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executive assistant/office manager Jobs in Kansas City

executive assistant/office manager

float pool care assistant (day shift) Jobs in Kansas City

float pool care assistant (day shift)

float pool care assistant (night shift) Jobs in Kansas City

float pool care assistant (night shift)

floating assistant property manager

Avenue5 Residential

<div><p><b>Job Title: </b>Floating Assistant Property Manager</p>
<p>
</p><p><b>Unlock your potential with Avenue5 Residential.</b></p>
<p>
Your ideas. Your development. Your experience.</p>
<p>
We take care of you, so you can take care of our residents, properties and clients.</p>
<p>
Property management may be our business, but people are our passion.</p>
<p><b>
Empowering you to be the best.</b></p>
<p>
Our benefits take a holistic approach to take care of your mind and body. We care about you as a whole person, both inside and outside of work.</p>
<ul>
<li><b>Physical wellness: </b>Medical, dental, vision, and mental health coverage options.</li>
<li><b>Financial wellness:</b> Competitive pay plus basic life insurance and matching 401K contributions.</li>
<li><b>Mental and emotional wellness: </b>Generous time-off plan includes 10 paid holidays including a community service day and your birthday.</li>
<li><b>Perks and more:</b> Mentoring. Professional development. Discounts. Tuition reimbursement. Robust recognition program. And we&rsquo;re just getting started.
</li></ul><p><b>About the floating assistant property manager position:</b></p>
<p>
We&rsquo;re looking for a talented assistant property manager who will be responsible for assisting the property manager in the overall operations of the property. This includes ensuring efficient operations, overseeing supplier contracts and maintenance, lease administration, monthly reporting, and ensuring a positive experience for the residents, associates, and property owners.
</p><ul><li>Assist the property manager in managing the day-to-day operations of the property including resident satisfaction, retention, and full resident lifecycle activities.</li>
<li>Understand the operations guidelines established within the property management agreement.</li>
<li>Maintain all accounts receivable including collecting rent, posting rent, making daily bank deposits, and maintaining a balanced, accurate rent roll.</li>
<li>Accurately and timely complete daily, weekly, and monthly financial and leasing reports.</li>
<li>Audit records and files to identify dates requiring administrative action, such as lease expiration dates, delinquent accounts, and unlawful detainers.</li>
<li>Collect delinquent account balances from previous residents.</li>
<li>Process evictions, which includes processing all necessary paperwork, serving notices, and attending court hearings.</li>
<li>Lease apartments as needed.</li>
<li>Responsible for shopping competitive properties.</li>
<li>Inspect buildings and grounds to ensure safety and cleanliness, and alerts maintenance to items that need to be repaired.</li>
<li>Processes move-ins, move-outs, and lease renewals.</li>
<li>Audit all new and current lease agreements and resident files for accuracy.</li>
<li>Assist the property manager with training staff on leasing, entering traffic into the computer, marketing, maintenance, and general office operations.</li>
<li>Compose and prepare routine correspondence, rental notices, and other letters and memorandums.</li>
<li>Assist the property manager with resident relations and problem resolution.</li>
<li>Assume responsibility for the operations of the property in the absence of the property manager.</li>
<li>Complies with all company policies, applicable health and safety rules and regulations, as well as applicable local, state, and federal laws.</li>
<li>May perform other duties as assigned.</li>
</ul>
<p><b> </b><b>Education and Experience:</b></p>
<ul>
<li>High school diploma is required. Bachelor&rsquo;s degree is preferred</li>
<li>Two to three years of experience in property management is required</li>
<li>Knowledge of resident rental lifecycle activities is required</li>
<li>Real estate license is preferred or may be required in some locations</li>
<li>Prior experience in Yardi Voyager or another equivalent system is preferred</li>
</ul>
<p><b> </b><b>Skills and Requirements:</b></p>
<ul>
<li>Basic level knowledge with Microsoft Office Suite including Outlook, Word, PowerPoint and Excel.</li>
<li>Excellent interpersonal skills to effectively and sensitively communicate with all levels of management.</li>
<li>Sensitivity to confidential matters is required.</li>
<li>Ability to work independently and prioritize effectively in a fast-paced environment with a strong sense of urgency.</li>
<li>Ability to relay technical concerns with adequate detail, quickly and accurately.</li>
<li>Capability to read, write, comprehend, and converse in English.</li>
<li>Ability to use general office equipment, such as telephone, fax machine, printer, copier, and key track system.</li>
<li>Excellent customer service and interpersonal skills with the ability to relate to others.</li>
<li>Strong organizational and time-management skills.</li>
<li>Ability to cope with and defuse situations involving angry or difficult people.</li>
<li>Must maintain a valid driver&rsquo;s license, clean driving record and current auto insurance is required.</li>
<li>Must comply with all safety requirements.</li>
<li>Required to complete and successfully pass the Avenue5 Fair Housing, Diversity and Inclusion Training within the first 30 days of employment.</li>
</ul>
<p><b>Our Core beliefs:
</b></p><ul><li>Put people and partnerships first</li>
<li>Empower associates</li>
<li>Focus on solutions</li>
<li>Champion ideas that accelerate success</li>
<li>Deliver proof over promises</li>
</ul>
<p><b>Experience our award winning culture:</b></p>
<ul>
<li>Top 15 national finalist on the Best Places to Work Multifamily&trade;</li>
<li>Certified as a Great Place to Work&reg; since 2017</li>
<li>Listed as one of the Best Workplaces in Real Estate&trade;</li>
<li>Ranked second on the 100 fastest-growing private companies in Washington by The Puget Sound Business Journal</li>
<li>Ranked 8 on the 2024 National Multifamily Housing Council (NMHC) Top 50 Managers List</li>
</ul>
<p>We&rsquo;re a fast-growing property management company with new opportunities popping up daily. Search open positions to find your next adventure. If you don&rsquo;t see anything today, keep checking. Tomorrow, you may find your dream job.</p></div><p></p>

