law office front desk coordinator/administrative assistant

administrative assistant

front desk agent

front desk & marketing manager (med spa) Jobs in Seattle

front desk & marketing manager (med spa)

law office front desk coordinator/administrative assistant Jobs in Seattle

office administrator

front desk administrator

Elevated Acupuncture

Elevated Acupuncture and Seattle Healing Acupuncture (one business, two locations) is a East-Asian Medicine Practice in the Eastlake and Wallingford neighborhoods of Seattle, offering acupuncture and massage therapy. We are in search of front desk support for our growing clinic.At our practice, we're driven by the conviction that everyone deserves sincere healthcare tailored to their needs. At EA, our patients always come first; we greet them with warmth, listen attentively, and offer comforting support. Our mission is to cultivate a team that embodies these values and actively contributes to our community. We offer both insurance and cash based sessions, as well as massage.We are seeking someone who pays close attention to detail, collaborates well within a team, and thrives in a dynamic and engaging atmosphere. As the first point of contact with patients, it&rsquo;s imperative that our front desk team member provides warm and welcoming care and feels confident in their ability to multitask. Presence and precision while completing projects over the course of the day is vital- as is friendliness! As there are moments of &ldquo;down time&rdquo; between tasks, this position would be a great fit for a student.We are a small business where people that come here really want to be here; our job is to support that flow and help heal people. If this works out, we need someone who supports this mission.Schedule, Needs, and Pay$21.50/hr or commensurate to experience.This is a Part -Time position with flexibility for more hours. Minimum 3 shifts per week and must commit to at least one Saturday a month. Hours can be flexible&ndash;great for students or multitaskers in life.Hours Needed:Elevated hours:Tues/Thur 1p-6p (Wednesdays 1p-6p may become available this summer)Sat 10a-3p (Sundays and/or Fridays 10a-3p may become available by late July)Seattle Healing hours:Tuesdays 9a-2pWed/Thurs 10a-6pFri 9a-3:30pJob duties include, but are not limited to:Helping to keep office clean and organizedAnswering the phone and textsScheduling patientsFlipping rooms between patients (disinfecting surfaces, new linens on table, washing cups)Checking schedule for errors/issuesTaking paymentsContacting patients to get them on scheduleManaging voicemails and office email accountCollecting outstanding balancesChecking and accepting insurance claimsCalling insurances for eligibility checksCalling insurances to correct claims, etcCreating retention reportsKeeping &ldquo;balance due&rdquo; up to date (running report, sending invoices, calling ins/resubmissions)Creating newsletters in MailchimpCreating Flyers, etc in CanvaWe look forward to hearing from you!Job Type: Part-timePay: $21.50 per hourBenefits:<ul><li>Flexible schedule</li></ul>Experience:<ul><li>Customer service: 1 year (Preferred)</li></ul>Ability to Commute:<ul><li>Seattle, WA 98102 (Preferred)</li></ul>Work Location: In person

Front Desk Administrator

Sea renovation

Overview We are seeking a dynamic and highly organized Office Administrator to join our construction company team and ensure the smooth operation of our office environment. This vital role involves managing daily administrative tasks, coordinating schedules, overseeing vendor relationships, and supporting team members . The ideal candidate will thrive in a fast-paced setting, demonstrate exceptional communication skills, and possess a proactive approach to problem-solving. By fostering an efficient and welcoming office atmosphere, you will contribute significantly to our company's success and growth.Duties<ul><li>Manage and coordinate daily office operations, including front phone call leads responsibilities and multi-line phone systems to ensure seamless communication.</li><li>Oversee schedule management for executives and team members, including calendar organization, appointment setting, and meeting arrangements.</li><li>Facilitate vendor management by coordinating service providers, processing invoices, and maintaining positive professional relationships.</li><li>budgeting tasks, and basic office bookkeeping to maintain financial accuracy.</li><li>Manage office supplies inventory, order necessary materials, and ensure the office remains well-stocked and organized.</li><li>Maintain excellent phone etiquette while managing inquiries professionally and courteously across all communication channels.</li></ul>Experience<ul><li>Proven experience in office administration or related roles within a professional environment.</li><li>Supervising experience is preferred to oversee administrative staff or support teams effectively.</li><li>Strong organizational skills with the ability to manage multiple calendars, schedules, and priorities simultaneously.</li><li>Experience in vendor management, budgeting, and basic bookkeeping enhances your effectiveness in this role.</li><li>Prior experience in construction or service management settings is a plus.</li><li>Excellent communication skills&mdash;both verbal and written&mdash;are essential for fostering positive interactions internally and externally. Join us as an Office Administrator to bring energy, efficiency, and professionalism into our workplace! Your proactive approach will help create an organized environment where teams can thrive while delivering outstanding support across all facets of our operations.</li></ul>Pay: $21.00 - $25.00 per hourBenefits:<ul><li>Dental insurance</li></ul>Work Location: Remote

