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HR Administrative Managerملخص الوظيفة:يتولى مدير الإدارة الإدارية للموارد البشرية مسؤولية الإشراف على جميع العمليات الإدارية المرتبطة بالموارد البشرية، بما في ذلك إدارة ملفات الموظفين، العقود، الإجراءات الإدارية، والوثائق الرسمية، لضمان الدقة والامتثال للقوانين واللوائح في دولة الإمارات.المهام والمسؤوليات:<ul><li>الإشراف على جميع الأعمال الإدارية داخل قسم الموارد البشرية.</li><li>إدارة وحفظ ملفات وسجلات الموظفين بشكل دقيق ومنظم.</li><li>إعداد ومراجعة عقود العمل وخطابات التوظيف وإنهاء الخدمة.</li><li>متابعة إجراءات التوظيف الإدارية (التأشيرات، الإقامات، تصاريح العمل).</li><li>ضمان الامتثال لقوانين العمل في دولة الإمارات واللوائح الداخلية.</li><li>تنسيق العمليات بين الموارد البشرية والإدارات الأخرى.</li><li>إعداد التقارير الإدارية الدورية الخاصة بالموارد البشرية.</li><li>إدارة أنظمة الأرشفة الإلكترونية والورقية للموارد البشرية.</li><li>دعم عمليات الرواتب بالتنسيق مع قسم المالية.</li><li>متابعة طلبات الموظفين الإدارية (إجازات، شهادات، خطابات رسمية).</li><li>تحسين وتطوير الإجراءات الإدارية لزيادة الكفاءة وتقليل الأخطاء.</li><li>الإشراف على فريق الإدارة الإدارية وتطوير أدائهم.</li></ul>المؤهلات والمتطلبات:<ul><li>درجة البكالوريوس في إدارة الأعمال، الموارد البشرية، أو مجال ذي صلة.</li><li>خبرة لا تقل عن 8-12 سنة في الإدارة الإدارية أو الموارد البشرية، منها 3-5 سنوات في منصب إشرافي.</li><li>معرفة قوية بقوانين العمل في دولة الإمارات.</li><li>مهارات تنظيمية وإدارية عالية.</li><li>خبرة في أنظمة إدارة الموارد البشرية (HRIS) والأرشفة الإلكترونية.</li><li>مهارات تواصل قوية ودقة في العمل.</li><li>إجادة اللغتين العربية والإنجليزية.</li></ul>المهارات الأساسية:<ul><li>الإدارة التنظيمية</li><li>إدارة ملفات الموظفين</li><li>الامتثال القانوني</li><li>الأرشفة وإدارة الوثائق</li><li>التنسيق الإداري</li><li>حل المشكلات</li></ul>مؤشرات الأداء الرئيسية (KPIs):<ul><li>دقة وسلامة ملفات الموظفين</li><li>سرعة إنجاز المعاملات الإدارية</li><li>مستوى الامتثال للإجراءات والسياسات</li><li>تقليل الأخطاء الإدارية</li><li>كفاءة نظام الأرشفة</li><li>رضا الموظفين عن الخدمات الإدارية</li></ul>الراتب المدفوع: QAR٤٣٬٠٠٠٫٠٠&nbsp;لكل شهرموقع العمل: بشكل شخصي

HR Administrative Manager

HUMAN CAPITAL

<div>
 Human Capital is a venture firm dedicated to empowering builders of technology. We invest in and build teams alongside founders driven to create meaningful, long-term impact, including SpaceX, Commure, Snowflake, and xAI. With more than $2B in capital committed, our stage-agnostic portfolio includes many companies we invested in before they became unicorns.
 
 
 
 Position Overview
 
 
 
 We are seeking a highly organized, proactive Business Office Manager to oversee daily office operations and ensure a smooth, efficient, and welcoming workplace. The Business Office Manager will serve as the backbone of the office, supporting staff, managing administrative functions, coordinating vendors, and keeping operations running seamlessly.
 
