hr & administration assistant Jobs in Manama

hr & administration assistant

human resource associate

hr assistant

Upbeatz Investments

Location: Bahrain Position: HR Assistant Employment Type: Full-timeAbout the Role: We are looking for a motivated and detail-oriented HR Assistant to support daily human resources operations and ensure smooth coordination between our Saudi and Bahrain offices. The ideal candidate will assist with employee documentation, recruitment processes, and HR administrative tasks.Key Responsibilities:<ul><li>Support HR operations including employee documentation, onboarding, and record management.</li><li>Coordinate HR related communication and operations between the Saudi and Bahrain offices.</li><li>Assist in recruitment activities such as scheduling interviews and maintaining candidate records.</li><li>Prepare HR letters, memos, and reports as required.</li><li>Maintain confidentiality of employee and company information.</li><li>Support admin activities.</li><li>Ensure HR policies and procedures are followed across both locations.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>Experience as an HR Assistant or in a similar role (Saudi experience preferred but not mandatory).</li><li>Strong organizational and communication skills.</li><li>Proficient in MS Office tools (Excel, Word, Outlook).</li><li>Good command of English; Arabic is an advantage.</li></ul>Benefits:<ul><li>Competitive salary package</li><li>Good working environment</li><li>Opportunity for career growth within the organization</li></ul>Job Type: Full-time

HR & Administration Assistant

Jumeirah

<div>
 
 About Jumeirah
 
 
 
 Jumeirah, a global leader in luxury hospitality and a member of Dubai Holding, operates a portfolio of 31 exceptional properties across 13 countries in the Middle East, Europe, Asia, and Africa. In 1999, Jumeirah changed the face of luxury hospitality with the opening of the iconic Jumeirah Burj Al Arab and since then the brand has become known for its distinguished beachfront resorts, esteemed city hotels, and exclusive branded residences. Jumeirah is synonymous with Arabian luxury hospitality and the ability to craft distinctive, purposeful experiences for the world&rsquo;s most discerning travellers.
 
 
 
 
 
 
 
 About Jumeirah Gulf Of Bahrain
 
 
 
 Located on the pristine beaches of Bahrain&rsquo;s West Coast, the resort features stunning ocean views, verdant greenery, and meandering waterways with modern, spacious rooms and suites as well as an exclusive Gulf Summer House, located directly on the beach. Guests can enjoy a variety of water sports activities, the resort&rsquo;s five pools, and book treatments at Jumeirah&rsquo;s signature Talise Spa.
 
 
 
 About The Job
 
 
 
 An exciting opportunity has arisen for an
 
 
 
 Assistant Human Resources Manager
 
 
 
 to join
 
 
 
 Jumeirah Gulf of Bahrain
 
 
 
 
 
 
 The Main Duties And Responsibilities Of This Role Include
 
 
 
 <ul>
 <li>
 Support the end-to-end recruitment process, including job posting, candidate sourcing, interviewing, and offer negotiation.
 </li>
 <li>
 Coordinate interview schedules, travel arrangements, and communication with candidates.
 </li>
 <li>
 Utilize various sourcing channels, including job boards, social media, and networking, to identify and attract qualified candidates.
 </li>
 <li>
 Maintain a pipeline of potential candidates for current and future openings.
 </li>
 <li>
 Screen resumes and applications to assess candidate qualifications.
 </li>
 <li>
 Conduct initial interviews to evaluate candidate skills, experience, and cultural fit.
 </li>
 <li>
 Assist in the onboarding process by coordinating with HR and hiring managers to ensure a smooth transition for new hires.
 
 
 </li>
 </ul>
 
 About You
 
 
 
 The ideal candidate for this position will have the following experience and qualifications:
 
 
 <ul>
 <li>
 Bachelor's degree in Business, Human Resources or equivalent.
 </li>
 <li>
 3-4 years of experience in HR roles
 </li>
 <li>
 Excellent verbal and written communication skills are critical for effectively interacting with employees, managers, and external stakeholders.
 </li>
 <li>
 Proficiency in HRIS (Human Resources Information Systems) and excel.
 </li>
 <li>
 Knowledge of HR/ Talent software
 
 
 </li>
 </ul>
 
 About The Benefits
 
 
 
 At Jumeirah, we are dedicated to fostering a workplace where colleagues feel valued, supported, and inspired to grow. Our benefits package reflects this commitment by combining rewarding financial incentives, comprehensive healthcare, and opportunities for professional development.
 
