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senior administrative assistant

Maven Recruiting Group

<div>
 High-profile ultra-high-net-worth private family office is seeking a Senior Executive Personal Assistant to support a Principal in San Francisco. This is a high-impact role for someone with experience supporting top-tier principals and who brings strong judgment, organization, and attention to detail to managing complex personal and operational priorities.
 
 
 
 Job Title:
 
 Senior Executive Personal Assistant
 
 
 
 Location:
 
 San Francisco, CA (Onsite)
 
 
 
 Compensation:
 
 $200K - $300K base + benefits
 
 
 
 Industry:
 
 Private Family Office
 
 
 
 About the Role:
 
 
 
 As the Senior Executive Personal Assistant, you will serve as a trusted partner to the Principal, supporting both day-to-day execution and broader coordination across personal and household operations. You will play a key role in ensuring priorities are managed effectively, workflows remain organized, and operations run smoothly in a fast-paced environment.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Serve as a strategic and operational partner to the Principal, managing priorities, workflows, and day-to-day execution
 </li>
 <li>
 Coordinate across household staff, vendors, advisors, and external partners to ensure alignment across all operations
 </li>
 <li>
 Oversee special projects end-to-end, including events, travel logistics, property-related initiatives, and personal projects
 </li>
 <li>
 Manage communications, including drafting correspondence, organizing updates, and tracking key details
 </li>
 <li>
 Identify opportunities to streamline systems and improve processes across household and family office operations
 
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Experience supporting UHNW principals or private family offices
 </li>
 <li>
 Hospitable and service-oriented
 </li>
 <li>
 Proactive, patient, and detail-oriented
 </li>
 <li>
 Discreet with strong judgment
 </li>
 <li>
 Unflappable in fast-paced environments
 
 
 
 </li>
 </ul>
 Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
 
 
 
 Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.
 
 
 
 For Internal Use:
 
 
</div>

Personal Assistant

Docusign

<div>
 
 Company Overview
 
 
 
 Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people&rsquo;s lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign&rsquo;s Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).
 
 
 What you'll do
 
 
 We are looking for a strategic, proactive, organized, dependable, flexible and people-driven Administrative Assistant, to support 3 Vice President(s) within the COO organization. You'll assume a wide range of internal, day-to-day responsibilities as well as external customer- and partner-facing tasks, all of which will require coordination, prioritization, confidentiality, and a high EQ. Using your exceptional strategic and critical thinking skills, as well as your focused multitasking capabilities, you'll effectively and independently help to manage the executive&rsquo;s time, while proactively future-planning, in order to make the team as efficient as possible and ensure smooth day-to-day business operations for the broader organization.
 
 
 This position is an individual contributor role reporting to the Vice President, Customer Success Strategy &amp; Operations.
 
 
 
 Responsibility
 
 
 
 <ul>
 <li>
 Perform administrative tasks for the Vice President(s)s within the COO organization including but not limited to calendar management, expenses, preparing meeting materials, presentations and other collateral, arranging international and domestic travel
 </li>
 <li>
 Arrange and coordinate medium-to-large onsite/offsite/virtual meetings, liaising with other departments as needed for event execution support, while helping to drive agenda, content, speakers and follow-up items
 </li>
 <li>
 Act as back-up to other Executive and Administrative Assistants in the COO organization as needed
 </li>
 <li>
 Frequently assist with San Francisco based COO team needs and logistics as necessary by working closely with the Executive Assistant to the COO
 </li>
 <li>
 Arrange and coordinate logistics for customer meetings, conferences and other events as necessary including both internal and external participants
 </li>
 <li>
 Attend and participate in staff meetings, and other business meetings, as needed, so as to build an understanding of business priorities
 </li>
 <li>
 Conduct new vendor and purchasing requests, as needed, following through to ensure prompt processing, approvals and payments
 </li>
 <li>
 Build and maintain cross-functional and cross-company relationships and leverage such relationships to execute all tasks efficiently and with the best interest of the department, company and customers in mind
 </li>
 <li>
 Perform other administrative related functions, delegated or assigned
 
 
 </li>
 </ul>
 Job Designation
 
 
 
 Hybrid:
 
 Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation)
 
 
 Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.
 