Floating Assistant Property Manager

BAS Part Sales KC

<p>Seasonal Groundskeeping Assistant &ndash; BAS Part Sales (Bates City, MO)</p><p><b>Location:</b> Bates City, Missouri<br/><b>Position:</b> Seasonal / Temporary Groundskeeping Assistant<br/><b>Pay:</b> From $16.00 per hour<br/><b>Schedule:</b> Seasonal (Spring&ndash;Fall, weather dependent)</p><p><b>About Us</b></p><p>BAS Part Sales is a leading aircraft salvage and parts company, maintaining over 100 acres of active airport property filled with aircraft. Our grounds are a working landscape&mdash;part airfield, part equipment yard&mdash;and we take pride in keeping it clean, safe, and well-maintained.</p><p><b>Position Overview</b></p><p>We&rsquo;re looking for a reliable, hardworking <b>Seasonal Groundskeeping Assistant</b> to support our Grounds team during peak months. This role is hands-on and outdoors, helping keep vegetation under control and ensuring safe, accessible pathways throughout the property.</p><p>If you like fresh air, physical work, and seeing the results of your effort at the end of the day, this is your kind of job.</p><p><b>Key Responsibilities</b></p><ul><li>Assist with routine grounds maintenance across ~100 acres of airport property</li><li>Control weeds, brush, and vegetation around and between aircraft</li><li>Operate equipment such as mowers, trimmers, and other groundskeeping tools</li><li>Help maintain clear, safe paths around aircraft and facility structures</li><li>Support general cleanup and property upkeep tasks</li><li>Follow all safety procedures, especially when working around aircraft and equipment</li></ul><p><b>Qualifications</b></p><ul><li>Previous landscaping, groundskeeping, or outdoor labor experience preferred (but not required)</li><li>Comfortable working outdoors in varying weather conditions</li><li>Ability to follow instructions and work both independently and as part of a team</li><li>Reliable, punctual, and safety-minded</li></ul><p><b>Physical Requirements</b></p><ul><li>Ability to lift 50+ lbs</li><li>Ability to stand, walk, bend, and work on uneven terrain for extended periods</li><li>Comfortable performing physical labor throughout the workday</li></ul><p>Pay: From $16.00 per hour</p><p>Work Location: In person</p>