 
 
 Benefits Include
 
 
 
 <ul>
 <li>
 Supportive and inclusive work environment
 </li>
 <li>
 Access to Learning &amp; Development programmes and clear career pathways
 </li>
 <li>
 Opportunities for internal mobility within our global network
 </li>
 <li>
 Colleague discounts on food, beverage, and hotel stays worldwide
 </li>
 <li>
 Comprehensive healthcare and life insurance coverage
 </li>
 <li>
 Paid annual leave entitlement
 </li>
 <li>
 Performance-based incentives tailored to your role
 </li>
 <li>
 Competitive tax-free salary paid in Bahraini Dinars (BHD)
 
 
 </li>
 </ul>
 
 Primary Location
 
 
 
 Bahrain
 
 
 
 Job
 
 
 
 Human Resources
 
 
 
 Organization
 
 
 
 MEASA Region [Main]
 
 
 
 Job Posting
 
 
 
 Sep 23, 2025, 3:09:05 PM
</div>

Assistant Human Resources Manager - Human Resources - Jumeirah Gulf of Bahrain

Chenega Corporation

<div>Req ID: 37993
Summary
Personnel Assistant I
Manama, Bahrain
Are you ready to enhance your skills and build your career in a rapidly evolving business climate? Are you looking for a career where professional development is embedded in your employer&rsquo;s core culture? If so, Chenega Military, Intelligence &amp; Operations Support (MIOS) could be the place for you! Join our team of professionals who support large-scale government operations by leveraging cutting-edge technology and take your career to the next level!
Chenega Analytic Business Solutions (CABS) provides federal agencies and commercial customers with trusted insights into Records and Information Management, Administrative Solutions, Information Technology, Engineering, and Training. Formed in 2017 to serve federal and commercial customers, CABS is 8(a) certified and has grown quickly into a leader in the federal IT and Training environment.
The Personnel Assistant I shall support the Navy Personnel Command by verifying the identity and eligibility of authorized DoD beneficiaries, issuing DoD Identification Cards, and performing DEERS updates in Manama, Bahrain.
Responsibilities
<ul><li>Interact with customers utilizing effective face-to-face customer service skills of positive attitudes, adaptability, friendliness, empathy, time management, communication, de-escalation, and composure in stressful situations.</li>
<li>Verbally acknowledge customers upon arrival.</li>
<li>Verify and issue Common Access Cards (CAC) and Uniformed Service Identification (USID) to eligible recipients through DEERS.</li>
<li>Serve as Verifying Official on DEERS/RAPIDS terminal and ensure input data for accuracy and correctness.</li>
<li>Assist customers with questions concerning identification card eligibility, application requirements, and DEERS.</li>
<li>Answer telephone inquiries.</li>
<li>Monitor customer wait times via sign-in sheets.</li>
<li>Return all failed or retrieved CACs to DMDC monthly.</li>
<li>Ensure all non-DEERS CAC updates are performed accurately and efficiently.</li>
<li>Perform customer services, including but not limited to PIN resets and verifying and updating PKI certificates, etc.</li>
<li>Provide ICA services as necessary to ensure the timely and accurate distribution and retrieval of identification cards, including updating customer information in DEERS.</li>
<li>Initiate CAC requests and distribute CACs and PINs IAW the RAPIDS User Guide.</li>
<li>Verify identification IAW Homeland Security Presidential Directive 12 (HSPD12) and Federal Information Processing Standards FIPS201-1.</li>
<li>Provide ID Card services to all personnel assigned to support customer commands, other military service personnel, retirees and their dependents, and contractors that are verified through the Mission Partner (MP) Identity, Credential and Access Management (ICAM) program.</li>
<li>Ensure appropriate security personnel are immediately notified of any unauthorized or unsafe acts, regardless of the rank or position of the person.</li>
<li>Verbally encourage all customers to submit feedback and ensure all customers are provided with QR codes, phone numbers, and other necessary information to access the program&rsquo;s customer feedback systems through Qualtrics.</li>
<li>Maintain RAPIDS equipment within the physical parameters and configurations established at the time of installation.</li>
<li>Perform printer maintenance as stated in the Maintenance and Cleaning Procedures, located in the Verifying Officials Information System (VIOS).</li>
