administrative assistant

administrative assistant/hearing reporter Jobs in Miami

administrative assistant/hearing reporter

hr/administrative assistant Jobs in Miami

hr/administrative assistant

human resources representative Jobs in Miami

human resources representative

hr administrative assistant

Rite of Passage

<div>Join a group of passionate advocates on our mission to improve the lives of youth! Rite of Passage Team is hiring for a Administrative Assistant at South Florida Youth Academy located in Miami, Florida✨

Located in vibrant Miami, our office is at the heart of one of the most dynamic cities in the U.S. Known for its diverse culture, growing tech and business scene, and year-round sunshine, Miami offers an inspiring backdrop to grow your career

Pay: $19 hour

What you will do:
To be considered you should: Possess a High School Diploma or GED, At least three years of experience working in an office environment.,experience and success in office management. and possess a Driver&rsquo;s License.
Apply today and Make a Difference in the Lives of Youth!

After 40 years of improving the lives of youth, we are looking for passionate advocates to continue the legacy of helping young people become successful adults.

Follow us on Social!

Instagram / Facebook / Linkedin / Tik Tok / YouTube<h4 class="jobSectionHeader"> 
Education</h4>
Preferred<ul><li>
High School or better</li></ul>
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.</div>

HR/ADMINISTRATIVE ASSISTANT

Wilson Elser

<div><div><div><div><div><div>Miami, Florida</div></div></div></div><div><div> 
Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal&rsquo;s survey of the nation&rsquo;s largest law firms. We&rsquo;re also Mansfield Certified Plus.</div><div>

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Administrative Assistant position.

This position offers a flexible, hybrid or remote working arrangement and can be located in any state we have an office in.

The Position

Wilson Elser is currently seeking an Administrative Assistant to support a national client services team, serving as a liaison between a key leadership group with close client contact and the broader national client services team leadership.

Key Responsibilities
<ul>
<li>Manages a high-volume of client interfacing communications of a highly confidential nature, and manages highly confidential documents and information</li>
<li>Collaborates on projects focused on client interfacing, document management, data entry, and data management</li>
<li>Assists with project management functions and process implementation on the client services team, including support with data collection, entry, and management</li>
<li>Provides clerical or administrative legal services support as requested</li>
</ul>
Qualifications
<ul>
<li>Bachelor&rsquo;s Degree or equivalent professional experience</li>
<li>Minimum of 1-2 years of experience in a law firm setting</li>
<li>Familiarity with Document Management Systems</li>
<li>Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)</li>
<li>Experience with data entry or data management</li>
<li>Experience with administrative support of eDiscovery, information, data, or document collection, or data and document preservation a plus</li>
<li>Familiarity with web-based collaborative tools and work management software a plus</li>
<li>Experience with team messaging and instant messaging platforms a plus</li>
<li>Experience with email and calendar management, meeting coordination, and direct client interaction</li>
<li>Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines</li>
<li>Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously</li>
<li>Excellent written, verbal and interpersonal communication skills</li>
<li>Comfortable working in a collaborative, national team environment supporting attorneys and paralegals</li>
<li>Demonstrated professionalism in all client and internal communication</li>
</ul>
</div><div>Why Should You ?
<ul>
<li>Benefits: Outstanding benefits package, including 401k match and generous PTO plan</li>
<li>Career Growth: Ample opportunities for professional development and advancement</li>
<li>Employee Perks: Access to corporate discount plans and other benefits</li>
</ul><h5 class="jobSectionHeader">Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.</h5>
<h5 class="jobSectionHeader">Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.</h5>
<h5 class="jobSectionHeader">Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.</h5>
<h5 class="jobSectionHeader">California Residents may review our CCPA notice for applicants and employees here.</h5>
<h5 class="jobSectionHeader">#ZR</h5></div></div><div></div><div><div><div>
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Administrative Assistant

AerSale

<div>Who we are:
 
AerSale&reg; is a global leader and market innovator specializing in aviation products and services to meet the growing demand for aftermarket support in global passenger, cargo, and government segments. Featuring complete aircraft nose-to-tail, value-added offerings, including Aircraft &amp; Component Maintenance, Repair and Overhaul Services (MRO), Aircraft &amp; Engine Sales and Leasing, Used Serviceable Material (USM) Sales and Parts Exchange, Flight Equipment Asset Management Services, Internally developed aircraft and component modifications (engineered solutions) designed to enhance aircraft performance and operating economics (e.g. AerSale&reg;, AerTrak&reg; and AerAware).
 