Seasonal Groundskeeping Assistant

The Dalmark Group

<p>Job description:</p><p>We are looking for a skilled, experienced Maintenance Technician for two apartment community in Kansas City, MO.</p><p>The Dalmark Group is a regional property management and real estate development company, working primarily in Kansas and Missouri. The Dalmark Group was formed to provide innovative and quality residential property services for both conventional and affordable housing communities. This position is eligible for our comprehensive benefits program.</p><p>JOB TITLE: Maintenance Technician<br/>REPORTS TO: Property Manager<br/>STATUS: Full-time, Non-Exempt<br/>WORK SCHEDULE: Monday &ndash; Friday, 8:00am to 5:00pm<br/>LOCATION: Kansas City, MO<br/>COMPENSATION: $25 per hour</p><p>SUMMARY<br/>Responsible for maintaining physical aspects of the community, and providing exceptional customer service to current and prospective residents.</p><p>ESSENTIAL DUTIES AND RESPONSIBILITIES</p><p>&middot; Schedules and performs minor and routine maintenance on all appropriate equipment on a regular basis</p><p>&middot; Assist with system for handling resident service requests.</p><p>&middot; Repair of building components and some appliances</p><p>&middot; Preparation of recently vacated units for occupancy</p><p>&middot; Work closely with the community manager to ensure a resident focused environment and complete projects in a timely manner</p><p>&middot; Provide on-call support for emergency maintenance requests</p><p>&middot; Maintain shop, inventory, and storage in a clean, orderly, and secure manner</p><p>SKILLS</p><ul><li>Should have a basic knowledge of electrical, plumbing, interior, and exterior repairs</li><li>Must be able to take and respond to after-hours emergency calls</li><li>Must have a good history of dependability and job performance</li><li>Must be able to work independently</li><li>Must be able to pass a background check and drug screening</li><li>HVAC certification preferred</li></ul><p>ABILITIES</p><ul><li>Excellent customer service skills</li><li>Ability to develop and maintain cooperative working relationships with employees and vendors</li><li>Excellent time management skills and must be detail oriented</li><li>Ability to listen, communicate (written and verbal), excellent grammar, spelling and proofreading skills, and follow up effectively with all staffing levels</li><li>Ability to communicate information and ideas in speaking and writing so others will understand</li><li>Ability to work in team oriented environment</li><li>Ability to work independently and to take initiative in a time sensitive environment</li><li>Ability to prioritize and organize workload, multi-task, adapts quickly to change, and deliver under the pressure of deadlines</li><li>Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists.</li><li>Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.</li></ul><p>EDUCATION / EXPERIENCE</p><ul><li>1-2 year of apartment maintenance experience required</li></ul><p>Pay: $25.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Community Maintenance Tech

