executive assistant

office manager

administrative assistant Jobs in San Francisco

administrative assistant

executive administrative assistant Jobs in San Francisco

executive administrative assistant

executive administrative assistant (6083) Jobs in San Francisco

senior administrative assistant

JPMorganChase

<div>JOB DESCRIPTION 
Become an integral part of Consumer &amp; Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Assistant in Consumer &amp; Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
Job responsibilities
<ul><li>Maintain complex and detailed calendars</li><li>
Screen incoming calls and determine the level of priority, while using caution in dispensing information</li><li>
Manage the coordination and logistics of both internal and external meetings</li><li>
Arrange and coordinate complicated domestic and international travel</li><li>
Organize all aspects of internal and external events, including catering and transportation</li><li>
Process invoices and T&amp;E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines</li><li>
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access</li><li>
Produce high quality emails and messages to individuals at all levels of the organization</li><li>
Maintain department documents, including current organizational charts and Executive Bio&rsquo;s</li><li>
Handle regular activities without prompting, and advise in advance with issues or delays</li><li>
Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
</li></ul>Required qualifications, capabilities, and skills
<ul><li>At least three years of administrative experience</li><li>
Advanced ability to organize</li><li>
Discretion and good judgment in confidential situations, and proven experience interacting with senior management</li><li>
Strong interpersonal, written, and oral communication skills</li><li>
Strong proficiency in Microsoft Office</li><li>
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management</li></ul>
Preferred qualifications, capabilities, and skills<ul><li>
Experience supporting at the Managing Director level (or equivalent) or above</li><li>
College degree is a plus</li></ul>
FEDERAL DEPOSIT INSURANCE ACT: 
 
This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options. 
 
ABOUT US 
Chase is a leading financial services firm, helping nearly half of America&rsquo;s households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
Equal Opportunity Employer/Disability/Veterans 
 
 
ABOUT THE TEAM 
 
Our Consumer &amp; Community Banking division serves our Chase customers through a range of financial services, including personal banking, credit cards, mortgages, auto financing, investment advice, small business loans and payment processing. We&rsquo;re proud to lead the U.S. in credit card sales and deposit growth and have the most-used digital solutions &ndash; all while ranking first in customer satisfaction.</div>

Senior Administrative Assistant

Levi Strauss & Co.

<div>
 Calling all originals: At Levi Strauss &amp; Co., you can be yourself &mdash; and be part of something bigger. We're a company of people who like to forge our own path and leave the world better than we found it. Who believe that what makes us different makes us stronger. So add your voice. Make an impact. Find your fit &mdash; and your future.
 
 
 We are currently seeking a Senior Executive Assistant (EA) to join our Human Resources team! As a Senior Executive Assistant, you'll report into and work closely with our Chief Human Resources Officer (CHRO) and other senior leaders on administrative duties, project management, and facilitating communication both internally and externally. Our perfect candidate is proactive, organized, and thrives in a fast-paced workplace.
 
 
 The Senior Executive Assistant will manage a wide range of advanced administrative and executive support-related tasks, and will make independent decisions regarding planning, organizing, and scheduling work. This role requires the ability to interact with senior leaders (at all levels) while remaining helpful, proactive, and efficient.
 
 
 
 About The Job
 
 
 
 <ul>
 <li>
 You will provide Executive Assistance for the CHRO, including extensive internal and external calendaring, point-to-point business travel, expenses, and special projects.
 </li>
 <li>
 Contribute to the excellent reputation of the company through professional, kind, and respectful interactions with all internal and external stakeholders.
 </li>
 <li>
 Liaise with senior-level leaders and team members across LS&amp;Co. and cultivate cross-functional relationships between departments and improve communication across teams.
 </li>
 <li>
 Prepare and plan agendas for Global HR Leadership meetings.
 </li>
 <li>
 Attend select leadership HR meetings and stay informed - take notes, identify follow-ups and send reminders.
 </li>
 <li>
 Manage demanding Outlook calendaring requests, while also keeping executives accessible.
 </li>
 <li>
 Handle and maintain highly confidential and sensitive information.
 </li>
 <li>
 Serve as the brand extension for leader you support, escalating and communicating on their behalf and serving as a team liaison.
 </li>
 <li>
 Coordinate events, including internal team events, conferences, team off-sites, business and operational reviews, and other team meetings, including arranging meeting rooms and catering requests.
 </li>
 <li>
 Initiate purchase orders, reconcile invoices, and complete/track expense reports.
 </li>
 <li>
 Coordinate complex travel and expense reporting using Concur.
 </li>
 <li>
 Maintain impeccable standards of confidentiality and information security.
 </li>
 <li>
 Communicate with internal teams to take action on projects from the CHRO.
 </li>
 <li>
 Ability to be on-call as needed, beyond standard business hours.
 