 
 What you bring
 
 
 
 Basic
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience
 </li>
 <li>
 2+ years of administrative assistant work supporting VP-level executives or higher
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 3+ years of experience assisting multiple executives in a Saas company
 </li>
 <li>
 Thrives in an unstructured environment with minimal direction
 </li>
 <li>
 Able to manage multiple executives with different working styles
 </li>
 <li>
 Experience working at a rapidly-growing company
 </li>
 <li>
 Experience and demonstrated success managing multiple priorities while working in remote environments and/or with remote executives
 </li>
 <li>
 Strong computer and software skills (Google apps, Zoom, Concur, Word, Excel)
 </li>
 <li>
 Excellent organization, attention to detail and ability to context switch between tasks and topics
 </li>
 <li>
 High level of integrity
 </li>
 <li>
 Excellent communication skills
 </li>
 <li>
 Enthusiasm, adaptability, and ability to navigate ambiguity and take action accordingly
 
 
 </li>
 </ul>
 Wage Transparency
 
 
 Pay for this position is based on a number of factors including geographic location and may vary depending on job-related knowledge, skills, and experience.
 
 
 Based on applicable legislation, the below details pay ranges in the following locations:
 
 
 California: $40.14/hour - $58.13/hour
 
 
 
 This Role Is Also Eligible For The Following
 
 
 
 <ul>
 <li>
 Bonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of pre-established sales goals. Non-Sales roles are eligible for a company bonus plan, which is calculated as a percentage of eligible wages and dependent on company performance.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Global benefits provide options for the following:
 
 
 <ul>
 <li>
 Paid Time Off: earned time off, as well as paid company holidays based on region
 </li>
 <li>
 Paid Parental Leave: take up to six months off with your child after birth, adoption or foster care placement
 </li>
 <li>
 Full Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment
 </li>
 <li>
 Retirement Plans: select retirement and pension programs with potential for employer contributions
 </li>
 <li>
 Learning and Development: options for coaching, online courses and education reimbursements
 </li>
 <li>
 Compassionate Care Leave: paid time off following the loss of a loved one and other life-changing events
 
 
 </li>
 </ul>
 
 Work Authorization Notice:
 
 Please note that we do not provide visa sponsorship or immigration support for this position. Applicants must already be authorized to work in the United States on a full-time, permanent basis without the need for current or future sponsorship.
 
 
 Life at Docusign
 
 
 
 Working here
 
 
 
 Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what&rsquo;s right, every day. At Docusign, everything is equal.
 
 
 We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you&rsquo;ll be loved by us, our customers, and the world in which we live.
 
 
 
 Accommodation
 
 
 
 Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at accommodations@docusign.com.
 
 
 If you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at taops@docusign.com for assistance.
 
 
 Applicant and Candidate Privacy Notice
 
 
 States Not Eligible for Employment
 
 
 This position is not eligible for employment in the following states: Alaska, Hawaii, Maine, Mississippi, North Dakota, South Dakota, Vermont, West Virginia and Wyoming.
 
 
 Equal Opportunity Employer
 
 
 It's important to us that we build a talented team that is as diverse as our customers and where all employees feel a deep sense of belonging and thrive. We encourage great talent who bring a range of perspectives to apply for our open positions. Docusign is an Equal Opportunity Employer and makes hiring decisions based on experience, skill, aptitude and a can-do approach. We will not discriminate based on race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, or any other legally protected category.
 
 
 EEO Know Your Rights poster
 
 
</div>

Administrative Assistant

Mindmaven

<div>
 
 
 Job overview - Expert Executive Assistant:
 
 
 
 
 
 
 
 
 Mindmaven is an Executive Coaching firm that focuses on coaching CEOs, Founders, and other top executives of startup and VC companies across the U.S. We&rsquo;re working with our amazing SF based clients to find Executive Assistant Rock Stars who - with training &ndash; will become Engagement Managers (a hybrid of an EA and Chief of Staff). Please note that this posting is for an onsite/hybrid role in San Francisco, CA. You would be required to come into the office 2-5 times a week, depending on the company.
 