 
 
 Key Responsibilities
 
 
 
 
 Office Operations
 
 
 
 <ul>
 <li>
 Oversee day-to-day office operations and ensure a well-organized, efficient workplace
 </li>
 <li>
 Manage office supplies, equipment, and inventory; coordinate maintenance and repairs
 </li>
 <li>
 Serve as primary point of contact for office vendors, building management, and service providers
 </li>
 <li>
 Foster a positive, professional, and collaborative office culture
 
 
 </li>
 </ul>
 
 Administrative &amp; Staff Support
 
 
 
 <ul>
 <li>
 Support leadership and staff with administrative tasks, scheduling, and coordination
 </li>
 <li>
 Maintain office policies, procedures, and documentation
 </li>
 <li>
 Assist with onboarding new employees and coordinating office-related training
 
 
 </li>
 </ul>
 
 Financial &amp; HR Support
 
 
 
 <ul>
 <li>
 Process invoices, expense reports, and basic bookkeeping tasks
 </li>
 <li>
 Assist with payroll, benefits administration, and HR-related documentation
 </li>
 <li>
 Prepare quarterly reporting for incentive programs
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Proficiency in Google Workspace
 </li>
 <li>
 Ability to multitask, prioritize, and work independently
 </li>
 <li>
 Problem solver with a proactive mindset
 
 
 </li>
 </ul>
 To read Human Capital's Applicant Privacy Policy, please click this link here.
</div>

Business Office Manager

ALI BIN ALI

<div>
 <ul>
 <li>
 &nbsp; &nbsp; Manage calendar pertaining to the VP/GC&rsquo;s relevant appointments, deadlines and other schedules to ensure up to date changes on regular basis.
 </li>
 <li>
 &nbsp; &nbsp; Provide general support to legal office visitors.
 </li>
 <li>
 &nbsp; &nbsp; Participate in meetings and takes minutes of meeting and ensure the key points are properly captures and communicated to the concerned parties.
 </li>
 <li>
 &nbsp; &nbsp; &nbsp; Draft correspondences and other documents required by the VP/GC and legal counsels.
 </li>
 <li>
 &nbsp; &nbsp; &nbsp; Interacts with external customers for document transmittal, follow up and coordination.
 </li>
 <li>
 &nbsp; &nbsp; Managing office expenditure and budgets.
 </li>
 <li>
 &nbsp; &nbsp; The point of contact for all legal inquiries and requests.
 </li>
 <li>
 &nbsp; &nbsp; &nbsp;Address all employees&rsquo; queries regarding legal office management.
 </li>
 <li>
 &nbsp; &nbsp; Follow up with the concerned legal counsel on the new updates of government regulations and laws. Ensure the full compliance of the legal accordingly.
 </li>
 <li>
 &nbsp; &nbsp; Maintain and ensure that all legal information/records/cases/projects are maintained and tracked at all times.
 </li>
 <li>
 &nbsp; &nbsp; Support the legal counsels in interacting with clients.
 </li>
 <li>
 &nbsp; &nbsp; Carries out legal researches and investigations in support to the legal counsels.
 </li>
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 &nbsp; &nbsp; Provide legal update to all departments and divisions.
 </li>
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 &nbsp; &nbsp; Organize the office layout and manage the supply of stationery and equipment
 </li>
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 &nbsp; &nbsp; Plan in-house or off-site activities, like parties, celebrations and conferences
 </li>
 <li>
 &nbsp; &nbsp; Follow up and manage the relationship with local and international law firms and other service providers.
 </li>
 <li>
 &nbsp; &nbsp; &nbsp;Act as project coordinator for all projects (locally &amp; internationally).
 </li>
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 Participate in monitoring and coordinate the legal compliance activities and follow up on the implementation of the legal compliance and group governance policies and report any discrepancies to the VP/GC.
 </li>
 <li>
 
 &nbsp; &nbsp; &nbsp;Liaise with the HR on development and the legal administrative team and keep them updates with recent skill set.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Managing the administrative team in the legal department and organization the office operations and procedures.
 
 </li>
 </ul>
 <ul>
 <li>
 Preferably bachelor&rsquo;s degree (law, business, sociology, HR, political science)
 
 </li>
 <li>
 At least 5 years of experience as an Office Manager, Front Office Manager, executive secretary, personal assistant (senior management).
 
 </li>
 <li>
 Good knowledge of Office Administrator responsibilities, systems and procedures
 
 </li>
 <li>
 Acquainted of Qatar laws, regulations and courts procedures.
 
 </li>
 <li>
 Preferably bachelor&rsquo;s degree (law, business, sociology, HR, political science)
 
 </li>
 <li>
 Fluent in both English and Arabic
 
 </li>
 <li>
 Excellent written and verbal communication skills
 
 </li>
 <li>
 Proficiency in MS Office (Word, Excel and Outlook)
 
 </li>
 <li>
 Excellent time management skills and ability to multi-task and prioritize work
 
 </li>
 <li>
 Strong organizational and planning skills in a fast-paced environment
 
 </li>
 <li>
 A creative mind with an ability to suggest improvement.
 
