administrative assistant

business office assistant Jobs in Anchorage

business office assistant

guest service representative/front desk clerk -evening shift Jobs in Anchorage

guest services/ receptionist Jobs in Anchorage

guest services/ receptionist

medical receptionist

front desk receptionist

Senter Dermatology

Job Summary We are seeking an energetic and professional Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support administrative functions to ensure smooth daily activities. Your positive attitude and organizational skills will help create a friendly, efficient environment for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a dynamic team.Responsibilities<ul><li>Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly</li><li>Manage multi-line phone systems, screen calls, and direct inquiries efficiently using proper phone etiquette</li><li>Handle appointment scheduling, calendar management, and coordinate meetings using tools like Google Workspace and Microsoft Office</li><li>Perform data entry, filing, and maintain accurate records with attention to detail and proofreading skills</li><li>Assist with clerical duties including copying, scanning, and organizing documents for easy retrieval</li><li>Provide customer support by addressing inquiries professionally and ensuring excellent service at all times</li></ul>Requirements<ul><li>Proven office experience or clerical background with strong organizational skills</li><li>Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications</li><li>Experience with multi-line phone systems and phone etiquette standards</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively</li><li>Strong typing skills with attention to accuracy; familiarity with data entry and proofreading processes</li><li>Knowledge of office management procedures such as filing systems, calendar management, and document handling</li><li>Customer service experience with a friendly demeanor and excellent communication skills</li><li>Personal assistant or medical/dental receptionist experience is a plus but not required</li><li>Ability to manage time effectively in a fast-paced environment; multitasking is essential</li></ul>Join us in delivering outstanding service while honing your administrative expertise! This role is perfect for motivated individuals eager to grow their career in office management or customer support within a vibrant organization.Job Type: Full-timePay: $18.00 - $22.00 per hourExpected hours: 40 per weekBenefits:<ul><li>Paid sick time</li><li>Paid time off</li></ul>Work Location: In person

Front Desk Receptionist

AFCA,LLC

We are an extremely busy professional Anchorage primary care medical clinic looking for an exceptional front desk/receptionist to join our team. We are looking for someone that is motivated to learn, punctual and works well as a team. Said person is also required to be polite and professional to all of our patients and staff. We are looking for a professional person who takes initiative, clear communication and able to be task oriented.Front desk job duties include but not limited to:Answering multi line phone systemAble to understand what &quot;answering the phone&quot; means and how to use hold optionsTaking detailed appropriate messagesDetermining the real issue people are calling in aboutChecking patients in and out for appointmentsEntering and updating information in patient chartTaking patient payments and applying them to their account correctlyScheduling appointments with correct patient, correct physician, correct issue and allotted time slot.Verifying insurances and patient eligibility and Co-Pay informationCalling patients back with detailed messages and informationFaxingScanning and attaching documents correctly in the EMRChecking daily messages/voicemails and addressing all the issues dailyInteracting with pharmaceutical representatives and medical professionals.Detailed documentation in an EHR correctlyOrdering medical and office suppliesSorting and scanning mailOther duties as assignedRequirements:High school diploma or equivalentHIPAA complianceWe require someone with experience in the medical field; however, we are willing to train a person who is exceptionally fast motivate to learn with outstanding reasoning skills.Please respond to post via fax or e-mail with resume and 3 professional referencesleeann@alaskafamilycare.com(907) 929-5882 FaxPlease call with any questions(907) 929-5888 PhoneJob Type: Full-timePay: From $19.00 per hourExpected hours: 39 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Free flu shots</li><li>Free parking</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li></ul>Work Location: In person

