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VGA Holdings

Job OverviewWe are looking for a proactive, highly organized, and detail-oriented Executive Assistant to support the company's day-to-day operations. This role combines logistics coordination, executive support, office administration, procurement, HR administration, and basic accounting functions, making it an excellent opportunity for someone looking to build a long-term career in business operations.As our logistics operations are currently light, the successful candidate will also provide direct administrative support to the Managing Director while assisting various departments to ensure smooth daily business operations. We are looking for someone who is eager to learn, adaptable, takes initiative, and thrives in a fast-paced work environment.Operations &amp; Administration<ul><li>Support the day-to-day operational activities of the business.</li><li>Assist in developing, organizing, and maintaining operational procedures and documentation.</li><li>Coordinate with different departments to ensure tasks are completed efficiently.</li><li>Monitor operational deadlines and follow up on pending actions.</li><li>Maintain organized filing systems for both physical and digital documents.</li><li>Prepare reports, presentations, spreadsheets, and business correspondence.</li><li>Assist in project coordination and monitor operational progress.</li><li>Support office management including supplies, facilities, utilities, and vendor coordination.</li><li>Assist in implementing and improving administrative processes and workflows.</li></ul>Executive Assistant Duties<ul><li>Provide direct administrative support to the Managing Director.</li><li>Manage calendars, appointments, meetings, and travel arrangements.</li><li>Prepare meeting agendas, minutes, and follow-up action items.</li><li>Draft professional emails, letters, and internal communications.</li><li>Screen calls, coordinate appointments, and manage confidential documents.</li><li>Handle sensitive information with professionalism and confidentiality.</li><li>Assist with special projects assigned by the Managing Director.</li></ul>Human Resources Administration<ul><li>Assist with recruitment activities including job postings, interview scheduling, and candidate coordination.</li><li>Maintain employee records and HR documentation.</li><li>Support onboarding and offboarding processes.</li><li>Assist in preparing employment contracts, offer letters, warning letters, and HR correspondence.</li><li>Monitor employee attendance, leave records, and timesheets.</li><li>Assist with payroll preparation by compiling attendance and employee information.</li><li>Coordinate LMRA-related documentation, visa applications, CPR updates, and other employee compliance requirements.</li><li>Support employee engagement and internal administrative activities.</li></ul>Accounts &amp; Finance Support<ul><li>Assist with preparing quotations, invoices, purchase orders, and delivery notes.</li><li>Maintain proper filing of financial documents and receipts.</li><li>Record daily expenses and assist with petty cash management.</li><li>Support bank reconciliations and document preparation.</li><li>Coordinate with suppliers regarding invoices and payment follow-ups.</li><li>Assist in preparing documents for VAT, audits, and financial reporting.</li><li>Support the Accountant with data entry and maintaining accurate financial records.</li><li>Ensure all accounting and procurement documentation is properly organized and archived.</li></ul>Requirements &amp; Qualifications<ul><li>Diploma or Bachelor's Degree in Business Administration, Logistics, Supply Chain, Operations Management, Accounting, Human Resources, or a related field.</li><li>Fresh graduates and entry-level candidates are encouraged to apply.</li><li>Previous internship or administrative experience is an advantage but not required.</li><li>Strong spoken and written English communication skills.</li><li>Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint) or Google Workspace.</li><li>Strong organizational, multitasking, and time management skills.</li><li>High attention to detail with excellent problem-solving abilities.</li><li>Ability to prioritize multiple tasks and meet deadlines.</li><li>Professional attitude with a willingness to learn and take initiative.</li><li>Ability to maintain confidentiality and handle sensitive information.</li><li>Familiarity with Bahrain's commercial environment, LMRA processes, procurement, logistics, or customs procedures is an advantage.</li><li>Basic knowledge of accounting principles, inventory management, or HR administration is a plus.</li><li>Ability to work independently as well as collaboratively within a team.</li></ul>Interested Applicants can share their CV through email: info@vgaholdings.com | WhatsApp: +973 6663 3334 (NO CALLS)Work Location: In person