 </li>
 <li>
 Charismatic and well-presented at all times.
 </li>
 </ul>
</div>

Office Manager

V2X Inc

<div>
 
 Overview
 
 
 
 Provides administrative &amp; Logistical support to the Project Manager. Coordinates departmental, functional meetings, logistics support and other activities for the team. Proactively addresses potential problems in order to ensure an efficient functioning office. Intimately familiar with day-to-day operations of all functional areas within the program and manages administrative duties for all personnel. Proactively manages phone calls, calendar and travel arrangements for Project Manager. Keeps PM on schedule throughout the work day. Time management a must. Individual will be responsible for assisting Project Manager and Deputy Project Manager and Director of Operations along with Shift Supervisors with administrative duties. Must be able to take the initiative and solve problems with minimal guidance.
 
 
 This position description is subject to change at any time as needed to meet the requirements of the
 
 
 program or company.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Supervise the Admin/Logistical Support Specialist, HR Admin, &amp; Finance Analyst, as the team performs the following tasks in support of the project:
 </li>
 <li>
 Prepare administrative reports for COS3 in support of various military organizations and higher headquarters.
 </li>
 <li>
 (Weekly reports, timesheets, etc.) utilizing various Microsoft Office tools as directed by Project Manager or designated representative.
 </li>
 <li>
 Prepare metrics as directed by Project Manager in support of Statement of Work.
 </li>
 <li>
 Interface with PMO personnel in support of above-mentioned functions as well as Project Manager's Office (PMO) and its staff.
 </li>
 <li>
 Keep track of personnel assigned to the country location as well as those temporarily
 </li>
 <li>
 assigned. Will also be POC for all individuals within the country who are on administrative hold for whatever reason until they return to normal duty status and/or released from work.
 </li>
 <li>
 Assist with in-processing/out-processing. Will ensure where possible any necessary paperwork for items such as badges are completed prior to arrival of personnel.
 </li>
 <li>
 Will support the logistic supply chain function of Vectrus HQ as well as regional logistics operations support.
 </li>
 <li>
 This position requires a strong background in logistics with proven accomplishments with cross-functional teamwork, experience collaborating with remote teams and solid negotiation skills. As such, we are seeking someone with excellent communication and leadership skills to function as a main interface for vendors and subcontractors within their assigned scope.
 </li>
 <li>
 Will be part of and cooperate with and direct the Vectrus Supply Chain Team in Doha, Qatar, with regards to support for the COS3 Project.
 </li>
 <li>
 Must be comfortable in collaborating with subcontractors/suppliers and providing a summary of the discussions.
 </li>
 <li>
 Ensure materials and resources and services flow through the system in a timely manner.
 </li>
 <li>
 Manage COS3 on-CAS and off-CAS housing assignments and vehicle assignments and the respective data/fuel tracking and usage.
 </li>
 <li>
 The Manager must have good planning skills and the ability to anticipate problems and develop a plan of action to prevent delays in the delivery workflow.
 </li>
 <li>
 The Admin/Log Manager must communicate with individuals at various levels in the organization and may be required to prepare budget, discrepancy, tracing, time of delivery, delay, and develop KPI standards.
 </li>
 <li>
 Maintain applicable Project directives, regulations, manuals, and guidelines.
 </li>
 <li>
 Properly account for, control, transmit, transport, package and safeguard protected material and documents. Track accountability records, schedule inventories and maintain hand receipts.
 </li>
 <li>
 Assist in certifying and receiving visitor clearances and accesses.
 </li>
 <li>
 Assist management in the oversite of program personnel, information, and physical and technical security actions and procedures.
 </li>
 <li>
 Provide technical assistance with the processing of eligibility requests.
 </li>
 <li>
 Aid with annual self-assessments.
 </li>
 <li>
 Assist in the creation and routing of documentation/reports as they relate to security incidents that occur within the office.
 </li>
 <li>
 Assist with timekeeping functions and training and tracking of status of both systems/requirements.
 </li>
 <li>
 Performs other duties and assignments as required and/or assigned by the Project Manager.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Education / Certifications: One-year related experience may be substituted for one year of education, if degree is required.
 </li>
 <ul>
 <li>
 High School/GED, 3+ years, Performs complex tasks
 </li>
 <li>
 Prefer military veteran.
 </li>
 <li>
 May be required to qualify for and maintain Secret clearance; if not required maintain a CAC card and/or DBIDS or DoS badging requirements, when published.
 </li>
 </ul>
 <li>
 Experience:
 </li>
 <ul>
 <li>
 10+ Years Related Administrative Experience
 </li>
 </ul>
 <li>
 Skills &amp; Technology Used:
 </li>
 <ul>
 <li>
 Experience in normal office functions: phone, fax, machine, scanner, desktop computer, to include working knowledge of Microsoft Office software.
 </li>
 </ul>
 <li>
 Other Requirements:
 </li>
 <ul>
 <li>
 You must satisfy all host country requirements to legally work in the host country to be qualified for this position.
 </li>
 <li>
 This position requires a strong background in administration &amp; logistics with proven accomplishments with cross-functional teamwork, experience collaborating with remote teams and solid negotiation skills.
 </li>
 <li>
 We are seeking someone who is a self-starter and takes the initiative with excellent communication and leadership skills to function as a main interface for vendors and subcontractors within their assigned scope.
 </li>
 </ul>
 <li>
 Supervisory Responsibilities:
 </li>
 <ul>
 <li>
 Supervise Admin/Log Specialist, Fiance Analyst (potentially), and HR Admin. General Supervision &amp; direction of all COS3 personnel as required when in situation demanding direction and leadership related to Admin &amp; Logistics of the Project.
 </li>
 </ul>
 </ul>
 
