law office front desk coordinator/administrative assistant

administrative assistant

administrative assistant senior Jobs in Seattle

administrative assistant senior

front desk agent

law office front desk coordinator/administrative assistant Jobs in Seattle

legal assistant

law office front desk coordinator administrative assistant

Stokes Lawrence, P.S.

<p>Stokes Lawrence, a business law firm with offices in Seattle and Yakima, is seeking a friendly and customer service-oriented individual to join our Seattle office as a full-time Front Desk Coordinator/Administrative Assistant. In this role, you will be the first point of contact for our clients and visitors, helping to create a positive first impression of our firm. You will also assist our legal and business professionals with administrative tasks, helping to ensure the seamless flow of business operations.</p><p>The hours for this position are 8:00 a.m. &ndash; 5:00 p.m., Monday through Friday, with an occasional need for overtime.</p><p>Our attorneys and business professionals share a common value system rooted in a sense of collaboration, excellence, client service, and professionalism, along with a desire for personal growth and satisfaction. We offer a congenial work environment with competitive pay and benefits. Learn more about our firm at www.stokeslaw.com.</p><p><b>What We Are Looking For</b>:</p><ul><li>Excellent communication and interpersonal skills</li><li>Positive attitude and commitment to providing outstanding customer service</li><li>Detail oriented with strong sense of organization and prioritization</li><li>Ability to maintain confidentiality and handle sensitive information with discretion</li><li>Proficiency in Microsoft Word, Excel, and Outlook</li><li>High School diploma or equivalent</li><li>Previous experience in a customer service or front desk role, preferably in a professional services environment, is preferred</li></ul><p><b>Key Responsibilities</b>:</p><ul><li>Greet clients, guests, and visitors with a warm and professional demeanor</li><li>Answer and direct phone calls to the appropriate individuals</li><li>Manage conference room scheduling and set up</li><li>Maintain a clean and organized reception area</li><li>Receive, scan, and route incoming mail and deliveries</li><li>Arrange catering orders for in-office meetings and events</li><li>Assist with supply ordering and stocking</li><li>Assist accounting department with collection and review of receipts to reconcile firm credit card charges</li><li>Track parking validation</li><li>Assist with operational and facilities duties, including submission of guest registration and building maintenance requests</li><li>Provide administrative support to the firm&rsquo;s legal assistants and business departments</li></ul><p><b>Compensation and Benefits</b></p><p>The expected salary range for this position is $23 - $27 per hour. Compensation will be determined based on the individual&rsquo;s qualifications, skills, and experience.</p><p>Stokes Lawrence provides business professionals with medical, vision, dental, life, AD&amp;D, and disability insurance coverage, paid parental leave, paid vacation, sick leave and holidays, and contributions to a 401(k) profit sharing plan. Additional information about our benefits can be found at www.stokeslaw.com/careers/professional-staff-hiring/.</p><p><b>How To Apply</b></p><p>Please send a cover letter and resume to recruiting@stokeslaw.com for confidential consideration.</p><p>We are an equal opportunity employer and encourage individuals with diverse backgrounds and experiences to apply.</p><p>Pay: $23.00 - $27.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Law Office Front Desk Coordinator/Administrative Assistant