 
 </li>
 </ul>
 
 About You
 
 
 
 <ul>
 <li>
 Minimum of 5 years of high level, complex executive administration work experience supporting a senior-level executives.
 </li>
 <li>
 Experience in Human Resources or interest in HR.
 </li>
 <li>
 Experience planning and prepping for leadership meetings.
 </li>
 <li>
 Experience with extensive international and domestic travel arrangements.
 </li>
 <li>
 Positive and representative of Levi's values.
 </li>
 <li>
 Experience in supporting C-Suite Leaders.
 </li>
 <li>
 Must have a high degree of integrity when dealing with confidential and sensitive information.
 </li>
 <li>
 Can work with different personality types and leadership styles.
 </li>
 <li>
 Experience with calendaring and other digital technology and collaboration tools.
 </li>
 <li>
 Google Slides or PowerPoint experience to refine and integrate existing presentations.
 
 
 </li>
 </ul>
 This is a hybrid position based in our San Francisco, CA headquarters. You will be expected in office 3 days per week typically Tuesday-Thursday. Note, time in office can vary depending on business needs.
 
 
 
 The expected starting salary range for this role is
 
 
 $92,300 - $135,300
 
 
 per year
 
 .
 
 
 
 We may ultimately pay more or less than the posted range based on the location of the role. The amount a particular employee will earn within the salary range will be based on factors such as relevant education, qualifications, performance and business needs.
 
 
 
 Levi Strauss &amp; Co. (LS&amp;Co.) offers a total rewards package that includes base pay, incentive plans, 401(k) matching, paid leave, health insurance, product discounts, and more designed to help you and your family stay healthy, meet your financial goals, and balance the demands of your work and personal life. Available benefits and incentive compensation vary depending upon the specifics of the role; details relating to a specific role will be made available upon request. Read more about our benefits here.
 
 
 LS&amp;Co. is an affirmative action and equal employment opportunity employer. We welcome and value people from diverse cultures, backgrounds, and experiences to make LS&amp;Co. a collective success.
 
 
 
 EOE M/F/Disability/Vets
 
 
 
 
 LOCATION
 
 
 
 San Francisco, CA, USA
 
 
 
 FULL TIME/PART TIME
 
 
 
 Full time
 
 
 
 FILL DATE
 
 
 
 This position is expected to be filled by 04/22/2026.
 
 
 
 Current LS&amp;Co Employees, apply via your Workday account.
 
 
 
</div>

Senior Executive Assistant to the CHRO

Patreon

<div>
 Patreon is a media and community platform where over 300,000 creators give their biggest fans access to exclusive work and experiences. We offer creators a variety of ways to engage with their fans and build a lasting business including: paid memberships, free memberships, community chats, live video, and selling to fans directly with one-time purchases.
 
 
 Ultimately our goal is simple: fund the creative class. And we're leaders in that space, with:
 
 
 
 <ul>
 <li>
 $10 billion+ generated by creators since Patreon's inception
 </li>
 <li>
 100 million+ free memberships for fans who may not be ready to pay just yet, and
 </li>
 <li>
 25 million+ paid memberships on Patreon today.
 
 
 
 </li>
 </ul>
 We're continuing to invest heavily in building the best creator platform with the best team in the creator economy and are looking for a
 
 Senior Executive Assistant to Engineering &amp; Design
 
 to support our mission.
 
 
 
 This role is based in
 
 San Francisco
 
 and open to those who are able to be in-office 2 days per week on a hybrid work model.
 
 
 
 
 About The Team
 
 
 
 Engineering and Design work hand-in-hand to build products that empower creators to earn a sustainable living doing what they love. Engineers partner closely with designers, product managers, and other cross-functional teammates to turn thoughtful ideas into reliable, scalable experiences used by millions of creators and fans.
 
