

Be cautious of recruitment fraud, and always confirm that communications are coming from an official Thyme Care email.</div>

Manager, Executive and Office Operations

MrBeast

<div>
 
 About Us
 
 
 Beast Industries is a multifaceted media and entertainment company founded by Jimmy Donaldson, popularly known as MrBeast, the most watched person in the world. Renowned for revolutionizing digital content creation, Beast Industries encompasses a diverse portfolio of ventures that extend far beyond its origins on YouTube. With a mission to entertain, inspire, and create significant social impact, Beast Industries operates across various domains including digital media, philanthropy, consumer products, and innovative business initiatives. At Beast Industries, we believe in the transformative power of digital media and its potential to entertain, educate, and effect positive change. Our commitment to innovation, creativity, and philanthropy drives us to explore new frontiers, create unforgettable experiences, and build a legacy that inspires future generations.
 
 
 
 About The Role:
 
 
 
 As an
 
 Executive Assistant
 
 , you will be a critical partner to our executive team and the broader organization. Tasked with providing comprehensive administrative support, you'll facilitate effective communication, manage schedules, book travel, and ensure that daily operations proceed without a hitch.&nbsp;
 
 
 This role involves extensive cross-functional engagement with various internal and external partners, making effective collaboration essential. We are looking for someone with a unique blend of administrative excellence, strong communication skills, excellent project management skills, and a proactive mindset to help our executives succeed in a fast-paced and dynamic environment. If that sounds like you, read on below!
 
 
 
 What You&rsquo;ll Be Doing:
 
 
 <ul>
 <li>
 Provide thorough administrative support, including managing calendars, travel arrangements, and preparing for meetings
 </li>
 <li>
 Act as the primary point of contact, liaising between executives, internal teams, and external partners&nbsp;
 </li>
 <li>
 Organize and manage sensitive information, documents, and correspondence, ensuring timely follow-ups and action items
 </li>
 <li>
 Plan and manage complex travel itineraries, including arranging flights, hotels and itineraries&nbsp;
 </li>
 <li>
 Schedule and coordinate meetings, conferences, and events, ensuring executives are well-prepared and well-informed
 </li>
 <li>
 Collaborate with other departments to align priorities and assist with special projects as needed
 </li>
 <li>
 Prepare and review reports, presentations, and other documents for executive meetings and decision-making processes and outline pre-reads and key call outs for executive team
 </li>
 <li>
 Help manage and track key projects, ensuring timely execution and alignment with executive priorities
 </li>
 </ul>
 
 
 Recipe For Success:
 
 
 <ul>
 <li>
 4+ years of experience as an EA or in a similar role, with a proven track record of high-level support to senior/C-suite executives
 </li>
 <li>
 Exceptional organizational skills, meticulous attention to detail, and proficiency in multitasking
 </li>
 <li>
 Outstanding communication and interpersonal skills, always maintaining professionalism and safeguarding confidential information
 </li>
 <li>
 Proficiency in productivity software and tools, including G Suite and calendar/travel management applications
 </li>
 <li>
 Strong problem-solving abilities, coupled with adaptability to evolving priorities and challenges
 </li>
 <li>
 A proactive mindset, with the ability to anticipate needs and the initiative to address them
 </li>
 <li>
 Ability to handle confidential and sensitive information with the utmost discretion and professionalism
 </li>
 <li>
 Experience in project management or strategic initiatives&nbsp;
 </li>
 <li>
 Thrive in fast-paced, high-autonomy environments with evolving priorities
 </li>
 </ul>
 
 
 
 
 A Place to Call Home
 
 
 
 
 
 
 
 We are based in Greenville, North Carolina, widely recognized as the cultural, educational, economic, and medical hub of Eastern North Carolina. Greenville is a university-medical community, home to East Carolina University and Vidant Medical Center, as well as a vibrant Uptown Greenville District with a diverse art, music, and food scene featuring an increasing number of unique, locally-owned businesses and restaurants.
 
 
 
 
 Our excellent affordability, geographic location, and natural resources, combined with cultural, economic, educational, and medical amenities make Greenville-Pitt County a preferred community to call home.
 
 
 
 Benefits
 
 
 The Perks, Why Work On the MrBeast Team
 
 
 We are redefining what entertainment and storytelling look like at global scale. Every piece of content we publish reaches millions and influences culture in real time. This is your opportunity to lead the team that decides how those moments come to life across every screen.
 
