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NavitasPartners

<div>Job Title: Clerical Assistant &ndash; Hospital / Healthcare Setting 
Location: Bronx, NY 
Job Type: Contract 
Duration: 7 Weeks 
Shift: Day Shift (9:00 AM &ndash; 5:00 PM)
<h3 class="jobSectionHeader">
Position Overview</h3>

We are seeking a detail-oriented Clerical Assistant to provide administrative and clerical support in a healthcare setting. This role is essential in ensuring smooth daily operations by supporting staff, clinicians, and patients through effective communication, organization, and coordination.
<h3 class="jobSectionHeader">
Responsibilities</h3>
<ul><li>Perform general clerical duties including filing, indexing, data entry, and document management</li>
<li>Serve as the front-desk point of contact, greeting patients, visitors, and staff professionally</li>
<li>Schedule appointments, meetings, and maintain calendars</li>
<li>Prepare and format correspondence, reports, and other administrative documents</li>
<li>Operate standard office equipment such as computers, copiers, and fax machines</li>
<li>Enter and maintain accurate data while ensuring confidentiality</li>
<li>Provide excellent customer service and assist with patient inquiries</li>
<li>Coordinate with nurses, physicians, and healthcare staff to support workflow</li>
<li>Maintain an organized and efficient work environment</li>
<li>Perform additional administrative tasks as assigned</li>
</ul><h3 class="jobSectionHeader">Required Skills &amp; Competencies</h3>
<ul><li>Minimum typing speed of 50 keystrokes per minute</li>
<li>Intermediate proficiency in Microsoft Office (Word, Excel, Outlook)</li>
<li>Strong verbal and written communication skills</li>
<li>Excellent customer service and interpersonal skills</li>
<li>High level of professionalism, organization, and reliability</li>
<li>Ability to multitask and work effectively in a fast-paced environment</li>
</ul><h3 class="jobSectionHeader">Education &amp; Experience</h3>
<ul><li>High School Diploma or equivalent required</li>
<li>Prior clerical or administrative experience preferred (healthcare setting a plus)</li>
</ul>
For more details reach at vgill@navitassols.com or Call / Text at 516-862-1203.

About Navitas Healthcare, LLC: It is a certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.</div>

Clerical Assistant – Hospital / Healthcare Setting - CAHHS 26-03869

Manatt, Phelps & Phillips, LLP

<div>
 Department: Administration
 
 
 Job Number: 100509
 
 
 Offices: New York
 
 
 <ul>
 <li>
 With 500+ professionals and 350+ business professionals, Manatt, Phelps &amp; Phillips, LLP (www.manatt.com), is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The Firm&rsquo;s groundbreaking approach&mdash;bringing together legal services, advocacy and business strategy&mdash;differentiates Manatt from its competitors and positions the Firm to provide a distinct and compelling value proposition.
 
 
 </li>
 </ul>
 Manatt, Phelps &amp; Phillips, LLP currently has a great opportunity for an Administrative Assistant to join our nationally prominent and growing Healthcare practice. This role involves performing administrative functions in support of consultants who work on projects related to health care reform and regulation as well as more general health care consulting engagements.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Extensive calendar management and scheduling of meetings, conference calls, travel arrangements and events.
 </li>
 <li>
 Overseeing entry and coding of time.
 </li>
 <li>
 Reconciling monthly billing statements and tracking to budget.
 </li>
 <li>
 Prepare and format documents in Word
 </li>
 <li>
 Management and tracking of expense reimbursements.
 </li>
 <li>
 Provides back-up support to other administrative assistants when needed.
 </li>
 <li>
 Ad hoc projects and duties as needed.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Candidate should have 1-2 years of previous experience supporting multiple professionals, including ability to keep team members on track with processes, policies and deadlines in a fast-paced environment. Reliable, friendly and positive, can-do attitude is essential
 </li>
 <li>
 Must have strong multi-tasking skills and the ability to prioritize activities and work under pressure to meet client deadline expectations in a fast-paced environment
 </li>
 <li>
 Candidate should be a creative and independent thinker, but confident asking questions in order to complete tasks efficiently
 </li>
 <li>
 This position will have extensive contact with others (including clients) requiring discretion and will need to maintain a professional and courteous when dealing with others
 </li>
 <li>
 Must have strong writing and research skills
 </li>
 <li>
 Must have exceptional organizational skills and strong attention to detail
 </li>
 <li>
 The successful candidate will be someone with strong initiative and who is self-motivated and interested in taking ownership of the work and loves working as part of a team
 </li>
 <li>
 Strong Outlook, Word, PowerPoint and Excel skills required. The candidate must be able to assist the professional staff in conceptualizing ways to graphically display project and legal findings in MS PowerPoint, such as transferring memos and other written communication into a Power Point document which looks professional and polished. Must be comfortable learning new software programs which support the business operations of the practice. Experience with legal billing software is also a plus
 </li>
 <li>
 Interest in the Healthcare field highly preferred
 </li>
 <li>
 BA Degree highly preferred
 