 
 Our Engineering team tackles meaningful technical challenges across the stack, from payments and platform infrastructure to creator-facing tools and fan experiences. We value strong fundamentals, pragmatic decision-making, and writing code that&rsquo;s maintainable, scalable, and built with care.
 
 
 Design at Patreon is deeply collaborative and grounded in empathy for creators and their audiences. Designers are involved early in the problem-solving process, helping define what we build&mdash;not just how it looks. They balance craft with clarity, using research, iteration, and close partnership with Engineering to create intuitive, accessible experiences.
 
 
 
 About The Role
 
 
 
 In this role, you will provide high-impact support to Engineering and Design leaders, helping them stay focused, organized, and operating at their best. You&rsquo;ll act as a trusted partner, managing day-to-day logistics while also supporting broader team initiatives as needed.
 
 
 Key responsibilities include:
 
 
 
 <ul>
 <li>
 Own and expertly manage complex executive calendars using Google Calendar, including scheduling meetings, prioritizing requests, and resolving conflicts
 </li>
 <li>
 Proactively keep executives on track throughout the day by flagging upcoming meetings, deadlines, and changes in priorities
 </li>
 <li>
 Coordinate and execute team offsites, onsite events, and other team-building or planning sessions
 </li>
 <li>
 Curate and/or source meeting agendas, prep materials, and presentations to ensure meetings are productive and well-run
 </li>
 <li>
 Attend meetings as needed to take notes, track action items, and follow up to ensure timely completion
 </li>
 <li>
 Collaborate closely with cross-functional stakeholders to support deliverables and shared initiatives
 </li>
 <li>
 Manage all aspects of executive travel, and help prioritize interviews, speaking engagements, and external event requests
 </li>
 <li>
 Maintain, organize, and code receipts, expenses, and reimbursements with accuracy and attention to detail
 </li>
 <li>
 Provide additional operational and administrative support to the broader Engineering and Design organization as bandwidth allows
 
 
 
 </li>
 </ul>
 
 About You
 
 
 
 You are a highly experienced Executive Assistant who brings rigor, discretion, and forward-thinking partnership to everything you do. You thrive in fast-paced environments and take pride in enabling leaders and teams to operate at their best.
 
 
 You bring:
 
 
 
 <ul>
 <li>
 5+ years of Executive Assistant experience, ideally supporting senior leaders in growth-stage or high-growth tech companies
 </li>
 <li>
 Exceptional organizational skills with strong attention to detail and follow-through
 </li>
 <li>
 Sound judgment, professionalism, and a high degree of discretion when handling sensitive information
 </li>
 <li>
 The ability to move quickly without sacrificing accuracy, efficiency, or quality
 </li>
 <li>
 Proven ability to prioritize competing and shifting demands while maintaining consistency and reliability
 </li>
 <li>
 Excellent written and verbal communication skills, with the ability to support clear and effective internal communications
 </li>
 <li>
 A high degree of autonomy, with confidence in problem-solving and decision-making
 </li>
 <li>
 A proactive mindset &mdash; you naturally think several steps ahead and anticipate needs before they arise
 </li>
 <li>
 Experience creating structure, processes, and systems in dynamic environments
 </li>
 <li>
 Advanced proficiency with business productivity tools, including Google Workspace, Slack, Notion, and similar platforms
 </li>
 <li>
 Experience working closely with Engineering, Product, and/or Design teams (strong plus)
 
 
 
 </li>
 </ul>
 
 About Patreon
 
 
 
 Patreon powers creators to do what they love and get paid by the people who love what they do. Our team is passionate about making this mission and our core values come to life every day in our work. Through this work, our Patronauts:
 
 
 
 <ul>
 <li>
 Put Creators First | They&rsquo;re the reason we&rsquo;re here. When creators win, we win.
 </li>
 <li>
 Build with Craft | We sign our name to every deliverable, just like the creators we serve.
 </li>
 <li>
 Make it Happen | We don&rsquo;t quit. We learn and deliver.
 </li>
 <li>
 Win Together | We grow as individuals. We win as a team.
 