 
 
 
 Now a little bit more about the role.
 
 
 The person who holds this position is the extension of the person(s) they support and establish themselves as a strategic partner. For example the ideal candidate:
 
 
 <ul>
 <li>
 Self-confident
 </li>
 <li>
 Highly communicative
 </li>
 <li>
 Attentive to detail.
 </li>
 <li>
 Life-long learner
 </li>
 <li>
 Always thinking ahead
 </li>
 <li>
 Problem solver
 </li>
 <li>
 Reliable and Professional
 </li>
 <li>
 A great writer
 </li>
 <li>
 Listening is an art form
 </li>
 <li>
 Technology is fun
 </li>
 </ul>
 
 
 The Day to Day:
 
 
 
 
 Usual and customary EA daily, weekly, and monthly tasks that include:
 
 
 <ul>
 <li>
 Task and Time Management
 </li>
 <li>
 Calendar Management
 </li>
 <li>
 Meeting Management
 </li>
 <li>
 Email Management
 </li>
 <li>
 CRM Management
 </li>
 <li>
 Research Management
 </li>
 <li>
 Relationship Management
 </li>
 <li>
 Special Projects
 </li>
 <li>
 Other tasks as identified by the executive
 </li>
 </ul>
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Must have a minimum of 1 year of Executive Level Administrative support experience in a Financial, Tech, VC and/or start up setting (Required)
 </li>
 <li>
 Able to work in the U.S. (we do not offer visa sponsorship)
 </li>
 <li>
 A minimum of 1 years&rsquo; experience working remotely (Required)
 </li>
 <li>
 Fluent in English written and spoken &ndash; (Required)
 </li>
 <li>
 Intermediate proficiency with MS Suites, Google Suites - (Required)
 </li>
 <li>
 Experience with Asana, Slack, and Zoom (Highly desired)
 </li>
 <li>
 Proficient in any other software necessary to effective complete tasks in a remote setting &ndash; (Highly desired)
 </li>
 <li>
 Master of Outlook or Gmail Email and Calendar &ndash; (Required)
 </li>
 <li>
 Type a minimum of 60 WPM &ndash; (Required)
 </li>
 <li>
 Experience with Travel arrangements (domestic and international) &ndash; (Required)
 </li>
 <li>
 Dictation transcription (Highly Desired)
 </li>
 </ul>
 
 
 Currently we have open positions to fill in the New York area.
 
 To apply click the following link. If this role interests you (you&rsquo;ve read this far, after all!) and you meet the qualifications above, we&rsquo;d like you to apply &ndash; even if you&rsquo;re not looking to change jobs for a few months.
 
 
 Congratulations, you have made it to the end of this job posting! That might already qualify you for this job. We can&rsquo;t wait to share more about the position and our clients with you.
 