 
 </li>
 </ul>
 The base annual pay range for this role is between $63,000-$69,000. The base pay to be offered will vary and depend on skills and qualifications, experience and location. A full range of medical, financial and/or other benefits dependent on the position will also be offered.
 
 
 EEO/AA EMPLOYER/Veterans/Disabled
 
 
 
 Manatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.
 
 
 
 
 This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee&rsquo;s Form I-9 to confirm work authorization.
 
 
 
 
 IMPORTANT: If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including terminating your employment.
 
 
 
 
 Employers may not use E-Verify to pre-screen job applicants or to re-verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9. In order to determine whether Form I-9 documentation is valid, this employer uses E-Verify&rsquo;s photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services&rsquo; (USCIS) photograph. If you believe that your employer has violated its responsibilities under this program or has discriminated against you during the verification process based upon your national origin or citizenship status, please call the Office of Special Counsel at 1-800-255-7688 (TDD: 1-800-237-2515).
 
</div>

Administrative Assistant - Health Care

Mount Sinai Morningside

<div>
 
 Description
 
 
 
 Job Description
 
 
 The Administrative Assistant II will be required to manage clinical, administrative and academic activities relating to the physicians within the Division of Hematology/Medical Oncology. Duties will include meeting coordination and calendar management, answering phones, coordinating patient appointments, and other day-to-day operations as required. He/she will also serve as administrative liaison with others related to purchasing, facilities and operations.
 
 
 The Tisch Cancer Center is a vital component of the Icahn School of Medicine at Mount Sinai Hospital and plays a key role in the Mount Sinai Health System, which is one of the largest health care systems in the nation. We are a National Cancer Institute (NCI)-designated center and provide a multidisciplinary approach to cancer treatments and clinical breakthroughs that may one day put an end to cancer.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Schedule MD office visits, treatment visits and procedures for patients in all computer systems or as necessary, not limiting to Cerner, EPIC and Eagle thoroughly, accurately and timely.
 </li>
 <li>
 Obtain authorizations and/or referrals for physician office visits, outpatient procedures, inpatient admissions and diagnostic tests prior to services rendered.
 </li>
 <li>
 Obtain patient records, new and establish patients from referring physicians, outside facilities etc.
 </li>
 <li>
 Assist in the completion and gathering of clinical information for disability and insurance related issues and forms.
 </li>
 <li>
 Make travel arrangements and accommodations for physicians to include air, train and hotel reservations. Prepares travel reimbursements and expense reports.
 </li>
 <li>
 Checks materials submitted for supervisor's attention to ensure all relevant data, authorizations and pertinent information are included.
 </li>
 <li>
 Serves as a liaison with other departments or external parties as necessary to accomplish objectives and or complete projects or assignments.
 </li>
 <li>
 Provide administrative support to one or more physicians as related to day-to day operations. Maintains the physician&rsquo;s calendar, coordinates meetings; including booking space, coordinating schedules, and confirming attendees
 </li>
 <li>
 Provides administrative support to the PI; assists with preparation of grants application including prepare the Financial Conflict of Interest Forms in Mount Sinai system and update the PI&rsquo;s biographical sketch.
 </li>
 <li>
 Assist with the preparation of manuscripts and presentations: prepares tables, text and slides, performs literature searches as needed.
 </li>
 <li>
 Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports. Prepares and monitors budgets and grant allocations, and maintains accruals.
 </li>
 <li>
 Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes.
 </li>
 <li>
 Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the work unit.
 </li>
 <li>
 Screen and prioritize incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).
 </li>
 <li>
 Screen telephone calls, answer inquiries or direct caller to the appropriate individual for further information and/or resolution.
 </li>
 <li>
 Performs other related duties as assigned.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Associates degree or equivalent combination of experience (Bachelors preferred).
 </li>
 <li>
 4+ years related administrative or business experience
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Knowledge of office and administrative practices
 </li>
 <li>
 Solid experience in using MC Office programs and software including Epic, Cerner, IDX
 
