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hr assistant staffing coordinator

Victorian Post Acute

<div><div>HR Assistant / Staffing Coordinator</div><div>
Join our work family! We are seeking a dedicated Staffing Coordinator to manage nursing department schedules, ensuring our residents receive exceptional care based on facility census and budget.</div><div></div><div>
Compensation &amp; Perks</div><ul><li>
Pay Rate: $28.00 per hour</li><li>
Rewards: Bonus opportunities and competitive pay.</li><li>
Benefits: Healthcare, Vision, Dental, and 401k (Full-time).</li><li>
Balance: Paid Time Off (PTO).</li><li>
Growth: Continuous training and career advancement.</li><li>
Culture: A fun environment with a supportive team.</li></ul><div>
The Role</div><ul><li>
Coordinate daily staffing for the nursing department.</li><li>
Maintain employee records, including attendance, tardiness, and contact lists.</li><li>
Collaborate with the HR Director on modified work duties and policy compliance.</li><li>
Manage hiring/discharge paperwork and employee leave requests.</li><li>
Connect with applicants regarding position availability and coordinate interviews.</li></ul><div>
What You Bring</div><ul><li>
Required: Previous experience in a Skilled Nursing Facility (SNF).</li><li>
Strong organizational and communication skills.</li><li>
Ability to handle high-volume scheduling in a fast-paced environment.</li></ul></div><div></div>

HR Assistant / Staffing Coordinator

Beacon Hill

<div>
 Overview
 
 
 
 Our client is seeking a polished, proactive, and highly organized Receptionist / Administrative Assistant to support their San Francisco office. This hybrid role combines front‑of‑house responsibilities with administrative support for senior team members. The ideal candidate is professional, detail‑oriented, and thrives in a fast‑paced, client‑facing environment.
 
 
 
 
 Key Responsibilities
 
 
 
 
 Reception &amp; Office Operations
 
 
 <ul>
 <li>
 
 Welcome and host guests, including escorting visitors from building security, guiding them to meetings, and offering refreshments.
 
 </li>
 <li>
 
 Manage conference room scheduling and ensure meeting spaces are prepared and reset.
 
 </li>
 <li>
 
 Coordinate catering for meetings and handle post‑meeting cleanup.
 
 </li>
 <li>
 
 Answer and route calls from the main reception line; provide afternoon coverage for East Coast phone lines.
 
 </li>
 <li>
 
 Set up video conferences, presentations, and other AV needs.
 
 </li>
 <li>
 
 Handle printing, binding, and meeting materials as required.
 
 </li>
 <li>
 
 Maintain a tidy and well‑stocked office, including pantry groceries and office supplies (paper, toner, etc.).
 
 </li>
 <li>
 
 Oversee general office maintenance, including window cleaning, rug cleaning, and vendor coordination.
 
 </li>
 <li>
 
 Manage parking assignments and team parking spots.
 
 </li>
 <li>
 
 Partner closely with the Senior Executive Assistant in SF and maintain strong communication with the NY‑based operations team (HR, Legal, Accounting).
 
 </li>
 <li>
 
 On‑site presence required Monday through Friday.
 
 
 
 </li>
 </ul>
 Administrative Support
 
 
 <ul>
 <li>
 
 Provide administrative support to SF‑based professionals, including:
 
 <ul>
 <li>
 
 One Managing Director
 
 </li>
 <li>
 
 A Venture Partner
 
 </li>
 <li>
 
 Visiting global team members
 
 </li>
 <li>
 
 Junior team members and interns as the team grows
 
 </li>
 </ul>
 </li>
 <li>
 
 Adapt to supporting additional professionals as needed.
 
 </li>
 <li>
 
 Serve as a professional point of contact for clients and investors; manage calls and messages.
 
 </li>
 <li>
 
 Handle complex scheduling and calendar management.
 
 </li>
 <li>
 
 Coordinate domestic and international travel in partnership with the travel agency.
 
 </li>
 <li>
 
 Process expenses in Concur in accordance with company policy.
 