</div>

Senior Executive Assistant

Rosendin Electric

<div>Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.
Why Rosendin?
Committed. Innovative. Engaged.
If you're looking to take career to the next level and work with some of the best and brightest in the industry, we want to hear from you. We are an organization built on integrity. We have a culture that empowers people, embraces diversity, and inspires everyone to do their best. Rosendin is one of the largest electrical contractors in the United States employing over 7,000 people. We are the largest EMPLOYEE-OWNED company in the industry which means you will be a company owner too and have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success which means you benefit tremendously.
<h2 class="jobSectionHeader">YOUR NEXT OPPORTUNITY:
</h2>The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments as assigned. This position will provide general assistance to all levels of staff.
<h2 class="jobSectionHeader">WHAT YOU'LL DO:
</h2><ul><li>Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.).
</li><li>Provide prompt and professional service to all internal and external clients.
</li><li>Prepares and distributes internal communications and serves as a central clearing position for general information.
</li><li>Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc.
</li><li>Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed.
</li><li>Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary.
</li><li>Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff.
</li><li>Maintain supervisor's calendar, schedule meetings and conference rooms for Department.
</li><li>Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time.
</li><li>Provide support by photocopying, filing, and sending faxes as needed.
</li><li>Pulls and put files to dead storage as required.
</li><li>The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit.
</li></ul><h2 class="jobSectionHeader">WHAT YOU BRING TO US:
</h2><ul><li>Associate degree in Business Administration or related discipline
</li><li>Minimum 2 years' experience in office administrative work
</li><li>Can be a combination of education, training, and relevant experience
</li></ul><h2 class="jobSectionHeader">WHAT YOU'LL NEED TO BE SUCCESSFUL:
</h2><ul><li>Computer, filing, and 10-key skills required attention to detail is necessary; strong analytical skills favored
</li><li>Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
</li><li>Prioritize and manage multiple tasks, changing priorities as necessary
</li><li>Work under pressure and adapt to changing requirements with a positive attitude
</li><li>Oral and written communication skills as required for the position
</li><li>Self-motivated, proactive and an effective team player</li><li>
Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others</li></ul>
<h2 class="jobSectionHeader">TRAVEL:
</h2><ul><li>0 %</li></ul>
<h2 class="jobSectionHeader">WORKING CONDITIONS:
</h2><ul><li>General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning.
</li><li>Noise level is typically low to medium.
</li><li>Occasional lifting of up to 30 lbs.
</li><li>We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.</li></ul>
Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.
YOU Matter - Our Benefits
<ul><li>ESOP - Employee Stock Ownership
</li><li>401k
</li><li>Annual bonus program based upon performance, profitability, and achievement
</li><li>17 PTO days per year plus 10 paid holidays
</li><li>Medical, Dental, Vision Insurance
</li><li>Term Life, AD&amp;D Insurance, and Voluntary Life Insurance
</li><li>Disability Income Protection Insurance
</li><li>Pre-tax Flexible Spending Plans (Health and Dependent Care)
</li><li>Charitable Giving Match with our Rosendin Foundation</li></ul>
Pay Range
$25.55-$33.50 Hourly
The pay range for this role is what we expect to pay for candidates that meet the specified qualifications and requirements listed on this job description. Candidate's pay can vary based on location, job-related experience, skills, and education.
Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career.
Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.</div>