Seattle Wellness Group

<p><b>Job Summary</b><br/>We are seeking a dynamic chiropractic assistant to join our team! This is an opportunity to be trained at the front desk, assist with a variety of tasks throughout the office, and over time, move into an office admin position with the opportunity for office management.</p><p>We are looking for a candidate with:</p><ul><li>Positive attitude &amp; growth-oriented mindset</li><li>Confidence in multitasking efficiently</li><li>An expressive personality, who will create a welcoming patient environment</li><li>A driving work ethic, with a commitment to excellence and improvement</li></ul><p><b>Duties</b></p><ul><li>Scheduling patients and managing appointments</li><li>Collecting payments and setting up payment plans</li><li>Verifying insurance coverage and managing insurance inquiries</li><li>Assisting with patient care, including portions of exams and therapies</li><li>Supporting additional office tasks as needed</li></ul><p><b>Qualifications</b></p><ul><li>Prior experience in office assistant or administrative roles is beneficial, but not required. We will train the right candidate.</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.</li><li>Excellent communication skills in both verbal and written forms.</li><li>Ability to provide outstanding customer support with professional phone etiquette.</li><li>Experience supporting wellness or health-related programs is beneficial, but not required.</li><li>High level of computer literacy combined with keen attention to detail; typing speed is beneficial.</li></ul><p>If you're ready to make a positive impact in a supportive environment, we'd love to hear from you! Join us in fostering wellness in our community.</p><p>Pay: $22.00 - $26.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Office Admin/Wellness Assistant

NationSafe Protection

<p><b>Overview</b><br/>We are seeking a dynamic and highly organized Executive Assistant to join our team and support our leadership with efficiency and professionalism. NationSafe Protection is a United States based company focused on physical and digital protection. Reporting directly to an Executive Director within the company, this role is a senior position and vital in ensuring smooth daily operations, managing complex schedules, and facilitating seamless communication across departments. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to anticipate needs and solve problems promptly. This salaried position offers an exciting opportunity to contribute to a thriving organization while developing your administrative expertise.</p><p><b>Duties</b></p><ul><li>Manage and maintain detailed calendars using Microsoft Outlook Calendar, Google Workspace, and other scheduling tools, coordinating meetings, appointments, and events with precision.</li><li>Provide comprehensive executive administrative support including drafting correspondence, proofreading documents, transcribing notes, and preparing reports with accuracy.</li><li>Organize and coordinate a variety of events, meetings, and conferences from planning stages through execution, ensuring all logistics are handled efficiently.</li><li>Handle multi-line phone systems with professionalism and courtesy, practicing excellent phone etiquette while directing calls or taking messages as needed.</li><li>Oversee office management tasks such as filing, data entry, record keeping, and maintaining organized digital and physical files.</li><li>Assist with bookkeeping responsibilities using QuickBooks or similar software to track expenses, process invoices, and manage petty cash.</li><li>Support project coordination efforts by tracking deadlines, preparing materials, and liaising with team members to ensure timely completion of tasks.</li><li>Manage personal assistant duties including travel arrangements, expense reports via DocuSign or other platforms, and other confidential tasks that support executive needs.</li><li>Provide exceptional customer service to our clients</li></ul><p><b>Requirements</b></p><ul><li>Proven experience in an administrative or executive assistant role with strong office management skills.</li><li>Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry systems.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.</li><li>Strong typing skills combined with transcription and proofreading abilities for document accuracy.</li><li>Experience with bookkeeping tools such as QuickBooks is highly desirable.</li><li>Exceptional communication skills including phone etiquette and professional interpersonal interactions.</li><li>Familiarity with multi-line phone systems, calendar management tools like Microsoft Outlook Calendar, and electronic signature platforms such as DocuSign.</li><li>Ability to handle confidential information discreetly while maintaining a high level of professionalism.</li><li>Previous office experience including clerical duties like filing, front desk responsibilities, and customer service is preferred. Join us as an Executive Assistant if you&rsquo;re eager to bring energy into your workday while supporting leadership through meticulous organization and proactive problem-solving!</li></ul><p>www.NationSafeUSA.com</p><p>Email: HR@NationSafeUSA.com</p><p>Pay: $95,000.00 - $125,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Parental leave</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul><p>Work Location: Hybrid remote in Seattle, WA 98115</p>