 </li>
 <li>
 
 Support ad hoc projects and team initiatives.
 
 </li>
 <li>
 
 Collaborate with other assistants and provide coverage during vacations or sick days.
 
 </li>
 </ul>
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 
 Bachelor's degree required.
 
 </li>
 <li>
 
 1-3 years of administrative experience; financial services experience preferred.
 
 </li>
 <li>
 
 Exceptionally polished, professional, and client‑facing demeanor.
 
 </li>
 <li>
 
 Outstanding verbal and written communication skills.
 
 </li>
 <li>
 
 Strong proficiency in Microsoft Office, especially Outlook.
 
 </li>
 <li>
 
 Experience with Concur is a plus.
 
 </li>
 <li>
 
 Tech‑savvy and comfortable learning AV systems.
 
 </li>
 <li>
 
 Highly organized with impeccable attention to detail and the ability to manage multiple priorities.
 
 </li>
 <li>
 
 Able to work independently, follow through on assignments, and adapt to changing needs.
 
 </li>
 <li>
 
 Flexible with work hours; overtime may be required.
 
 </li>
 <li>
 
 Positive attitude and strong team‑oriented mindset.
 
 
 </li>
 </ul>
 
 Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
 
 
 
 
 California residents:
 
 Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
 
 
 
 If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
 
 
 
 Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
 
 
 Company Profile:
 
 
 Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
 
 
 Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
 
 
 Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
 
 
 
 Benefits Information:
 
 
 
 Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
 
 
 
 
 
 We look forward to working with you.
 
 
 Beacon Hill. Employing the Future (TM)
 
</div>

Receptionist and Administrative Assistant

Fieldwire by Hilti

<div>
 
 Who We&rsquo;re Looking For
 
 
 
 We&rsquo;re looking for a highly organized, energetic, and detail-oriented Recruiting Coordinator to join Fieldwire&rsquo;s Talent Acquisition team. In this role, you&rsquo;ll be the backbone of our hiring process - owning interview coordination, candidate communication, and operational excellence that delivers a true white-glove experience. You&rsquo;ll work closely with recruiters, hiring managers, and global HR partners to ensure every candidate interaction reflects Fieldwire&rsquo;s high bar. If you&rsquo;re passionate about candidate experience, thrive in fast-moving environments, and love keeping complex processes running smoothly, this role is for you.
 
 
 
 What You&rsquo;ll Be Doing
 
 
 
 
 A day in the life of a Recruiting Coordinator at Fieldwire will find you solving problems like:
 
 
 
 <ul>
 <li>
 Partner closely with the Recruiting team and hiring managers to successfully drive candidates through the interview and offer process
 </li>
 <li>
 Ensuring complex interview schedules run flawlessly across time zones and stakeholders
 </li>
 <li>
 Creating a seamless, thoughtful candidate experience from application through offer
 </li>
 <li>
 Keeping recruiting systems, data, and processes accurate, scalable, and efficient
 
 
 </li>
 </ul>
 
 The primary responsibilities for our next Recruiting Coordinator will be to:
 
 
 