 
 </li>
 </ul>
 
 Employer Description
 
 
 
 
 Strength through Unity and Inclusion
 
 
 
 The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.
 
 
 At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.
 
 
 
 About The Mount Sinai Health System
 
 
 
 Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.
 
 
 
 Equal Opportunity Employer
 
 
 
 The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.
 
 
 
 Compensation
 
 
 
 The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $23 - $36 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
</div>

Administrative Assistant II - Hematology & Medical Oncology

<div>
 Department: Administration
 
 
 Job Number: 100475
 
 
 Offices: New York
 
 
 
 Job Description
 
 
 
 With eleven offices across the United States, 450+ professionals and 350+ business professionals, Manatt, Phelps &amp; Phillips, LLP (www.manatt.com), is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The Firm&rsquo;s groundbreaking approach&mdash;bringing together legal services, advocacy and business strategy&mdash;differentiates Manatt from its competitors and positions the Firm to provide a distinct and compelling value proposition.
 
 
 Manatt, Phelps &amp; Phillips, LLP currently has a great opportunity for an Administrative Assistant to join our nationally prominent and growing Healthcare practice. This role involves performing administrative functions in support of consultants who work on projects related to health care reform and regulation as well as more general health care consulting engagements. This position will be based out of our New York City Office.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Extensive calendar management and scheduling of meetings, conference calls, travel arrangements and events.
 </li>
 <li>
 Overseeing entry and coding of time.
 </li>
 <li>
 Reconciling monthly billing statements and tracking to budget.
 </li>
 <li>
 Prepare and format documents in Word
 </li>
 <li>
 Management and tracking of expense reimbursements.
 </li>
 <li>
 Provides back-up support to other administrative assistants when needed.
 </li>
 <li>
 Ad hoc projects and duties as needed.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Candidate should have 1-3 years of previous experience supporting multiple professionals, including ability to keep team members on track with processes, policies and deadlines in a fast-paced environment. Reliable, friendly and positive, can-do attitude is essential
 </li>
 <li>
 Must have strong multi-tasking skills and the ability to prioritize multiple activities to meet client deadline expectations in a fast-paced environment.
 </li>
 <li>
 Candidate should be a creative and independent thinker, but confident asking questions in order to complete tasks efficiently
 </li>
 <li>
 This position will have extensive contact with others (including clients) requiring discretion and will need to maintain a professional and courteous when dealing with others
 </li>
 <li>
 Must have strong writing and research skills
 </li>
 <li>
 Must have exceptional organizational skills and strong attention to detail
 </li>
 <li>
 The successful candidate will be someone with strong initiative and who is self-motivated and interested in taking ownership of the work and loves working as part of a team
 </li>
 <li>
 Strong Outlook, Word, PowerPoint and Excel skills required. The candidate must be able to assist the professional staff in conceptualizing ways to graphically display project and legal findings in MS PowerPoint, such as transferring memos and other written communication into a Power Point document which looks professional and polished. Must be comfortable learning new software programs which support the business operations of the practice. Experience with legal billing software is also a plus
 </li>
 <li>
 Interest in the Healthcare field highly preferred
 </li>
 <li>
 BA Degree highly preferred
 
 
 </li>
 </ul>
 The base annual pay range for this role is between $63,000-$69,000. The base pay to be offered will vary and depend on skills and qualifications, experience, location and will also take into account internal equity. A full range of medical, financial and/or other benefits dependent on the position will also be offered.
 
 
 EEO/AA EMPLOYER/Veterans/Disabled
 
 
 
 Manatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.
 
 
 
 
 This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee&rsquo;s Form I-9 to confirm work authorization.
 