 <ul>
 <li>
 Competitive Salary
 </li>
 <li>
 Generous Medical (Blue Cross Blue Shield), Dental, Vision and company-paid Life Insurance&nbsp;
 </li>
 <li>
 Company contributions to employee Health Savings Accounts (HSA)&nbsp;
 </li>
 <li>
 401k Plan with Safe Harbor company-matching
 </li>
 <li>
 Flexible vacation policy and paid company holidays
 </li>
 <li>
 Company-provided technology package&nbsp;
 </li>
 <li>
 Relocation assistance where applicable, including travel and company-provided housing for the first 90 days
 </li>
 </ul>
</div>

Executive Assistant

Ralph Lauren

<div>
 Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world's most widely recognized families of consumer brands.
 
 
 At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education &amp; Communication, Employee Groups and Celebration.
 
 
 ,
 
 
 The Executive &amp; Studio Assistant provides day to day administrative support and studio coordination for the Women&rsquo;s Polo Design Leadership Team. Key responsibilities include, calendar management, travel arrangements, office management, tracking &amp; submission of expenses, creating &amp; updating documents, supporting with presentations, and communicating with a host of internal colleagues &amp; external partners.
 
 
 This role requires excellent organizational skills and the ability to effectively handle multiple priorities while maintaining confidentiality. In addition, this role requires the ability to exercise independent judgment, escalating serious or unique problems to the appropriate parties. The ideal candidate is a proactive thinker, always considering the future and how to best plan as well as ability to adapt procedures, processes, and techniques to the completion of assignments.
 
 
 ,
 
 
 Executive Assistant
 
 
 <ul>
 <li>
 All general executive day to day tasks including calendar, teams, and telephone management, expense reporting, responding to basic requests.
 </li>
 <li>
 Manage Outlook calendar which involves frequent adjustments and updates throughout the day.
 </li>
 <li>
 Scheduling &amp; confirming of all internal &amp; external meetings and conference calls.
 </li>
 <li>
 Provide daily next-day calendar briefings including meeting locations, contact details, agendas, required documents, and relevant information
 </li>
 <li>
 Partner and coordinate with other Brand EAs on overall calendar tracking and management of cross brand meetings; ensuring meetings take place as scheduled.
 </li>
 <li>
 Handle timely submission &amp; tracking of expenses on corporate credit cards with Accounts Payable; this involves ensuring timely approval of expenses.
 </li>
 <li>
 Code and approve all invoices in Ariba as required.
 </li>
 <li>
 Coordinate all travel arrangements with internal Travel department; inclusive of booking, logistics and changes
 </li>
 <li>
 Maintain updated contact lists and key information databases
 </li>
 <li>
 Prepare written materials as requested, i.e. memos, meeting agendas, PowerPoint presentations
 </li>
 <li>
 Manage and respond to routine requests and inquiries (Teams / telephone / communications)
 </li>
 <li>
 Manage lunch, coffee and personal requests/logistics as schedule requires.
 </li>
 <li>
 Assist in Special Projects as needed
 
 
 </li>
 </ul>
 Studio Assistant
 
 
 <ul>
 <li>
 Act as a liaison between design and all cross functional partners for scheduling cross functional team meetings (PMT, Merchandising, TD, etc.)
 </li>
 <li>
 Prepare materials for design meetings (print photo references, cutting swatches, organizing presentation boards).
 </li>
 <li>
 Prepare conference rooms for meeting needs (tv&rsquo;s, design boards, water, snacks etc.)
 </li>
 <li>
 Manage digital photos and create PowerPoints for design team presentations.
 </li>
 <li>
 Provide agendas, recaps + action plans for team meetings as needed.
 </li>
 <li>
 Maintain and book conference room calendars
 </li>
 <li>
 Order supplies and coordinate equipment servicing, oversee general floor upkeep, create work orders on Service Point when needed for IT or facilities issues*
 </li>
 <li>
 Support and arrange travel logistics for design team.
 
