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hr operations & employee services manager Jobs in Jeddah

hr operations & employee services manager

hr coordinator

Analytix Arabia Management Consultant pvt ltd

Job Title: HR Specialist Location: Riyadh, Saudi Arabia Employment Type: Full-Time, Permanent Availability: Immediate joiners preferredPosition SummaryWe are seeking a proactive and detail-oriented HR Specialist to join our team in Riyadh. This role involves managing the full employee lifecycle &mdash; from recruitment and onboarding to HR operations and offboarding. The ideal candidate will have a solid understanding of Saudi Labor Law and experience working with key government platforms.Key Responsibilities<ul><li>Manage end-to-end recruitment activities, from sourcing candidates to final hiring.</li><li>Oversee onboarding and offboarding processes to ensure a smooth employee experience.</li><li>Handle day-to-day HR operations and administrative responsibilities.</li><li>Maintain accurate employee records, documentation, and filing systems.</li><li>Ensure full compliance with Saudi Labor Law and internal company policies.</li><li>Utilize and manage relevant government portals such as Qiwa, Mudad, Muqeem, and others.</li><li>Support Government Relations tasks as needed.</li></ul>Requirements<ul><li>Immediate availability is highly preferred.</li><li>Saudi nationals are strongly encouraged to apply.</li><li>Strong knowledge of Saudi Labor Law and HR best practices.</li><li>Proficiency in English (both written and spoken).</li><li>Hands-on experience with government platforms such as Qiwa, Mudad, Muqeem, etc.</li><li>Previous experience in Government Relations is an added advantage.</li></ul>Job Types: Full-time, Permanent

HR Specialist

Colgate-Palmolive

<div>
 No Relocation Assistance Offered
 
 
 Job Number #168750 - Jeddah, Jeddah, Kingdom of Saudi Arabia
 
 
 
 Who We Are
 
 
 
 Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specializing in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name!
 
 
 Join Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values&mdash;Caring, Inclusive, and Courageous&mdash;we foster a culture that inspires our people to achieve common goals. Together, let's build a brighter, healthier future for all.
 
 
 
 Overview:
 
 
 
 HR Business Associate role based in Jeddah. This role will support the HR department in various functions, including recruitment, payroll, personnel administration, employee relations, and maintaining HR records. This junior position is ideal for individuals looking to build a career in human resources and develop a strong foundation in HR processes and best practices.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Assist with the recruitment process, including posting job openings, screening resumes, scheduling interviews, and communicating with candidates
 </li>
 <li>
 Support onboarding and orientation processes for new hires as per Saudi labor laws.
 </li>
 <li>
 Maintain accurate and up-to-date employee records, both digital and physical.-Provide payroll
 </li>
 <li>
 Provide administrative support for HR programs
 </li>
 <li>
 Respond to employee inquiries regarding HR policies, procedures, and processes.
 </li>
 <li>
 Help organize company events, trainings, and team-building activities.
 </li>
 <li>
 Ensure compliance with company policies and Saudi labor laws.
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor's Degree in Human Resources, Business Administration or related field.
 </li>
 <li>
 Minimum 2 years of experience in HR in a similar industry.
 </li>
 <li>
 Excellent verbal and written communication in English and Arabic.
 </li>
 <li>
 Team Player.
 </li>
 <li>
 Attention to details.
 </li>
 <li>
 Discretion with confidential information.
 
 
 </li>
 </ul>
 
 Our Commitment to Inclusion
 
 
 
 Our journey begins with our people&mdash;developing strong talent with diverse backgrounds and perspectives to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business.
 
 
 
 Equal Opportunity Employer
 
 
 
 Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.
 
 
 Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation.
 
 
</div>

HR Business Associate, Saudi

AbbVie

<div>
 
 Purpose:
 
 
 
 
 
 The HR Specialist supports one of the Business HR teams by working with the business to contribute insight on people implications and operational activities. Coordinates support from other Business HR members, practice centers and service centers when appropriate. Provides advice and interpretation of HR issues to managers and employees in a variety of settings. Works with managers and employees to resolve issues. Operates within defined parameters and within a limited scope of responsibility, either in terms of functions or size of client area served.
 