<li>Perform printer maintenance and User Maintenance on RAPIDS equipment</li>
<li>Keep RAPIDS VPN connected at all times to avoid costly repairs to high-value equipment.</li>
<li>Complete annual company and customer training requirements.</li>
<li>Assist with monthly metrics reporting.</li>
<li>Record labor hours daily.</li>
<li>Other duties as assigned.</li>
</ul>Qualifications
<ul><li>High School Diploma or GED required.</li>
<li>1+ years of experience in a Customer Service environment.</li>
<li>Human Resource (HR) background in either Military Personnel or DEEPS/RAPIDS preferred.</li>
<li>Similar HR experience gained from either the private sector or other Federal Agency is acceptable.</li>
<li>Must have the ability to pass a Navy background check before starting and later maintain a secret clearance.</li>
<li>Must obtain an appropriate work visa before starting.</li>
</ul>Knowledge, Skills, and Abilities:
<ul><li>Proficient in both oral and written communication in order to communicate effectively with others and explain complex actions taken in regard to military members&rsquo; entitlements, allowances, and collections.</li>
<li>Working knowledge of Microsoft Office Suite, including Word, Excel, and PowerPoint.</li>
<li>Working knowledge of grammar, spelling, capitalization, punctuation, and military terminology commonly used in office settings to prepare material correctly.</li>
<li>Working knowledge of standard office equipment, like computers, electric typewriters, copiers, fax machines, scanners, and other office automation systems, to perform a substantial range of office automation support.</li>
<li>Ability to multitask in a high-stress, performance-based environment.</li>
<li>Ability to establish priorities and meet established deadlines.</li>
<li>Ability to travel locally up to 10% as required.</li>
</ul>How you&rsquo;ll grow
At Chenega MIOS, our professional development plan focuses on helping our team members at every level of their careers to identify and use their strengths to do their best work every day. From entry-level employees to senior leaders, we believe there&rsquo;s always room to learn.
We offer opportunities to help sharpen skills in addition to hands-on experience in the global, fast-changing business world. From on-the-job learning experiences to formal development programs, our professionals have a variety of opportunities to continue to grow throughout their careers.
Benefits
At Chenega MIOS, we know that great people make a great organization. We value our team members and offer them a broad range of benefits.
Learn more about what working at Chenega MIOS can mean for you.
Chenega MIOS&rsquo;s culture
Our positive and supportive culture encourages our team members to do their best work every day. We celebrate individuals by recognizing their uniqueness and offering them the flexibility to make daily choices that can help them be healthy, centered, confident, and aware. We offer well-being programs and continuously look for new ways to maintain a culture where we excel and lead healthy, happy lives.
Corporate citizenship
Chenega MIOS is led by a purpose to make an impact that matters. This purpose defines who we are and extends to relationships with our clients, our team members, and our communities. We believe that business has the power to inspire and transform. We focus on education, giving, skill-based volunteerism, and leadership to help drive positive social impact in our communities.
Learn more about Chenega&rsquo;s impact on the world.
Chenega MIOS News- https://chenegamios.com/news/
Tips from your Talent Acquisition Team
We want job seekers exploring opportunities at Chenega MIOS to feel prepared and confident. To help you with your research, we suggest you review the following links:
Chenega MIOS web site - www.chenegamios.com
Glassdoor - https://www.glassdoor.com/Overview/Working-at-Chenega-MIOS-EI\_IE369514.11,23.htm
LinkedIn - https://www.linkedin.com/company/1472684/
Facebook - https://www.facebook.com/chenegamios/
\#Chenega Analytic Business Solutions, LLC
Chenega Corporation and family of companies is an EOE.
Equal Opportunity Employer/Veterans/Disabled
Native preference under PL 93-638.
We participate in the E-Verify Employment Verification Program</div>

