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executive administrative assistant Jobs in New York

executive administrative assistant

household personal assistant

Career Group

<div>
 
 
 Personal Household Assistant, Midtown Manhattan
 
 
 
 
 
 
 The Household Personal Assistant &amp; Scheduling Coordinator is the engine behind the family's daily lives. This is a pure desk role &mdash; focused, detail-intensive, and requiring a genuine passion for organization and scheduling.
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 &ndash; Own and maintain all household calendars &mdash; for the principals&rsquo; and their children &mdash; ensuring they are always accurate, up to date, and conflict-free
 
 
 &ndash; Liaise with and where required co-ordinate stakeholders within the family&rsquo;s team to ensure service delivery is in place when and where required
 
 
 &ndash; Liaise directly with charter operators, hotel concierges, car services, and other travel providers to make and confirm bookings as directed by the EA/PA
 
 
 &ndash; Prepare clear and comprehensive pre-travel and pre-event packs for the family, covering all reservations, contacts, timings, and relevant documents
 
 
 &ndash; Maintain household-wide scheduling, including staff rotas, maintenance appointments, and regular service provider visits as required
 
 
 &ndash; Manage the complete paper trail for all bookings and commitments &mdash; confirmations, contracts, reservations, and insurance renewals &mdash; ensuring nothing lapses or is missed
 
 
 &ndash; Monitor and flag upcoming renewals, deadlines, and scheduling conflicts in advance, so the team is always prepared
 
 
 &ndash; Support the wider assistant team with scheduling and administrative tasks as required
 
 
 
 
 
 
 
 Requirements
 
 
 
 
 &ndash; Experienced in a scheduling, diary management, or household PA role, ideally within a UHNWI, private family office, or high-end hospitality environment
 
 
 &ndash; Exceptionally organized and systematic, with a natural eye for detail and a low tolerance for error
 
 
 &ndash; Confident coordinating private aviation, luxury travel, and concierge-level logistics
 
 
 &ndash; Calm and reliable under pressure &mdash; able to handle last-minute changes without fuss and find solutions quickly
 
 
 &ndash; A clear and professional communicator, comfortable liaising with external providers and household contacts on the family's behalf
 
 
 &ndash; Highly proficient with calendar and scheduling tools, as well as excel, and comfortable managing and synchronizing multiple overlapping diaries
 
 
 &ndash; Discreet and trustworthy, with an innate respect for privacy and confidentiality
 
 
 &ndash; A NYC resident with full right to work in the USA
 
 
 
 
 
 Compensation $125,000-175,000 DOE
 
 
 