Executive Assistant

Moritis Shin Dentistry

<p>Come join our long standing, family focused dental office in Seattle near Amazon! We are team of positive and empathetic people who enjoy what we can do for our awesome patients! We are looking for positive, team player who genuinely values helping patients.</p><p>Responsibilities:<br/>- Greet and welcome patients as they arrive at the dental office</p><p>- Assist in chair set up, restorative procedures, sterilization.<br/>- At times, assist in answering phone calls and respond to inquiries or direct calls to the appropriate person<br/>- Schedule appointments for patients and manage the dental office's appointment calendar<br/>- Collect and update patient information, including medical records and insurance details<br/>- Assist with billing and financial transactions, including collecting payments from patients</p><p>Skills:<br/>- Experience as dental assistant for 2+ years</p><p>- Experience with ENDO and Oral surgery is a plus.</p><p>- Experience in dental office front desk duties is a plus<br/>- Proficiency in using phone systems<br/>- Strong customer service skills with a focus on patient service and satisfaction<br/>- Familiarity with dental scheduling software or systems, such as Dentrix<br/>- Ability to handle sensitive patient information with confidentiality and professionalism</p><p>Open: M-Th 7:30am-3:30am</p><p>Job Type: Full-time</p><p>Pay: $33.00 - $38.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Dental Assistant