 <ul>
 <li>
 Manage phone, video, and onsite interview scheduling across multiple time zones
 </li>
 <li>
 Serve as the primary point of contact for candidates throughout the interview process
 </li>
 <li>
 Coordinate interviews with hiring teams, executives, and cross-functional partners
 </li>
 <li>
 Deliver a welcoming, professional, and high-touch experience for every candidate
 </li>
 <li>
 Provide timely updates, guidance, and communication throughout the hiring journey
 </li>
 <li>
 Act as a brand ambassador for Fieldwire during every candidate interaction
 </li>
 <li>
 Maintain data integrity within our ATS (Greenhouse), including candidate tracking and status updates
 </li>
 <li>
 Ensure compliance and accuracy across all recruiting workflows
 </li>
 <li>
 Grant and support ATS access for hiring managers and interview panel members globally, walking them through system usage as needed
 </li>
 <li>
 Facilitate and support requisition creation by ensuring requests are reviewed promptly and launched smoothly into approval workflows
 </li>
 <li>
 Educate hiring managers on process and hiring workflows
 </li>
 <li>
 Partner with Global TA and HR teams to gather candidate information, support offer creation, and assist in closing candidates
 </li>
 <li>
 Manage complex candidate scheduling for remote and in-person interviews,
 </li>
 <li>
 Post open roles to company websites, job boards (LinkedIn, Indeed), and other platforms
 </li>
 <li>
 Assist with basic sourcing activities as needed
 </li>
 <li>
 Support job fairs, campus recruiting efforts, and networking events
 </li>
 <li>
 Track recruiting metrics, generate reports, and support recruiting-related projects
 </li>
 <li>
 Help update, document, and improve recruiting processes to support scale and efficiency
 </li>
 <li>
 Success in this role requires a high degree of organization, strong communication skills, creative thinking and the ability to maintain composure in a fast-paced environment
 </li>
 <li>
 You will develop a strong understanding of the full-cycle recruiting process and have opportunities to grow your responsibilities over time as you deepen your impact on the team.
 </li>
 <li>
 Develop strong working knowledge of Greenhouse to provide administrative and system support across global software Business Units, ensuring data accuracy and smooth recruiting workflows.
 
 
 </li>
 </ul>
 
 At Fieldwire, we're looking for our next Recruiting Coordinator to have the following skills and experience:
 
 
 
 <ul>
 <li>
 1-3+ years of experience in recruiting coordination, HR operations, or a related role
 </li>
 <li>
 Exceptional attention to detail and strong organizational skills
 </li>
 <li>
 Ability to prioritize and manage multiple tasks in a fast-paced environment
 </li>
 <li>
 Ability to work under pressure, meet deadlines, prioritize effectively, and handle multiple projects.
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 A strong sense of ownership and follow-through
 </li>
 <li>
 A passion for candidate experience and continuous process improvement
 </li>
 <li>
 Phenomenal interpersonal skills; Excels at developing relationships across groups and functions at all levels of the organization including senior leadership
 </li>
 <li>
 Someone who can adapt to ambiguity
 
 
 </li>
 </ul>
 
 And if you have any of the following, we REALLY want you to apply today!
 
 
 
 <ul>
 <li>
 Experience working in a startup or high-growth environment
 </li>
 <li>
 Experience using Greenhouse or similar ATS platforms
 </li>
 <li>
 Exposure to global or multi-time-zone hiring coordination
 
 
 </li>
 </ul>
 
 Compensation
 
 
 
 The estimated pay ranges for this role are: $65,000 base &ndash; $75,000 base.
 
 
 The salary range represents the low and high end of the salary range for this job in the US. Minimums and maximums may vary based on location. The actual salary offer will carefully consider a wide range of factors such as your skills, qualifications, and experience. In addition to base salary, you may be eligible for a corporate bonus (up to 30%) or other variable compensation programs, depending on role eligibility.
 
 
 
 Why Fieldwire?
 
 
 
 Fieldwire is a construction field management software used on over 1,000,000+ projects worldwide. We&rsquo;re obsessed with improving the way teams work together and are building a field management platform dedicated to construction teams&mdash;driving operational excellence in a $10 trillion global industry.
 
 
 Fieldwire solves the problem of access to information and coordination of labor at massive scale for some of the world&rsquo;s largest construction projects. Our mobile app maintains a nearly five-star rating across thousands of customer reviews. Venture-backed by top investors, Fieldwire was acquired by Hilti for $300M in November 2021, accelerating our ability to grow, innovate, and scale globally.
 
 
 
 Where is the job located?
 