Medical Receptionist

Halo Salon

About usHalo SalonWe are a fast paced, high end AVEDA Concept Hair Salon. We specialize in great customer experience and guest satisfaction.As one of our receptionists you must be able to function in the fast paced environment but also be able to keep yourself busy and productive when there is down time. Light cleaning and organizing during down time. We have 7 stylists and 1 esthetician that you will be responsible for assisting in scheduling. Must be able to answer a high volume of calls while maintaining excellent customer service.This job is 4 or more hours per week Monday through Saturday.Hours on schedule 2:30-6:30 Monday-Friday / Saturday 8:45-5:30Your tasks will include but will not be limited to:-Exceed guest expectations-Execute standard telephone procedure using appropriate customer service etiquette-Greet guests -take coats, offer tea &amp; coffee, notify service technician-Schedule guest salon and spa services, while implementing proper procedures-Support service staff by serving as a retail advisor-Resolve guest challenges, utilizing support from Salon Manager when necessary-Strong written and verbal communication skills-Multi-tasking seamlessly while maintaining organization-Perform opening and closing procedures; responsible for balancing and checking register drawer at close of business-History of dependable attendance and punctuality-Maximize books for each service technician by educating guests on services and cross-selling services-Close sales and encourage guest to pre-book services-Create and maintain customer databaseFront desk receptionist Skills and requirements:-Excellent customer services skills, at least 1 year experience-Excellent communication and organization skills-Ability to manage time effectively-Self motivated-Ability to perform basic computer skills-Flexible availability-Manage time efficiently-Follow through in taking deposits per salon policy for new guestsPlease email us a resume or feel free to drop one off in person. We look forward to hearing from you.Job Type: Part-timePay: From $14.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Employee discount</li><li>Flexible schedule</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Customer service: 1 year (Preferred)</li></ul>Work Location: In person

Guest Services/ Receptionist

Alaska Motorsports and Equipment

Alaska Mining &amp; Diving Supply (AMDS) with three locations is Alaska's Premier dealer of on and off-road equipment to meet the demands of Alaskan Outdoor Enthusiasts who have a taste for the highest quality products.Alaska Mining &amp; Diving Supply (AMDS) is located at 3222 Commercial Drive and is proud to be a premier dealer for Ski-Doo, Sea-Doo, Can-AM, Honda, Kingfisher, Lowe, and Suzuki. We offer snowmobiles, ATVs, boats, generators, outboards and watercrafts.Alaska Motorsports &amp; Equipment, LLC (AME) is located at 3054 Commercial Drive and is proud to offer CFMoto, Mahindra Tractors, Yanmar Compact Equipment and Tractors, Arctic Cat ATV, Arctic Cat UTVs, ARGO, snowmachines, Suzuki motorcycles, Generac, Volcon electric bikes, Widescape, and Husqvarna Lawn &amp; Garden.Alaska Mining &amp; Diving Supply&rsquo;s Mining Superstore (AMSS) is located at 3032 Commercial Drive and is proud to offer metal detectors, mining equipment, generators, Jansen towables and much more.Check out our latest products and services on our websites www.akmining.com, www.amealaska.com, and www.miningsuperstore.com.We are hiring for: Sales Administrative Assistant / ReceptionistWe are a busy Power Sports retailer that is in need of more than just someone who can answer our busy phones. We are looking for a Front Desk Specialist! Someone who can greet our customers with a warm and welcoming smile, all while managing the busy flow of our front desk. Great customer service skills are an essential! Duties and responsibilities include, but are not limited to, answering phones, cashiering, assisting sales manager with any sales related responsibilities (deal files, mailings, copying) and assisting other staff members and some housekeeping.Other duties will be to aid with updating inventory database for orders place, directly support staff with maintaining product pricing signs, and much more.Experience working in a Retail environment is a bonus but is not necessary as we are willing to train the right person. Basic computer knowledge IS required.This position is full time Monday through Friday from 10:00am to 6:00pm. Pay is DOE. Benefits available to choose from after requirements have been met include health / dental / vision insurance (partially paid by employer), paid holidays and vacation days, employee discounts on products, and participation in our Employee Stock Ownership Plan (ESOP).Please attach a cover letter and resume when applying. Only applicants with a cover letter and that can demonstrate a stable work history at prior jobs and references will be considered. We look forward to hearing from you!Job Type: Full-timePay: From $17.00 per hourBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Work Location: In person