King County, WA

<div><div><div><h2 class="jobSectionHeader"><b>Summary</b></h2></div><br>
<p></p><div><br>
The King County Prosecuting Attorney's Office is looking for highly motivated individual to join our team as a <b>Legal Administrative Professional I </b>in<b> </b>our Sentencing Unit. The Sentencing Unit supports the full sentencing process by preparing accurate case materials, coordinating scheduling with the court, and ensuring all required documents and notifications are completed in a timely manner. The team works closely with attorneys, court staff, and partner agencies to manage sentencing calendars, compile criminal history information, and complete post-sentencing tasks. In addition to case coordination, the unit provides essential administrative support including document processing, and database work, and plays an active role in advancing the office&rsquo;s equity and inclusion efforts.<br>
<div><b>
About the King County Prosecuting Attorney&rsquo;s Office</b></div><b>
Our mission is to do Justice:</b><ul><li>
We exercise the power given to us by the people with fairness and humility.</li><li>
We serve our diverse community, support victims and families, and hold individuals accountable.</li><li>
We develop innovative and collaborative solutions for King County and the State of Washington.</li></ul><div>
We are guided by our core values of Integrity, Compassion, Professionalism, and Leadership. Our office is comprised of six divisions that are further organized into specialized units: To learn more about the Prosecuting Attorney&rsquo;s Office (PAO), please visit our website.</div><div></div><div><div><b><br>
Who May Apply: </b>This position is open to all qualified applicants.</div></div><b><br>
Work Location: </b>In- person/telecommuting-King County Courthouse, 516 Third Avenue, Seattle.
<br>
<br>
<b>Work Schedule: </b>This position works a 40-hour work week schedule, normally Monday &ndash; Friday, 8:00 a.m. to 5:00 p.m. This position is eligible for King County&rsquo;s generous benefits package. <b>Employees assigned to this position enjoy a hybrid work schedule that allows telecommuting, with a minimum of 2-days in office per week, subject to business needs and a telecommuting agreement. If a successful candidate is new to the King County Prosecuting Attorney's Office, they will be required to work in office four days a week for the first six months of employment</b><br>
<div><b>
Salary:</b><b> </b>Range 38 - $29.25 (step one) - $37.08 (step ten) hourly*<br>
<br>
<b>Union Membership:</b><b> </b>Positions in this classification are represented by Teamsters Local No. 117.</div><div><div><b><br>
Application Process:</b></div></div><div><div>
Interested individuals must complete the three application components:</div></div><div><div>
1) Submit a resume</div><div>
2) Respond to the supplemental questions</div><div>
3) Fully complete King County application. **</div></div><div><div><b>
**Applications and/or supplemental questionnaires that state &ldquo;see my resume&rdquo; or are blank, are considered incomplete and will not be considered competitive.</b></div></div><div></div><div><div><b><br>
Selection Process:</b></div></div><div><div>
Materials will be reviewed for qualifications, and the most competitive candidates may be invited to participate in a panel interview process. Current PAO employees who are represented by Teamsters Local No. 117 will receive priority consideration.</div></div><div><div><b><br>
For more information regarding this recruitment, please contact:</b></div></div><div><div>
Karla Avila Vargas (She/Her)</div>
Human Resource Analyst<div>
Kvargas@kingcounty.gov</div></div><div><div><b><br>
Special Requirements:</b></div></div><div><div>