Personnel Assistant I

Liberal Construction, LLC

<div>Liberal Construction, LLC is a global organization headquartered in the U.S. providing design/build (D/B) and design/bid/build (D/B/B) services for Federal and private sector customers. Liberal is an SBA-registered small business. Based in Virginia, Liberal Construction maintains office in Bahrain. 
We have a culture of innovation where our employees can make a difference and are looking for like-minded, dynamic individuals to come and join our rapidly expanding team. Our employees are our most valuable resource, and we strive to ensure that every one of them is treated as such. 
PRIMARY FUNCTION: 
Liberal Construction, LLC is seeking a dedicated, organized, and efficient HR Associate to join our team. The role is responsible for full-scope HR matters. This role is onsite. 
ESSENTIAL DUTIES AND RESPONSIBILITIES: 
<ul>
<li>Provide full scope HR support, including but not limited to, employee relations, benefits, compensation, headcount, succession planning, and records retention</li>
<li>Assist to enforce HR policies and best practices to support a growing business (handbook)</li>
<li>Manage business continuity ensuring consistent and constant communication with staff</li>
<li>Work closely with management to ensure the proper people infrastructure is in place for succession purposes</li>
<li>Assist in monthly timesheets, payroll, and commission</li>
<li>Assess employee performance and training needs</li>
<li>Oversee employee onboarding, offboarding, and HRIS 
</li>
<li>Supervise and coordinate overall administrative and related office activities</li> 
</ul>
KNOWLEDGE, EXPERIENCE AND SPECIAL SKILLS REQUIRED: 
<ul>
<li>
Bachelor's degree in human resources, business administration, communications, or a related field 
</li>
<li>1-5 years of experience in HR Department</li>
<li>Solid understanding of basic employment laws</li>
<li>Proficient in Microsoft Suite and other management software</li>
<li>Strong communication skills (both oral and written)</li>
<li>Ability to multitask effectively</li></ul></div>

Human Resource Associate

Single Origin

Job Title: Executive Assistant &amp; Operations CoordinatorLocation: Isa Town, Kingdom of BahrainAbout Us:Single Origin is an artisan bakery and caf&eacute; passionate about delivering fresh, handcrafted baked goods and specialty coffee experiences. We take pride in our creativity, attention to detail, and warm hospitality &mdash; creating spaces that bring people together over exceptional food and coffee.As we continue to grow, we&rsquo;re seeking a capable and dynamic Executive Assistant &amp; Operations Coordinator to support the Founder in day-to-day management, business development, and operational execution.Position Overview:This role reports directly to the Founder and serves as a key point of coordination across the business. The ideal candidate is organized, resourceful, and comfortable managing multiple priorities &mdash; from internal team coordination and recruitment to events, partnerships, and client communication.You&rsquo;ll act as the Founder&rsquo;s right hand, helping to plan, organize, and execute business objectives efficiently and professionally.Key Responsibilities:Executive Support<ul><li>Manage the Founder&rsquo;s calendar, meetings, and communication.</li><li>Handle correspondence, draft emails, and prepare business proposals.</li><li>Maintain organized documentation, reports, and follow-ups for ongoing projects.</li><li>Ensure smooth day-to-day workflow by anticipating needs and managing priorities.</li></ul>Operations Management<ul><li>Oversee coordination between departments (front of house, kitchen, and marketing).</li><li>Support procurement and sourcing of suppliers, materials, and packaging.</li><li>Track inventory, expenses, and project timelines as directed by the Founder.</li><li>Prepare operational summaries and reports for management review.</li></ul>Business Development &amp; Events<ul><li>Identify and secure opportunities for brand participation in events, markets, and collaborations.</li><li>Meet with B2B clients, present brand materials, and follow up on leads and proposals.</li><li>Coordinate logistics and ensure smooth execution of brand activations or events.</li><li>Support seasonal campaigns, new product launches, and marketing initiatives.</li></ul>Recruitment &amp; HR Support<ul><li>Source and screen potential candidates for various positions.</li><li>Schedule interviews, manage onboarding, and maintain employee records.</li><li>Support internal communication and training coordination.</li></ul>Requirements:<ul><li>Must be Bahraini National , Registered in MLSD employment program</li><li>2&ndash;4 years of experience as an Executive Assistant, Operations Coordinator, or similar role.</li><li>Strong organizational, communication, and multitasking skills.</li><li>Confident in writing and speaking in a professional, client-facing manner.</li><li>Ability to handle confidential information with discretion.</li><li>Proficiency in Microsoft Office / Google Workspace and project management tools (e.g., Notion, Trello, Asana).</li><li>Fluent in English; Arabic is an advantage.</li><li>Highly proactive, dependable, and detail-oriented.</li></ul>Preferred Qualifications:<ul><li>Background in hospitality, caf&eacute;, or F&amp;B operations.</li><li>Experience in event planning or client relations.</li><li>Diploma or degree in Business Administration, Management, or Hospitality.</li></ul>What We Offer:<ul><li>Competitive salary based on experience.</li><li>Direct mentorship and collaboration with the Founder.</li><li>Opportunities for career growth within a dynamic and expanding brand.</li><li>Staff discounts on bakery and caf&eacute; products.</li></ul>How to Apply:Interested candidates can send their CV and a brief cover letter to [hr@so-bh.com] with the subject line: &ldquo;Executive Assistant &amp; Operations Coordinator Application&rdquo;Job Type: Full-timePay: From BD500.000 per monthApplication Question(s):<ul><li>Are you Bahraini National , Registered in MLSD?</li></ul>Education:<ul><li>Diploma (Required)</li></ul>License/Certification:<ul><li>Driving License (Required)</li></ul>