Lawrence Berkeley National Laboratory

<div><div>Lawrence Berkeley National Laboratory (LBNL) is hiring an Administrative Assistant III to support the Environment, Health, and Safety (EHS) Division. Reporting to the EHS Division Office Administrative Manager, this position will provide a comprehensive range of administrative support to the Health &amp; Safety Department.</div><div></div><div> 
In this exciting role, you will track, prioritize and monitor administrative workflow with an opportunity to implement process and procedural improvements, stay abreast of changes in procedures, and disseminate information to members of the administrative team.</div><div></div><div> 
This position has an anticipated start date of May 4, 2026.</div><div></div><div> 
***If you are a current or former Berkeley Lab employee experiencing technical difficulties with submitting your application, please contact talent-acquisition@lbl.gov.***</div><div></div><div> 
We&rsquo;re here for the same mission, to bring science solutions to the world. Join our team and YOU will play a supporting role in our goal to address global challenges! Have a high level of impact and work for an organization associated with 17 Nobel Prizes!</div><div></div><div> 
Why join Berkeley Lab?</div><div></div><div> 
We invest in our employees by offering a total rewards package you can count on:</div><ul><li>
Exceptional health and retirement benefits, including pension or 401K-style plans.</li><li>
Opportunities to grow in your career - check out our Tuition Assistance Program.</li><li>
A culture where you&rsquo;ll belong - we are invested in our teams!</li><li>
In addition to accruing vacation and sick time, we also have a Winter Holiday Shutdown every year.</li><li>
Parental bonding leave (for both mothers and fathers).</li><li>
Pet insurance.</li></ul><div></div> 
What You Will Do:<ul><li>
Provide administrative support to the EHS Division&rsquo;s Health &amp; Safety Department Head and Team Managers, and Teams including scheduling, coordinating, and attending various meetings.</li><li>
Provide administrative support to multiple Health &amp; Safety Teams including BioSafety, Ventilation, Ergo, Illness &amp; Injury and Divisional Safety through scheduling, taking meeting minutes, responding/tracking of maintenance requests, and conducting funding recharge activities.</li><li>
Provide scheduling and communication support on all recruitment related activities including interviews, site access, and travel.</li><li>
Support staff on-boarding and off-boarding procedures.</li><li>
Triage and assign administrative requests through the EHS Administrative Help Desk application.</li><li>
Support the Department&rsquo;s use of electronic calendaring tools and electronic document management systems.</li><li>
Oversee mail and package reception and distribution, maintenance of office supplies, replacement of copier/printer consumables, and filing and archiving.</li><li>
Provide backup administrative support to the Health Services Clinic Reception and Travel &amp; Procurement processing as needed.</li><li>
Provide other administrative support and assist with division event planning as needed.</li></ul><div></div> 
What We Are Looking For:<ul><li>
A minimum of six years of administrative experience in a professional, academic, or corporate setting requiring confidentiality and discretion, or equivalent experience.</li></ul><ul><li>
Experience with calendar management, meeting and event coordination, travel arrangements, expense reporting, purchasing, document management, and other related administrative tasks.</li><li>
Advanced proficiency in Google Workspace, MS Office Suite, Adobe Acrobat, Zoom video conferencing on a Mac or PC platform.</li><li>
Strong database and records management skills, including the ability to create and run basic reports, track and maintain dynamic datasets, and create charts/graphs from data.</li><li>
Excellent analytical skills including the ability to anticipate, identify, troubleshoot, and resolve routine and complex administrative issues.</li><li>
Strong planning and organizational skills including the ability to handle multiple tasks concurrently to meet workload demands and deadlines, to respond quickly and maintain flexibility during periods of changing work priorities and tight time constraints.</li><li>
Experience effectively building relationships and collaborating with individuals at all levels across a multidisciplinary organization.</li><li>
Exceptional written communication skills including the ability to produce high-quality, error-free documents, tailor messaging to varied audiences, and provide proactive follow-through and status updates.</li><li>
Must be able to work occasional overtime as required.</li><li>
Must be able to perform the physical requirements of this position, including performing computer-related functions for up to 8 hours per day that involve data entry, business correspondence, document management, research, calendaring, and taking/preparing meeting minutes, and other duties as assigned.</li></ul><div></div> 
 Desired Skills/Knowledge:<ul><li>
A.A. Degree or equivalent experience.</li><li>
Experience with Berkeley Lab systems and tools (LETS, FMS, Trex, RezDesk, Cognos, etc.)</li><li>
Familiarity with Smartsheet and experience navigating a helpdesk system.</li><li>
Familiarity with Word Press and experience making website updates.</li><li>
Familiarity with Berkeley Lab, the University of California (UC), the Department of Energy (DOE), and/or local, state, federal policies, procedures, and regulations.</li><li>
Valid California Driver&rsquo;s License, ability to drive a government vehicle.</li></ul><div></div> 
Additional Information:<ul><li>
Application Date: Priority consideration will be given to candidates who apply with a resume and cover letter describing their interest in the position by Monday, April 27, 2026. Applications will be accepted until the job posting is removed.</li><li>
Appointment Type: This is a full time, career appointment, non-exempt from overtime pay (hourly paid).</li><li>
Salary Range: This position is represented by a union for collective bargaining purposes and has a salary range of $34.65 - $44.00 hourly for job code 572.3. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary will be commensurate with the final candidate&rsquo;s qualifications and experience, including skills, knowledge, relevant education, certifications, and aligned with the internal peer group (if applicable, and union contract agreement).</li><li>
Background Check: This position is subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.</li>
Work Modality: This position will be performed onsite at Lawrence Berkeley National Lab, located at 1 Cyclotron Road, Berkeley, CA 94720. Work schedules are dependent on business needs. A REAL ID or other acceptable form of identification is required to access Berkeley Lab sites (for more information <li>).</li><li>
Relocation Assistance: This position is not eligible for relocation assistance.</li><li>
Work Authorization: Candidates must be eligible to work in the U.S. at the time of hire. Visa sponsorship is not available for this position.</li></ul><div></div><div> 
Want to learn more about working at Berkeley Lab? Please visit: careers.lbl.gov</div><div></div><div> 
Equal Employment Opportunity Employer: The foundation of Berkeley Lab is our Stewardship Values: Team Science, Service, Trust, Innovation, and Respect; and we strive to build community with these shared values and commitments. Berkeley Lab is an Equal Opportunity Employer. We heartily welcome applications from all who could contribute to the Lab's mission of leading scientific discovery, excellence, and professionalism. In support of our rich global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under State and Federal law.</div><div></div><div> 
Misconduct Disclosure Requirement: As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.</div></div><div></div>