Finalists must successfully submit to a criminal background check, reference check, and be fingerprinted.</div></div><ul><li><br>
In addition to the benefits listed on the benefits tab, employees with less than 2 years of service will receive .25 per hour less than the hourly salary table due to a mandatory contribution toward the Teamsters Pension Trust that was voted by members of the collective bargaining agreement between our office and Teamsters Local No. 117. This contribution is made by the employee and after two years it is paid by the employer.</li></ul></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Job Duties</b></h2></div>
<p></p><div><ul><li>Responsible for coordination of all cases pending sentencing. Prepare and deliver sentencing packets to DPAs.</li><li>
Works with the Superior Court Sentencing Coordinator to schedule weekly sentencing calendars.</li><li>
Prepares the monthly Sentencing Assignment Calendar, ensuring accurate scheduling and distribution</li><li>
Provides pre-sentence reports to Court and defense counsel.</li><li>
Oversees DNA collection procedures.</li><li>
Completes a post-sentencing checklist on Monday including providing notice of newly set review hearings, providing copies to Records and Department of Corrections.</li><li>
Provides regularly scheduled front desk coverage for receptionist breaks, lunch, and absences.</li><li>
Prepares J&amp;S paperwork for Plea/Sentencings.</li><li>
Point person for copy machine repair and supplies on the West Wing.</li><li>
Resolving monthly PBK Lagging list.</li><li>
Run JABS criminal history for DPAs.</li><li>
Actively participate in PAO equity work, attending equity trainings and discussions.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Experience, Qualifications, Knowledge, Skills</b></h2></div>
<p></p><div><ul><li>Knowledge of the criminal justice system and general office principles and practices.</li><li>
Ability to communicate effectively and follow written and verbal directions.</li><li>
Strong organizational skills and ability to complete a variety of tasks in an accurate manner with frequent interruptions.</li><li>
Ability to meet deadlines with attention to detail and to assume unscheduled and unexpected responsibilities.</li><li>
Ability to work independently or as part of a team, exercising initiative, and following through with work assignments.</li><li>
Customer service skills in person and via telephone (discretion, patience, etiquette, professionalism).</li><li>
Skill in using computers and the ability to become proficient in the use of database programs such as PbK (with training), Word, Excel, and Adobe Pro.</li><li>
Demonstrated predictable, reliable, and timely attendance.</li><li>
Ability to accept supervision and feedback.</li><li>
Establish and maintain positive and effective working relationships with management, co-workers, attorneys, law enforcement and the public.</li><li>
Active participation in PAO equity work, attending equity trainings and discussions, support for the PAO&rsquo;s Race, Equity and Social Justice policy and principles, work with PAO colleagues and management to identify opportunities for improvement.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Supplemental Information</b></h2></div>
<div><p>The <b>Prosecuting Attorney's Office </b>is dedicated to making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles-we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.<br>
<br>
<b>King County is an Equal Employment Opportunity (EEO) Employer</b><br>
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.<br>
<br>
<b>To Apply</b><br>
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact the recruiter listed on this job announcement.</p></div></div></div>

Legal Administrative Professional I - Sentencing Unit

City of Kobe, Japan (KTIO)