Office Administrator

Reside

<div>
 
 Position Type:
 
 Full time
 
 
 
 Compensation:
 
 $21.30 - $24 per hour
 
 
 
 Location:
 
 Reside Seattle Downtown - 104 Pine Street
 
 
 
 Schedule:
 
 Schedule will vary to accommodate business needs and will be posted in advance. Typical shifts are 7:00am - 3:30pm or 3:00pm - 11:30pm. *Schedules may change based on business needs. May include holidays and alternate workdays or hours as needed.
 
 
 
 About Us
 
 
 
 Reside is an industry leader in the alternative-accommodations industry, designed to blur the lines between hotels and apartments. With operations in over 200 United States cities and 130 foreign destinations, the Reside family of brands delivers multi-platform logistics-based housing solutions that combine the efficiencies and high-touch service of a small company with the scope and capabilities of a global organization.
 
 
 
 About The Job
 
 
 
 The Front Desk Agent is responsible for delivering attentive, courteous, and efficient service to all guests during check-in, throughout their stay, and at checkout. This position ensures the accuracy of guest billings, reconciles financial transactions, and supports property operations by maximizing room revenue and occupancy. The role requires excellent communication, organizational, and problem-solving skills, as well as flexibility to work various shifts, including overnights.
 
 
 
 What You&rsquo;ll Be Doing
 
 
 
 <ul>
 <li>
 Greet, welcome, and assist guests in a friendly and professional manner throughout their stay.
 </li>
 <li>
 Handle all check-ins, checkouts, and reservation processes accurately and efficiently.
 </li>
 <li>
 Reconcile transactions and audit daily reports to ensure accuracy in financial and statistical data.
 </li>
 <li>
 Review and compile management reports, guest billings, and ledger transactions in a timely manner.
 </li>
 <li>
 Respond promptly to guest inquiries regarding services, facilities, and local attractions.
 </li>
 <li>
 Maintain proper operation of front desk systems and ensure adherence to property standards.
 </li>
 <li>
 Follow all cash handling, credit, and audit procedures in accordance with company policies.
 </li>
 <li>
 Maintain a clean and organized work area and ensure front desk and lobby standards are met.
 </li>
 <li>
 Attend all required meetings and training sessions, maintaining compliance with Reside standards.
 </li>
 <li>
 Support porterage and guest service functions when needed to exceed customer expectations.
 </li>
 <li>
 Communicate effectively with all departments to ensure guest satisfaction and operational efficiency.
 </li>
 <li>
 Report maintenance issues or safety hazards to the supervisor promptly. Perform other duties as assigned by management.
 </li>
 </ul>
 <ul>
 <li>
 To support our goal of exceeding customer expectations, the role may include acts of porterage for customer arrivals, requests, or service resolutions.
 
 
 </li>
 </ul>
 
 Supervisory Responsibilities
 
 
 
 <ul>
 <li>
 This position does not supervise any employees.
 </li>
 <li>
 May also provide cross-training for staff.
 
 
 </li>
 </ul>
 
 Travel
 
 
 
 <ul>
 <li>
 This position could require minimal travel, up to 5% of the time.
 