Sales Administrative Assistant / Receptionist

Artio Law

Job Title: ReceptionistLocation: Anchorage, AlaskaCompany Description: Artio Law Firm is a new legal practice dedicated to providing high-quality legal services in the practice areas of business law, civil litigation, estate planning, and real estate law. We are committed to excellence and teamwork, offering a positive and collaborative work environment.Job Description:Artio Law Firm is currently seeking a skilled, highly organized, and detail-oriented receptionist to join our team. This role involves various administrative tasks, including answering phones, calendar management, copying and scanning documents, organizing client files, and working on various projects as needed.Responsibilities:<ul><li>Answering and directing phone calls in a professional and courteous manner</li><li>Managing calendars and scheduling appointments for attorneys and clients</li><li>Providing excellent customer service to clients and visitors</li><li>Copying, scanning, and filing documents accurately and efficiently</li><li>Creating and organizing client files</li><li>Utilizing Microsoft Office suite and Clio client management software for administrative tasks</li><li>Assisting with administrative tasks and projects as needed</li></ul>Requirements:<ul><li>High school diploma or equivalent</li><li>Proficiency in Microsoft Office suite</li><li>Excellent communication and interpersonal skills</li><li>Ability to maintain confidentiality and handle sensitive information with discretion</li><li>Valid driver's license and ability to commute to Anchorage</li><li>Ability to sit and stand for prolonged periods of time and lift up to 30 lbs.</li></ul>Preferred Skills (or the desire to learn them):&middot; Experience with Clio client management software&middot; Familiarity with Adobe softwareBenefits:<ul><li>On-the-job training for those looking to transition to the legal field</li><li>Competitive wages (depending on experience)</li><li>Paid holidays recognized by the Alaska Court System and two (2) additional weeks paid time off</li><li>Opportunities for career advancement</li><li>Positive and collaborative work environment</li></ul>To apply for this position, please email your resume, cover letter, and references to sprater@artiolaw.com and bkirkman@artiolaw.com.Job Type: Full-timePay: $21.00 - $24.00 per hourExpected hours: 35 per weekBenefits:<ul><li>Professional development assistance</li></ul>Work Location: In person

Receptionist

Northwest x Southern Hospitality

<div>Hyatt House Anchorage managed by Northwest x Southern Hospitality (NSH) is currently interviewing people for Weekend Part Time Guest Service Representative/Front Desk Clerk! We are uniquely situated in some of the most beautiful areas of the Pacific Northwest and Alaska. We have award winning hotels where you will find hospitality is the true focus of our team. We are passionate, genuine, forward thinking and engaging. We take pride that in everything we do, and we try to give back more than we take. We are looking for you to rise up to the challenge, create memories and make connections. Help us make our guests and team member experiences a #BIGDEAL. Are you considering a career in hospitality and interested in an entry-level position? If so, apply today!
Summary of position: The primary purpose of this position is to ensure guest satisfaction and revenue optimization through checkin, checkout and the coordination of hotel services. Responds to guest reservations requests, answers telephones and responds appropriately to requests, and handles any guest compliments or complaints and takes action deemed necessary. Also, handles cash, makes change, and balances an assigned house bank.
Qualifications:
High school diploma or equivalent GED; prior hotel and hospitality experience preferred
Demonstrate excellent organizational skills, communication skills, and problem-solving skills
How we can elevate your career:
Advancement: Most importantly, we are passionate about our people. We're not just interested in today. We also prepare our employees for the future. When you work at one of our properties, you'll be able to work your way up the ladder.
Teamwork: Experience what it feels like to be part of an empowered team. Be inspired by those around you to be your best each day.
If you like the sound of that, if you love having fun on the job and want to work with people who feel the same way, if you want a career you can count on, apply today.
Why work for NSH?
Work-Life Balance - We are committed to ensure that our team members experience the reward of hospitality, while also sustaining a routine that suits their lifestyle.
Paid Holidays - 6 Paid Holidays after one year of service (upon hire for salaried team members)
New Year's Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving Day, Christmas Day
Both PTO and Sick leave allows Team Members to have home life balance for any reason, such as vacation, rest and relaxation, their own or a family member's illness or health concern, personal pursuits, or any qualifying reason under applicable sick and safe time laws.
Paid Time Off - (PTO) is available to all Team Members after one full year of service. You begin accruing from day one! The amount of PTO you can accrue increases the longer you work with us.
Sick Leave - Available for Team Members employed in Oregon or Washington after 90 days of employment.
Bereavement
Jury/Witness Duty
Community Volunteer Events
Social Event Outings
Health and Wellness - These benefits typically begin on the first day of the month following sixty (60) days of full-time employment. (The specific eligibility criteria and waiting periods are defined by each benefit in their applicable plan documents.) Insurance coverage is typically not available to those Team Members deemed to be part-time (working less than thirty (30) hours) and seasonal Team Members (those deemed to be employed less than six (6) months).
Medical and Prescription, Vision
Dental
Employee Assistance Program
Hostcare
100% Company Paid Life Insurance
401(k) Retirement Plans With Match
Leave of Absence
Perks - More than just a paycheck!
Team Member Travel Discounts
Entertainment Industry Discounts
Snack of the Month
Monthly Team Member Recognition
Service Recognition Awards
Incentive Programs
Referral Bonuses
Direct Deposit
Earned Wage Access
Retirement Planning
Potential for promotional opportunities to other NSH properties including Marriott, Hilton, Hyatt and IHG brands.
To learn more about our company please visit our web site at www.nwxsouthern.com
Northwest x Southern Hospitality is an Equal Opportunity Employer, offering employment opportunities to all qualified persons without regard to race, color, national origin, disability, religion, age, sex, veteran status, or other classifications protected by law.</div>