<div><div><p><b>What is the value of a WM job?
</b></p></div><p>The value of a WM job is <b>more than a paycheck</b>. It&rsquo;s a way to create opportunities for you and your family.
</p><div><p><b>We Are Stable: </b>Our WM team is home every day, and our team members perform essential and meaningful work.</p><p><b>
We Are Committed to Growth: </b>Annual Education Assistance Benefit available for team members.</p><p><b>
We Are Investing in You: </b>Amazing Medical, Dental &amp; Vision, 401K with match, discounted stock options, dependent day care, and more!</p><p><b>
Who are we? #WeAreWM</b></p><p><i>
Ready to roll with us? </i>Click Apply to join the WM (formerly Waste Management) team today.</p></div><p><br>
I. Job Summary<br>
<br>
Safely operates a heavy-duty truck to perform assigned duties on swing routes. Safely drives a heavy-duty Commercial vehicle into a variety of environments; Residential, Commercial, and Construction.<br>
<br>
II. Essential Duties and Responsibilities<br>
</p><ul><li>Operates vehicle in accordance with Occupational and Safety Health Act (OSHA) and Department of Transportation (DOT) requirements as well as all local, state and federal requirements and Company expectations for the Fleet; maintains a clean and safe vehicle.</li><li>
Performs pre- and post-trip inspections of assigned vehicle using utilizing standard DVIR (Driver Vehicle Inspection Report); notes all issues on DVIR form for corrective review/repair.</li><li>
Immediately reports any unsafe situations or service calls to Route Manager or Dispatch before attempting service.</li><li>
Participates and cooperates in all scheduled training, briefings, and meetings as required by Route Manager.</li><li>
Works closely with Route Managers to improve route efficiencies and identify problem or unsafe accounts.</li><li>
Performs all duties as scheduled by Route Manager or Dispatch, assisting other company drivers as directed.</li><li>
Notifies Route Manager of any incidents, accidents, injures, or property damage.</li><li>
Notifies Dispatch or Route Manager of issues as prescribed by Service Machine protocol, including blocked containers, potential missed pick-ups or problems that arise on the route.</li><li>
Communicates customer requests or issues to Dispatch or Route Manager.</li><li>
Completely dumps all containers and leaves the customer&rsquo;s location clean and free of debris.</li><li>
Completes and submits customer tickets when excess yardage must be removed.</li><li>
Positions containers on the customer&rsquo;s property in a manner that ensures lids are properly replaced, containers are set in an upright position, and containers do not block driveway entrances or traffic.</li><li>
Follows route assignments throughout the day and completes all documentation when checking-in at the end of the route.</li></ul><p><br>
III. Qualifications
<br>
<br>
A. Required Qualifications<br>
<br>
</p><ul><li>2 years operating a vehicle requiring a CDL or</li><li>
equivalent military driving experience within the last 7 years and</li><li>
Able to read, write, and speak English well enough to interact with the public, understand traffic signs, respond to official questions, and complete records or reports and</li><li>
Must be at least 18 years of age and</li><li>
Legally eligible to work in the country where the position is located</li><li>
(CDL)-Class B Commercial Drivers License B (CDL) Upon Hire</li></ul><p><br>
B. Preferred Qualifications<br>
<br>
</p><ul><li>High School or GED (accredited)</li></ul><p><br>
IV. Physical Requirements<br>
<br>
Listed below are key points regarding physical demands, physical and occupational risks, and the work environment of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.</p><ul><li>
Standing</li><li>
Walking</li><li>
Lifting</li><li>
Pushing</li><li>
Pulling</li><li>
Crouching</li><li>
Reaching</li><li>
Handling</li><li>
Sitting</li><li>
Talking</li><li>
Hearing</li></ul><p><br>
V. Benefits
<br>
At WM, each eligible employee receives a competitive total compensation package including Medical, Dental, Vision, Life Insurance and Short Term Disability. As well as a Stock Purchase Plan, Company match on 401K, and more! Our employees also receive Paid Vacation, Holidays, and Personal Days. Please note that benefits may vary by site.<br>
<br>
<br>
</p><p>If this sounds like the opportunity that you have been looking for, please click Apply.</p></div>