 
 
 </li>
 </ul>
 We hire talented and passionate people from different backgrounds because workplace diversity and inclusion is critical to our ability to serve creators worldwide. If you&rsquo;re excited about a role but your past experience doesn&rsquo;t match with every bullet point outlined above, we strongly encourage you to apply anyway. If you&rsquo;re a creator at heart, are energized by our mission, and share our company values, we&rsquo;d love to hear from you.
 
 
 
 Patreon is proud to be an equal opportunity employer. We provide employment opportunities without regard to age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, veteran status, or any other protected class. If you need a reasonable accommodation during the interview process, please let us know via email at accommodations@patreon.
 
 
 
 
 Patreon offers a competitive benefits package including and not limited to salary, equity plans, healthcare, flexible time off, company holidays and recharge days, commuter benefits, lifestyle stipends, learning and development stipends, patronage, parental leave, and 401k plan with matching.
 
 
 
 
 Patreon operates under a hybrid work model, where employees based in office locations are expected to come into the office two days per week, excluding sick time and paid leave. The goal of this policy is to be intentional about the in-person time we spend together to strengthen the feeling of community at Patreon. Candidates hired into remote-eligible roles are not expected to meet the same requirements.
 
 
 
 
 At Patreon, we believe in fair and transparent pay. In compliance with New York and California pay transparency laws, we are sharing the expected salary range for this role.
 
 
 
 
 The posted salary range is dependent on the location and the level. This range may encompass multiple levels within the role&rsquo;s job family. The final offer will be based on candidate&rsquo;s experience, skills, competencies, and geographic location, aligning with the appropriate job level within Patreon&rsquo;s leveling framework. For remote employees located outside CA and NY, salary may vary based on location and local market conditions.
 
 
 
 
 Patreon reserves the right to modify or update compensation and benefits at any time.
 
</div>

Senior Executive Assistant

Phyton Talent Advisors

<div>
 
 
 Our Client, a Global Financial Services Firm, is seeking an Executive Assistant in their San Francisco, California location.
 
 
 
 
 
 
 
 
 
 
 Overview
 
 
 
 We are seeking a highly organized and proactive Executive Assistant to support Managing Director(s) and their teams within Investment &amp; Corporate Banking. This individual will play a critical role in ensuring day-to-day operations run smoothly, serving as a trusted partner to senior leadership and a key liaison across the business. A college degree is preferred but not required.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to Managing Director(s) and team members
 </li>
 <li>
 Manage complex Outlook calendars, coordinating internal and external meetings
 </li>
 <li>
 Schedule client meetings and oversee logistics including availability coordination, catering, guest registration, conference rooms, and video connectivity
 </li>
 <li>
 Coordinate domestic and international travel arrangements, including flights, hotels, and ground transportation
 </li>
 <li>
 Process and track business expenses in accordance with company policies; follow up on receipts and reimbursement status
 </li>
 <li>
 Act as a gatekeeper by managing phone lines, screening calls, and delivering detailed messages
 </li>
 <li>
 Maintain and update client data in Salesforce systems (OneBanker, BoardEx)
 </li>
 <li>
 Support communications across management and the banking division
 </li>
 <li>
 Participate in business unit projects as assigned by leadership
 </li>
 <li>
 Partner with the administrative team and provide coverage as needed
 </li>
 <li>
 Oversee general office operations, including ordering supplies and managing mail distribution
 </li>
 <li>
 Serve as liaison between IT and the business unit for onboarding support and troubleshooting
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 3+ years of administrative experience; financial services experience preferred
 </li>
 <li>
 Experience managing travel and expenses, ideally using Concur
 </li>
 <li>
 Proficiency in Microsoft Word, Excel, and Outlook
 </li>
 <li>
 Exceptional interpersonal, written, and verbal communication skills
 </li>
 <li>
 Strong organizational skills and attention to detail
 </li>
 <li>
 Ability to multitask, prioritize, and work effectively in a fast-paced environment
 </li>
 <li>
 Positive, professional attitude with the ability to remain composed under pressure
 </li>
 <li>
 Adaptable, proactive, and responsive with a strong sense of urgency
 </li>
 <li>
 Demonstrated initiative and willingness to support last-minute needs
 </li>
 <li>
 Team-oriented mindset with the ability to collaborate across bankers, IT, HR, and administrative partners
 </li>
 </ul>
</div>