 
 </li>
 </ul>
 Salary range: $83,105 - $101,115 annually,
 
 
 <ul>
 <li>
 Prior administrative or support experience in a fast-paced environment
 </li>
 <li>
 Demonstrated ability to support executive-level professionals
 </li>
 <li>
 Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and experience with Ariba, Concur, and Workday systems
 </li>
 <li>
 Strong problem-solving and critical-thinking abilities
 </li>
 <li>
 Excellent follow-through and task completion
 </li>
 <li>
 Ability to prioritize and multitask effectively under pressure
 </li>
 <li>
 Excellent cross-cultural, cross-division and cross-functional communication and partnering skills
 </li>
 <li>
 Professional interpersonal skills suitable for diverse stakeholder interactions
 </li>
 <li>
 Proactive, solution-oriented mindset with ability to anticipate needs
 </li>
 <li>
 Results-driven with ability to meet critical deadlines
 </li>
 <li>
 High degree of discretion and confidentiality
 </li>
 <li>
 Minimum of three days a week on site/office, wherever Creative director is and needs support
 
 
 </li>
 </ul>
</div>

Executive Assistant & Studio Coordinator

Mission Staffing

<div>
 
 
 Overview
 
 
 
 A leading investment firm is seeking a highly experienced Executive / Personal Assistant to support its CEO in a true right-hand capacity. This is a critical, high-trust role that blends executive support with personal coordination, requiring sound judgment, discretion, and the ability to operate at pace in a demanding environment.
 
 
 The position is based in New York City and requires five days per week in-office presence.
 
 
 
 
 
 
 The Role
 
 
 
 Working in a one-on-one partnership with the CEO, this individual will serve as a central point of coordination across both business and personal matters. The role requires constant prioritization, proactive problem-solving, and the ability to anticipate needs before they arise.
 
 
 You will act as a gatekeeper and liaison to senior leadership and external stakeholders, ensuring seamless communication and execution across a wide range of responsibilities. This is a highly visible position that plays a key role in enabling the CEO to operate efficiently and effectively.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage a complex, ever-evolving calendar, ensuring alignment with business priorities and personal commitments
 </li>
 <li>
 Coordinate detailed domestic and international travel, including itineraries, logistics, and real-time adjustments
 </li>
 <li>
 Serve as a primary liaison between the CEO and internal/external stakeholders, including senior leadership
 </li>
 <li>
 Act as a strategic gatekeeper to the CEO&rsquo;s time, balancing competing demands with sound judgment
 </li>
 <li>
 Partner closely with the CEO&rsquo;s spouse on scheduling, events, and household-related matters
 </li>
 <li>
 Oversee and coordinate with household staff, vendors, and service providers to ensure smooth day-to-day operations
 </li>
 <li>
 Manage personal appointments, reservations, and special requests with discretion and efficiency
 </li>
 <li>
 Handle highly sensitive and confidential information across both business and personal matters
 </li>
 <li>
 Draft and manage correspondence, presentations, and briefing materials
 </li>
 <li>
 Track and drive follow-ups on key business and personal initiatives
 </li>
 <li>
 Anticipate needs, troubleshoot issues, and proactively implement solutions across all areas of responsibility
 </li>
 </ul>
 
 
 
 
 
 Profile
 
 
 <ul>
 <li>
 10+ years of experience supporting senior executives, with significant exposure to both executive and personal support
 </li>
 <li>
 Experience working with high-net-worth individuals or principals with complex personal infrastructures
 </li>
 <li>
 Proven ability to manage high-volume, high-pressure workflows with precision and composure
 </li>
 <li>
 Exceptional organizational skills and meticulous attention to detail
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 High level of emotional intelligence, discretion, and professional maturity
 </li>
 <li>
 Resourceful, proactive, and comfortable operating independently in a fluid environment
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite and related tools
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Additional Details
 
 
 <ul>
 <li>
 
 Location:
 
 New York City (5 days in-office)
 </li>
 <li>
 
 Compensation:
 
 $150,000 &ndash; $300,000 , plus competitive benefits
 </li>
 </ul>
 
 
</div>

Executive Personal Assistant to Chief Executive Officer

Amazon

<div>
 
 Description
 
 
 
 We are seeking a self-motivated, highly organized, customer obsessed EA to support the leader of Amazon Ads Business Development (Ads BD). You will act as partner to a small and senior team developing and scaling strategic partnerships that drive innovation, revenue growth, and long-term collaboration within the advertising industry.
 
 
 You will function as a key contributor within an often fast paced and deal-driven team, interacting frequently with internal and external EAs and senior executives. A high degree of diplomacy, integrity, and discretion in handling confidential information is essential, as is the ability to turn on a dime, thrive in ambiguous situations, and deliver high-quality results without knowing the whole picture. You will juggle competing priorities with excellent judgment, flexibility, and a positive team and service-oriented attitude. Impeccable attention to detail is required. Clear written and verbal communication is a must, as is a comprehensive understanding of the organization, leadership team structure, and business partner/stakeholder roles.
 
 
 This role requires five (5) days a week in office.
 