CDL Swing Truck Driver -Home Daily, Benefits Effective Day 1, PTO

Coury Hospitality

Why Work at Ambassador Hotel Kansas City?
<br>At Ambassador Hotel Kansas City, Autograph Collection, we offer more than just a workplace—we provide a dynamic environment where exceptional service meets a passion for hospitality. Located in the heart of downtown Kansas City, our boutique luxury hotel blends historic charm with modern elegance, creating unforgettable experiences for both guests and curators. The Ambassador features 43 beautifully appointed guest rooms, the acclaimed Lonnie’s Reno Club, an intimate jazz lounge celebrating Kansas City’s musical legacy, and The American Reserve, a sophisticated dining experience. With stylish event spaces and a culture of excellence, working at the Ambassador means being part of a team that values innovation, hospitality, and making every moment memorable.
<br><br>
<b>DEPARTMENT:</b> Maintenance
<br><b>REPORTS TO:</b> General Manager
<br><b>STATUS:</b> Exempt
<br><br>
<b>RESPONSIBILITIES:</b><br>
<ul>
<li>Facilitates the daily maintenance operation throughout the properties managed by the Company.Conducts regular walk-throughs and visually assesses the safe and efficient maintenance andoperation of the physical structure of the hotel, restaurants, and all banquet/private dining spacesincluding all mechanical, electrical, HVAC systems and any other related equipment.</li>
<li>Monitors properties throughout the year through detailed property walks/checklists to ensurebudgeted and emergency capital needs are met.</li>
<li>Informs the General Manager and Company department heads on a regular basis regarding thespecific and overall condition of the building structures, related systems and equipment, offeringprudent, cost effective proposals for maintaining these systems or improving safety.</li>
<li>Develops and oversees the preventative maintenance process and manages the repair work orderprocess. Ensures all work orders are processed in an efficient, priority-oriented manner.</li>
<li>Implements and manages procedures and practices that ensure quality assurance for workperformed by Company maintenance teams, as well as outside vendors.</li>
<li>Serves as a Project Manager of all major projects, including routine maintenance, repairs,replacements, renovations and capital improvement projects. Ensures all projects are completed ontime and according to specifications. Reports on progress on a regular basis to Senior Leadership ofthe Company.</li>
<li>Ensures that there is an adequate inventory of parts, supplies, tools and materials available througheffective ordering. Orders supplies in accordance with prepared budget.</li>
<li>Advises General Manager and President of new developments which may affect profit, schedule,costs, customer relations, and/or inter-departmental relations.</li>
<li>Serves on the Company Safety Committee. Maintains a working knowledge of safety policies andregulations to ensure duties of self and others are performed in a safe manner. Be aware ofhazardous areas. Works to ensure the safety of our guests and associates. Strictly enforces safetyprocedures.</li>
<li>Assists with bidding out projects to multiple vendors and getting competitive quotes.</li>
<li>Implements Company guidelines on preservation of historic structures and assets.</li>
<li>Provides training to property leadership in all areas related to engineering.</li>
<li>Manages maintenance staff while maintaining the integrity of facilities and systems.</li>
<li>Additional duties on request by the General Manager. On occasion, may be asked to performfunctions of a higher or lower skill.</li>
</ul>
<b>KNOWLEDGE, SKILLS AND ABILITIES:</b><br>
<ul>
<li>Ability to communicate and cooperate positively with peers and supervisor.</li>
<li>Ability to keep accurate accounts of all parts and equipment orders.</li>
<li>Strong project management skills/ability to create processes/keep deadlines.</li>
<li>Ability to read and translate blueprints, electrical diagrams and schedules.</li>
<li>Knowledge of codes and specifications. Ability to research and learn regulatory requirements.</li>
<li>Knowledge of general work safety practices.</li>
<li>Knowledge in operation of power tools and maintenance equipment.</li>
</ul>
MAINTENANCE MANAGER
<br><ul>
<li>Must have a valid driver’s license.</li>
</ul>
PHYSICAL REQUIREMENTS
<br><ul>
<li>Able to remain mobile, walk and stand during entire shift. Ability to lift up to 60l lbs.</li>
<li>Able to work the majority of a shift outdoors in all weather as the business dictates.</li>
<li>Able to use a computer and sit for extended periods of time.</li>
<li>Continually reaches, bends, lifts, carries, stoops and wipes during entire shift</li>
<li>Able to work a varied schedule including holidays, weekends and nights as the Business dictates.</li>
</ul>