<div>
 <p>
  <strong>
   Job Title:
  </strong>
  &nbsp;Administrative Assistant
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Hybrid &ndash; remote and office at 1001 4th Ave., #4310, Seattle (1 day in office minimum)
 </p>
 <p>
  <strong>
   Job Type:
  </strong>
  Part Time, Non-Exempt
 </p>
 <p>
  <strong>
   Hours:
  </strong>
  9:00 a.m. to 3:00 p.m.&nbsp;(lunch break from 12 &ndash; 1 p.m.), Monday, Tuesday, Thursday&nbsp;
 </p>
 <p>
  <strong>
   Pay Rate:
  </strong>
  $25 &ndash; $30 per hour
 </p>
 <p>
  <strong>
   Opening Date:
  </strong>
  April 1st
 </p>
 <p>
  <strong>
   Closing Date:
  </strong>
  April 15th
  <strong>
   &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Overview of Kobe Trade Information Office
  </strong>
 </p>
 <p>
  Kobe, a sister city of Seattle, is one of the largest cities in Japan and has been attracting global attention due to its resilient economy and unique&nbsp;cultural value.&nbsp;&nbsp;As a branch office of the City of Kobe, the key missions of Kobe Trade Information Office&nbsp;(KTIO) include connecting individuals and entities in the Greater Seattle area with our valuable resources in Kobe to enhance economic exchange and business initiatives, thereby achieving mutual growth.&nbsp;&nbsp;We execute our missions with a strong commitment to serve our business communities in the beautiful port towns of Seattle and Kobe and beyond.&nbsp;&nbsp;This position will play an important role in supporting our day-to-day operations and our efforts to drive positive impact through our programs.&nbsp;&nbsp;
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Position Summary
  </strong>
 </p>
 <p>
  The Administrative Assistant is responsible for ensuring that KTIO office is organized, and that daily tasks are completed efficiently.&nbsp;&nbsp;The responsibilities also include supporting KTIO&rsquo;s missions under the directions of the director of KTIO and representing KTIO&rsquo;s values when interacting with members of communities.&nbsp;&nbsp;The person fulfilling this role will have a wide range of duties to complete and must be willing to take on extra administrative tasks as and when required by the director.&nbsp;&nbsp;
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Providing communication support, including phone calls, email inquiries, in-person greetings, and social media posting and management.&nbsp;
  </li>
  <li>
   Office management duties, including purchasing and managing supplies, managing mailings, and coordinating with outside vendors for services and repairs.
  </li>
  <li>
   Administrative accounting duties, including organizing invoices, creating expense/income lists, and record updates.&nbsp;
  </li>
  <li>
   <span>
    Filing and correspondence with government agencies and other administrative bodies as needed for office operations, including payment of taxes and insurance premiums.
   </span>
  </li>
  <li>
   <span>
    Supporting events and&nbsp;
   </span>
   programs by contributing to the visibility of the organization by representing KTIO.
  </li>
  <li>
   <span>
    Gathering, organizing, and reporting information from open resources, such as newspapers.
   </span>
  </li>
  <li>
   <span>
    Japanese-English translation and document editing.
   </span>
  </li>
  <li>
   <span>
    Other projects and administrative tasks as assigned and handling inquiries in English.&nbsp;
   </span>
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Skills and Requirements&nbsp;
  </strong>
 </p>
 <ul>
  <li>
   A minimum of two (2) years&rsquo; office work experience preferred.
  </li>
  <li>
   Proficiency in Office Suite (Word, Excel, PowerPoint, Outlook).
  </li>
  <li>
   Fluency in English and Japanese, verbal and written.
  </li>
  <li>
   Social media management skills, including posting on LinkedIn and Facebook.
  </li>
  <li>
   Ability to handle multiple tasks, projects, and priorities effectively and professionally.
  </li>
  <li>
   Excellent verbal and written communication skills.
  </li>
  <li>
   Available to work from 9 a.m. to 3 p.m. (lunch break from 12 p.m. to 1 p.m.) on Monday, Tuesday, and Thursday.
  </li>
  <li>
   Available to work in-person at office in Seattle at least one (1) day per week and as may be required by business needs.
  </li>
  <li>
   Some moderate lifting (up to 25 pounds) may be required on an occasional basis.&nbsp;&nbsp;
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Benefits
  </strong>
 </p>
 <p>
  Benefits include Social Security, Medicare, unemployment insurance, workers&rsquo; compensation, long-term care coverage through the WA Cares Fund, paid family medical leave, paid sick leave,&nbsp;and transit expenses.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   How to Apply
  </strong>
 </p>
 <p>
  Please submit your resume and cover letter to Takeshi Maruki at tmaruki@cityofkobe.org.&nbsp;&nbsp;We will accept applications until position is filled.&nbsp;&nbsp;
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Additional Information
  </strong>
 </p>
 <p>
  This job description is not intended, and should not be construed, to be an all-inclusive list of all responsibilities, skills, efforts, or working conditions associated with the position of Administrative Assistant.&nbsp;&nbsp;
 </p>
 <p>
  <br/>
 </p>
 <p>
  <span>
   In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
  </span>
 </p>
 <p>
  <br/>
 </p>
 <p>
  KTIO is an equal opportunity employer and does not&nbsp;discriminate on the basis of race, color, religion, creed, sex, sexual orientation, gender identity, national or ethnic origin, age, presence of sensory disability, physical or mental disability, use of a trained guide dog or service animal by a person with a disability, veteran&rsquo;s status, marital status, or other classes protected by law.&nbsp;&nbsp;
 </p>
 <p>
  <br/>
 </p>
 <p>
  For more information about KTIO, visit&nbsp;www.linkedin.com/company/kobe-trade-information-office&nbsp;and&nbsp;www.facebook.com/cityofkobe.
 </p>
 <p>
  <br/>
 </p>
</div>


