administrative assistant

office manager/executive assistant Jobs in Miami

office manager/executive assistant

administrative assistant, executive Jobs in Miami

administrative assistant, executive

executive administrative assistant Jobs in Miami

executive administrative assistant

executive and personal assistant Jobs in Miami

executive and personal assistant

general administrative assistant

Florida National University

<div>Local applicants only. Onsite. English language fluence required (speak, write, read). Spanish required. 
 
Major Responsibilities Helps maintain an efficient office environment. This position will provide administrative, secretarial and clerical support to various campus offices. Maintain a complete knowledge of basic office procedures and is in charge of the use and operation of the copy and fax machines. 

Schedule: 2 days from 8am to 5pm, 2 days from 12pm to 9pm and alternate on Fridays. Campus close at 7:00pm on Friday

Specific Duties and Responsibilities
<ul>
<li>Read, understand and comply with the University's mission, the catalog, the University's policies and procedures, the Staff Handbook and institutional effectiveness process</li>
<li>Responds to communications (email/voicemail) on a daily basis</li>
<li>Answer phones and transfer to the appropriate staff member</li>
<li>Uses proper behavior and language in dealing with people that is appropriate to the workplace exemplifying a courteous and friendly manner.</li>
<li>Greet public and clients and direct them to the correct staff member</li>
<li>Receive, sort and distribute incoming mail</li>
<li>Coordinate the coverage of the reception area to ensure proper handling at all times</li>
<li>Faxing, scanning and copying of documents</li>
<li>Receives visitors and potential enrollment appointments, and refers them to their proper destination ensuring established guidelines/procedures are followed</li>
<li>Notify all active students of any late payments and any late payment charges incurred and ensure collection of funds</li>
<li>Assist with the billing, receivables, and cashier functions of the campus</li>
<li>Assist with monitoring, identifying, and placing student graduates who are employed or continuing with their education</li>
<li>Assist with completing students&rsquo; registration process</li>
<li>Ensure office equipment is properly maintained and serviced</li>
<li>Perform work related errands as requested such as going to the post office and bank</li>
<li>Supports placement test (TABE and ESL) and maintains the student academic file with the required documentation</li>
<li>Distributes, collects and files Final Grades Roster from faculty and ensures that students&rsquo; records are kept according to FNU policy</li>
<li>Support and participate in University Commencement Ceremonies</li>
<li>Performs other duties as assigned</li>
</ul>
Must pass background test and per-employment drug screening.

Education and Experience
<ul>
<li>Associates Degree (Bachelor required)</li>
<li>English language fluency REQUIRED</li>
<li>Spanish language working proficiency</li>
<li>Working knowledge of Excel</li>
<li>1-2 years of related experience</li>
<li>Competent computer skills including MS Office or equivalent</li>
</ul>
Job Type: Full-time
Salary: $18.00 per hour
Benefits:
<ul><li>401(k)</li>
<li>401(k) matching</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Life insurance</li>
<li>Paid time off</li>
<li>Professional development assistance</li>
<li>Retirement plan</li>
<li>Tuition reimbursement</li>
<li>Vision insurance</li></ul></div>

General Administrative Assistant

De La Pena Group, P.A.

Job DescriptionDe La Pe&ntilde;a Group, P.A. is seeking a highly organized and detail-oriented Office Assistant to support daily office operations and assist with legal and administrative tasks. This is a hybrid position requiring both remote work and in-office presence at our Miami, Florida location.The ideal candidate is proactive, reliable, and able to manage multiple priorities in a fast-paced environment.Key Responsibilities:&middot; Provide general administrative and clerical support to the office manager&middot; Answer and manage the main office phone line&middot; Maintain physical and electronic filing systems&middot; Assist with drafting correspondence and letters&middot; Calendar legal deadlines and appointments&middot; Review and electronically file court documents&middot; Support attorneys and staff with day-to-day office needs&middot; Assist with basic marketing efforts, including social media updates, client outreach, and promotional materialsSkills and Qualifications:&middot; Fully Bilingual in English and Spanish (required)&middot; Strong verbal and written communication skills, in both languages&middot; Proficiency in Microsoft Office (Word, Outlook, Excel).&middot; Excellent organizational and time-management skills&middot; Ability to work independently and meet deadlines&middot; Basic marketing skills (e.g., social media, content creation, or client engagement) preferred&middot; Prior legal experience preferredWork Environment:Hybrid schedule (in-office and remote; details to be discussed)Pay: $18.00 - $25.00 per hourBenefits:<ul><li>Health insurance</li></ul>Work Location: Hybrid remote in Miami, FL 33131