For more information, visit us at www.aersale.com. 
<div> 
What we Offer:
 
<ul><li>Medical Insurance
</li><li>100% Employer Paid Dental, Vision, Life, Short and Long Term Disability Insurance
</li><li>401K with Employer Contribution
</li><li>Employee Stock Purchase Plan (ESPP)
</li><li>Education Reimbursement (related field)
</li><li>Employee Referral Program and Recognition Program
</li><li>Paid Holidays and 15 Paid Time-Off Days annually
</li></ul></div>Job Description:
<div>Job Summary : The HR Field Representative manages a variety of tasks related to employee relations, recruitment, and administration. The HR Rep is responsible for ensuring that HR policies are followed, maintaining employee records, and ensuring compliance with labor laws.
Essential Duties and Responsibilities:
<ul><li>Provide HR support at our field locations with regards to Onboarding/Orientation, Employee Relations, Recruitment, Benefits, Workers Compensation, Training, HR Compliance and HR Audits.
</li><li>Attending local career fairs promote AerSale as an employer of choice.
</li><li>Managing and supporting recruitment efforts through Corporate HR for all exempt/nonexempt personnel for both direct employees and contractors.
</li><li>Recruitment includes posting job ads, dispositioning candidates, prescreening, scheduling interviews, creating offer letters, launching background checks and tracking DOT Drug Testing for safety sensitive hires.
</li><li>Support corporate training objectives to ensure training modules are accomplished timely.
</li><li>Manage the outsource of vendors, maintaining contractor relations, policies, and procedures.
</li><li>Maintains local Human Resource records and compiles reports from database as requested.
</li><li>Assists in timekeeping functions.
</li><li>Employee file maintenance- entering and terminating employees and contractors in HRIS system.
</li><li>Supports Benefits administration initiatives and communication.
</li><li>Responsible for ensuring IT provisioning is ready for new hire&rsquo;s first day.
</li><li>Responsible for presenting new hire orientation to all new employees and contractors.
</li><li>Assist employees with FMLA and Short/Long term disability requests.
</li><li>Assist departments in writing and updating job descriptions as required and coordinating job postings.
</li><li>Oversee the completion and submittal of expense reports and coordinates travel.
</li><li>Sort incoming mail.
</li><li>Perform other duties and responsibilities as assigned to meet business needs.
</li></ul>Education and Experience:
<ul><li>Bachelor&rsquo;s degree preferred; not required (in related field)
</li><li>Two years of HR, Recruitment, Onboarding and HR experience
</li><li>Manufacturing experience a plus
</li><li>Workday experience a plus
</li></ul>Skills and Abilities:
<ul><li>Must have the ability to proactively resolve problems or issues, by using judgment that is consistent with standards, practices, policies, procedures, regulation, or government law.
</li><li>Strong customer service orientation.
</li><li>Excellent communication skills.
</li><li>Understand work planning and employment laws.
</li><li>Ability to organize and prioritize work.
</li><li>Ability to work efficiently under stressful conditions.
</li><li>Proficient with current software packages such as Microsoft Word, Excel, Outlook, Access.
</li><li>Available for travel.
</li></ul></div>If you would like to see your career take flight, apply today!
Aersale is an Equal Opportunity Employer. The company prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, general identity, national origin, or for inquiring about, discussing, or disclosing information about compensation. As a Government Contractor Aersale takes affirmative action to employ and advance in employment individuals without regard to disability or veteran status . If you are an Individual with Disability and require any assistance with the application process please contact Human Resources at: Monica.Rivas@aersale.com .</div>