 
 
 This role is hybrid in San Francisco, California. Our headquarters are located in beautiful San Francisco, centrally situated right off the Embarcadero BART station.
</div>

Recruiting Coordinator

Camden Center

<div>
 
 
 
 
 
 
 
 CERTIFIED MEDICAL ASSISTANT
 
 
 
 
 
 
 
 &nbsp;
 
 
 
 
 
 
 
 
 ABOUT THE COMPANY
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 Camden Center is a partial hospitalization and intensive outpatient treatment center that offers
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 comprehensive, multi-disciplinary treatment for psychiatric and addictive disorders. Our staff is comprised of nationally recognized medical doctors, psychotherapists, and integrative medicine specialists who have been
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 recruited as experts in their field to work with our patients. Camden Center is a medical organization
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 established and operated by physicians, and is founded on the principles of clinical excellence,
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 compassionate care, and respect for our patients.
 
 
 
 
 
 
 
 
 &nbsp;
 
 
 
 
 
 
 
 
 ABOUT THE POSITION
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 The medical coordinator is responsible for providing clinical and technical support in the provision of general medical and psychiatric care to patients. This position reports directly to the Co-Medical Director.
 
 
 
 
 
 
 
 
 &nbsp;
 
 
 
 
 
 
 
 
 RESPONSIBILITIES
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 Core duties and responsibilities include:
 
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 
 Scheduling outside medical orders and referrals
 
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Collecting blood and urine samples for patient&rsquo;s medical care&nbsp;
 
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Coordinating medication supply and refills with case management and residential teams
 
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Conducting wellness intakes and checks for patients. Consists of obtaining the patient's height, weight, etc.&nbsp;&nbsp;
 
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Collaborating with the Medical Logistics coordinator and practitioners on protocols and patient care
 
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Assisting with urine drug screening and medical lab orders
 
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Collecting medical and medication history for new patients
 
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Providing support with charting, emailing, and data collection
 
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Obtaining release of information from appropriate providers, individuals, and facilities to obtain medical records and other relevant information
 
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Using tact, discretion, and good judgment in handling sensitive and confidential information
 
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Ability to prioritize multiple tasks, meet deadlines, and maintain high-quality attention to detail
 
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Demonstrate high levels of professionalism when communicating in person, by email, or by phone
 
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Willingness to receive Transcranial Magnetic Stimulation (TMS) training
 
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Other duties as assigned by the direct or indirect supervisor
 
 
 
 
 
 
 
 </li>
 </ul>
 &nbsp;
 
 
 
 
 
 
 
 
 PROFESSIONAL REQUIREMENTS
 
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 
 Certified Medical Assistant with AD in Applied Science. AAMA certification required.&nbsp;
 
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Will accept applicants with a current Medical Assistant Certificate
 
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 At least one-year medical office experience required
 
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Knowledge and ability to practice aseptic technique when assisting with procedures
 
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Ability to triage medical/psychiatric problems within scope of job responsibilities
 
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Ability to take direction from physicians, managers, and providers, and work collaboratively with all levels of management, staff, patients, and vendors&nbsp;
 
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Interpersonal skills to work with patients and staff of diverse educational, economic, and cultural backgrounds
 
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Working knowledge of medical terminology
 
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Thorough understanding of HIPAAs regulations, requirements, and guidelines
 
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Ability to work in a fast-paced setting with conflicting demands
 
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Professional and enthusiastic attitude and demeanor, with a belief in patient-centered care
 
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Ability to work with emotionally vulnerable patients and digital technology (including email and technology devices)
 
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Skill in establishing and maintaining complex filing systems, organizing work flow to meet deadlines, and setting priorities that accurately reflect the importance of job responsibilities
 
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Skill in exchanging ideas and opinions with others to increase efficiency of office procedures
 
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Working knowledge of Microsoft Professional, Microsoft Word, and various software programs
 
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Ability to independently perform and complete assignments with minimal direction and supervision
 
 
 
 
 
 
 
 </li>
 </ul>
 &nbsp;
 
 
 
 
 
 
 
 
 LEGAL REQUIREMENTS
 
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 
 Must be able to legally work in the United States and provide documentation (2 forms of ID and/or Green Card)&nbsp;
 
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Must be able to sit and stand at length (up to 8 hours)&nbsp;
 
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Must be able to lift, push, and pull up to 25 pounds&nbsp;
 
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Must be able to kneel, bend, and squat&nbsp;
 
 
 
 
 
 
 
 </li>
 </ul>
 &nbsp;
 
 
 
 
 
 
 
 40 hours/week. Pay range is $28.00-$40.00 per hour commensurate with experience.
 