Guest Service Representative/Front Desk Clerk -Evening Shift

NorthStarr Cardiothoracic Surgery

Job Summary NorthStarr Cardiothoracic Surgery is a group of cardiothoracic surgeons in Anchorage, Alaska providing comprehensive surgical consultative, operative and post-operative care to patients. In addition, NCS is responsible for the development and success of the Cardiothoracic program at Providence Alaska Medical Center. This effort is being led by a highly experienced physician leadership team based in Anchorage. The position available is within the outpatient clinic located on the PAMC campus.The Certified Nursing Assistant would be responsible to perform a variety of clinical and clerical duties. Critical thinking, strong organizational, and communication skills is a must. In addition, the candidate should possess excellent customer service skills and have an energetic, upbeat personality.Duties<ul><li>Assisting physicians or physician assistants with patient care within the clinic setting.</li><li>Updating clinical notes in EPIC</li><li>Phone triage</li><li>Care coordination</li><li>Performing routine office procedures and providing patient education.</li><li>Manage incoming referrals.</li><li>Scheduling 2nd consults and Patient check out.</li><li>File records in appropriate sections of patient charts, keep patient charts in proper order.</li><li>Transcribe letters and create forms as needed &ndash; return to work and appointment letters.</li><li>Minimum CNA diploma/certification and experience within the surgical specialty is strongly preferred.</li><li>Must be able to communicate and work well with both upper management and support staff.</li><li>Must work well under pressure with a willingness to change directions in order to make patient care top priority.</li><li>Must have strong interpersonal and communication skills</li></ul>Skills<ul><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook)</li><li>Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment</li><li>Demonstrated customer service skills with excellent phone etiquette and interpersonal communication</li><li>Familiarity with medical receptionist duties such as calendar management, appointment scheduling, and patient support services</li><li>Personal assistant or administrative experience that showcases strong time management skills and attention to detail</li></ul>Join us in making a difference by supporting our healthcare professionals and enhancing patient experiences through exceptional administrative service. This role is essential in creating a welcoming environment where patients feel cared for from the moment they walk through the door.Pay: $30.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>CNA: 1 year (Preferred)</li></ul>License/Certification:<ul><li>CNA Certification (Preferred)</li></ul>Work Location: In person

Medical Office Nurse

Explore 7+ Front desk receptionist in Anchorage this March. Find roles across top companies and apply now to boost your career.