Human Resources Representative

The Star Life Group LLC

HR / People &amp; Culture ManagerCompany: Starlife Group Industry: Real Estate Development Compensation Range: $68,250 &ndash; $89,250 Reports to: CEOPosition OverviewAt Star Life Group, we don&rsquo;t just build real estate&mdash;we create elevated lifestyles. The HR / People &amp; Culture Manager is the architect of our internal experience, shaping a culture that reflects the same level of excellence, refinement, and ambition found in our developments.This role blends strategic people leadership with hands-on execution. You&rsquo;ll lead recruiting, onboarding, training, uniforms, and HR compliance while cultivating a polished, high-performance, startup-driven culture aligned with a luxury brand.What You&rsquo;ll DoBuild Exceptional Teams<ul><li>Own full-cycle recruiting for corporate, development, and project-based roles</li><li>Attract top-tier talent aligned with Star Life Group&rsquo;s vision, pace, and aesthetic</li><li>Partner with leadership to scale teams intentionally as projects and portfolio grow</li></ul>Create a Standout Employee Experience<ul><li>Design onboarding experiences that feel premium, personal, and inspiring</li><li>Develop training programs that support excellence, accountability, and growth</li><li>Ensure employees feel empowered, supported, and connected to the brand</li></ul>Shape Culture &amp; Leadership<ul><li>Define and champion company values, behaviors, and culture initiatives</li><li>Act as a trusted advisor to leadership and team members</li><li>Support performance management, feedback, recognition, and professional development</li></ul>Maintain a Luxury Brand Standard<ul><li>Oversee uniforms and professional appearance standards across offices and project sites</li><li>Ensure all people-facing elements reflect Star Life Group&rsquo;s luxury positioning</li></ul>Run Smart, Compliant HR Operations<ul><li>Own HR policies, documentation, and compliance across employment laws</li><li>Manage employee records, internal processes, and people systems</li><li>Navigate employee relations with discretion, clarity, and care</li></ul>What We&rsquo;re Looking For<ul><li>3+ years of experience in HR, People Operations, or People &amp; Culture roles</li><li>Startup or high-growth company experience strongly preferred</li><li>Background in real estate, development, construction, hospitality, or luxury brands is a plus</li><li>Strong understanding of employment law and best practices</li><li>Confident communicator with a high standard for quality and professionalism</li><li>Ability to balance creativity, structure, and execution</li></ul>Why Star Life GroupStar Life Group is a fast-growing luxury real estate development company where vision, design, and people come first. This role offers the opportunity to build culture from the ground up, influence leadership, and create a people experience that matches the sophistication of our brand and properties.Pay: $68,250.00 - $89,250.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

HR / People & Culture Manager

Business Support Services of Salem

<div><div>Business Support Services is currently seeking a court reporter who provides verbatim reporting of Social Security hearings for the Office of Hearings Operations (OHO). 
</div><div>
Major Duties and Responsibilities of a VHR: 
(The examples provided do not cover all the duties that the incumbent in this position may be required to perform.)</div><ul><li>
Set up the recording equipment to ensure that testimony given by the attendees will be properly recorded.</li><li>
Be responsible for monitoring the recording procedures to make sure there is a complete, and accurate transcript/recording of the administrative hearing.</li><li>
Gather and distribute exhibits and supporting materials during the hearing.</li><li>
Provide administrative support, as needed.</li></ul><div> 
The examples provided above do not cover all the duties that the incumbent in this position may be required to perform. 
</div><div>
Knowledge, Skills, and Abilities:</div><ul><li>
High School Diploma or equivalent.</li><li>
Knowledge of English grammar, punctuation, and spelling.</li><li>
Knowledge of Adobe, MS Teams and Excel.</li><li>
Operate a variety of office equipment copiers/fax machines etc.</li><li>
Ability to conduct oneself in a professional manner and promote harmonious working relationships with others including the general public.</li><li>
Ability to understand and follow verbal and written instructions.</li><li>
Ability to maintain confidentiality, professional appearance, and demeanor at all times.</li><li>
Must be punctual &amp; trustworthy.</li><li>
Must have reliable transportation.</li><li>
Must type 40 WPM.</li><li>
Must be self-motivated.</li><li>
Legal or medical terminology (helpful but not mandatory).</li><li>
Organize and maintain accurate files and records.</li></ul><div> 
Training is available, previous VHR experience is not necessary.</div></div>

Administrative Assistant/Hearing Reporter

UNITED WAY MIAMI

<div>Description:

Salary Range: $43,269-$50,000 annually
Hybrid Schedule: 2 days from home and 3 days on-site
Benefits (The Good Stuff)<ul><li>
3 WKS Vacation Paid*</li><li>
12 Paid Holidays</li><li>
12 PTO Paid Days</li><li>
Competitive Health Benefits Package</li><li>
Wellness Program Reimbursements up to $50/month</li><li>
Short Term Disability at NO COST</li><li>
Life Insurance &amp; AD&amp;D 2X Annual Salary at NO COST</li><li>
Employee Assistance Program</li><li>
Retirement Plan UP TO 6% Employer Funding</li><li>
Professional Development Opportunities</li><li>
Discounted On-Site Early Childhood Care</li><li>
Tuition Assistance for Early Education Degree</li><li>
Free Monthly Transit Card</li><li>Vacation amounts may vary based on roles, schedules, and years of service</li></ul>
Help us make a difference in our community. United, we are tackling complex issues and turning contributions into real change. We fight for equitable access to quality education, financial security, and the health of everyone in our community. Join our team and join us in the fight for a stronger Miami!
United Way Miami, Inc. is hiring a Senior Coordinator, M&amp;C to join our team. As a Senior Coordinator, M&amp;C, you will provide essential administrative and operational support to the Marketing &amp; Communications (M&amp;C) department, reporting to the Associate Vice President of Marketing and supporting the Associate Vice President of Communications. This role ensures the smooth functioning of departmental processes, including budgeting, procurement, vendor management, and project coordination. The position plays a vital part in facilitating communication across teams, and maintaining the systems that support the organization&rsquo;s mission-driven storytelling and community engagement..
UWM is an equal opportunity employer and a drug-free workplace. Please visit our Career site homepage to view our EEO statement and Drug-Free policy.
Principal Duties and Responsibilities:
Department Operations &amp; Administrative Support:<ul><li>
Serve as the primary administrative and operational support for the Marketing &amp; Communications department.</li><li>
Manage department calendars, meetings, presentation materials, and special project logistics.</li><li>
Act as a central point of contact for internal teams and external partners to ensure clear communication and workflow coordination.</li><li>
Prepare reports, correspondence, and departmental documentation, ensuring accuracy and consistency.</li></ul>
Project &amp; Production Coordination<ul><li>
Coordinate production timelines and logistics for marketing collateral, print and digital materials, event and building signage.</li><li>
Manage inventory of promotional materials, ensuring timely reorders and efficient use of storage and distribution.</li><li>
Support the execution of marketing campaigns, digital communications, and website updates in collaboration with internal teams and external agencies.</li><li>
Track project milestones and deliverables using Asana or other project management tools to ensure deadlines are met.</li></ul>
Budget, Procurement &amp; Vendor Management:<ul><li>
Track, reconcile, and maintain departmental budgets, invoices, reimbursements, and purchase orders in accordance with financial policies.</li><li>
Research, solicit, and analyze vendor bids and proposals; prepare comparative evaluations and make recommendations for vendor selection.</li><li>
Manage vendor agreements and procurement documentation, ensuring compliance with contracts and organizational standards.</li><li>
Monitor and report on spending, sponsorship allocations, and in-kind contributions to support financial transparency.</li></ul>
Events &amp; Community Engagement Support:<ul><li>
Coordinate production of and manage distribution of promotional assets to provide support materials for signature events, community engagement activities, and donor initiatives, as needed.</li><li>
Provide on-site support during events as needed, including occasional work during evenings or weekends.</li></ul>
Reporting &amp; Documentation:<ul><li>
Prepare and maintain reports, dashboards, and post-event summaries for leadership and board presentations.</li><li>
Maintain organized records of contracts, vendor documentation, creative assets, and financial transactions.</li><li>
Assist in compiling data and analytics, performance reports, and departmental planning documents.</li></ul>
Cross-Functional Collaboration<ul><li>
Work closely with Development, Community Impact, and other departments to ensure alignment of marketing and communications efforts</li><li>
Support M&amp;C leadership in planning, tracking, and reporting departmental priorities to enhance collaboration and efficiency. Contribute to continuous process improvement, helping to streamline workflows and strengthen operational systems.</li></ul>
Requirements:

Education Requirements: Bachelor&rsquo;s degree in Marketing, Communications, Business Administration, or related preferred. or equivalent experience.
Experience Requirements: Three to five years of administrative, project coordination, or operations experience, ideally within a marketing or nonprofit environment.
Technology Requirements: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Teams, Asana, Zoom, and procurement systems. Comfortable navigating web-based platforms and knowledge of modern web browsers.
Other Essential Knowledge/Skills: Demonstrates excellent interpersonal, organizational, and leadership abilities with strong time management and decision-making skills. Works effectively under pressure and adapts readily to changing priorities. Exercises discretion and maintains confidentiality in handling sensitive projects and information. Proactive, dependable, and detail-oriented with a high level of initiative and professionalism. Thoughtful, curious, and solutions-focused, consistently striving for excellence in all aspects of work.
Career Growth: We encourage you to grow through formal and informal development programs, coaching, and on-the-job challenges. We want you to ask questions, take chances, and explore the possible.
Apply with confidence! Research indicates that individuals may hesitate if they don't meet every requirement. If you're enthusiastic about a role, apply, even if your experience or education isn't an exact match. You could be the perfect fit for this position or discover other exciting opportunities within our organization. Please note that while some roles may have specific requirements for funding eligibility, we STILL encourage you to explore our job opportunities.</div>