 
 
 
 
 
 
 
 
 
 
 
 
 Benefits for full-time employees include medical, paid and sick time off, matching 401(k), holiday pay, and a flexible spending account.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 ----------------------------------------------
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 Job Type: Full-time
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 Keywords
 
 
 
 
 
 
 
 
 
 
 
 
 
 :
 
 
 
 
 
 
 
 
 
 
 
 
 
 medications, medical, mental health, IOP, PHP, DBT, treatment center, healthcare
 
 
 
 
 
 
 
 
 
 
 &nbsp;
</div>

Certified Medical Assistant

Career Group

<div>
 
 
 Executive Assistant/Personal Assistant to CEO
 
 
 
 
 High-Growth AI Startup | San Francisco
 
 
 
 $130,000&ndash;$180,000 + Equity + Full benefits + Unlimited PTO
 
 
 5 days onsite in San Francisco (SoMa)
 
 
 
 
 
 A highly innovative, fast-scaling AI company, fresh off a successful Series B raise and rapid headcount growth, is seeking an Executive Assistant/Personal Assistant to support its dynamic and pioneering CEO. This is a highly visible, high-trust role supporting a brilliant executive operating at the forefront of AI.
 
 
 
 
 
 
 The Role
 
 
 
 This role blends strategic EA support with hands-on PA responsibilities, ideal for someone who loves operating at the center of the action. You&rsquo;ll act as a true right hand&mdash;overseeing projects, liaising across departments, while anticipating needs before they&rsquo;re voiced. This role is best suited for a self-starter who figures things out independently and takes ownership from start to finish.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Comprehensive executive support to the CEO in a super fast-paced, scaling environment
 </li>
 <li>
 Project oversight and cross-functional coordination with internal teams
 </li>
 <li>
 Acting as a trusted gatekeeper and social buffer
 </li>
 <li>
 Personal support responsibilities, including, scheduling and appointments
 </li>
 <li>
 Making reservations, planning logistics, and running errands
 </li>
 <li>
 Supporting family scheduling needs
 </li>
 <li>
 Manage hotels, ground transportation, and travel logistics
 </li>
 <li>
 Proactively identifying issues, solving problems, and driving tasks to completion.
 </li>
 </ul>
 
 
 
 
 
 Who You Are
 
 
 <ul>
 <li>
 Exceptionally detail-oriented, proactive, and intuitive
 </li>
 <li>
 Empathetic, caring, and able to anticipate executive needs holistically
 </li>
 <li>
 Comfortable working hard and moving quickly in a high-growth startup
 </li>
 <li>
 Confident operating independently with minimal direction
 </li>
 <li>
 Emotionally intelligent, adaptable, and polished under pressure
 </li>
 </ul>
 
 
 
 
 
 
 
 If you&rsquo;re a resourceful EA/PA who thrives in dynamic environments and wants to partner closely with a visionary CEO at a defining moment of growth, this is a rare and compelling opportunity to join a smart, supportive, and collaborative team.
 
 
 
 
 
 
 
 
 
 
 
 
 We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San
 
 
 
 
 Francisco Fair Chance Ordinance.
 
 California applicants, please view our Privacy Notice here:
 
 
 
 https://careergroupcompanies.com/california-privacy-notice/
 
 .
 
 
 
 
 
 
 
 Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today
 
 
 
</div>

Executive Personal Assistant to CEO

Levi Strauss & Co.

<div>
 Calling all originals: At Levi Strauss &amp; Co., you can be yourself &mdash; and be part of something bigger. We're a company of people who like to forge our own path and leave the world better than we found it. Who believe that what makes us different makes us stronger. So add your voice. Make an impact. Find your fit &mdash; and your future.
 