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
</div>

Personal Household Assistant, NYC

David Yurman Enterprises, LLC

<div>About Us
David Yurman is a celebrated American jewelry company founded in New York by David Yurman, a sculptor, and his wife, Sybil, a painter and ceramicist. When the artists began collaborating, their goal was simply to make beautiful objects to wear. Led today by their son Evan, David Yurman creates timeless, yet contemporary collections for women and men defined by inspiration, innovation, consummate craftsmanship and cable &ndash; the brand&rsquo;s artistic signature. David Yurman collections are available at retail stores throughout the United States, Canada, Hong Kong and France and at locations worldwide, through their exclusive authorized fine jewelry and timepiece network of retailers.
Our Values
At David Yurman, creativity, innovation and impeccable craftsmanship are at the core of everything we do. Fueled by the energy of our hometown, New York City, artistic passion informs each and every jewelry design. The Yurman family&rsquo;s guiding vision continually defines and redefines what it means to be the preeminent American luxury jewelry brand. We are committed to responsible business and social practices and to the protection and advancement of human rights. We believe in partnering with others who share these values and understand their importance.
Job Description
Personal Assistant 
SUMMARY: The Personal Assistant will provide comprehensive administrative and personal support, ensuring seamless day-to-day operations for the principal. This role requires a high level of discretion, flexibility, and the ability to manage multiple priorities in a fast-paced environment. The position includes approximately 50% travel with evenings and weekend schedule.<div><div> 
Key Responsibilities:</div><div><ul><li> 
Manage and maintain complex calendars, including scheduling meetings, appointments, and personal commitments</li></ul></div><div><ul><li>
Coordinate all aspects of travel, including flights, accommodations, ground transportation, and detailed itineraries</li></ul></div><div><ul><li>
Serve as a primary point of contact, handling correspondence, calls, and requests with professionalism and confidentiality</li></ul></div><div><ul><li>
Anticipate needs and proactively resolve issues to ensure efficiency and continuity</li></ul></div><div><ul><li>
Assist with personal errands, household coordination</li></ul></div><div><ul><li>
Support project management tasks, including tracking deadlines and follow-ups</li></ul></div><div><ul><li>
Liaise with internal teams, external partners, and family members when appropriate</li></ul></div><div><ul><li>
Handle sensitive information with the utmost discretion and confidentiality</li></ul></div><div><ul><li>
Provide on-the-ground support during travel, ensuring schedules and logistics run smoothly</li></ul></div><div> 
Qualifications &amp; Requirements:</div><div><ul><li> 
Willingness and ability to travel up to 50% of the time, often on short notice</li></ul></div></div><div><div><ul><li>
Flexibility to work outside of standard business hours, including evenings and weekends, as needed</li></ul></div><div><ul><li>
Exceptional organizational and time-management skills</li></ul></div><div><ul><li>
Strong communication skills, both written and verbal</li></ul></div><div><ul><li>
High level of professionalism, discretion, and reliability</li></ul></div><div><ul><li>
Ability to multitask and adapt in a dynamic environment</li></ul></div><div><ul><li>
Proficiency in Microsoft Office</li></ul></div><div><ul><li>
Valid passport and ability to travel domestically and internationally</li></ul></div></div>
Estimate Salary Range: $140-$150k
Base pay is one component of David Yurman&rsquo;s total compensation package, which may also include the following for eligible employees: access to healthcare benefits, 401(k) plan, bonus, employee discounts, Summer Fridays (corporate roles), generous paid time off, sick time, and more.
Diversity, Equity &amp; Inclusion at David Yurman
As a company founded by artists, David Yurman champions self-expression in everything we do. We are committed to fostering a culture of openness and creative collaboration within our entire community, and we cherish the diversity of our employees&rsquo; backgrounds and perspectives. We will always advocate for equity and inclusion for all.
David Yurman is an Equal Employment Opportunity employer and provides equal opportunities to all employees and applicants without regard to an individual&rsquo;s age, race, creed, color, religion, national origin, sex (including pregnancy, sexual orientation, gender).</div>

Personal Assistant

North Bridge Staffing Group

<div>
 
 
 Personal Assistant &ndash; Financial Services (Onsite, NYC)
 
 
 
 
 
 
 We are partnering with a New York&ndash;based investment firm to identify an experienced
 
 Personal Assistant
 
 to support senior leadership in a fast-paced, high-touch environment. This role provides direct support to the President and a small group of Portfolio Managers and requires exceptional discretion, organization, and attention to detail.
 
 
 
 
 
 This is a fully
 
 onsite position (Monday&ndash;Friday)
 
 based in the firm&rsquo;s New York office.
 
 
 
 
 
 Responsibilities
 
 <ul>
 <li>
 Provide comprehensive personal assistant support to the President and multiple senior leaders, managing daily administrative and personal needs
 </li>
 <li>
 Coordinate complex calendars, schedule meetings, and manage ever-changing priorities with minimal direction
 </li>
 <li>
 Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries
 </li>
 <li>
 Handle personal and professional tasks such as: restaurant reservations and event planning, scheduling personal appointments (medical, personal services, etc.), running ad hoc errands and handling time-sensitive requests
 </li>
 <li>
 Support internal and external events, including firm-hosted events and offsites
 </li>
 <li>
 Act as a trusted gatekeeper, exercising sound judgment and confidentiality at all times
 </li>
 <li>
 Anticipate needs proactively and ensure leaders are supported seamlessly day to day
 </li>
 </ul>
 
 
 
 
 Qualifications
 
 <ul>
 <li>
 
 5+ years of experience
 
 as a Personal Assistant or Executive Assistant, preferably within financial services or a similarly fast-paced professional environment
 </li>
 <li>
 Proven ability to manage multiple principals and competing priorities simultaneously
 </li>
 <li>
 Highly organized, detail-oriented, and responsive with a service-oriented mindset
 </li>
 </ul>
 
 
 
 
 Additional Details
 
 <ul>
 <li>
 Fully onsite, Monday through Friday
 </li>
 <li>
 New York City
 </li>
 <li>
 Long-term opportunity with a close-knit leadership team
 </li>
 </ul>
 