 
 
 
 
 Responsibilities:
 
 
 &bull;Completes projects that require coordination of the efforts of others, or internal bench marking, data gathering or analysis of data and/or issues. Proposes a project plan, key milestones, and outcomes and measures of success. Reviews project plan with immediate manager. Sample projects include annual goal cycle, annual compensation cycle, talent management reviews and other special projects.
 
 
 &bull;Owns the talent portion of their business function&rsquo;s quarterly database. This requires excellent data management skills utilizing Access and Excel, as well as partnering with IT.
 
 
 &bull;Maintains contact with all levels of employee to provide a communication link with management; recognizes trends within the served unit; apprises management of significant developments within the employee population.
 
 
 &bull;Delivers training to managers and employees on a wide variety of subjects within HR.
 
 
 &bull; Applies and interprets division and corporate policy and practice to a variety of situations.
 
 
 &bull;Presents sensitive data to individuals and large groups. Persuades and convinces others to take action.
 
 
 
 
 Qualifications:
 
 
 &bull;Bachelor&rsquo;s degree. Strong verbal, written and presentation skills.
 
 
 &bull;0-2 years Human Resources experience.
 
 
 &bull;Must be have moderate to advanced skills in Microsoft Office applications : Outlook, Excel, Access and PowerPoint.
 
 
 &bull;Knowledge of business and HR principles and practices gained through multiple business cycles in HR.
 
 
 &bull;Understands the regulations and policies affecting HR and the business.
 
</div>

Human Resources Analyst

Confidential

Recruitment &amp; Staffing<ul><li>Manage and coordinate recruitment processes, either directly or through external agencies and manpower suppliers.</li><li>Conduct and support internal and external interviews for hiring new staff or filling vacancies.</li></ul>Payroll &amp; Remuneration<ul><li>Oversee the preparation of monthly payroll and pay slips.</li><li>Ensure accurate and timely salary disbursements and compensation payments.</li></ul>Personnel Management<ul><li>Supervise attendance management systems and monitor employee adherence to work schedules.</li><li>Issue official employee communications such as warning letters, salary certificates, experience letters, etc.</li><li>Prepare and analyze employee data reports for management use.</li><li>Maintain up-to-date employee records, ensuring timely entry of employment and status-change data.</li><li>Safeguard confidential HR information and maintain employee trust.</li><li>Support the implementation of HR policies, procedures, and strategic initiatives.</li><li>Assist in representing the company before governmental and administrative bodies, including labor and social security authorities.</li><li>Manage employee registration, removal, and updates on GOSI.</li><li>Oversee employee insurance registrations, renewals, and terminations.</li><li>Administer biometric attendance systems or other attendance-tracking tools.</li><li>Ensure timely and authorized processing of employee data changes.</li></ul>Administrative &amp; Logistical Support<ul><li>Provide assistance with various HR administrative or logistical needs as required by the department.</li></ul>&nbsp;Experience<ul><li>Minimum of 8 years of experience in Human Resources, including team management in departments with 150+ employees.</li></ul>Educational Qualifications<ul><li>Bachelor's degree in Human Resources or a related field.</li></ul>Language Skills<ul><li>Proficiency in English is mandatory.</li></ul>Key Competencies<ul><li>Strong leadership and team coordination skills.</li><li>High level of organizational and communication skills.</li><li>Attention to detail and confidentiality.</li><li>Ability to work under pressure and handle multiple tasks.</li></ul>