 
 We are currently seeking a Senior Executive Assistant (EA) to join our Human Resources team! As a Senior Executive Assistant, you'll report into and work closely with our Chief Human Resources Officer (CHRO) and other senior leaders on administrative duties, project management, and facilitating communication both internally and externally. Our perfect candidate is proactive, organized, and thrives in a fast-paced workplace.
 
 
 The Senior Executive Assistant will manage a wide range of advanced administrative and executive support-related tasks, and will make independent decisions regarding planning, organizing, and scheduling work. This role requires the ability to interact with senior leaders (at all levels) while remaining helpful, proactive, and efficient.
 
 
 
 About The Job
 
 
 
 <ul>
 <li>
 You will provide Executive Assistance for the CHRO, including extensive internal and external calendaring, point-to-point business travel, expenses, and special projects.
 </li>
 <li>
 Contribute to the excellent reputation of the company through professional, kind, and respectful interactions with all internal and external stakeholders.
 </li>
 <li>
 Liaise with senior-level leaders and team members across LS&amp;Co. and cultivate cross-functional relationships between departments and improve communication across teams.
 </li>
 <li>
 Prepare and plan agendas for Global HR Leadership meetings.
 </li>
 <li>
 Attend select leadership HR meetings and stay informed - take notes, identify follow-ups and send reminders.
 </li>
 <li>
 Manage demanding Outlook calendaring requests, while also keeping executives accessible.
 </li>
 <li>
 Handle and maintain highly confidential and sensitive information.
 </li>
 <li>
 Serve as the brand extension for leader you support, escalating and communicating on their behalf and serving as a team liaison.
 </li>
 <li>
 Coordinate events, including internal team events, conferences, team off-sites, business and operational reviews, and other team meetings, including arranging meeting rooms and catering requests.
 </li>
 <li>
 Initiate purchase orders, reconcile invoices, and complete/track expense reports.
 </li>
 <li>
 Coordinate complex travel and expense reporting using Concur.
 </li>
 <li>
 Maintain impeccable standards of confidentiality and information security.
 </li>
 <li>
 Communicate with internal teams to take action on projects from the CHRO.
 </li>
 <li>
 Ability to be on-call as needed, beyond standard business hours.
 
 
 </li>
 </ul>
 
 About You
 
 
 
 <ul>
 <li>
 Minimum of 5 years of high level, complex executive administration work experience supporting a senior-level executives.
 </li>
 <li>
 Experience in Human Resources or interest in HR.
 </li>
 <li>
 Experience planning and prepping for leadership meetings.
 </li>
 <li>
 Experience with extensive international and domestic travel arrangements.
 </li>
 <li>
 Positive and representative of Levi's values.
 </li>
 <li>
 Experience in supporting C-Suite Leaders.
 </li>
 <li>
 Must have a high degree of integrity when dealing with confidential and sensitive information.
 </li>
 <li>
 Can work with different personality types and leadership styles.
 </li>
 <li>
 Experience with calendaring and other digital technology and collaboration tools.
 </li>
 <li>
 Google Slides or PowerPoint experience to refine and integrate existing presentations.
 
 
 </li>
 </ul>
 This is a hybrid position based in our San Francisco, CA headquarters. You will be expected in office 3 days per week typically Tuesday-Thursday. Note, time in office can vary depending on business needs.
 
 
 
 The expected starting salary range for this role is
 
 
 $92,300 - $135,300
 
 
 per year
 
 .
 
 
 
 We may ultimately pay more or less than the posted range based on the location of the role. The amount a particular employee will earn within the salary range will be based on factors such as relevant education, qualifications, performance and business needs.
 