Executive Assistant

San Francisco Federal Credit Union

<div><div><div>Who Are We?</div></div>
With an &ldquo;A&rdquo; health rating and solid year-over-year growth, San Francisco Federal Credit Union&rsquo;s (SFFedCU) membership is now over 43,000 with assets surpassing $1.3 billion and branches located in San Francisco and San Mateo County. Continuing along it highly successful growth trajectory, SFFedCU is seeking a Marketing Coordinator &amp; Executive Assistant to the CEO for our Golden Gate Branch in San Francisco.
The Position
The Marketing Coordinator &amp; Executive Assistant to the CEO is responsible for providing hands-on operational support to ensure smooth day-to-day operations within the Marketing Department and Office of the CEO. This role supports both the Marketing function (70%) and the Chief Executive Officer (30%). The Marketing Coordinator drives day-to-day campaign execution, brand consistency, vendor coordination, and event logistics. The Executive Assistant component provides high-level calendar management and administrative support to ensure the CEO&rsquo;s time is optimized and aligned with organizational priorities. This role requires exceptional organization, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced, growth-oriented environment.
As a non-exempt position, this role is eligible for overtime in accordance with applicable wage and hour laws.
Primary Responsibilities
70% &ndash; Marketing Coordination
Campaign &amp; Content Execution<ul><li>
Coordinate execution of marketing campaigns across digital, branch, email, and social channels</li><li>
Manage campaign timelines and ensure deadlines are met</li><li>
Assist in content drafting, editing, and proofing (email, web, signage, collateral)</li><li>
Ensure brand consistency across all materials</li></ul>
Project &amp; Vendor Coordination<ul><li>
Serve as liaison between marketing, branches, lending, and external vendors</li><li>
Track deliverables and follow up on outstanding items</li><li>
Coordinate print production and distribution logistics</li><li>
Maintain marketing calendar and promotional schedule</li></ul>
Events &amp; Promotions<ul><li>
Support planning and execution of member events, community sponsorships, and branch activations</li><li>
Coordinate materials, signage, and promotional inventory</li><li>
Track post-event results and engagement metrics</li></ul>
Administrative &amp; Reporting Support<ul><li>
Maintain marketing asset library and documentation</li><li>
Track campaign performance data and assist in preparing reports</li><li>
Manage invoices and budget tracking for marketing expenses</li></ul>
30% &ndash; Executive Assistant to the CEO
Calendar &amp; Time Management<ul><li>
Manage CEO&rsquo;s calendar with precision and strategic prioritization</li><li>
Schedule internal and external meetings, ensuring appropriate preparation time</li><li>
Coordinate Board-related logistics as needed</li></ul>
Meeting &amp; Communication Support<ul><li>
Prepare meeting materials and briefing documents</li><li>
Serve as a professional point of contact for senior stakeholders</li></ul>
Administrative Excellence<ul><li>
Handle confidential information with discretion</li><li>
Coordinate expense reporting</li><li>
Anticipate scheduling conflicts and proactively resolve them</li></ul>
<div><div>Who Are You?</div></div>
Qualifications
Education &amp; Experience<ul><li>
Bachelor&rsquo;s degree in Marketing, Communications, Business, or related field preferred</li><li>
3&ndash;5 years of experience in marketing coordination, executive support, or similar role</li><li>
Experience supporting senior executives strongly preferred</li></ul>
Skills &amp; Competencies<ul><li>
Exceptional organizational and time management skills</li><li>
Strong written and verbal communication</li><li>
High attention to detail (especially proofreading)</li><li>
Ability to manage multiple priorities with competing deadlines</li><li>
Professional judgment and discretion</li><li>
Proficiency in Microsoft Office, marketing platforms, and calendar management tools</li></ul>
Key Success Factors<ul><li>
Delivers marketing initiatives on time and with high quality</li><li>
Maintains a highly organized, forward-looking CEO calendar</li><li>
Demonstrates proactive communication and follow-through</li><li>
Protects confidentiality and exercises strong judgment</li><li>
Operates with professionalism in high-visibility situations</li></ul>
Working Conditions<ul><li>
Occasional evening or event support required</li><li>
Interaction with senior leadership and Board members</li></ul><ul><li>
Ability to sit or stand for extended periods</li><li>
Ability to use a computer, phone, and standard office equipment</li><li>
Ability to work in an office/branch environment with moderate noise levels</li></ul>
Schedule &amp; Overtime
This is a non-exempt, hourly position and is eligible for overtime in accordance with federal, state, and local wage and hour laws. Work hours may vary based on business needs.
<div><div>Why You&rsquo;ll Love It Here</div></div>
You&rsquo;ll work alongside a passionate team in a mission-driven organization, get exposure to executive decision-making, and grow your skills across a broad range of functions. No two days will be the same&mdash;and that&rsquo;s exactly how you like it.
The compensation package includes an excellent benefits program including health insurance plans, generous PTO, 401(k) Plan, profit sharing, competitive base, bi-annual bonuses, as well as tuition reimbursement.
SFFedCU is an Equal Employment Opportunity Employer. In accordance with federal and state laws, SFFedCU does not discriminate in employment because of race, color, religion, sex, national origin, age, physical and mental disability, marital status, pregnancy, childbirth, breastfeeding or related condition, ancestry, medical condition (associated with cancer, a history cancer or genetic characteristics), veteran or military status, sexual orientation, gender, gender identity or gender expression, HIV/AIDS status, genetic information or any other characteristic protected by law.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction</div>