Administrative Assistant

Stoel Rives LLP

<div><p><b>Stoel Rives LLP</b> has an immediate opening for a <b>Litigation Practice Assistant</b> in our <b>Seattle </b>office. This position provides legal and administrative support to attorneys in the Litigation practice group. This position reports to the Practice Assistant Supervisor.<br>
<br>
<b>ESSENTIAL </b><b>FUNCTIONS/RESPONSIBILITIES</b></p><p>
Legal Document Preparation and Filing</p><p>
Prepare template/shell pleadings and other legal documents; coordinate document production; revise, finalize, file and serve pleadings; and coordinate preparation of attorney and court working notebooks.</p><p></p><p>
Word Processing</p><p>
Keyboard correspondence and simple to complex legal documents and forms from transcription, handwritten drafts, or notes; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; transcribe voice mail messages and attorney dictation; and compare documents using document comparison software and produce redline comparison.</p><p></p><p>
Timekeeping and Billing</p><p>
Enter, proofread, and close timekeepers&rsquo; time entries in billing software; review, proofread, distribute, and track prebills and client invoices; manage complex prebills, incorporate edits, and mail out client invoices as needed; research and resolve billing problems and questions from clients and accounting as needed; and process expense reports and invoice disbursement requests.</p><p></p><p>
Client Service</p><p>
Communicate with clients and outside counsel via phone and email; work with clients to obtain signatures on legal documents; coordinate client travel for in-person meetings and hearings; and coordinate client holiday cards and gifts.</p><p></p><p>
Teamwork</p><p>
Work with and provide coverage for practice assistant team during times of need, such as heavy workload and unplanned or planned absences; delegate and coordinate projects with support departments; assist coworkers and timekeepers with questions related to technology or firm procedure; and participate in team meetings.</p><p></p><p>
File and Document Management</p><p>
Scan, copy, fax, print, and organize documents; request and review conflict reports; open new client/matters using firm&rsquo;s electronic records system; maintain electronic and physical files; retrieve documents from document management system and hard copy files; prepare and maintain notebooks; and transmit voluminous electronic documents via secure file sharing website.</p><p></p><p>
Other Administrative Support</p><p>
Maintain timekeepers&rsquo; calendars and monitor docketing deadlines; review documents and correspondence for important deadlines and information; maintain Outlook and Interaction contacts and working lists; distribute internal and external mail electronically and/or by hard copy; schedule meetings and coordinate reservations for conference rooms and lunches; track Continuing Legal Education (CLE) credits and prepare compliance reports to state bar associations; prepare and submit appropriate request form for business development or professional development expense approval; answer phone calls and relay phone messages; arrange travel; update and maintain practice group page on the firm&rsquo;s intranet; and comply with firm policies, including confidentiality, insider trading issues, etc.</p><p></p><p>
Other duties as assigned.<br>
<br>
<b>ESSENTIAL CAPABILITIES</b></p><p>
Keep personally identifiable information, personal health information, and attorney/client privileged information confidential; prioritize daily responsibilities and special projects and readjust as priorities change ; coordinate resources to meet deadlines ; perform multiple tasks in a high-pressure, fast-paced environment; maintain a calm, courteous, and professional demeanor at all times; be a constant-learner, flexible, proactive, efficient and resourceful; take initiative, and follow through; solve problems; work independently and in an interactive team environment; have prompt, regular, and predictable attendance; have strong organizational, grammar, and proofreading skills; pay attention to detail; have outstanding interpersonal and client service skills; have clear, effective, and professional verbal and written communication skills; and be proficient and fluent in reading, writing, and verbal communication in English.</p><p></p><p>
Technical Knowledge</p><ul><li><p>
Accurately type 50+ wpm</p></li><li><p>
Proficiency in Microsoft Office suite</p></li><li><p>
Experience with law firm software, such as iManage, Adobe Acrobat, Emburse, Laurel, Aderant, Intapp, Rendezvous, Box, Litera Compare, Metadata Assistant, WestlawNext, WestCheck, and InterAction is a plus</p></li></ul><p></p><p>
Physical/Mental Capabilities</p><p>
Operate a telephone, personal computer, and all types of photocopy equipment and other necessary office equipment; read and comprehend handwritten and typed notes or instructions; type on a computer keyboard in a sitting or standing position for extended periods of time during a 7.5‑hour workday; learn and effectively use firm style and software applications; accurately proofread documents; accurately record and deliver phone messages; carry files, binders, and pouches of files for short distances.<br>
<br>
<b>EDUCATION &amp; EXPERIENCE</b></p><p>
High school diploma or GED equivalent required. At least three years of experience providing legal administrative support, preferably in the area of litigation law. Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field in lieu of one year of work experience. Familiarity with local state and federal court procedures and electronic court filing preferred. Basic understanding of accounting preferred.<br>
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<b>NORMAL WORK HOURS</b></p><p>
This is a hybrid position, is non-exempt, and eligible for overtime compensation. Regular office hours are 8:30 - 5 p.m., Monday through Friday.</p><p></p><p><b>
How You Will Live Life Well at Stoel Rives: Compensation, Benefits, and More!</b></p><p>
The pay range for this position is $59,000 - $98,000; however, the base compensation presented to a candidate may vary based on skills and overall experience. This salary range is based on market location.</p><p></p><p>
In addition to base compensation, Stoel Rives has a total rewards program that includes an annual discretionary bonus and rich benefits offerings. For example, our benefits offerings include paid family &amp; medical leave, competitive PTO, and remote work options. We offer competitive and robust medical, dental, vision, life long-term disability, AD&amp;D, EAP, FSA and Voluntary Life, ADD, and LTC options. We also provide a generous firm-contributed health savings account, a pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office, and an annual contribution into the employee&rsquo;s retirement plan.</p><p></p><p>
No recruiters please.</p></div><p></p>

Litigation Practice Assistant (Legal Assistant/Secretary)

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