 
 Key job responsibilities
 
 
 <ul>
 <li>
 Manage complex calendars and scheduling for multiple executives across different time zones
 </li>
 <li>
 Drive continuous improvement through process optimization and new mechanisms
 </li>
 <li>
 Coordinate and execute team activities, including staff meetings, all-teams, offsites, and team events
 </li>
 <li>
 Manage sensitive and confidential information with the highest level of discretion
 </li>
 <li>
 Schedule &amp; manage cost-effective travel, both domestic and international
 </li>
 <li>
 Attending key meetings, tracking and helping drive completion of key deliverables, ensuring timely follow-up on pending items
 </li>
 <li>
 Serve as a liaison between executives and internal/external stakeholders
 </li>
 <li>
 Build relationships and work collaboratively with Executive Assistants throughout the team, across the company, and with our most critical external partners
 
 
 </li>
 </ul>
 
 About The Team
 
 
 
 Amazon Ads is one of the fastest-growing businesses at Amazon, helping brands of all sizes connect with hundreds of millions of customers across Amazon's properties and beyond. Within Amazon Ads, the Strategic Business Development (SBD) &amp; Partnerships team is responsible for identifying, negotiating, and scaling high-impact partnerships with some of the world's most influential technology and media companies. We lead executive relationships and new business initiatives with strategic named partners, working cross-functionally across Amazon to unlock mutually beneficial growth opportunities. Our team operates with a startup mentality inside a global organization&mdash;moving fast, thinking big, and building from scratch when needed. This is a high-visibility, high-ownership role embedded in a small, fast-moving team where your work will directly shape the team's goals.
 
 
 
 Basic Qualifications
 
 
 
 <ul>
 <li>
 Experience with Microsoft Office products and applications
 </li>
 <li>
 5+ years of executive assistant experience
 </li>
 <li>
 High school or equivalent diploma
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience leading process improvements
 </li>
 <li>
 Experience in a fast-paced, high-tech company
 </li>
 <li>
 Experience designing processes to maximize efficiency
 
 
 </li>
 </ul>
 Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
 
 
 Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.
 
 
 The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.
 
 
 USA, NY, New York - 81,600.00 - 142,800.00 USD annually
 
 
 
 
 Company
 
 - Amazon.com Services LLC
 
 
 Job ID: A10401451
</div>

Executive Assistant , Amazon Ads Strategy and Partnerships

McKinsey & Company

<div>
 
 Who You'll Work With
 
 
 
 You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.
 
 
 In return for your drive, determination, and curiosity, we&rsquo;ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.
 
 
 When you join us, you will have:
 
 
 <ul>
 <li>
 Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.
 </li>
 <li>
 A voice that matters: From day one, we value your ideas and contributions. You&rsquo;ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.
 </li>
 <li>
 Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm&rsquo;s diversity fuels creativity and helps us come up with the best solutions. Plus, you&rsquo;ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.
 </li>
 <li>
 Exceptional benefits: In addition to a competitive salary (based on your location, experience, and skills), we offer a comprehensive benefits package, including medical, dental, mental health, and vision coverage for you, your spouse/partner, and children.
 
 
 </li>
 </ul>
 
 Your Impact
 
 
 
 Our Executive Assistants (EAs) are expected to be creative problem solvers for the Senior Partner and/or Partner whom they support. In this role, you will collaborate with your Partners to optimize their time, create trust-based relationships within their network while building your own, and delivering high-quality end products.
 
 
 The Partners&rsquo; network includes their clients, teams, practices, and internal colleagues. You will build ongoing rapport with your Partners, their clients, client assistants, internal colleagues, your EA team and other EAs globally. You will act as an informed representative for the Partners when interacting with clients, internal and external customers, and others, while maintaining the confidentiality of highly sensitive information.
 
 
 Your role involves organizing, strategically managing, and maintaining detailed and complex calendars for Senior Partners and other team members.
 
 
 Your responsibilities will include planning and coordinating client and internal meetings, conference calls, conferences, events, and lunches or dinners, as well as sending out reminders. You will also coordinate complex international and local travel arrangements, manage travel logistics, and accommodate individual preferences.
 
 
 Additional duties include tracking and managing all incoming communications, responding to correspondence that does not require the personal attention of the Partner, and assuming responsibility for planning, organizing, and executing projects with minimal guidance. These projects often involve coordinating schedules for senior leadership participants.
 
 
 Acting as an informed deputy, you will interact with clients and other key stakeholders whose goodwill and respect are critical to the Partners and the firm, while also fostering strong relationships with clients and their administrative contacts.
 