Chief of Engineering - Ambassador Hotel Kansas City

Children's Mercy Hospitals & Clinics

<div><h2 class="jobSectionHeader"><b>Thanks for your interest in Children's Mercy!
</b></h2><div><div><div><div>Do you envision finding a meaningful role with an inclusive and compassionate team? At Children&rsquo;s Mercy, we believe in making a difference in the lives of all children and shining a light of hope to the patients and families we serve. Our employees make the difference, which is why we have been recognized by U.S. News &amp; World Report as a top pediatric hospital, for eleven consecutive years.</div><div></div><div><br>
Children&rsquo;s Mercy is in the heart of Kansas City &ndash; a metro abounding in cultural experiences, vibrant communities and thriving businesses. This is where our patients and families live, work and play. This is a community that has embraced our hospital and we strive to say thanks by giving back. As a leader in children&rsquo;s health, we engage in meaningful programs and partnerships throughout the region so that we can improve the lives of children beyond the walls of our hospital.</div>
</div></div></div><h2 class="jobSectionHeader"><b>Overview
</b></h2><div><div><div><div>As one of the top-ranked kidney care programs in the nation, the Division of Pediatric Nephrology at Children&rsquo;s Mercy provides family-centered care for children and teens with kidney and urinary tract disorders. Our leadership in innovative research projects&mdash;like CKiD, the largest study of children with chronic kidney disease in North America&mdash;is actively improving the way we care for kids</div><div></div><div><br>
Medical Assistants provide basic, uncomplicated patient care and assist with unit/department operations under direct supervision of a physician, APRN, PA, or RN. Assignment of job responsibilities are delegated by the medical provider, RN, Charge Nurse, Nurse Manager or Resource Manager assigned to supervise the Care Assistant and in accordance with this job description.</div><div></div><div><br>
At Children&rsquo;s Mercy, we are committed to ensuring that everyone feels welcomed within our walls. A successful candidate for this position will join us as we strive to create a workplace that reflects the community we serve, as well as our core values of kindness, curiosity, inclusion, team and integrity.</div><div></div><div><i><br>
Additionally, it&rsquo;s important to us that we remain transparent with all potential job candidates. Because we value the safety of the patients and families we serve, as well as the Children&rsquo;s Mercy staff, we want to let you know that the seasonal influenza vaccine is a condition of employment for all employees in our organization. New employees must be willing to be vaccinated if found non-immune to measles, mumps, rubella (MMR) and chicken pox (varicella) and/or without evidence of tetanus, diphtheria, acellular pertussis (Tdap) vaccination since 2005. If you are selected for this position, you will be asked to supply your immunization records as proof of vaccination. If you and have any concerns about receiving these vaccines, medical and/or religious exemptions can be further discussed with Human Resources.</i></div>
</div></div></div><h2 class="jobSectionHeader"><b>Responsibilities
</b></h2><div><div><div><ul><li>Provides supportive patient care.</li><li>
Assists in the maintenance of a safe environment and promotes efficient and safe operations.</li><li>
Performs clerical functions.</li><li>
Attends education programs, unit meetings and assigned committees.</li><li>
Shares responsibility for teaching and orientation of new personnel (within own skill level).</li></ul>
</div></div></div><h2 class="jobSectionHeader"><b>Qualifications
</b></h2><div><div><div><ul><li>HS diploma or equivalent and<ul><li>
1-2 years experience<ul><li>
1 year of experience in patient or customer facing roles</li></ul></li></ul></li><li>
Graduation from an accredited Medical Assistant program preferred</li><li>
One of the following required upon hire:<ul><li>
Certified Clinical Medical Assistant</li><li>
Certified Medical Assistant</li><li>
Registered Medical Assistant</li><li>
Nationally Registered Certified Medical Assistant</li><li>
National Certified Medical Assistant</li></ul></li><li>
BLS certification Required Upon Hire</li></ul>
</div></div></div><h2 class="jobSectionHeader"><b>Benefits at Children's Mercy
</b></h2><div><div><div><p>The benefits plans at Children&rsquo;s Mercy are one of many reasons we are recognized as one of the best places to work in Kansas City. Our plans are designed to meet the changing needs of our employees and their families.</p><br>
<p></p>
</div></div></div><h2 class="jobSectionHeader"><b>Starting Pay
</b></h2><div><div><div><div>Our pay ranges are market competitive. The pay range for this job begins at $19.68/hr, but your offer will be determined based on your education and experience.</div><br>
<div></div>
</div></div></div><h2 class="jobSectionHeader"><b>Remote Work/Work from Home
</b></h2><div><div><div><p>This position is not eligible to work remotely, which means that the person hired will be required to work onsite at one of our Children&rsquo;s Mercy locations and may not work from home.</p>
</div></div></div><h2 class="jobSectionHeader"><b>EEO Employer/Disabled/Vet
</b></h2><div><div><div><div>Children&rsquo;s Mercy hires individuals based on their job skills, expertise and ability to maintain professional relationships with fellow employees, patients, parents and visitors. A personal interview, formal education and training, previous work experience, references and a criminal background investigation are all factors used to select the best candidates. The hospital does not discriminate against prospective or current employees based on the race, color, religion, sex, national origin, age, disability, creed, genetic information, sexual orientation, gender identity or expression, ancestry or veteran status. A drug screen will be performed upon hire. Children&rsquo;s Mercy is smoke and tobacco free.</div><div></div><div><br>
CM is committed to creating a workforce that supports the diverse backgrounds of our patients and families. We know that our greatest strengths come from the people who make up our team, so we hire great people from a wide variety of backgrounds, not just because it&rsquo;s the right thing to do, but because it makes our hospital stronger and our patient care more compassionate.</div><div></div><div><br>
If you share our values and our enthusiasm for service, you will find a home at CM. In recruiting for our team, we welcome the unique contributions that you can bring, including education, ideas, culture, and beliefs.</div></div></div></div></div><div></div>