 
 
 
 Compensation: $100k-$250k based on experience
 
</div>

Barclays

<div><div>Date live: 04/13/2026
 Business Area: Risk
 Area of Expertise: Business Support &amp; Administration
 Contract: Permanent
 Reference Code: JR-0000102632
 Salary / Rate $80,000.00 - $115,000.00</div></div>
 <div>Join us as a Personal Assistant &amp; Administration professional supporting senior leadership in a fast-paced, global environment. In this role, you will manage complex calendars, coordinate meetings and travel, and ensure smooth day-to-day administrative operations. You will use sound judgment and discretion, anticipate stakeholder needs, and balance multiple priorities. As a key point of contact, you will deliver high-quality support and help drive the efficiency and effectiveness of the wider team.
To be successful as a Personal Assistant &amp; Administration, you should have:
<ul><li>Personal Assistant experience supporting senior stakeholders in a global or corporate environment
</li><li>Strong calendar management, organization, and prioritization skills
</li><li>Proven experience supporting senior stakeholders in a fast-paced, corporate environment
</li><li>Advanced calendar management and meeting coordination skills, including scheduling across time zones
</li><li>Experience coordinating travel and itineraries, and managing logistics end-to-end
</li><li>Strong judgment and discretion, with the ability to handle sensitive information confidentially
</li><li>Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
</li></ul>Some other highly valued skills may include:
<ul><li>Ability to communicate effectively in writing and verbally, with confidence interacting at senior levels
</li><li>Ability to work effectively in a high-pressure environment while maintaining accuracy, discretion, and confidentiality
</li><li>Ability to manage multiple tasks simultaneously, demonstrating initiative and proactive problem-solving
</li><li>Strong communication skills and confidence interacting at senior levels
</li><li>Ability to manage multiple priorities with discretion, accuracy, and sound judgment
</li></ul>You may be assessed on key critical skills relevant for success in this role, such as risk and controls, change and transformation, business acumen, strategic thinking and digital and technology, as well as job-specific technical skills.
This role is located in New York.
Minimum Salary: $80,000
Maximum Salary: $115,000
The minimum and maximum salary/rate information above include only base salary or base hourly rate. It does not include any other type of compensation or benefits that may be available.
Purpose of the role
To manage the executive's schedule, handling correspondence, preparing presentations and reports, and providing other administrative support as needed.
Accountabilities
<ul><li>Management of senior executive members calendars and overseeing their timely responses to meeting invitations and requests.</li>
<li>Planning and arranging travel itineraries, including flights, accommodation, and ground transportation, ensuring timely and efficient travel for the executive.</li>
<li>Proactively anticipating the needs of the senior executive, prioritising tasks, and ensuring timely completion.</li>
<li>Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks.</li>
<li>Management and facilitation of senior executive members meetings.</li>
</ul>Analyst Expectations
<ul><li>To perform prescribed activities in a timely manner and to a high standard consistently driving continuous improvement.</li>
<li>Requires in-depth technical knowledge and experience in their assigned area of expertise</li>
<li>Thorough understanding of the underlying principles and concepts within the area of expertise</li>
<li>They lead and supervise a team, guiding and supporting professional development, allocating work requirements and coordinating team resources.</li>
<li>If the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L &ndash; Listen and be authentic, E &ndash; Energise and inspire, A &ndash; Align across the enterprise, D &ndash; Develop others.</li>
<li>OR for an individual contributor, they develop technical expertise in work area, acting as an advisor where appropriate.</li>
<li>Will have an impact on the work of related teams within the area.</li>
<li>Partner with other functions and business areas.</li>
<li>Takes responsibility for end results of a team&rsquo;s operational processing and activities.</li>
<li>Escalate breaches of policies / procedure appropriately.</li>
<li>Take responsibility for embedding new policies/ procedures adopted due to risk mitigation.</li>
<li>Advise and influence decision making within own area of expertise.</li>
<li>Take ownership for managing risk and strengthening controls in relation to the work you own or contribute to. Deliver your work and areas of responsibility in line with relevant rules, regulation and codes of conduct.</li>
<li>Maintain and continually build an understanding of how own sub-function integrates with function, alongside knowledge of the organisations products, services and processes within the function.</li>
<li>Demonstrate understanding of how areas coordinate and contribute to the achievement of the objectives of the organisation sub-function.</li>
<li>Make evaluative judgements based on the analysis of factual information, paying attention to detail.</li>
<li>Resolve problems by identifying and selecting solutions through the application of acquired technical experience and will be guided by precedents.</li>
<li>Guide and persuade team members and communicate complex / sensitive information.</li>
<li>Act as contact point for stakeholders outside of the immediate function, while building a network of contacts outside team and external to the organisation.</li>
</ul>All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship &ndash; our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset &ndash; to Empower, Challenge and Drive &ndash; the operating manual for how we behave.</div>