 
 Collaboration with Executive Assistant Managers and department members is essential to ensure smooth workflow, timely actions, and adherence to deadlines.
 
 
 Your role also includes organizing and maintaining all client and internal files using the firm's authorized system, providing backup coverage as needed, and coordinating events for both internal and external initiatives.
 
 
 Additional responsibilities include preparing and submitting timesheets and expenses in accordance with deadlines, managing and monitoring client accounting statements and invoices upon request, and handling miscellaneous tasks such as printing, copying, mailing, and other duties as assigned.
 
 
 
 Your Qualifications and Skills
 
 
 
 <ul>
 <li>
 Undergraduate degree preferred
 </li>
 <li>
 3+ years supporting senior level executives
 </li>
 <li>
 Outstanding administrative and organizational skills; detail oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for end product; highly proactive mindset
 </li>
 <li>
 Highly professional presence on telephone, email, and all other work-related communications platforms
 </li>
 <li>
 Strong typing and proofreading skills; ability to produce typed documents quickly and accurately
 </li>
 <li>
 Computer literate, including strong email and calendaring skills
 </li>
 <li>
 Excellent judgment and resourcefulness
 </li>
 <li>
 Strong technical skills, including proficiency in PowerPoint, Word and Excel
 </li>
 <li>
 Excellent interpersonal skills; positive attitude; ability to build relationships within the firm and with client executives and external experts
 </li>
 <li>
 Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently
 </li>
 <li>
 Able to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment
 </li>
 <li>
 Professional commitment to client service; comfortable working in a team setting with client service "can do" attitude
 </li>
 </ul>
</div>

Gainor Staffing

<div>
 
 A premier real estate and economic development consulting firm is seeking an
 
 Executive Assistant
 
 to join the team in NYC
 
 .
 
 Known for its analytical rigor and strategic insight, the firm partners with a diverse range of clients to bring ambitious visions to life. With offices across major U.S. cities and projects spanning from Brooklyn to Medell&iacute;n, it offers a dynamic, fast-paced environment where innovation and impact go hand in hand.
 
 
 
 
 
 
 Who You Are
 
 
 <ul>
 <li>
 You have a minimum of 3 years&rsquo; experience supporting C-level executives
 </li>
 <li>
 Skilled in managing complex calendars and travel arrangements
 </li>
 <li>
 Strong organizational and time management abilities with multitasking skills
 </li>
 <li>
 Proficient in MS Outlook, Word, PowerPoint, and Excel
 </li>
 <li>
 Able to handle confidential information with discretion
 </li>
 <li>
 Degree preferred; experience in professional services or consulting is a plus
 </li>
 </ul>
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 <ul>
 <li>
 Manage senior leaders&rsquo; calendars, anticipating and resolving conflicts
 </li>
 <li>
 Coordinate detailed travel plans, including urgent changes
 </li>
 <li>
 Handle administrative tasks such as expense reporting, timesheets, and tech support
 </li>
 <li>
 Communicate with internal and external stakeholders, including Partners and Board Members
 </li>
 <li>
 Support Studio operations, including meetings, events, and Zoom hosting
 </li>
 <li>
 Assist with special projects and provide backup support to the admin team
 </li>
 </ul>
 
 
 
 
 
 What Success Looks Like
 
 
 <ul>
 <li>
 Leaders&rsquo; schedules and travel run smoothly with minimal issues
 </li>
 <li>
 Administrative tasks are accurate and completed on time
 </li>
 <li>
 Meetings and events are well-organized and executed seamlessly
 </li>
 <li>
 You demonstrate professionalism, discretion, and adaptability daily
 </li>
 </ul>
 
 
 
 
 
 Salary Range:
 
 $95,000 - 100,000 annually, based on experience
 
 
 
 
 
 
 Location:
 
 New York, NY &ndash; Hybrid
 
 
 
 
 
 
 
 
 To protect applicants, please note that this job is posted only on LinkedIn.com and Gainor.net. Postings on any other sites have not been approved by our company and may be fraudulent.
 
 
 
 
 
 Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
 
</div>

Explore 721+ Executive support specialist in New York this May. Find roles across top companies and apply now to boost your career.

721 executive support specialist jobs In New York

Manager, Executive and Office Operations

Executive Assistant

Executive Assistant & Studio Coordinator

Executive Personal Assistant to Chief Executive Officer

Executive Assistant , Amazon Ads Strategy and Partnerships

Executive Assistant

Executive Assistant