Executive Assistant & Operations coordinator

VGA Holdings

Location: SeefJob SummaryThe Office Assistant will be the first point of contact for the company, providing exceptional customer service and professional administrative support to ensure efficient office operations. This role is crucial for maintaining a positive company image, managing communication flow, and providing essential support in line with company goals and culture.Key ResponsibilitiesReception and Communication:<ul><li>Manage the main reception area, welcoming and directing all visitors (clients, guests, vendors) in a professional and courteous manner.</li><li>Answer, screen, and forward incoming phone calls, taking accurate messages and ensuring timely follow-up.</li><li>Manage incoming and outgoing mail, couriers, and deliveries, coordinating with local logistics services.</li><li>Maintain the common areas (reception, meeting rooms) to ensure they are tidy, presentable, and well-stocked.</li><li>Handle general inquiries, providing accurate information and acting as a local cultural representative of the company.</li></ul>Administrative Support:<ul><li>Provide high-level administrative support to the management team and/or specific departments as required.</li><li>Schedule and coordinate meetings, appointments, and conference calls, including preparing meeting rooms and necessary documentation.</li><li>Manage and maintain office supplies, stationery, and kitchen stock, placing timely orders and liaising with local vendors.</li><li>Organise and file documents, both physical and electronic, ensuring compliance with company and local record-keeping standards.</li><li>Process and track expense reports, invoices, and basic financial documentation for the office.</li></ul>Local and Cultural Support (Bahrain-Specific):<ul><li>Assist the HR department with local employee documentation, including gathering necessary personal data and coordinating with the Labour Market Regulatory Authority (LMRA) procedures as instructed.</li><li>Ensure all front-office communications and interactions respect local customs, traditions, and business etiquette.</li><li>Essential: Facilitate communications in Arabic (preferred) and English(compulsory) to effectively serve all stakeholders.</li></ul>QualificationsRequired:<ul><li>Education: Minimum of a High School Diploma; a Diploma or Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field is highly preferred.</li><li>Experience: Proven work experience (1-3 years minimum) as a Receptionist, Administrative Assistant, or in a similar front-office role.</li><li>Language: Excellent written and verbal communication skills in (essential for local business and government communications) English.</li><li>Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li></ul>Preferred:<ul><li>Familiarity with local business regulations and government processes in Bahrain.</li><li>Knowledge of office equipment, such as multi-line phone systems, photocopiers, and scanners.</li></ul>Skills and Competencies<ul><li>Exceptional Communication: Clear, professional, and confident communication style across multiple channels (phone, email, in-person).</li><li>Professional Appearance &amp; Demeanor: Maintain a polished and welcoming appearance, reflecting the company's professional image.</li><li>Organisational Skills: High level of attention to detail and ability to multitask and manage a dynamic workload efficiently.</li><li>Proactivity: Ability to take initiative, anticipate needs, and solve problems independently.</li><li>Confidentiality: Demonstrated ability to handle sensitive information and personal data with the utmost discretion and integrity.</li></ul>To apply, email: info@vgaholdings.comor Whatsapp message only(No calls): 66621566Job Type: Full-timePay: From BD200.000 per monthAbility to commute/relocate:<ul><li>Manama: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Are you able to join immediately or within 1 week?</li></ul>Language:<ul><li>Fluent English (Preferred)</li></ul>