 
 </li>
 </ul>
 
 About You
 
 
 
 
 What you&rsquo;ll bring:
 
 
 
 <ul>
 <li>
 High School diploma or equivalent required, college coursework in hospitality or a related field preferred, or equivalent experience.
 </li>
 <li>
 One year of experience in a hotel front office or related field preferred (overnight auditing experience a plus).
 </li>
 <li>
 Computer proficiency required; experience with front office or property management systems preferred.
 </li>
 <li>
 Customer service experience strongly preferred.
 
 
 </li>
 </ul>
 
 What We Are Looking For
 
 
 
 <ul>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Strong attention to detail and accuracy in handling financial transactions.
 </li>
 <li>
 Ability to prioritize tasks and work independently or as part of a team.
 </li>
 <li>
 Proficiency in basic arithmetic and comfort with financial data.
 </li>
 <li>
 Problem-solving and critical thinking skills, with the ability to anticipate guest or operational needs.
 </li>
 <li>
 Professional appearance and demeanor consistent with company standards.
 </li>
 <li>
 Ability to maintain confidentiality of sensitive information.
 </li>
 <li>
 Willingness to cross-train and assist in other operational areas as needed.
 
 
 </li>
 </ul>
 
 Competencies
 
 
 
 <ul>
 <li>
 Customer Focus &ndash; Demonstrates commitment to exceeding guest expectations.
 </li>
 <li>
 Communication &ndash; Effectively conveys information in a clear and courteous manner.
 </li>
 <li>
 Initiative &ndash; Anticipates and resolves issues proactively.
 </li>
 <li>
 Adaptability &ndash; Remains flexible in response to changing priorities and work schedules.
 </li>
 <li>
 Teamwork &ndash; Collaborates effectively with colleagues across departments.
 </li>
 <li>
 Integrity &ndash; Handles financial and guest information with discretion and accuracy.
 </li>
 <li>
 Dependability &ndash; Maintains consistent attendance and reliability, including overnight or variable shifts.
 
 
 </li>
 </ul>
 
 Work Environment
 
 
 
 This role operates in a professional hotel setting, primarily at the front desk or in the lobby area. The position requires interaction with guests, management, and other staff, with varying noise levels and pace depending on occupancy. Overnight agents work in a quieter environment with increased focus on financial reconciliation and reporting.
 
 
 
 Physical Demands
 
 
 
 <ul>
 <li>
 Flexible and long hours may be required, including weekends, holidays, and overnight shifts.
 </li>
 <li>
 Light to sedentary work &mdash; occasionally exerting up to 20 pounds of force, and/or up to 10 pounds frequently to lift or move items.
 </li>
 <li>
 Must be able to stand or sit for extended periods and perform repetitive tasks using computers and office equipment.
 
 
 </li>
 </ul>
 
 Total Rewards
 
 
 
 What&rsquo;s in it for you:
 
 
 <ul>
 <li>
 Competitive Pay
 </li>
 <li>
 Commuter benefit
 </li>
 <li>
 Medical, Dental, and Vision Insurance
 </li>
 <li>
 401k and Employer Match
 </li>
 <li>
 Paid Holidays and Vacation Time
 </li>
 <li>
 Quarterly and Annual Success Share Bonus
 </li>
 <li>
 Wyndham discount
 </li>
 <li>
 Volunteer Program
 </li>
 <li>
 Tuition Reimbursement Program
 </li>
 <li>
 Learning &amp; Development Opportunities
 </li>
 <li>
 Employee Referral Program
 </li>
 <li>
 Employee Assistance Program
 
 
 </li>
 </ul>
 
 The Fine Print
 
 
 
 
 Work Authorization:
 
 
 
 The employee must be legally authorized to work in the United States.
 
