front desk / administrative support – property management

administrative assistant

front desk agent

administrative assistant, executive Jobs in Miami

administrative assistant, executive

dental office front desk manager Jobs in Miami

dental office front desk manager

front desk / administrative support – property management Jobs in Miami

front desk assistant

MGL Property Management Group LLC

Job Description &ndash; Part-Time Front Desk Associate (Clubhouse)Location: Miami, FL (near Ives Dairy Road &ndash; ZIP 33179) Role: Provide front desk and administrative support for clubhouse operations Type: Part-time Start Date: As soon as possible Work Permit: A valid U.S. work permit is required<ul><li>Weekends: Saturday and Sunday, 11:00 a.m. to 7:00 p.m. (16 hours/ per week)</li></ul>Main Responsibilities<ul><li>Staff the front desk at the clubhouse.</li><li>Greet residents and assist with general inquiries.</li><li>Answer phone calls and provide basic information to residents.</li><li>Distribute and activate fobs for clubhouse and community access.</li><li>Distribute vehicle decals and other community access items.</li><li>Update resident information in the system when needed.</li><li>Support the Property Manager with basic administrative tasks.</li></ul>Desired Skills<ul><li>Strong customer service and communication skills.</li><li>Comfortable using basic technology and office systems (portals, email, databases).</li><li>Organized and reliable.</li><li>Professional and friendly demeanor when interacting with residents.</li><li>Experience in front desk, customer service, or office support is a plus.</li><li>Tech</li><li>Bilingual required (Spanish).</li></ul>Work Location: In personPay: $17.00 per hourWork Location: In person

Part- Time Front Desk Associate

Peter Martinez-Noda DO, PA

Front Desk Clerk &amp; Medical RecordsDetail-oriented and organized Front Desk &amp; Medical Records Clerk with experience managing patient records, supporting front office operations, and ensuring accurate and confidential documentation. Skilled in handling high call volumes, verifying insurance information, scheduling appointments, and maintaining both electronic (EMR/EHR) and paper-based medical files. Known for strong communication skills, attention to detail, and the ability to multitask in fast-paced healthcare environments while delivering excellent patient service.Duties and Responsibilities<ul><li>Managed high call volumes, including answering incoming calls, texts, and returning patient inquiries in a timely and professional manner.</li><li>Verified patient insurance eligibility and benefits to ensure accurate billing and coverage.</li><li>Collected patient payments, including copays, deductibles, and coinsurance at check-in and check-out.</li><li>Updated and maintained patient demographic information, insurance details, and scanned ID/insurance cards into the system.</li><li>Prepared, organized, and maintained patient charts in both electronic (EMR/EHR) and paper formats.</li><li>Scheduled patient appointments, including routine checkups, lab results, and annual visits.</li><li>Assisted with front desk operations, including patient check-in and check-out procedures.</li><li>Maintained and retrieved patient records for scheduled appointments and provider requests.</li><li>Processed medical record requests, including preparing documentation, letters, and reports in accordance with office procedures.</li><li>Managed incoming and outgoing faxes, emails, and correspondence related to patient care and medical records.</li><li>Photocopied and distributed documents for billing, legal, and administrative purposes.</li><li>Ensured accuracy of patient information while maintaining confidentiality in compliance with HIPAA regulations.</li><li>Monitored office supplies and reported shortages or needs to the supervisor.</li></ul>Qualifications<ul><li>High school diploma or equivalent</li><li>At least one (1) year of experience.</li><li>Good communication skills.</li><li>Proficient in computer applications and typing skills</li><li>Proficient in Electronic Medical Record (EMR) systems</li><li>Preferably bi-lingual. Fluency in English and Spanish desirable in order to communicate effectively with patients.</li></ul>Job Types: Full-time, Part-time, ContractPay: From $16.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Front Desk Clerk & Medical Records

D 'Art Dental Inc

.Job Description: We are seeking a friendly, professional, and highly organized Dental Front Desk Receptionist to join our dental team. The ideal candidate must have prior experience in a dental office setting and be proficient in Dentrix. This role is key to ensuring a smooth patient experience and efficient front office operations.Responsibilities:<ul><li>Greet patients warmly and manage check-in and check-out procedures.</li><li>Schedule, confirm, and modify appointments using Dentrix.</li><li>Verify and update patient records and insurance information.</li><li>Collect co-pays, process payments, and manage outstanding balances.</li><li>Submit insurance claims and follow up on pending reimbursements.</li><li>Answer phone calls, respond to inquiries, and direct calls appropriately.</li><li>Coordinate with clinical staff to maintain an efficient patient flow.</li><li>Handle patient reminders, recalls, and daily office communication.</li><li>Maintain a clean and organized front desk area.</li></ul>Requirements:<ul><li>Minimum 1 year of experience working in a dental office front desk role.</li><li>Proficiency in Dentrix is required.</li><li>Strong communication and customer service skills.</li><li>Knowledge of dental insurance and billing processes.</li><li>Ability to multitask and remain calm in a busy environment.</li><li>Bilingual (English/Spanish) is a plus.</li></ul>We Offer:<ul><li>A professional, supportive, and team-oriented work environment.</li><li>Opportunities for career growth and development.</li></ul>Job Type: Full-timePay: $18.00 - $19.00 per hourWork Location: In person