Marketing Coordinator & Executive Assistant to the CEO

BURKE + CO.

<div>
 
 
 BURKE+CO.
 
 
 
 
 www.burketalent.com
 
 
 
 
 
 
 
 THE GIST:
 
 
 
 Our client, a Bay Area based SaaS startup with global reach, seeks a top-notch Executive Assistant to support two senior executives. This is a highly visible, high-impact role for someone who thrives at the center of executive operations and brings structure, rigor, and forward-thinking execution to complex environments. This is a great opportunity to act as a strategic partner to leadership during a company's exciting upwards trajectory!
 
 
 
 
 
 
 
 
 
 
 
 
 THE NITTY GRITTY:
 
 
 <ul>
 <li>
 Own complex calendar management for two senior executives, balancing priorities, tradeoffs, and focus time against business-critical goals
 </li>
 <li>
 Prepare agendas, briefing materials, and decision-ready meeting packets; capture decisions, action items, owners, and deadlines
 </li>
 <li>
 Manage executive communications and coordinate with internal and external stakeholders across Finance, Operations, and People
 </li>
 <li>
 Translate executive priorities into structured plans with milestones, owners, dependencies, risks, and dashboards
 </li>
 <li>
 Drive execution of cross-functional initiatives including planning cycles, reviews, offsites, and launches
 </li>
 <li>
 Establish and refine operating systems such as meeting hygiene, documentation standards, and decision logs
 </li>
 <li>
 Leverage automation and AI tools to streamline workflows while maintaining confidentiality and accuracy
 </li>
 <li>
 Own operational execution for key People programs and events, treating each as a launch (planning, communications, logistics, measurement, retrospectives)
 </li>
 <li>
 Support team events, offsites, onsite leadership visits, and executive visitors
 </li>
 <li>
 Partner with Workplace and IT teams to ensure smooth onsite operations
 </li>
 <li>
 Assist with other administrative functions and ad hoc projects, as needed
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 THE ESSENTIALS:
 
 
 <ul>
 <li>
 5+ years of experience as an Executive Assistant
 </li>
 <li>
 Experience supporting multiple senior executives at a tech startup highly preferred
 </li>
 <li>
 Strong project and program management skills
 </li>
 <li>
 Calm under pressure, highly organized, and confident setting priorities
 </li>
 <li>
 Excellent written and verbal communication skills; clear, concise, and decision-oriented
 </li>
 <li>
 High proficiency with Google Workspace and comfort building lightweight systems in tools like Asana, Jira, Notion, or Sheets
 </li>
 <li>
 Demonstrated ability to use AI tools responsibly for summarization, drafting, meeting prep, and workflow optimization
 </li>
 <li>
 Willingness to offer occasional flexibility outside standard hours for executive or board-related needs
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 THE CHERRY ON TOP:
 
 
 <ul>
 <li>
 Direct partnership with senior executives on meaningful, company-wide initiatives
 </li>
 <li>
 Act as a valued &amp; strategic partner to two senior executives!
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 
 
 LOCATION:
 
 San Francisco, CA (Onsite)
 
 
 
 
 
 
 
 
 
 
 
 COMPENSATION:
 
 $130k to 150k base salary + equity + benefits (exact compensation will vary based on skills, experience, and expertise)
 
 
 
 
 
 
 
 
 
 
 
 What are you waiting for?
 