Administrative Assistant III (EHS)

BURKE + CO.

<div>
 
 
 BURKE+CO.
 
 
 
 www.burketalent.com
 
 
 
 
 
 
 
 
 
 THE GIST:
 
 
 
 Our client, an established, Bay Area&ndash;based private investment firm, is seeking a highly organized and proactive Administrative Assistant to support multiple senior leaders in its San Francisco office. This is a dynamic, fast-paced role ideal for someone who thrives on precision, anticipates needs, and operates with a high level of professionalism and discretion. You'll gain meaningful exposure to the inner workings of a private investment firm that values work/life balance and a supportive environment.
 
 
 
 
 
 This is an excellent opportunity to join a collaborative, high-performing team at a respected investment firm!
 
 
 
 
 
 
 
 
 
 
 
 
 THE NITTY GRITTY:
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to multiple senior executives
 </li>
 <li>
 Manage complex and ever-changing calendars, including scheduling, prioritization, and meeting coordination
 </li>
 <li>
 Coordinate domestic and international travel, including detailed itineraries
 </li>
 <li>
 Track, reconcile, and process expense reports
 </li>
 <li>
 Organize meetings, prepare conference rooms, and develop presentation materials
 </li>
 <li>
 Maintain and update internal CRM systems for pipeline and deal tracking
 </li>
 <li>
 Coordinate catering and daily office logistics (including team lunches)
 </li>
 <li>
 Partner closely with the broader administrative team to ensure seamless operations
 </li>
 <li>
 Provide backup support across the admin team as needed
 </li>
 <li>
 Assist with special projects and ad hoc initiatives
 </li>
 </ul>
 
 
 
 
 
 
 
 
 THE ESSENTIALS:
 
 
 <ul>
 <li>
 3+ years of executive or administrative support experience
 </li>
 <li>
 Prior experience in financial services, private equity, or professional services strongly preferred
 </li>
 <li>
 Bachelor&rsquo;s degree preferred
 </li>
 <li>
 CRM experience a plus! (Salesforce preferred)
 </li>
 <li>
 Exceptional attention to detail and organizational skills
 </li>
 <li>
 Strong interpersonal skills with a service-oriented mindset
 </li>
 <li>
 Ability to manage multiple priorities with efficiency and discretion
 </li>
 <li>
 Team-oriented with a proactive, &ldquo;no task too small&rdquo; attitude
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 THE CHERRY ON TOP:
 
 
 <ul>
 <li>
 Join a strong &amp; supportive admin team with great company culture and work/life balance!
 </li>
 <li>
 Opportunity to work closely with senior leadership at a respected investment firm
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 LOCATION:
 
 San Francisco, CA (Onsite - flexible WFH Fridays)
 
 
 
 
 
 
 
 
 
 COMPENSATION:
 
 $90k-120k base salary + bonus + benefits (exact compensation will vary based on skills, experience, and expertise)
 
 
 
 
 
 
 
 
 
 
 
 What are you waiting for?
 