 At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.
 
</div>

Administrative Logistics Manager

<div>Overview:<div></div><div> 
Provides administrative &amp; Logistical support to the Project Manager. Coordinates departmental, functional meetings, logistics support and other activities for the team. Proactively addresses potential problems in order to ensure an efficient functioning office. Intimately familiar with day-to-day operations of all functional areas within the program and manages administrative duties for all personnel. Proactively manages phone calls, calendar and travel arrangements for Project Manager. Keeps PM on schedule throughout the work day. Time management a must. Individual will be responsible for assisting Project Manager and Deputy Project Manager and Director of Operations along with Shift Supervisors with administrative duties. Must be able to take the initiative and solve problems with minimal guidance.</div><div></div><div> 
This position description is subject to change at any time as needed to meet the requirements of the</div><div>
program or company.</div>
Responsibilities:
<ul><li>Supervise the Admin/Logistical Support Specialist, HR Admin, &amp; Finance Analyst, as the team performs the following tasks in support of the project:</li><li>
Prepare administrative reports for COS3 in support of various military organizations and higher headquarters.</li><li>
(Weekly reports, timesheets, etc.) utilizing various Microsoft Office tools as directed by Project Manager or designated representative.</li><li>
Prepare metrics as directed by Project Manager in support of Statement of Work.</li><li>
Interface with PMO personnel in support of above-mentioned functions as well as Project Manager's Office (PMO) and its staff.</li><li>
Keep track of personnel assigned to the country location as well as those temporarily</li><li>
assigned. Will also be POC for all individuals within the country who are on administrative hold for whatever reason until they return to normal duty status and/or released from work.</li><li>
Assist with in-processing/out-processing. Will ensure where possible any necessary paperwork for items such as badges are completed prior to arrival of personnel.</li><li>
Will support the logistic supply chain function of Vectrus HQ as well as regional logistics operations support.</li><li>
This position requires a strong background in logistics with proven accomplishments with cross-functional teamwork, experience collaborating with remote teams and solid negotiation skills. As such, we are seeking someone with excellent communication and leadership skills to function as a main interface for vendors and subcontractors within their assigned scope.</li><li>
Will be part of and cooperate with and direct the Vectrus Supply Chain Team in Doha, Qatar, with regards to support for the COS3 Project.</li><li>
Must be comfortable in collaborating with subcontractors/suppliers and providing a summary of the discussions.</li><li>
Ensure materials and resources and services flow through the system in a timely manner.</li><li>
Manage COS3 on-CAS and off-CAS housing assignments and vehicle assignments and the respective data/fuel tracking and usage.</li><li>
The Manager must have good planning skills and the ability to anticipate problems and develop a plan of action to prevent delays in the delivery workflow.</li><li>
The Admin/Log Manager must communicate with individuals at various levels in the organization and may be required to prepare budget, discrepancy, tracing, time of delivery, delay, and develop KPI standards.</li><li>
Maintain applicable Project directives, regulations, manuals, and guidelines.</li><li>
Properly account for, control, transmit, transport, package and safeguard protected material and documents. Track accountability records, schedule inventories and maintain hand receipts.</li><li>
Assist in certifying and receiving visitor clearances and accesses.</li><li>
Assist management in the oversite of program personnel, information, and physical and technical security actions and procedures.</li><li>
Provide technical assistance with the processing of eligibility requests.</li><li>
Aid with annual self-assessments.</li><li>
Assist in the creation and routing of documentation/reports as they relate to security incidents that occur within the office.</li><li>
Assist with timekeeping functions and training and tracking of status of both systems/requirements.</li><li>
Performs other duties and assignments as required and/or assigned by the Project Manager.</li></ul>
Qualifications:
<ul><li>Education / Certifications: One-year related experience may be substituted for one year of education, if degree is required.<ul><li>
High School/GED, 3+ years, Performs complex tasks</li><li>
Prefer military veteran.</li><li>
May be required to qualify for and maintain Secret clearance; if not required maintain a CAC card and/or DBIDS or DoS badging requirements, when published.</li></ul></li><li>
Experience:<ul><li>
10+ Years Related Administrative Experience</li></ul></li><li>
Skills &amp; Technology Used:
<ul><li>Experience in normal office functions: phone, fax, machine, scanner, desktop computer, to include working knowledge of Microsoft Office software.</li></ul></li><li>
Other Requirements:<ul><li>
You must satisfy all host country requirements to legally work in the host country to be qualified for this position.</li><li>
This position requires a strong background in administration &amp; logistics with proven accomplishments with cross-functional teamwork, experience collaborating with remote teams and solid negotiation skills.</li><li>
We are seeking someone who is a self-starter and takes the initiative with excellent communication and leadership skills to function as a main interface for vendors and subcontractors within their assigned scope.</li></ul></li><li>
Supervisory Responsibilities:<ul><li>
Supervise Admin/Log Specialist, Fiance Analyst (potentially), and HR Admin. General Supervision &amp; direction of all COS3 personnel as required when in situation demanding direction and leadership related to Admin &amp; Logistics of the Project.</li></ul></li></ul><h4 class="jobSectionHeader">
At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.</h4></div>