Office Assistant

Back to Happiness

**Overview:**We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment.**Responsibilities:**-Manage employees HR files with private documentation-Enter company information on Google Drive (needs to know how to handle google drive)- Answer email in a professional way- Prepare and edit correspondence, communications, presentations, and other documents- Assist in event planning and coordination- Utilize Adobe PDF for document management and electronic signatures- Maintain phone etiquette while handling calls and inquiries- Manage office phone systems and direct calls appropriately- Support project coordination efforts as needed**Experience:**- Proven experience as an administrative assistant, executive assistant, or in a similar role- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)- Proficiency in Google Suite (Docs, Sheets, etc.)- Strong organizational skills with the ability to prioritize tasks efficiently- Excellent written and verbal communication skills- Familiarity with project coordination processesThis position offers a competitive salary based on experience, opportunities for professional growth within the organization, and a collaborative work environment. If you meet the qualifications outlined above and are ready to take on a dynamic role supporting our executive team, we encourage you to apply.Schedule:<ul><li>4 hour shift</li><li>Morning shift</li><li>Monday to Friday</li></ul>Job Type: Full-timePay: $20.00 - $22.00 per hourWork Location: In person

Executive Administrative Assistant

Liberty Mission Critical Services

<div><div><div>Benefits/Perks</div>
<ul><li>Competitive Compensation</li>
<li>Career Growth Opportunities</li>
</ul><div>Job Summary</div>
<div>We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. 
</div><div>Responsibilities</div>
<ul><li>Answer incoming phone calls and route them to the appropriate person</li>
<li>Schedule appointments and maintain a calendar</li>
<li>Organize meetings and take accurate minutes</li>
<li>Write emails, memos, and letters and distribute them appropriately</li>
<li>Contribute to company reports</li>
<li>Maintain an organized filing system</li>
<li>Develop, update, and maintain relevant office procedures</li>
</ul><div>Qualifications</div>
<ul><li>High school diploma/GED required, Associate&rsquo;s degree or administrative training is preferred</li>
<li>Previous experience as an Administrative Assistant or in a similar position</li>
<li>Familiarity with standard office equipment such as printers and fax machines</li>
<li>Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint</li>
<li>Highly organized with excellent time management skills and the ability to prioritize projects</li></ul></div></div>

Administrative Assistant

Abstrakt Marketing Group

<div>
 Full-time Description
 
 
 
 Role Summary
 
 
 
 The Project Assistant supports the Project Management team in the successful execution of commercial and institutional mechanical HVAC projects. This role provides critical administrative, coordination, and documentation support from preconstruction through project closeout. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced construction environment while managing multiple projects simultaneously.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Support Project Managers and Foremen with day-to-day project coordination and administrative tasks.
 </li>
 <li>
 Assist in assembling bid packages, including requesting vendor quotes, gathering pricing, and compiling takeoffs and supporting documentation.
 </li>
 <li>
 Prepare, submit, and track submittals for equipment, ductwork, piping, controls, etc.; follow up on approvals and distribute to the field.
 </li>
 <li>
 Maintain accurate project logs (RFIs, submittals, change orders, equipment/material deliveries, drawing revisions).
 </li>
 <li>
 Assist with RFIs by drafting, submitting, tracking responses, and routing answers to Project Managers and field personnel.
 </li>
 <li>
 Coordinate with vendors and suppliers on pricing, lead times, and delivery schedules.
 </li>
 <li>
 Issue purchase requests and support purchase order processing as directed; confirm deliveries to job sites or shop.
 </li>
 <li>
 Provide field teams with current drawings, specifications, approved submittals, and updates/revisions.
 </li>
 <li>
 Assist in gathering and coding timecards, delivery tickets, and invoices to the correct job and cost codes.
 </li>
 <li>
 Support preparation of change order requests (TCM summaries, backup documentation, pricing sheets) and track approvals.
 </li>
 <li>
 Schedule project meetings, prepare agendas as directed, take meeting minutes, and distribute action items.
 </li>
 <li>
 Assist with updating short-interval ?lookahead? schedules and coordinate manpower and equipment needs as directed by the Project Manager.
 </li>
 <li>
 Maintain organized electronic and paper project files in accordance with company standards.
 </li>
 <li>
 Assist with project closeout activities, including O&amp;M manuals, warranty documentation, as-built markups, and punch list tracking.
 </li>
 <li>
 Communicate professionally with General Contractors, owners, engineers, vendors, and internal teams while representing KAR Larrabee.
 
 
 </li>
 </ul>
 Requirements
 
 
 
 Qualifications
 
 
 
 
 Required
 
 
 
 <ul>
 <li>
 High school diploma or equivalent.
 </li>
 <li>
 1?3 years of experience in construction administration, project coordination, or a related field (mechanical/HVAC industry strongly preferred).
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook); ability to learn project management and construction software.
 </li>
 <li>
 Strong organizational skills with high attention to detail and accuracy.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Ability to manage multiple tasks and priorities in a deadline-driven environment.
 </li>
 <li>
 Team-oriented with a positive, proactive attitude.
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Associate?s degree or coursework in Construction Management, Business Administration, or a related field.
 </li>
 <li>
 Experience with Procore, Bluebeam, or similar construction project management platforms.
 </li>
 <li>
 Familiarity with mechanical systems, HVAC terminology, and construction drawings/specifications.
 </li>
 <li>
 Understanding of submittal, RFI, and change order processes in commercial construction.
 </li>
 </ul>
</div>