 
 
 
 IMPORTANT: If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including terminating your employment.
 
 
 
 
 Employers may not use E-Verify to pre-screen job applicants or to re-verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9. In order to determine whether Form I-9 documentation is valid, this employer uses E-Verify&rsquo;s photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services&rsquo; (USCIS) photograph. If you believe that your employer has violated its responsibilities under this program or has discriminated against you during the verification process based upon your national origin or citizenship status, please call the Office of Special Counsel at 1-800-255-7688 (TDD: 1-800-237-2515).
 
</div>

Administrative Assistant (Health Care)

Mount Sinai Health System

<div>Description
Provides secretarial and clinical support to physicians and surgeons and performs administrative duties necessary to deliver quality patient care. 
Responsibilities<ul><li>
May schedule appointments for patients.</li><li>
Take detailed clinical phone messages for physician or advanced allied healthcare provider.</li><li>
Acquire insurance authorizations for procedures and tests ordered by attending physician.</li><li>
May enter orders into the electronic medical record (EMR) system or prepare prescription refill requests on behalf of the physician for the review and approval by the ordering physician.</li><li>
Maintain logging system as required for tracking test results.</li><li>
Assist in the maintenance of medical charts and/or electronic medical record (filing, Op Reports, test results, home care forms).</li><li>
May schedule surgeries/procedures or work in conjunction with Surgical Coordinator verifying times with patients; preparing charts, pre-admissions and consent forms as necessary.</li><li>
May be responsible for Medical Assistant duties if qualified, such as performing venipuncture and/or EKGs, checking schedules and organizing patient flow; accompanying patients to exam/procedure room, assisting patients as needed with walking, transferring and dressing, as well as collecting and processing specimens and point of care testing, preparing for exam, etc. May assist physicians with various procedures, takes vital signs, relays instructions to patients and or families; answers calls and provides pertinent information.</li><li>
Retrieve physician correspondence from dictation service, edit where necessary.</li><li>
Prepare physicians mail correspondence.</li><li>
Compile documents for surgical billing packages</li><li>
May maintain, adjust and confirm patient office schedule.</li><li>
Help direct patient flow during practice hours.</li><li>
Participate in revenue cycle processes.</li><li>
May perform medical scribe responsibilities.</li><li>
Performs other duties as assigned.</li></ul> 

Qualifications<ul><li>
Associates Degree or High School Diploma/GED plus two years of related experience.</li><li>
Graduate of a Medical Assistant Program if performing clinical duties.</li><li>
3 years of related experience</li><li>
Certification: Certified Medical Assistant required if performing Medical Assistant duties</li></ul> 
Non-Bargaining Unit, 857 - Rehabilitation and Human Performance - ISM, Icahn School of Medicine 
Employer Description
Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 
Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $26.2377 - $32.727 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Medical Administrative Assistant - Rehabilitation and Human Perfomance

<div>Description
The Administrative Assistant I provides administrative support services for one or more individuals, a department or a division. Assists supervisor in routine personnel, budget and other operational details. This individual typically reports to a manager, director or division head.
Responsibilities<ul><li>
 Serves as an intermediary between supervisor and other departmental staff by transmitting written and oral requests, messages and instructions.</li><li>
 Assists with budget preparation and is responsible for monitoring and maintaining records of expenses for variance reporting.</li><li>
Assists in the planning and logistical coordination of meetings and office activities, forums and conferences.</li><li>
May review and revise brochures, announcements or other informational items regarding program and/or departmental operations. Drafts, edits and formats materials such as flyers, leaflets and letters.</li><li>
5. May prepare minutes of meetings, agendas, correspondence, statistical reports, tables and other documents and transcribes dictation as needed.</li><li>
Prepares and follows up on purchase orders, change orders, check requests and petty cash vouchers. Processes and follows up on tuition and other forms of reimbursement for assigned staff</li><li>
Makes travel arrangements and accommodations. Prepares travel reimbursements and expense reports.</li><li>
Screens and prioritizes all incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).</li><li>
Screens telephone calls, answers routine inquiries or refers caller to the appropriate individual for response.</li><li>
May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission.</li><li>
 May maintain employee and/or patient files.</li><li>
May assist in processing payroll and/or maintaining the PTO system for the department.</li><li>
May track expiration dates of staffs professional licensure, and notify staff of upcoming license expiration date to prevent suspension.</li><li>
Performs other related duties.</li></ul>
Qualifications<ul>
<li>Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience (Bachelors Degree preferred).</li><li>
2-3 years administrative or medical office experience required</li></ul>
Non-Bargaining Unit, IBY - Pediatrics Nephrology - ISM, Icahn School of Medicine
Employer Description
Strength through Unity and Inclusion 

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual. 