Senior HR Operations

Orient Provision & Trading Company

Job Responsibilities:<ul><li>Oversee recruitment procedures, including job postings, CV screening, and interview arrangements.</li><li>Prepare and follow up on employee contracts and renewals when needed.</li><li>Manage employee records and ensure data is continuously updated.</li><li>Monitor employee attendance, leaves, and sick days.</li><li>Contribute to implementing training and development plans.</li><li>Follow up on periodic employee performance evaluations.</li><li>Ensure compliance with company policies and Ministry of Human Resources regulations.</li><li>Handle social insurance matters, as well as residence permits and visa renewals.</li><li>Requirements:</li><li>Bachelor&rsquo;s degree in Business Administration, Human Resources, or a related field.</li><li>2&ndash;4 years of practical experience in HR.</li><li>Solid knowledge of labor law and social insurance systems.</li><li>Proficiency in computer use, especially Microsoft Office and SAP.</li></ul>&#1606;&#1608;&#1593; &#1575;&#1604;&#1608;&#1592;&#1610;&#1601;&#1577;: &#1583;&#1608;&#1575;&#1605; &#1603;&#1575;&#1605;&#1604;, &#1583;&#1575;&#1574;&#1605;&#1575;&#1604;&#1585;&#1575;&#1578;&#1576; &#1575;&#1604;&#1605;&#1583;&#1601;&#1608;&#1593;: &#65020;&#1638;&#1644;&#1632;&#1632;&#1632;&#1643;&#1632;&#1632;&nbsp;&#1604;&#1603;&#1604; &#1588;&#1607;&#1585;

Human Resources operations

Petrolube Oil Company KSA

<div>
 
 
 
 About Petrolube:
 
 
 
 
 Petrolube is the largest lubricants producer and supplier in Saudi Arabia.
 
 
 Home to the iconic Petromin brand, Petrolube offers customers superior quality products that meet their evolving needs. We do this through an unrivalled range of high-quality, increasingly sustainable, and diverse portfolio of brands.
 
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 Provide secretarial and administrative support to Plant Manager Jeddah plant, by recording the plant expenditures, compiling the time sheets and labor overtime records, and maintaining suppliers.
 
 
 Act as plant&rsquo;s IT focal point to resolve staff&rsquo;s IT related issues.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 Petty Cash/Expense Report
 
 
 
 Make expense reports for the expenses incurred at the Jeddah plant to keep records of all expenditures as per the budget allocation. Includes following:
 
 <ul>
 <li>
 Receive all invoices from plant purchase.
 </li>
 <li>
 Allocate the expenses to respective cost canters and enter in system.
 </li>
 <li>
 Tracking the Payment and Approval Status for the submitted claims through System.
 </li>
 <li>
 Making required follow-ups and reporting to Plant Manager, if required extra supports.
 </li>
 </ul>
 
 
 
 
 
 Time Sheets, Overtime and Shift Allowance Allocation
 
 
 
 Make time sheet, over time records and shift allowance for the staff to calculate their respective monthly salary. This includes:
 
 <ul>
 <li>
 Collect the report from system and calculate the work hours for each staff.
 </li>
 <li>
 Forward time sheet for contract staff to Plant Manager for approval.
 </li>
 <li>
 Send the approved time sheet to respective contractors, for processing monthly salaries for respective employees.
 </li>
 <li>
 Allocation of shift allowance for company employees.
 </li>
 </ul>
 
 
 
 
 
 Filing Documents
 
 
 
 Keep all the records/documents in files in a manner that these are easily accessible whenever required. This includes:
 
 <ul>
 <li>
 Open different file for the respective documents.
 </li>
 <li>
 Filing copy of invoices and sending original for payment to finance.
 </li>
 <li>
 Check each document on receipt, carry out required action, file the copy, and send original to Head Office.
 </li>
 <li>
 Filing of employee related documents
 </li>
 <li>
 Filing Supplier contracts
 </li>
 </ul>
 
 
 
 
 
 IT Support
 
 
 
 Co-ordinate with IT to resolve IT related issues at Jeddah plant. This includes:
 
 <ul>
 <li>
 Troubleshooting the issues and report to IT.
 </li>
 <li>
 Visit the staff reporting IT related issues to resolve their complaint.
 </li>
 <li>
 Get administrative access, if required, from IT head office and then resolve the problem.
 </li>
 <li>
 Arrange remote access for the IT at head office to the staff&rsquo;s computer if the issue is not resolved locally.
 </li>
 </ul>
 