 BURKE UP!
 
 Email your resume to hello@burketalent.com
 
 
 You can view our other open jobs at: www.burketalent.com (Refer a friend + get a taste of our generous referral program!)
 
</div>

Executive Assistant to Senior Leadership - SaaS Company

Beacon Hill

<div>
 Overview
 
 
 
 Our client is seeking a polished, proactive, and highly organized Receptionist / Administrative Assistant to support their San Francisco office. This hybrid role combines front‑of‑house responsibilities with administrative support for senior team members. The ideal candidate is professional, detail‑oriented, and thrives in a fast‑paced, client‑facing environment.
 
 
 
 
 Key Responsibilities
 
 
 
 
 Reception &amp; Office Operations
 
 
 <ul>
 <li>
 
 Welcome and host guests, including escorting visitors from building security, guiding them to meetings, and offering refreshments.
 
 </li>
 <li>
 
 Manage conference room scheduling and ensure meeting spaces are prepared and reset.
 
 </li>
 <li>
 
 Coordinate catering for meetings and handle post‑meeting cleanup.
 
 </li>
 <li>
 
 Answer and route calls from the main reception line; provide afternoon coverage for East Coast phone lines.
 
 </li>
 <li>
 
 Set up video conferences, presentations, and other AV needs.
 
 </li>
 <li>
 
 Handle printing, binding, and meeting materials as required.
 
 </li>
 <li>
 
 Maintain a tidy and well‑stocked office, including pantry groceries and office supplies (paper, toner, etc.).
 
 </li>
 <li>
 
 Oversee general office maintenance, including window cleaning, rug cleaning, and vendor coordination.
 
 </li>
 <li>
 
 Manage parking assignments and team parking spots.
 
 </li>
 <li>
 
 Partner closely with the Senior Executive Assistant in SF and maintain strong communication with the NY‑based operations team (HR, Legal, Accounting).
 
 </li>
 <li>
 
 On‑site presence required Monday through Friday.
 
 
 
 </li>
 </ul>
 Administrative Support
 
 
 <ul>
 <li>
 
 Provide administrative support to SF‑based professionals, including:
 
 <ul>
 <li>
 
 One Managing Director
 
 </li>
 <li>
 
 A Venture Partner
 
 </li>
 <li>
 
 Visiting global team members
 
 </li>
 <li>
 
 Junior team members and interns as the team grows
 
 </li>
 </ul>
 </li>
 <li>
 
 Adapt to supporting additional professionals as needed.
 
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 Serve as a professional point of contact for clients and investors; manage calls and messages.
 
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 Handle complex scheduling and calendar management.
 
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 Coordinate domestic and international travel in partnership with the travel agency.
 
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 Process expenses in Concur in accordance with company policy.
 
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 Support ad hoc projects and team initiatives.
 
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 Collaborate with other assistants and provide coverage during vacations or sick days.
 
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 Qualifications
 
 
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 Bachelor's degree required.
 
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 1-3 years of administrative experience; financial services experience preferred.
 
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 Exceptionally polished, professional, and client‑facing demeanor.
 
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 Outstanding verbal and written communication skills.
 
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 Strong proficiency in Microsoft Office, especially Outlook.
 
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 Experience with Concur is a plus.
 
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 Tech‑savvy and comfortable learning AV systems.
 
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 Highly organized with impeccable attention to detail and the ability to manage multiple priorities.
 
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 Able to work independently, follow through on assignments, and adapt to changing needs.
 
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 Flexible with work hours; overtime may be required.
 
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 Positive attitude and strong team‑oriented mindset.
 
 
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 Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
 
 
 
 
 California residents:
 
 Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
 
 
 
 If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
 
 
 
 Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
 
 
 Company Profile:
 
 
 Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
 
 
 Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
 
 
 Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
 
 
 
 Benefits Information:
 
 
 
 Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
 
 
 
 
 
 We look forward to working with you.
 
 
 Beacon Hill. Employing the Future (TM)
 
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Receptionist and Administrative Assistant

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