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history. 

About the Mount Sinai Health System: 

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally. 

Equal Opportunity Employer 

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 

Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $22 - $34.5206 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Administrative Assistant I-Pediatrics-Nephrology

<div>Description
The Senior Offsite Medical Secretary provides secretarial support to the supervising physician in an offsite practice setting. Responsibilities include a high volume of telephones, reception, check in, registration, scheduling coordination, including OR scheduling and confirmation, authorization/precertification, chart preparation and maintenance, and all other duties as assigned. Prepare stat reports and maintain up to date logs and provide follow up. Work directly with Supervisor and Administration to maintain physician schedule up to date on daily basis.
Responsibilities
1. Clerical, reception and telephone support for practice. Take detailed clinical phone messages for clinical team.
2. May schedule and coordinate appointments for patients within practice and with outside specialties.
3. Acquires insurance authorizations for procedures and tests ordered by physician.
4. May enter orders into the electronic medical record (EMR) system or prepare prescription refill requests on behalf of the physician, subject to review and approval.
5. Maintains logging system as required for tracking test results.
6. May be responsible for check in and registration.
7. Assist in the maintenance of medical charts and/or electronic medical record (filing, Op Reports, test results, home care forms).
8. Prepares patient charts, reviewing for appropriate and needed records.
9. May create pre-admissions and obtain necessary consent forms for scheduling purposes.
10. Retrieves physician correspondence from dictation service and edit where necessary.
11. May schedule surgeries/procedures or work in conjunction with Surgical Coordinator team to verifying times with patients; preparing charts, pre-admissions and consent forms as necessary.
12. Prepares physicians mail correspondence and may retrieve mail from mail room.
13. Helps direct patient flow during practice hours and may room patients.
14. Discuss payment arrangements with patients prior to office procedures/visits, in coordination with the surgery finance authorization team.
15. May order supplies, review stock of supplies, or put away supplies.
16. Collect patients copayment/account balance, as well as needed insurance referrals.
17. May process specimens for in office procedures, completing necessary requisitions with MD approval, and ensuring specimen is sent to appropriate department for review.
18. Assist with credentialing as needed.
19. May compile documents for surgical billing packages (i.e. surgical encounter forms, insurance information, consents, etc..)
20. Maintains, adjusts and confirms patient office schedule.
21. May participate in revenue cycle processes.
22. May perform medical scribe functions.
23. Payment posting and record keeping.
24. May open and close physician schedules, and work to build template or make changes as needed.
25. May perform various screenings and confirmation calls in advance of clinic session.
26. Assist supervisor/manager with staff schedules and coverage.
27. If qualified, may be responsible for Medical Assistant duties, such as performing venipuncture and/or EKGs, accompanying patients to exam/procedure room, assisting patients as needed with walking, transferring and dressing, as well as collecting specimens and point of care testing, preparing for exam, etc. May assist physicians with various procedures, takes vital signs, relays instructions to patients and or families; answers calls and provides pertinent information.
28. Performs other duties as assigned
Qualifications<ul>
<li>Associates Degree or High School Diploma/GED plus 2 years of related experience. Graduate of a Medical Assistant Program if performing clinical duties. Certified Medical Assistant required if performing Medical Assistant duties</li><li>
5+ years of administrative experience, preferably in a health care/practice environment</li></ul> 
Collective bargaining unit: SEIU 1199-SLW-Ambulatory
Employer Description
Strength through Unity and Inclusion 

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual. 

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history. 

About the Mount Sinai Health System: 

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally. 

Equal Opportunity Employer 

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 

Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $29.9438 - $32.0812 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Offsite Senior Medical Secretary-Obstetrics And Gynecology Administration-Mount Sinai West-Full-time day

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