Executive Assistant

Gulf Air

PositionLearning &amp; Development ManagerLocationSeef, BahrainSalaryBHD 2,000&ndash;2,800 per monthWorking HoursFull-time, 48 hours per week Short Professional Job DescriptionLead the design and implementation of learning and development programs that enhance employee skills, leadership capabilities, and organizational performance. Collaborate with department leaders to identify training needs, develop talent strategies, and foster a culture of continuous learning.Key Responsibilities<ul><li>Develop and implement learning and development strategies aligned with business objectives</li><li>Conduct training needs assessments and identify skill gaps</li><li>Design and manage employee training, leadership development, and succession planning programs</li><li>Evaluate the effectiveness of training initiatives using performance metrics</li><li>Manage training budgets, schedules, and external training providers</li><li>Collaborate with department managers to support employee development plans</li><li>Ensure compliance with company policies and industry training requirements</li><li>Promote a culture of continuous learning and professional growth</li></ul>Requirements<ul><li>Bachelor's degree in Human Resources, Business Administration, Education, or a related field</li><li>Minimum 2&ndash;3 years of experience in learning and development, talent management, or human resources</li><li>Experience designing and delivering corporate training programs</li><li>Strong knowledge of learning management systems (LMS) and adult learning principles</li><li>Excellent leadership, communication, presentation, and coaching skills</li><li>Proficiency in Microsoft Office and HR/LMS platforms</li><li>Strong organizational, analytical, and project management abilities</li></ul>Pay: BD2,000.000 - BD2,800.000 per monthWork Location: Hybrid remote in Seef

Learning & Development Manager

<div>
 
 Assistant Manager
 
 
 
 Tax Technology &amp; Transformation (TTT)
 
 
 EY MENA
 
 
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 Purpose
 
 
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 The TTT Assistant Manager is an execution-focused, client-facing role responsible for delivering day-to-day work products across Corporate Tax, Indirect Tax, Accounting Compliance &amp; Reporting, eInvoicing, and AI-enabled tax use cases. The role works closely with client Tax/Finance/Technology stakeholders to translate requirements into practical solutions&mdash;building data pipelines, reconciliations, dashboards, test packs, and implementation documentation that enable measurable compliance and reporting outcomes.
 
 
 The Assistant Manager operates as a key &ldquo;engine room&rdquo; contributor on engagements&mdash;owning discrete modules/tasks end-to-end (under Manager/Senior Manager direction) and ensuring delivery is accurate, well-documented, and client-ready.
 