 
 
 
 
 HR &amp; Administrative Support
 
 
 
 Provide the HR &amp; administrative support to all operation staff at the plant to complete day to day work formalities. This includes:
 
 <ul>
 <li>
 Draft letter for Production Manager for service providers.
 </li>
 <li>
 Handle all incoming/outgoing postal/calls.
 </li>
 <li>
 Preparation and sending of announcement mails on behalf of Plant Manager.
 </li>
 <li>
 Prepare staff leave requests.
 </li>
 <li>
 Handle travel requests.
 </li>
 <li>
 Coordinate with travel agents for issuing tickets for employees.
 </li>
 <li>
 Coordinate with Contractors for any contract employee related issues.
 </li>
 <li>
 Coordinate with Contractors &amp; HR for hiring new employees
 </li>
 <li>
 Keeping training records for the plant staffs.
 </li>
 </ul>
 
 
 
 
 
 Permit Issuance and Entry to Jeddah Plant
 
 
 
 Coordinate with JP Security team for issuance of permits and their process. This includes:
 
 <ul>
 <li>
 Filing and reviewing of Early out gate passes for employees.
 </li>
 <li>
 Collecting required documents from visitors to issue the VGP.
 </li>
 <li>
 Issuance of Visitors Gate Pass through system and coordinate with JP security for smooth entry.
 </li>
 <li>
 Coordinate with JP Security for issuance of Work permits for temporary labors and other contract workers.
 </li>
 <li>
 Issue exit permits for vehicles to take out the materials from JP.
 </li>
 <li>
 Coordinate with Security team to issue/renew of staff ID cards.
 </li>
 <li>
 Coordinate with Security team to issue/renew of vehicle entry permits.
 </li>
 </ul>
 
 
 
 
 
 Jeddah Plant Scrap Sales Management
 
 
 
 Handling scarp selling and their documentation. This includes:
 
 <ul>
 <li>
 Coordinating with the Scrap handling staff at backyard for timely shifting/loading of scrap waste.
 </li>
 <li>
 Issuing exit permits for scarp collecting vehicles
 </li>
 <li>
 Filing all the records related to scarp selling.
 </li>
 <li>
 Coordinating with the scarp customer for timely deposition of scrap amounts collected to company accounts.
 </li>
 <li>
 Handling financial records of scrap amounts and materials sold.
 </li>
 <li>
 Follow up with Finance &amp; Treasury team for Scrap Manual Invoice and Cash receipt for the closed scrap amounts.
 </li>
 <li>
 Be a part of the committee for negotiation of scrap amounts and implementation of contracts as per business needs.
 </li>
 </ul>
 
 
 
 
 
 Waste Removal Management
 
 
 <ul>
 <li>
 Monitoring timely removal of sewage/trash wastes from JP.
 </li>
 <li>
 Handling records and documents related to waste removal.
 </li>
 </ul>
 
 
 
 
 
 Stationary Store Keeping
 
 
 
 Responsible to maintain the required level of stationary items at JP stationary store.
 
 <ul>
 <li>
 Replenish the stock for stationary before it gets dries out.
 </li>
 <li>
 Keep record for gift and stationary items
 </li>
 <li>
 Handling of distribution and keeping enough stock of uniforms for Plant staff.
 </li>
 <li>
 Keeping enough stock for Booklets, stickers, etc. related to production.
 </li>
 </ul>
 
 
 
 
 
 ACA Submission
 
 
 <ul>
 <li>
 Preparation and submission of all approved CAPEX projects
 </li>
 <li>
 Tracking and Follow-ups for submitted ACAs.
 </li>
 </ul>
 
 
 
 
 
 PR Creation &amp; Tracking
 
 
 <ul>
 <li>
 Coordinate with Procurement department to get the required quotations
 </li>
 <li>
 Creating PR as per the available quotation.
 </li>
 <li>
 Keeping track of PRs and following up with Procurement for POs.
 </li>
 </ul>
 