 
 
 EEO Statement
 
 
 
 Reside and its affiliate brands are committed to respect and inclusion in our workplace. We are an equal opportunity employer that welcomes people from diverse backgrounds and experience, who bring their talent to our organization. We treat people with kindness and respect in all our dealings. We encourage people of all races, national origins, genders, gender identities or expression, political affiliations, religions, sexes, sexual orientations, veteran statuses, disabilities, and ages to join us.
 
 
 
 Other Duties
 
 
 
 Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job, but to describe the general nature of the job and a reasonable representation of its activities. Duties, responsibilities, and activities may change at any time with or without notice.
 
 
 
 Employment Verification
 
 
 
 In compliance with the Immigration Reform and Control Act of 1986, any offer of employment is conditional upon you presenting documents verifying your identity and legal authorization to work in the United States. Our organization utilizes E-Verify, an online system that verifies the eligibility of our employees to work in the United States by cross-referencing their information with government records. E-Verify ensures compliance with immigration laws and helps maintain a legal workforce.
 
 
 
 Background Checks
 
 
 
 Where permitted by law, as part of our hiring process, we perform comprehensive background checks on all potential employees. These checks include verifying employment history, checking references, and reviewing criminal records. Candidates will be informed and required to provide written consent before the background check is initiated. Any offer of employment is conditional upon completion of a background check with satisfactory results.
 
 
 
 Reside is a drug-free workplace.
 
 
 
 <ul>
 <li>
 Reside does not accept unsolicited resumes from 3rd Party agencies or recruiters.
 </li>
 </ul>
</div>

Front Desk Agent

Stokes Lawrence, P.S.

Stokes Lawrence, a business law firm with offices in Seattle and Yakima, is seeking a friendly and customer service-oriented individual to join our Seattle office as a full-time Front Desk Coordinator/Administrative Assistant. In this role, you will be the first point of contact for our clients and visitors, helping to create a positive first impression of our firm. You will also assist our legal and business professionals with administrative tasks, helping to ensure the seamless flow of business operations.The hours for this position are 8:00 a.m. &ndash; 5:00 p.m., Monday through Friday, with an occasional need for overtime.Our attorneys and business professionals share a common value system rooted in a sense of collaboration, excellence, client service, and professionalism, along with a desire for personal growth and satisfaction. We offer a congenial work environment with competitive pay and benefits. Learn more about our firm at www.stokeslaw.com.What We Are Looking For:<ul><li>Excellent communication and interpersonal skills</li><li>Positive attitude and commitment to providing outstanding customer service</li><li>Detail oriented with strong sense of organization and prioritization</li><li>Ability to maintain confidentiality and handle sensitive information with discretion</li><li>Proficiency in Microsoft Word, Excel, and Outlook</li><li>High School diploma or equivalent</li><li>Previous experience in a customer service or front desk role, preferably in a professional services environment, is preferred</li></ul>Key Responsibilities:<ul><li>Greet clients, guests, and visitors with a warm and professional demeanor</li><li>Answer and direct phone calls to the appropriate individuals</li><li>Manage conference room scheduling and set up</li><li>Maintain a clean and organized reception area</li><li>Receive, scan, and route incoming mail and deliveries</li><li>Arrange catering orders for in-office meetings and events</li><li>Assist with supply ordering and stocking</li><li>Assist accounting department with collection and review of receipts to reconcile firm credit card charges</li><li>Track parking validation</li><li>Assist with operational and facilities duties, including submission of guest registration and building maintenance requests</li><li>Provide administrative support to the firm&rsquo;s legal assistants and business departments</li></ul>Compensation and BenefitsThe expected salary range for this position is $23 - $27 per hour. Compensation will be determined based on the individual&rsquo;s qualifications, skills, and experience.Stokes Lawrence provides business professionals with medical, vision, dental, life, AD&amp;D, and disability insurance coverage, paid parental leave, paid vacation, sick leave and holidays, and contributions to a 401(k) profit sharing plan. Additional information about our benefits can be found at www.stokeslaw.com/careers/professional-staff-hiring/.How To ApplyPlease send a cover letter and resume to recruiting@stokeslaw.com for confidential consideration.We are an equal opportunity employer and encourage individuals with diverse backgrounds and experiences to apply.Pay: $23.00 - $27.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Work Location: In person