Female Office Assistant

Office Manager Job DescriptionSummary: The Office Manager is responsible for the overall organization, maintenance, and administrative support of the office environment. This role ensures office operations run smoothly and efficiently, creating a productive and pleasant work setting for all employees.Reporting To: Head of Operations, HR Manager, or CEO/Executive DirectorKey Responsibilities1. Office Administration &amp; Management<ul><li>Daily Operations: Oversee and manage all general administrative activities, ensuring efficient and effective office function.</li><li>Correspondence: Manage incoming/outgoing mail, courier services, and act as the primary point of contact for external communication.</li><li>Record Keeping: Maintain organized filing systems (physical and digital) for administrative records, vendor contracts, and compliance documentation.</li><li>Budget Support: Manage the office supply budget, track expenditures, and process invoices and expense reports related to office operations.</li></ul>2. Facilities &amp; Maintenance<ul><li>Maintenance Coordination: Schedule and supervise office repairs, maintenance, and cleaning services, ensuring a safe and clean working environment.</li><li>Equipment: Manage all office equipment (printers, copiers, phone systems), ensuring they are functional, maintained, and stocked with necessary supplies.</li><li>Space Management: Oversee the organization of common areas, meeting rooms, and kitchen facilities.</li><li>Security &amp; Access: Manage office security systems, issue access badges, and handle key management.</li></ul>3. Supply &amp; Inventory Management<ul><li>Procurement: Monitor and maintain inventory of office supplies, kitchen stock, and equipment, placing orders as needed while seeking cost-effective vendors.</li><li>Asset Tracking: Maintain an accurate inventory list of company property, furniture, and IT peripherals.</li></ul>4. HR &amp; Staff Support<ul><li>Onboarding/Offboarding Logistics: Coordinate logistical needs for new hires (setting up workstations, ordering equipment, managing desk assignment) and handle offboarding logistics for departing staff.</li><li>Travel Coordination: Arrange and book domestic and international travel, accommodation, and ground transportation for staff as required.</li><li>Event Planning: Organize and coordinate internal and external company events, meetings, catering, and staff social activities.</li></ul>5. Vendor &amp; Guest Relations<ul><li>Front-of-House: Serve as the professional and welcoming first point of contact for all visitors, clients, and guests.</li><li>Vendor Liaison: Manage and maintain relationships with building management, cleaning services, catering companies, and other office vendors.</li></ul>Required Qualifications &amp; SkillsQualifications:<ul><li>High School Diploma required; Associate's or Bachelor's Degree in Business, Administration, or a related field is highly preferred.</li><li>Minimum of 3+ years of experience in an office management, administrative assistant, or equivalent role.</li></ul>Core Skills<ul><li>Organizational Mastery: Exceptional planning, time management, and organizational skills with meticulous attention to detail.</li><li>Communication: Excellent verbal and written communication skills with a professional demeanor.</li><li>Problem-Solving: Proactive and resourceful approach to quickly resolving office issues.</li><li>Technical Proficiency: High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with office management software or scheduling tools.</li><li>Discretion: Proven ability to handle sensitive information and maintain strict confidentiality.</li></ul>Must be able to join immediately**Interested candidates can share their CV to info@vgaholdings.com or can message on WhatsApp +973 66621566 (No calls)Job Type: Full-timePay: BD300.000 - BD800.000 per monthAbility to commute/relocate:<ul><li>Manama: Reliably commute or planning to relocate before starting work (Required)</li></ul>

Office Manager

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