 
 
 
 
 Invoice Processing, Submission &amp; Expense Tracking
 
 
 <ul>
 <li>
 Submission of Invoices to Procurement/Finance on timely basis.
 </li>
 <li>
 Proper allocation of expenses to the respective cost center.
 </li>
 <li>
 Tracking and follow up for payment of invoice.
 </li>
 </ul>
 
 
 
 
 
 Reports &amp; Dashboards
 
 
 <ul>
 <li>
 Track and update sustainability reports
 </li>
 <li>
 Monthly PIMS reports
 </li>
 <li>
 Update Production DATA on EMS Dashboards
 </li>
 </ul>
 
 
 
 
 
 Vacations Support
 
 
 
 Performs duties of other staff members when they are on leave to have a smooth operation at the plant. It includes:
 
 <ul>
 <li>
 Support to complete duties for Operational Coordinator in his absence.
 </li>
 <li>
 Complete responsibilities and duties assigned on behalf of Operation Coordinator.
 </li>
 </ul>
 
 
 
 
 
 
 Job Knowledge:
 
 
 
 
 
 Academic:
 
 
 
 Bachelor&rsquo;s degree, IT background
 
 
 
 
 
 
 Additional Training:
 
 
 <ul>
 <li>
 Office 365
 </li>
 </ul>
 
 
 
 
 
 Related Work Experience
 
 
 
 2-3 Years
 
 
 
 
 
 
 Language skills:
 
 
 
 English is essential. Arabic preferred.
 
</div>

Plant Coordinator

CALO

<div>About Calo
Launched in Bahrain in November of 2019, Calo is on a mission to make healthy easy. We&rsquo;re a team of dedicated people driving this mission by providing better, faster, and cheaper ways to access food through technology.
Role overview
To function as the Delivery Coordinator at Calo, to organize resources so that deliveries and services are carried out in the most efficient and timely manner possible. The successful candidate will enable smooth communication between all parties and ensure that delivery is done in a timely manner.
Main Responsibilities<ul><li>
Monitor procedures to ensure on-time delivery, customer satisfaction and consistency - escalate concerns and customer satisfaction risks</li><li>
Manage team performance and efficiency and make recommendations for process improvements resulting in increased quality of service and customer satisfaction</li><li>
Oversee training and development of delivery team</li><li>
Organize resources so that deliveries and services are carried out in the utmost efficient and timely manner possible.</li><li>
Resourcefully solve any issues that arise and seize control of any problematic situation</li></ul>
Ideal Candidate
Qualifications<ul><li>
Must have had a minimum of 1 year of previous proven experience as a logistics coordinator or similar position</li><li>
Must have fleet management experience and is able to manage many vehicles</li><li>
Familiar with optimizing drivers' routes using technology</li><li>
The candidate must have great record-keeping abilities and a customer-oriented approach.</li><li>
Must have logistics experience in Jeddah</li><li>
Must be currently present in KSA or willing to relocate to KSA</li><li>
Must be a proficient communicator in English</li><li>
Must be proficient with Microsoft Office tools</li><li>
Experience in customer service will be appreciated</li><li>
Ability to work with little supervision and track multiple processes</li><li>
The ability to communicate in multiple languages is a major plus</li><li>
Experience with large, well-known, or international companies is a major advantage</li></ul>
Knowledge and competency<ul><li>
Maintain a positive and professional approach with coworkers</li><li>
Devise ways to optimize logistics procedures</li><li>
Ensure the smooth operations of a variety of channels, aiming for maximum efficiency.</li><li>
Outstanding organizational and coordination abilities</li><li>
Excellent communication and interpersonal skills</li><li>
Reliable and trustworthy</li><li>
A well-spoken, strong communicator</li></ul>
Personality<ul><li>
Strong communicator</li><li>
Pleasant personality and able to lead with empathy and patience</li><li>
Stays calm under pressure</li><li>
Works well with others</li></ul>
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Delivery Coordinator

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