<div>
 
 About our client
 
 
 
 Our client is a large multi-asset manager, who is looking to hire an Executive Assistant to their Chief Investment Officer. This role will be based full-time in Doha, Qatar.
 
 
 The team is well-funded, growing, and has a global investment remit across developed and emerging markets. The team invests across private equity and public markets globally. This is a dynamic and varied role where you will be given a lot of responsibility. The team has a collegiate culture.
 
 
 
 What the job involves
 
 
 
 <ul>
 <li>
 Assist the CIO in the daily coordination of the group's activities; this will include being the point of contact for general communication with the CIO
 </li>
 <li>
 Taking minutes and compiling agendas for meetings and ensuring follow up tasks from these meetings are carried out accurately and promptly
 </li>
 <li>
 Assisting with administrative tasks related to the coordination of investment teams
 </li>
 <li>
 Making travel arrangements, planning and scheduling meetings
 </li>
 <li>
 Help the HR with team assessments and team performance reviews
 
 
 </li>
 </ul>
 
 Who we are looking for
 
 
 
 <ul>
 <li>
 Experience in a similar position (secretary / office manager / executive assistant / personal assistant) within a financial services institution
 </li>
 <li>
 Knowledge of private markets is essential and exposure to investments would be a plus
 </li>
 <li>
 Exceptional organisation skills - ability to organise, execute, and manage events and logistics
 </li>
 <li>
 Proficient in written and verbal English
 </li>
 </ul>
</div>

Executive Assistant, Leading International Fund, Doha, Qatar

Spectrum Solution W.L L

Job Summary:The Admin Secretary will provide administrative and clerical support to ensure efficient office operations. The role involves managing documentation, coordinating communication, scheduling meetings, and supporting daily administrative tasks.Key Responsibilities:<ul><li>Manage and organize office files, records, and documentation</li><li>Handle incoming calls, emails, and correspondence professionally</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare reports, presentations, and official documents</li><li>Coordinate with internal departments and external stakeholders</li><li>Maintain office supplies inventory and place orders when required</li><li>Assist in preparing letters, memos, and other administrative documents</li><li>Support onboarding documentation and HR-related administrative tasks</li><li>Ensure confidentiality of sensitive information</li><li>Perform general clerical duties such as filing, photocopying, and data entry</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field</li><li>2&ndash;4 years of experience in an administrative or secretarial role</li><li>Valid QID</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Strong organizational and multitasking skills</li><li>Excellent written and verbal communication skills</li><li>Professional attitude and ability to handle confidential information</li><li>Ability to work under pressure and meet deadlines</li></ul>Preferred Skills:<ul><li>Experience in handling office coordination and document control</li><li>Knowledge of basic HR or PRO-related processes (advantage)</li><li>Familiarity with office management systems and procedures</li></ul>Work Location: In person

Admin Secretary

Explore 673+ Hr administrative manager in Doha this May. Find roles across top companies and apply now to boost your career.

673 hr administrative manager jobs In Doha

HR Administrative Manager

Business Office Manager

Office Manager

Administrative Logistics Manager

Administrative Logistics Manager

Executive Assistant, Leading International Fund, Doha, Qatar

Admin Secretary