 BURKE UP!
 
 Email your resumes today to hello@burketalent.com
 
 
 You can view our other open jobs at: www.burketalent.com (Refer a friend + get a taste of our generous referral bonus program)
 
 
 
 
 
 
 
 
 
 *Compensation is aligned with experience, level, and role scope. Most offers fall within the mid-range, with the top of the band generally reserved for candidates with extensive, directly relevant backgrounds. Leveling is determined during the interview process
 
 
</div>

Administrative Assistant - Investment Firm

Beacon Hill

<div>
 
 
 Executive Assistant
 
 
 
 
 San Francisco, CA | Full-Time, In-Office
 
 
 
 A leading venture capital firm is seeking an Executive Assistant to provide dedicated support to a senior member of the firm. This individual will serve as a trusted partner to an executive who operates at an exceptionally high pace, holds themselves and their team to the highest standards, and expects nothing short of excellence in every interaction and deliverable.
 
 
 The ideal candidate is polished, professional, and always two steps ahead. You bring strong judgment, meticulous attention to detail, and the ability to manage competing priorities with composure. You thrive in a fast-paced, demanding environment, and will represent this executive and the firm with discretion and poise in every interaction.
 
 
 This is a full-time, on-site position based in San Francisco, five days per week. Schedule flexibility outside of standard hours is expected. This is an excellent opportunity for a driven and experienced EA looking to make a meaningful impact at a top-tier venture capital firm.
 
 
 
 Responsibilities
 
 
 
 
 Calendar &amp; Scheduling
 
 
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 Own and manage a complex, high-demand calendar with acute judgement - anticipating conflicts, protecting priorities, and ensuring the executive's time is always optimized.
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 Coordinate recurring team meetings, board meetings across portfolio companies, investor meetings, and external engagements.
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 Proactively identify scheduling issues before they arise and resolve them swiftly and independently.
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 Communications &amp; Correspondence
 
 
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 Serve as a primary point of contact for a wide range of internal and external stakeholders - including portfolio company executives, Limited Partners, and senior firm leadership - always representing the executive and the firm with professionalism and discretion.
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 Maintain timely, thoughtful communication across all channels, recognizing that every interaction is a direct reflection of the executive and the firm.
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 </ul>
 
 
 Travel &amp; Logistics
 
 
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 Coordinate all domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
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 Manage real-time travel disruptions and logistics changes with efficiency and calm.
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 Administrative Support
 
 
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 Prepare and submit accurate, timely expense reports and maintain organized records.
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 Manage special projects and ad hoc requests with discretion, resourcefulness, and an ownership mentality.
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 Qualifications
 
 
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 Minimum 5+ years of executive assistant experience supporting C-suite or senior-level executives, within venture capital or a similarly demanding professional environment.
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 A reputation for impeccable professionalism - your presentation, communication, and conduct reflect the highest standards at all times.
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 Exceptional organizational skills and obsessive attention to detail.
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 A deeply proactive and forward-thinking mindset - you anticipate needs and address issues before they surface.
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 Strong judgment and the ability to work independently in a high-pressure, fast-moving environment.
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 Proven ability to handle confidential information with unwavering discretion.
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 High energy, resilience, and composure under pressure; perform well when expectations are high and the pace is demanding.
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 Flexibility to arrive early, stay late, and be available when needed - you understand that supporting a senior executive requires adaptability without exception.
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 Proficiency in Microsoft Office Suite and Google Workspace; familiarity with travel and expense management platforms.
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 Bachelor's degree or higher required.
 
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 Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
 
 
 
 
 California residents:
 
 Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
 
 
 
 If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
 
 
 
 Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
 
 
 Company Profile:
 
 
 Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
 
 
 Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
 
 
 Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
 
 
 
 Benefits Information:
 
 
 
 Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
 
 
 
 
 
 We look forward to working with you.
 
 
 Beacon Hill. Employing the Future (TM)
 
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