 
 
 Levi Strauss &amp; Co. (LS&amp;Co.) offers a total rewards package that includes base pay, incentive plans, 401(k) matching, paid leave, health insurance, product discounts, and more designed to help you and your family stay healthy, meet your financial goals, and balance the demands of your work and personal life. Available benefits and incentive compensation vary depending upon the specifics of the role; details relating to a specific role will be made available upon request. Read more about our benefits here.
 
 
 LS&amp;Co. is an affirmative action and equal employment opportunity employer. We welcome and value people from diverse cultures, backgrounds, and experiences to make LS&amp;Co. a collective success.
 
 
 
 EOE M/F/Disability/Vets
 
 
 
 
 LOCATION
 
 
 
 San Francisco, CA, USA
 
 
 
 FULL TIME/PART TIME
 
 
 
 Full time
 
 
 
 FILL DATE
 
 
 
 This position is expected to be filled by 04/22/2026.
 
 
 
 Current LS&amp;Co Employees, apply via your Workday account.
 
 
 
</div>

Senior Executive Assistant to the CHRO

Giga

<div>
 
 This is a long-term support role, on-site in San Francisco in the Dogpatch neighborhood.
 
 
 
 Giga builds AI agents trusted by the largest B2C companies in the world. Industry leaders like DoorDash trust Giga with their most complex support and operations workflows across voice, chat, and email.
 
 
 Giga has recently raised a $61M Series A and has several paying customers, including DoorDash. We&rsquo;re building the next generation of customer experience &mdash; real-time AI agents that can understand emotion, resolve issues instantly, and scale across the world&rsquo;s largest enterprises.
 
 
 It&rsquo;s an exciting inflection point for the company. While we have been successful, we have larger ambitions. Our goal is to become the go-to AI platform for all enterprise automation, powered by our voice superintelligence. To achieve this, we need more great engineers.
 
 
 The work affects millions of people every day and our engineers have autonomy and make true impact. This opportunity is unique because we have brilliant founders, have found commercial success, and see a clear path to becoming a generational company. Some further info about us:
 
 
 <ul>
 <li>
 Voice AI startup Giga raises $61M Series A
 </li>
 <li>
 DoorDash and Giga Partnership
 
 
 </li>
 </ul>
 If being a part of this resonates with you, please apply!
 
 
 
 About The Role
 
 
 
 You'll operate as the executive's day-to-day execution partner&mdash;owning time, information flow, and logistics so the most important work moves forward.
 
 
 This is a career support role that blends executive assistance, communication, and rigorous follow-through: mastering calendar/inbox/travel, preparing meetings, drafting crisp comms, and keeping commitments on track.
 
 
 
 Who You Are
 
 
 
 You have supported execs in fast-moving, high-stakes environments (e.g., VC-backed startups, VC, tier-1 consulting) and bring urgency, polish, and discretion from day one.
 
 
 You have exceptional organization, crisp writing, and dependable follow-through.
 
 
 You feel comfortable representing the executive office with confidence internally and externally.
 
 
 You may come from the following backgrounds:
 
 
 <ul>
 <li>
 Executive Assistant / Administrative Business Partner with mastery of calendaring, travel, meeting prep, inbox triage, and follow-through.
 </li>
 <li>
 Operations / Administrative Coordinator (or hospitality/guest-experience lead) who has run complex logistics and VIP communications at pace.
 </li>
 <li>
 Executive support professional from founder-led tech, venture, consulting, or law environments with strong judgment and service orientation.
 
 
 </li>
 </ul>
 
 Perks &amp; Benefits
 
 
 
 <ul>
 <li>
 Catered lunch daily
 </li>
 <li>
 Dinner stipend
 </li>
 <li>
 $150/month wellness benefit (gym, fitness classes, mental health)
 </li>
 <li>
 401(k) plan
 </li>
 <li>
 Paid parental leave (12 weeks maternal, 6 weeks paternal)
 </li>
 <li>
 Commuter benefits
 </li>
 <li>
 Medical, dental, and vision coverage
 
 
 </li>
 </ul>
 Giga is an equal opportunity employer. We're committed to providing equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.
 
 
</div>

Executive Assistant

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