Front Desk Receptionist

MaxRE - GS&M

Overview Front Desk / Administrative Support &ndash; Property ManagementDuties<ul><li>We are currently seeking a motivated individual to join our team in a Front Desk position</li><li>that combines administrative responsibilities with daily operational support.</li><li>The ideal candidate will play a key role in supporting the operations of our Property</li><li>Management team while maintaining a professional and welcoming environment.</li><li>Location: Medley / Doral Area</li><li>Hours: Monday &ndash; Friday, 7:30 AM &ndash; 4:00 PM</li><li>Key Responsibilities:</li><li>- Answer incoming calls and direct inquiries appropriately</li><li>- Greet and assist guests with a warm, professional demeanor</li><li>- Provide administrative and operational support to the team as needed</li><li>Requirements:</li><li>- Bilingual (English/Spanish required)/ Strong communication and organizational skills/- Professional appearance and customer-service mindset</li><li>Greet residents, visitors, contractors-vendor with professionalism.</li><li>Answer phone calls with excellent phone etiquette, directing inquiries efficiently and courteously.</li><li>Assist with property leasing activities, including scheduling tours, processing applications, and upselling available units.</li></ul>If you are interested and qualified for this position, please submit your resume along with a brief summary of your relevant experience: Send resume to Fara@rbicompanies.comPay: $17.00 - $18.00 per hourWork Location: In person

Front Desk / Administrative Support – Property Management

Ameristar Oil LLC

RESPONSIBILITIES Answering the phone.Taking orders from clients.Billing/emailing clients.Invoices on Quick Books.WORK EXPERIENCE Secretary, receptionist, and or office assistant experience.SKILLS Bilingual(Spanish/English)Some to little experience with Quick Books.EDUCATIONHigh school diplomaJob Type: Full-timePay: $15.00 - $17.50 per hourBenefits:<ul><li>Employee discount</li></ul>Experience:<ul><li>Microsoft Office: 1 year (Required)</li><li>Customer Service: 1 year (Required)</li></ul>Work Location: In person

Office Secretary

Centurion Managenet & Consulting Services

We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. Our Receptionist&rsquo;s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Ultimately, a Receptionist&rsquo;s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.Responsibilities<ul><li>Greet and welcome guests as soon as they arrive at the office</li><li>Direct visitors to the appropriate person and office</li><li>Answer, screen and forward incoming phone calls</li><li>Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)</li><li>Provide basic and accurate information in-person and via phone/email</li><li>Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing</li></ul>Skills<ul><li>Proficiency in Microsoft Office Suite, Google Docs &amp; Mac</li><li>Professional attitude and appearance</li><li>Solid written and verbal communication skills</li><li>Multitasking and time-management skills, with the ability to prioritize tasks</li><li>Customer service attitude</li><li>High school degree, GED or Equivalent.</li><li>Bilingual (English &amp; Spanish)</li></ul>Pay: $14.00 - $16.00 per hourSchedule:<ul><li>8 hour shift</li><li>Monday to Friday</li></ul>People with a criminal record are encouraged to applyEducation:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Microsoft Office: 1 year (Preferred)</li><li>Customer Service: 1 year (Preferred)</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Work Location: In person

Part time Receptionist/Office Assistant

AA Glass & Windows INC

&lt;Job Summary&gt; We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of daily office operations, ensuring smooth communication, efficient management of administrative tasks, and exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a thriving organization committed to excellence.&lt;Duties&gt;<ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette</li><li>Operate multi-line phone systems, handle incoming calls, and provide prompt customer support or assistance as needed</li><li>Perform data entry, maintain accurate filing systems, and ensure all documents are proofread for clarity and accuracy</li><li>Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, and collaboration</li><li>Schedule appointments, manage calendars, and coordinate meetings to optimize time management for staff and executives</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software to support basic financial record-keeping</li><li>Support office management duties including supply inventory, organization of files, and maintaining a clean, efficient workspace</li><li>Provide clerical support such as photocopying, faxing, mailing, and preparing reports or presentations for meetings</li></ul>&lt;Skills&gt;<ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and basic computer literacy</li><li>Excellent phone etiquette with experience managing multi-line phone systems and providing customer service or support</li><li>Bilingual abilities are highly valued to assist diverse client needs effectively</li><li>Strong typing skills with attention to detail for proofreading documents and data entry tasks</li><li>Knowledge of office management procedures including filing systems and calendar management</li><li>Experience with bookkeeping software like QuickBooks or similar platforms is a plus</li><li>Ability to handle sensitive information discreetly with professionalism and confidentiality</li><li>Effective time management skills to prioritize tasks efficiently in a fast-paced environment</li><li>Personal assistant or medical/dental receptionist experience is advantageous but not required</li></ul>Join us as an Administrative Assistant and become an essential part of a vibrant team dedicated to operational excellence! Your proactive attitude and organizational prowess will help us deliver outstanding service while advancing your career in a supportive environment.Pay: From $18.00 per hourWork Location: In person

Administrative Assistant

Explore 40+ Front desk assistant in Miami this April. Find roles across top companies and apply now to boost your career.