Law Office Front Desk Coordinator/Administrative Assistant

Moritis Shin Dentistry

Come join our long standing, family focused dental office in Seattle near Amazon! We are team of positive and empathetic people who enjoy what we can do for our awesome patients! We are looking for positive, team player who genuinely values helping patients.Responsibilities: - Greet and welcome patients as they arrive at the dental office- Assist in chair set up, restorative procedures, sterilization. - At times, assist in answering phone calls and respond to inquiries or direct calls to the appropriate person - Schedule appointments for patients and manage the dental office's appointment calendar - Collect and update patient information, including medical records and insurance details - Assist with billing and financial transactions, including collecting payments from patientsSkills: - Experience as dental assistant for 2+ years- Experience with ENDO and Oral surgery is a plus.- Experience in dental office front desk duties is a plus - Proficiency in using phone systems - Strong customer service skills with a focus on patient service and satisfaction - Familiarity with dental scheduling software or systems, such as Dentrix - Ability to handle sensitive patient information with confidentiality and professionalismOpen: M-Th 7:30am-3:30amJob Type: Full-timePay: $33.00 - $38.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Dental Assistant

Waxing the City

Studio Manager Seattle, WAStudio Manager (Salon) &ndash; Waxing the CitySeattle, WA (Ballard) 1545 NW Market StFull-Time | Hourly, Non-Exempt (Overtime Eligible)$30&ndash;$34/hour base pay, plus tips, commission, and performance bonus On-target total earnings: $75,000&ndash;$95,000+ annually (including tips, commission, and bonus)About UsAt Waxing the City, we deliver top-quality waxing services in a clean, professional, and welcoming environment. Our Ballard studio has been serving a loyal client base for nearly 10 years, with a strong team culture built around consistency, client care, and performance.We&rsquo;re looking for an experienced Studio Manager to lead this established location into its next phase of growth.The RoleThis is a hands-on leadership role in a well-established, high-performing studio. You&rsquo;ll balance time between supporting the team on the floor and ensuring smooth day-to-day execution of the business.<ul><li>Approximately 50% on the floor (services/front desk support)</li><li>Approximately 50% operations, team leadership, and execution</li></ul>This role is designed for a manager who can drive consistency, reinforce standards, and improve results&mdash;not build systems from scratch.Compensation &amp; Bonus Structure<ul><li>$30&ndash;$34/hour base pay (overtime eligible)</li><li>Additional earnings through tips and commission during floor time</li><li>Managers are scheduled on the floor approximately 50% of the time</li></ul>Typical total earnings: $75,000&ndash;$95,000+ annually (includes tips, commission, and bonus)Performance bonus is based on studio results and key business metrics and is not guaranteed. High-performing managers can exceed the typical earnings range based on results.Benefits<ul><li>2 weeks paid vacation</li><li>7 paid holidays (provided for this full-time management role)</li><li>401(k) with company match (4% on first 5%)</li><li>40% retail discount</li><li>Free waxing services + discounts for friends and family</li><li>Free parking in Ballard</li></ul>Work Schedule ExpectationsThis role is designed around approximately 40 hours per week, with flexibility to adjust scheduling based on business needs.Managers are expected to:<ul><li>Adjust schedules to support peak business periods</li><li>Balance floor and administrative responsibilities</li><li>Manage time proactively to avoid unnecessary overtime</li><li>Accurately record all hours worked in accordance with company policy</li></ul>What You&rsquo;ll Own (Primary Responsibilities)Studio Operations &amp; Standards<ul><li>Ensure the studio runs smoothly day-to-day</li><li>Maintain high standards for cleanliness, organization, and client experience</li><li>Manage inventory and supplies</li></ul>Team Leadership &amp; Daily Execution<ul><li>Lead daily check-ins and reinforce expectations with the team</li><li>Provide real-time coaching and feedback on the floor</li><li>Support performance reviews and hiring in partnership with ownership</li><li>Foster a culture of accountability, professionalism, and consistency</li></ul>Client Experience &amp; Issue Resolution<ul><li>Address client concerns quickly and professionally</li><li>Ensure service recovery is handled effectively</li><li>Maintain a strong, consistent client experience</li></ul>Administrative &amp; Reporting<ul><li>Oversee daily closeouts and operational reporting</li><li>Monitor membership and service activity reports</li><li>Ensure accuracy and follow-through on key operational tasks</li></ul>On the Floor (&asymp;50%)<ul><li>Support services and front desk during peak hours</li><li>Deliver exceptional client experience and set service standards</li><li>Reinforce rebooking, loyalty program sales, and retail through client interaction</li></ul>Additional Responsibilities (Structured &amp; Limited Scope)Social Media Oversight (Not Content Creation)<ul><li>Provide guidance and feedback on content created by the team</li><li>Ensure alignment with in-studio promotions and client experience</li><li>Collaborate with team members responsible for content execution</li></ul>Community &amp; Local Outreach (Light Focus)<ul><li>Support local relationship-building with nearby businesses</li><li>Participate in occasional outreach or partnership efforts</li><li>Focus on a small number of consistent, high-quality connections</li></ul>What We&rsquo;re Looking For<ul><li>Active Washington State Esthetician or Cosmetology license required</li><li>2+ years leadership experience in a salon, spa, or service-based business</li><li>Proven ability to drive team performance and accountability</li><li>Comfortable working on the floor while leading a team</li><li>Organized, consistent, and results-oriented</li></ul>Why This Role Stands Out<ul><li>Top-tier earning potential for a working manager in Seattle</li><li>Strong base pay plus consistent additional earnings from floor time</li><li>Bonus structure rewards performance and improvement&mdash;not just maintaining volume</li><li>Established, high-performing location with a loyal client base</li><li>401(k) match (rare in this industry)</li><li>Clear expectations and well-defined scope</li><li>Opportunity to grow within a nationally recognized brand</li></ul>How to ApplyApply here: https://careers.hireology.com/waxingthecityofseattlewaWaxing the City is an equal opportunity employer and values diversity in the workplace.Job Type: Full-timePay: $75,000.00 - $95,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Employee discount</li><li>Flexible schedule</li><li>Paid time off</li></ul>Experience:<ul><li>salon management: 2 years (Required)</li></ul>License/Certification:<ul><li>Esthetician License (Required)</li></ul>Work Location: In person