Medical Assistant - Nephrology Clinic

The Transition Academy

<p>Since 2019, The Transition Academy (TTA) has worked to meet youth with disabilities and families where they are, help them explore their interests, talents and skills, and connect them to workforce and postsecondary pathways. Our mission is to prepare students with disabilities to transition from high school into meaningful careers through real-world learning and workforce development opportunities.</p><p>The Transition Academy is seeking a highly organized, proactive professional who is excited about providing exceptional administrative support and office management to a growing organization. The Executive Assistant / Office Manager plays a critical dual role within the organization, serving as the right hand to the CEO while also ensuring smooth day-to-day operations across the team.</p><p>This role requires someone who is highly organized, proactive, adaptable, and comfortable taking ownership.Our culture is fast-moving, hands-on, purpose driven, and supportive to our families. This Full-Time in-person position will be supervised by the CEO .</p><p><b>Key Responsibilities</b></p><p><b>Executive Support CEO</b></p><ul><li>Manage and strategically design the CEO&rsquo;s calendar</li><li>Schedule meetings with internal staff, external partners, and stakeholders</li><li>Plan and coordinate CEO travel</li><li>Manage CEO communications, including drafting emails and ensuring timely responses</li><li>Act as a liaison between CEO, finance, and HR to ensure processes and documentation are completed</li></ul><p><b>Board Duties</b></p><ul><li>Create and distribute board agendas and meeting materials</li><li>Coordinate all board meeting logistics (space, food, scheduling, communication)</li><li>Attend board meetings and capture clear, actionable notes</li><li>Manage follow-ups and communication with board members</li></ul><p><b>Office &amp; Operations SupportCommunication &amp; Data Management</b></p><ul><li>Serve as a point of contact for external inquiries (email, phone, website, social media)</li><li>Route communication to appropriate team members</li><li>Represent the organization with warmth and professionalism</li><li>Support data entry and maintenance in Salesforce (contacts, opportunities, accounts)</li><li>Assist with grant and fundraising tracking</li><li>Support staff with CRM usage and training when needed</li></ul><p><b>Event Coordination &amp; Support</b></p><ul><li>Assist in planning and executing organizational events (student programs, family events, fundraisers, and partner events)</li><li>Coordinate logistics including timelines, vendors, materials, and communication</li><li>Support on-site execution (setup, flow, troubleshooting, breakdown)</li></ul><p><b>Staff &amp; Team Support</b></p><ul><li>Plan and support staff meetings, events, and retreats as directed</li><li>Capture meeting notes and distribute key updates. Assist with special projects</li><li>Support classroom/program operations as needed</li><li>Contribute to maintaining and updating the Operations &amp; Programming Handbook</li></ul><p><b>Desired Qualifications:</b></p><ul><li>Bachelor's degree in Communications, Business, Non-profit Administration or related.</li><li>At least 2&ndash;4 years of experience as an Executive Assistant, Office Manager, or in a similar high-level administrative role, preferably within a non-profit setting.</li><li>Technical Proficiency: Advanced skills in Google Workspace (Calendar, Drive, Docs, Sheets) and experience with project management tools like .</li><li>CRM Expertise: Salesforce or a similar CRM; ability to manage data entry, pull reports, and train others on system workflows.</li></ul><p><b>Salary Range: </b>$50,000 - $60,000</p><p><b>Benefits Include:</b></p><ul><li><b>Extremely Generous Paid Holiday Days</b></li><li>Unlimited PTO. Medical, dental and vision. Short-term and Long-term disability</li><li>Life Insurance. 401k plan</li></ul><p><b>Join Our Team!</b></p><p>If you want to be part of a dynamic team that works collaboratively to prepare amazing students for employment and overall success after high school, we want you!</p><p>Please send a cover letter and resume to admin@thetransitionacademy.org .</p><p>Pay: $50,000.00 - $60,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Executive Assistant: 2 years (Preferred)</li></ul><p>Work Location: In person</p>

Executive Assistant/Office Manager

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