Personal Assistant & Administration

Inline Electrical Resources

Full job descriptionSocial Media Assistant &amp; StrategistWe are looking for a creative and organized Social Media Assistant &amp; Strategist to help manage and grow a personal brand across multiple social media platforms.This role involves assisting with day-to-day social media tasks while also helping develop strategies to increase engagement, reach, and overall growth.The ideal candidate understands social media trends, viral content, and online branding, and enjoys working in a fast-paced creative environment.Responsibilities<ul><li>Assist with managing social media platforms (Instagram, TikTok, X, Snapchat, etc.)</li><li>Research trends, viral content, and content ideas</li><li>Help organize and schedule posts</li><li>Assist with captions, hashtags, and content optimization</li><li>Track analytics and identify high-performing content</li><li>Assist with social media strategy and growth planning</li><li>Help coordinate content ideas and brand collaborations</li></ul>Qualifications<ul><li>Experience with social media platforms and content trends</li><li>Strong organizational and communication skills</li><li>Creative mindset and understanding of viral content</li><li>Ability to work independently and meet deadlines</li><li>Experience working with creators or influencers is a plus</li></ul>Details<ul><li>Flexible schedule</li><li>Remote or hybrid depending on location</li><li>Part-time to start with potential for long-term growth</li></ul>If interested, please include examples of social media accounts you&rsquo;ve managed or helped grow.Please include your favorite social media platform and why in your application.Job Type: Full-timePay: $22.00 - $30.00 per hourWork Location: In personJob Type: Full-timePay: $22.00 - $30.00 per hourWork Location: In person

<div>
 
 
 Senior Executive Personal Assistant, Midtown Manhattan
 
 
 
 
 
 
 Our client is an active, international family currently based in NYC. They are a large family with multiple properties across the US and internationally, and a broad portfolio of business, personal and financial interests. The household is fully staffed, well-organized, and high-functioning.
 
 
 
 
 
 
 THE ROLE
 
 
 
 
 
 
 The Senior Executive Personal Assistant is the primary point of contact for all day-to-day matters relating to the principals &mdash; professional, personal, and household. This is a senior EA role requiring exceptional standards of organization, discretion, and delivery. We are looking for an exceptional individual who can manage the family&rsquo;s busy lifestyle across time zones, residences, and interests.
 
 
 
 
 
 
 KEY RESPONSIBILITES
 
 
 
 
 
 
 &ndash; Act as the primary point of contact for the principals, managing all professional, personal, and household communications and requests
 
 
 &ndash; Oversee, coordinate, and review the work of two support assistants, ensuring consistently high standards and quality across the team
 
 
 &ndash; Coordinate and manage domestic staff to ensure seamless service delivery on behalf of the principals
 
 
 &ndash; Handle complex calendar management across multiple time zones, residences, and professional and personal commitments
 
 
 &ndash; Plan and execute private aviation and multi-leg international travel, including accommodations and ground logistics, with exceptional attention to detail
 
 
 &ndash; Manage correspondence with consultants, advisors, and the wider family office, exercising accuracy and discretion at all times
 
 
 &ndash; Support property administration by liaising with property managers, contractors, and household staff
 
 
 &ndash; Handle highly sensitive and confidential matters with the utmost professionalism and discretion
 
 
 &ndash; Proactively anticipate needs, monitor outstanding tasks, and ensure timely follow-through on all priorities
 
 
 &ndash; Maintain highly organized records, files, and administrative systems to support both household and professional operations
 
 
 
 
 
 
 
 
 
 WHAT WE ARE LOOKING FOR
 
 
 
 
 
 
 The family's preference is for a warm, highly capable, and utterly dependable individual who takes genuine pride in the quality of their work and the support they provide. This is a role for someone who finds deep satisfaction in getting the details right and making a busy, complex life run smoothly.
 