Senior Coordinator, Marketing & Communications - Hybrid

DICK'S Sporting Goods

<div>At DICK&rsquo;S Sporting Goods, we believe in how positively sports can change lives. On our team, everyone plays a critical role in creating confidence and excitement by personally equipping all athletes to achieve their dreams. We are committed to creating an inclusive and diverse workforce, reflecting the communities we serve.
If you are ready to make a difference as part of the world&rsquo;s greatest sports team, apply to join our team today!
OVERVIEW:<div><div>
OVERVIEW:
The Lead has a direct impact on both the execution of brand standards as well as the teammate experience. With the guidance of the Assistant Store Manager and Store Manager, the Lead is the in-store expert of their business / department. The Lead is focused on delivering the best service to our customers as well as providing direction to teammates. Their ability to lead by example, be empathic, relentless in the face of adversity, optimistic, and collaborative with teammates is how they differentiate themselves.</div><div><ul><li>
Supports building and hiring a strong team by observing in-store interviews and department tours.</li><li>
Builds a people-first culture by connecting with every teammate in the store to build mutual trust, respect, and contribute to the strong store recognition culture.</li><li>
Plans, organizes, controls 30-days out with the guidance of Assistant Store Manager; including building an effective approach and align on necessary workforce to execute daily assignments, game plans, projects, or store events.</li><li>
Strategically leverages teammates to ensure brand standards are met, programs and processes are executed daily, and tasks are delegated based on their priority level.</li><li>
Upholds company merchandising and presentation standards by following established floor sets, signage requirements, price changes, inventory presentation and replenishment standards, etc.</li><li>
Assists the store leadership team with general supervision in the store in accordance with Company policies and procedures, where applicable.</li><li>
Assists with training teammates on company procedures and programs; this includes onboarding new teammates and cross-training current teammates.</li><li>
Prioritizes coaching and developing oneself and others; provides hands-on coaching and teaches the &ldquo;why&rdquo; behind tasks, plans, and processes (e.g., Protection Plans, Scorecards, Loss Prevention, etc.).</li><li>
Leads by example to support the vision of the organization and store by helping teammates understand how their responsibilities directly align to the common purpose, organizational goals, and delivering an exceptional shopping experience.</li><li>
Creates an inclusive store environment where everyone (teammates &amp; customers) feels welcome and safe and is treated with respect.</li><li>
Adhere to established policies and procedures related to safety, loss prevention and standard operating procedures. Maintains confidentiality of all Company information.</li><li>
Takes an all-hands-on-deck approach to support the team across the store.</li><li>
Performs other tasks as assigned by management.</li></ul>
LEADERSHIP TRAITS:
Our Leadership Competencies set the bar of what great people leaders look like. They define the behaviors of leaders that can drive the business and build great talent. Here are the competencies we expect from our Store leaders:<ul><li>
Ensures Accountability</li><li>
Customer-Focus</li><li>
Collaborative</li><li>
Instills Trust</li><li>
Decision-Quality/Decision-Making Abilities</li><li>
Action-Oriented</li><li>
Engagement Driver</li><li>
Talent Developer</li><li>
Effective Team Building Skills</li><li>
Plans &amp; Aligns</li></ul></div></div>
QUALIFICATIONS:<ul><li>
Flexible availability - including nights, weekend, and holidays.</li><li>
Prior retail sales experience (or customer-focused experience) preferred.</li><li>
Ability to stand, bend, stoop, reach, push, pull and lift up 15 to 35 lbs. items repetitively (up to 25 times per hour).</li><li>
Ability to work extended periods of time (up to 4 hours) standing or walking.</li><li>
Ability to work at heights greater than 4 feet with use of a ladder, aerial lifting device, or platform.</li><li>
Ability to perform repetitive motions for short periods of time (up to 2 hours continuously).</li></ul></div>

Retail Sales Lead

Explore 34+ Hr administrative assistant in Miami this January. Find roles across top companies and apply now to boost your career.