Salon Manager

Seattle Wellness Group

Job Summary We are seeking a dynamic chiropractic assistant to join our team! This is an opportunity to be trained at the front desk, assist with a variety of tasks throughout the office, and over time, move into an office admin position with the opportunity for office management.We are looking for a candidate with:<ul><li>Positive attitude &amp; growth-oriented mindset</li><li>Confidence in multitasking efficiently</li><li>An expressive personality, who will create a welcoming patient environment</li><li>A driving work ethic, with a commitment to excellence and improvement</li></ul>Duties<ul><li>Scheduling patients and managing appointments</li><li>Collecting payments and setting up payment plans</li><li>Verifying insurance coverage and managing insurance inquiries</li><li>Assisting with patient care, including portions of exams and therapies</li><li>Supporting additional office tasks as needed</li></ul>Qualifications<ul><li>Prior experience in office assistant or administrative roles is beneficial, but not required. We will train the right candidate.</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.</li><li>Excellent communication skills in both verbal and written forms.</li><li>Ability to provide outstanding customer support with professional phone etiquette.</li><li>Experience supporting wellness or health-related programs is beneficial, but not required.</li><li>High level of computer literacy combined with keen attention to detail; typing speed is beneficial.</li></ul>If you're ready to make a positive impact in a supportive environment, we'd love to hear from you! Join us in fostering wellness in our community.Pay: $22.00 - $26.00 per hourBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Office Admin/Wellness Assistant

Explore 50+ Front desk administrator in Seattle this April. Find roles across top companies and apply now to boost your career.