HVAC Project Assistant

AA Glass & Windows INC

&lt;Job Summary&gt; We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of daily office operations, ensuring smooth communication, efficient management of administrative tasks, and exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a thriving organization committed to excellence.&lt;Duties&gt;<ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette</li><li>Operate multi-line phone systems, handle incoming calls, and provide prompt customer support or assistance as needed</li><li>Perform data entry, maintain accurate filing systems, and ensure all documents are proofread for clarity and accuracy</li><li>Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, and collaboration</li><li>Schedule appointments, manage calendars, and coordinate meetings to optimize time management for staff and executives</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software to support basic financial record-keeping</li><li>Support office management duties including supply inventory, organization of files, and maintaining a clean, efficient workspace</li><li>Provide clerical support such as photocopying, faxing, mailing, and preparing reports or presentations for meetings</li></ul>&lt;Skills&gt;<ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and basic computer literacy</li><li>Excellent phone etiquette with experience managing multi-line phone systems and providing customer service or support</li><li>Bilingual abilities are highly valued to assist diverse client needs effectively</li><li>Strong typing skills with attention to detail for proofreading documents and data entry tasks</li><li>Knowledge of office management procedures including filing systems and calendar management</li><li>Experience with bookkeeping software like QuickBooks or similar platforms is a plus</li><li>Ability to handle sensitive information discreetly with professionalism and confidentiality</li><li>Effective time management skills to prioritize tasks efficiently in a fast-paced environment</li><li>Personal assistant or medical/dental receptionist experience is advantageous but not required</li></ul>Join us as an Administrative Assistant and become an essential part of a vibrant team dedicated to operational excellence! Your proactive attitude and organizational prowess will help us deliver outstanding service while advancing your career in a supportive environment.Pay: From $18.00 per hourWork Location: In person

Moca Cafe Lounge

About the Role: NOEL MEDICAL AND REHAB CENTER is seeking a Medical Assistant who will also serve as a Physical Therapy Assistant (formerly Chiropractic Assistant) to support our clinic.to support clinic operations, patient care, and therapy services. This role is ideal for someone who is adaptable, team-oriented, and passionate about delivering exceptional patient care across multiple specialties.What You&rsquo;ll Do:Clinical Medical Assistant Responsibilities:<ul><li>Document patient medical histories (medical, social, family, surgical)</li><li>Record vital signs (blood pressure, oxygen levels, temperature, etc.)</li><li>Prepare patients for exams and assist physicians during visits</li><li>Perform basic lab tests and review results</li><li>Transmit prescription refills as directed</li><li>Educate patients on medications, treatment plans, and lifestyle recommendations</li><li>Maintain exam rooms, stock supplies, and manage inventory</li></ul>Physical Therapy Asistant / Chiropractic Assistant Responsibilities:What You&rsquo;ll Need<ul><li>Work alongside providers to implement patient treatment plans</li><li>Provide physiotherapy support in accordance with state and federal guidelines</li><li>Assist patients with exercises and therapies to support recovery and independence</li><li>Monitor patient progress and communicate updates to the care team</li><li>Ensure a safe, patient-centered treatment environment</li><li>Maintain cleanliness and organization of therapy areas</li></ul>Administrative Responsibilities:<ul><li>Assist with scheduling, patient flow, and front desk operations when required</li><li>Accurately document patient interactions</li><li>Maintain HIPAA compliance at all times</li><li>Support overall clinic operations and step in where needed</li><li>Collaborate closely with physicians, case managers, and leadership</li></ul>What We&rsquo;re Looking For:v Degree from an accredited Physical Therapy Assistant program.v Licensed or license eligible as a Physical Therapist Assistant (PTA).<ul><li>Minimum 1 year of clinical experience (required)</li><li>Bilingual (English &amp; creole) &ndash; (required)</li><li>Primary care experience (preferred)</li><li>Certified Medical Assistant (preferred)</li><li>Strong knowledge of medical terminology</li><li>Excellent communication and customer service skills</li></ul>Work Details:<ul><li>Position: part-time</li><li>Location: North Miami, FL 33161</li><li>Work Setting: In-person</li></ul>Pay: $22.68 - $27.32 per hourExpected hours: 20.0 &ndash; 30.0 per weekLicense/Certification:<ul><li>Licensed Physical Therapist Assistant (Preferred)</li></ul>Work Location: In person

Medical Assistant / Physical Therapy Assistant

Explore 176+ General administrative assistant in Miami this April. Find roles across top companies and apply now to boost your career.

176 general administrative assistant jobs In Miami

General Administrative Assistant

Office Assistant

Executive Administrative Assistant

Administrative Assistant

HVAC Project Assistant

Administrative Assistant

Medical Assistant / Physical Therapy Assistant