 
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 Expected outcomes from the role (measurable &ldquo;what success looks like&rdquo;)
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 Tax &amp; compliance delivery outcomes (Corporate Tax / Accounting Compliance &amp; Reporting)
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 Produces accurate, traceable outputs that support tax and accounting compliance reporting (datasets, reconciliations, exception logs, reporting packs) with minimal rework.
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 Demonstrates consistent delivery hygiene: clear documentation, repeatable logic, and evidence-ready outputs.
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 Indirect Tax &amp; eInvoicing outcomes
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 Supports indirect tax reporting improvements through data readiness activities, validations, and exception handling routines.
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 Where in scope, supports eInvoicing delivery by preparing/validating data, assisting with requirements and testing, and validating reporting outputs (including data-driven VAT reporting frameworks).
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 Analytics outcomes (tools-driven execution)
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 Builds and maintains repeatable analytics workflows using tools such as Alteryx, produces dashboards using Tableau, and performs validations using SQL to support reconciliations and reporting confidence.
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 AI outcomes (practical support + validation)
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 Supports AI/GenAI-enabled use cases by preparing structured inputs, documenting requirements, validating outputs against acceptance criteria, and supporting user adoption activities.
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 Client experience outcomes
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 Earns client trust through responsiveness, clarity, and structured execution; contributes to workshops with well-prepared materials, crisp analysis, and clear next steps.
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 Expected behaviours (how the role operates)
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 Client collaboration and co-creation (mandatory)
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 Partners with client users to clarify requirements, validate scenarios, and iterate quickly on solutions and outputs.
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 Ownership and accountability
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 Owns assigned deliverables end-to-end (data prep, dashboard build, test packs, documentation) and drives closure through disciplined follow-up and dependency management.
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 Quality and precision
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 Demonstrates strong attention to detail; proactively checks data quality, logic integrity, and documentation completeness before submitting outputs.
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 Learning agility
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 Learns new client systems, datasets, and reporting requirements quickly; applies feedback to improve execution quality.
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 Professional integrity &amp; secure delivery (mandatory)
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 Handles client data securely and maintains confidentiality; follows engagement documentation and quality standards.
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 Mobility (mandatory)
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 Willingness to travel across MENA (and occasionally beyond) based on engagement needs.
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 Technical competencies
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 Tax and compliance functional capability (execution depth)
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 Working understanding of tax and compliance process flows and the data required to produce reporting outputs across Corporate Tax, Indirect Tax, and accounting-related compliance reporting.
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 Data, analytics &amp; validation (tools capability &mdash; required)
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 Hands-on capability in SQL (extract/validate data, joins/aggregations, reconciliation support).
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 Hands-on proficiency in Alteryx for data preparation/workflows and Tableau for dashboarding/insights (or equivalent tools used on engagements).
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 Ability to execute data quality checks, reconciliations, and exception monitoring rules; ability to explain results clearly to client stakeholders.
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 eInvoicing &amp; digital indirect tax reporting (preferred but valuable)
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 Understanding of eInvoicing implementation components (data fields, process impacts, integration touchpoints) and ability to support VAT reporting frameworks through validation and testing support.
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 AI/GenAI delivery support (required awareness)
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 Ability to support AI/GenAI initiatives by preparing validation datasets, documenting acceptance criteria, testing output quality, and supporting adoption activities.
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 Solution design &amp; SDLC execution (required at task/module level)
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 Ability to produce high-quality delivery artifacts: user stories/requirements notes, data mapping sheets, process flows, test scenarios, defect logs, and release readiness checklists.
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 Familiarity with basic software delivery lifecycle concepts (build/test/release), and ability to collaborate effectively with developers/technical teams on requirements and testing.
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 Change enablement (execution support)
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 Ability to support adoption by creating user guides, training materials, and handover documentation; captures user feedback and incorporates improvements.
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 Key responsibilities (what the role does)
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 Requirements support and solution development (client collaboration)
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 Support requirements gathering through workshops and working sessions; document requirements, scenarios, and acceptance criteria.
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 Translate requirements into structured artifacts (data mappings, business rules, process steps) and validate with client stakeholders.
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 Data preparation, validation and reconciliation (hands-on delivery)
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 Extract and validate data using SQL; perform reconciliations, investigate variances, and document findings clearly.
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 Build repeatable workflows using Alteryx (or equivalent) to clean, transform, and standardize datasets for reporting/analytics.
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 Dashboarding and reporting insights (hands-on delivery)
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 Develop dashboards and analytics outputs using Tableau (or equivalent), ensuring metrics are defined correctly, visuals are clear, and outputs are refreshable and repeatable.
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 eInvoicing and VAT reporting support (where applicable)
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 Support eInvoicing activities: data readiness, validation of mandatory fields, testing support, and reporting output checks (including data-driven VAT reporting frameworks where in scope).
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 Testing and implementation support (build-test-deploy)
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 Prepare SIT/UAT assets: test scenarios, test scripts, test data, execution trackers, defect logs, and retest evidence.
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 Support deployment readiness through checklists, user readiness inputs, and hypercare issue triage.
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 AI/GenAI use case support
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 Support AI/GenAI solutions by documenting requirements, preparing validation datasets, validating outputs, and supporting adoption readiness activities.
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 Delivery governance and reporting (mandatory)
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 Maintain task/workplan updates; provide RAID inputs; highlight dependencies early; escalate risks/issues promptly.
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 Team support and coaching
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 Guide Consultants and junior staff on analysis, data validation, and dashboarding tasks; conduct first-level quality checks before Manager review.
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 Mobility (mandatory)
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 Travel across MENA for key workshops and delivery milestones as required.
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 Qualifications and experience
 
 
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 Required
 
 
 
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 Typically 7+ years experience in tax technology delivery, tax/compliance reporting transformation, data &amp; analytics delivery, or consulting/industry roles involving tax data and reporting.
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 Hands-on capability with SQL and at least one analytics workflow and dashboarding tool&mdash;preferably Alteryx and Tableau&mdash;to deliver reconciliations, dashboards, and reporting outputs.
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 Demonstrated ability to support testing cycles (SIT/UAT), manage defects, and produce clear documentation for software-enabled solutions.
 
 
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 Preferred
 
 
 
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 Experience supporting eInvoicing and VAT digital reporting initiatives, including data-driven VAT reporting frameworks.
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 Exposure to AI/GenAI-enabled delivery support activities (validation, adoption support, controls through human oversight).
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 Relevant credentials aligned to role focus (tax/accounting qualification, data/analytics certifications, agile/testing credentials) (recommendation).
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 </ul>
</div>

Tax Technology and Transformation - Assistant Manager - Manama, Bahrain

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Tax Technology and Transformation - Assistant Manager - Manama, Bahrain