 
 
 
 
 Candidates should be:
 
 
 
 
 
 &ndash; An experienced Senior EA or Personal Assistant with a strong track record supporting a principal in a private household, family office, or UHNWI environment
 
 
 &ndash; Exceptionally organized and detail-oriented, with the ability to manage multiple threads simultaneously without losing precision
 
 
 &ndash; Dedicated with the ability to commit whole heatedly &ndash; this is not a role for the faint of heart
 
 
 &ndash; Proactive and anticipatory &mdash; always one step ahead, identifying what is needed before being asked
 
 
 &ndash; Discreet and trustworthy, with impeccable judgment and an instinct for confidentiality
 
 
 &ndash; A composed and confident communicator, able to engage professionally on the principal's behalf
 
 
 &ndash; Experienced in coordinating complex international travel and logistics, including private aviation
 
 
 &ndash; Comfortable leading a small team and setting high standards through example rather than authority
 
 
 &ndash; IT proficient specifically an Excel power user who can build, automate and troubleshoot complex spreadsheets and reporting tools independently
 
 
 &ndash; A NYC resident with full right to work in the USA but with the ability to travel and support internationally
 
 
 
 
 
 
 
 
 
 TERMS &amp; COMPENSATION
 
 
 
 Compensation: $175-225k, DOE
 
 
 Health Insurance: Employer contribution provided
 
 
 Start Date: Immediately
 
 
 Travel: Travel and accommodation outside NYC at employer&rsquo;s expense
 
 
 Commitment: 50-60 hours per week; on-call mentality expected.
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
</div>

Senior Executive Personal Assistant, NYC

Vaco by Highspring

<div>
 
 
 Administrative Assistant - UHNW Family Office
 
 
 
 Location:
 
 New York, NY
 
 
 Salary
 
 :$75,000-80,000
 
 
 
 The Role:
 
 We are seeking a bright, highly discreet Administrative Assistant to support a prominent Family Office and Private Residence. This is a dynamic "hybrid" role that requires a blend of professional office administration and high-touch personal support.
 
 The ideal candidate is a proactive problem-solver who possesses exceptional judgment and the ability to navigate both a corporate boardroom and a private household with ease.
 
 
 
 Core Responsibilities
 
 <ul>
 <li>
 
 Executive Coordination:
 
 Manage complex calendars, coordinate appointments, and handle scheduling for both professional and personal obligations.
 </li>
 <li>
 
 Logistical Support:
 
 Serve as the "connective tissue" between the family's NYC office and private residence, including running sensitive errands and ensuring seamless operations between both locations.
 </li>
 <li>
 
 Vendor Relations:
 
 Act as a professional point of contact for external vendors and service providers; must be well-spoken and able to negotiate and follow up effectively.
 </li>
 <li>
 
 Project Management:
 
 Anticipate needs before they arise, thinking through challenges independently while maintaining a high level of respect for family privacy.
 </li>
 <li>
 
 Digital Support:
 
 Utilize Outlook for heavy scheduling and Excel for basic tracking and organizational tasks.
 </li>
 </ul>
 
 Candidate Profile
 
 <ul>
 <li>
 
 Experience:
 
 2-3+ years of administrative experience, ideally within a Family Office, Luxury Brand, or high-level Corporate environment.
 </li>
 <li>
 
 Discretion:
 
 Absolute commitment to confidentiality and the ability to handle sensitive information with a high degree of "quiet" professionalism.
 </li>
 <li>
 
 Communication:
 
 Exceptionally well-spoken with a polished phone presence and clear written skills.
 </li>
 <li>
 
 Technical Skills:
 
 Proficiency in Microsoft Office (specifically Outlook and Excel).
 </li>
 <li>
 
 The "Right" Mindset:
 
 A "no task is too small" attitude paired with the intellectual horsepower to work with minimal guidance.
 
 </li>
 </ul>
 Vaco PLC is acting as an Employment Agency in relation to this vacancy.
</div>

Administrative Assistant

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518 household personal assistant jobs In New York

Personal Household Assistant, NYC

Personal Assistant

Personal Assistant

Personal Assistant & Administration

Personal Assistant

Senior Executive Personal Assistant, NYC

Administrative Assistant