administrative assistant

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hr & admin operations specialist Jobs in Riyadh

hr & admin operations specialist

hr specialist

hr secretary

Charterhouse Middle East

<div>
 
 
 SAR 28,000 &ndash; SAR 32,000 Per Month
 
 
 
 
 
 
 Charterhouse are working with an International Law Firm, who is currently looking to hire an enthusiastic Legal Secretary to join their successful team. Arabic speaker is desirable for this role.
 
 
 
 
 
 Based in Riyadh, our client, an international law firm is looking for a pro-active Legal Secretary to provide exceptional legal administrative support to a team of Fee Earners within their busy office environment. This role will be expected to multi-task workloads, such as complex diary management, scheduling meetings and travel arrangements, as well as performing various administrative duties such as proof-reading and amending documents, drafting PowerPoints and pitches, filing documents and supporting the team with any admin requests.
 
 
 
 
 
 In addition, this role will undertake all matter management processes and work closely with fee earners to generate financial reports and handle matter balances. The Legal Secretary will also assist with month-end bills as well as assist with bids.
 
 
 
 
 
 To be considered for this role it is essential that the candidate must have experience working within a Law Firm, and must have experience working in KSA. The successful candidate will have a professional and personable approach with attention to details and exceptional organisational skills.
 
 
 The candidate will have strong verbal and written communication skills in English, and Arabic language skills are preferable. The candidate must be fully IT literate in Microsoft Word, Excel, and Outlook, and fully competent in using legal software.
 
</div>

Legal Secretary

Rgheeb

Rgheeb is seeking a highly skilled and proactive Executive Secretary to support our executive team. In this pivotal role, you will be responsible for providing comprehensive administrative assistance to senior management, facilitating communication, and ensuring the seamless organization of executive schedules. The ideal candidate is detail-oriented, possesses excellent multitasking abilities, and is adept at managing confidential information with discretion. At Rgheeb, we value dedication and teamwork, and the Executive Secretary will play a crucial role in the success of our operations, allowing our executives to focus on strategic initiatives. If you are an organized professional with exceptional interpersonal skills, we invite you to become part of our dynamic team.
 
Responsibilities: 
<ul>
<li>Manage executive calendars, including scheduling appointments, meetings, and travel arrangements.</li>
<li>Prepare reports, presentations, and correspondence while ensuring accuracy and clarity.</li>
<li>Act as a liaison between executives and internal/external stakeholders, efficiently handling inquiries and communication.</li>
<li>Organize and coordinate meetings, including preparing agendas and taking minutes.</li>
<li>Maintain filing systems and manage confidential documents with discretion.</li>
<li>Assist with special projects and administrative tasks as needed to support the executive team.</li>
<li>Continuously improve administrative processes to enhance overall office productivity.</li>
</ul>
Requirements: 
<ul>
<li>Proven experience as an Executive Secretary or in a similar role supporting senior management.</li>
<li>Strong organizational and time management skills with a keen attention to detail.</li>
<li>Exceptional verbal and written communication skills.</li>
<li>Proficient in MS Office Suite and other office management software.</li>
<li>Able to handle sensitive information with confidentiality and professionalism.</li>
<li>Ability to prioritize tasks and work efficiently in a fast-paced environment.</li>
<li>High school diploma or equivalent; additional certification in office administration or a related field is a plus.</li>
<li>Saudi National</li>
<li>Resident of Riyadh</li>
</ul>

Executive Secretary

Almarai - المراعي

<div>
 
 
 Executive Secretary (Manufacturing &amp; Engineering) Riyadh, Saudi Arabia
 
 
 
 
 
 
 
 The Company
 
 
 
 Founded in 1977, Almarai Company is the world&rsquo;s largest vertically integrated dairy company and the largest food and beverage manufacturing and distribution company in MENA. Headquartered in Riyadh, Almarai Company is ranked as the number one FMCG Brand in the MENA region and the market leader in all its categories across GCC, Egypt, and Jordan.
 
 
 Over five decades of sustainable growth, Almarai has consistently provided nutritious and healthy products to consumers of all ages, driven by its core principle: &ldquo;Quality you can trust.&rdquo;
 
 
 Almarai has expanded its product range to include, in addition to dairy products, juices and beverages, baked goods, poultry, infant formula, dates, fish and seafood, and bottled water, under more than 20 brands such as Almarai, L&rsquo;usine, 7DAYS, ALYOUM, Nuralac, Farm&rsquo;s Select, Ice Leaf, Almira, Seama, Oska, IVAL, Almara Pro, Premier Chef, Bakemart, and others. Almarai currently employs over 43,000 Quality Makers, across the GCC, Egypt &amp; Jordan. In 2025, Almarai reported net income of SAR 2.4 billion on sales of SAR 22 billion.
 
 
 
 
 
 
 The Opportunity
 
 
 
 We are looking for an
 
 Executive Secretary
 
 To perform the secretarial role and other relevant office management roles, by maintaining utmost confidentiality and aligning with office recognized standard.
 
 
 
 
 
 
 Candidate must meet the following criteria to be shortlisted:
 
 
 <ul>
 <li>
 A Secretarial graduate or business administration graduate in a &lsquo;trade or business school.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 3 years of working experience in a business firm/company.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Responsible for Divisional Administrative activities &amp; GMs instructions.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Ensure to maintain a consistent filing system of all important and non-important documents
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Coordinate meetings as required and ensure efficient management of meeting rooms and availability of stationery and office equipment.
 </li>
 </ul>
 
 If you meet the qualifications and are looking for a challenging opportunity in a dynamic industry, please apply now. We offer competitive salary and benefits package for the right candidate.
 
 
 
 
 
 We look forward to welcoming you to our team. Apply now and take the next step in your career as an
 
 Executive Secretary
 
 
</div>

<div>
 
 
 The Company:
 
 
 
 Almarai is the world&rsquo;s largest vertically integrated dairy and the region&rsquo;s largest food and beverage manufacturing and distribution company. Headquartered in the Kingdom of Saudi Arabia, Almarai Company is ranked as the #1 FMCG Brand in the MENA region and is a market leader in all its categories across the GCC. Almarai currently employs over 40,000 employees servicing some 220,000 retail outlets across GCC, Egypt and Jordan and has reported net income of SAR 2.31 billion on sales of SAR 20.97 billion in 2024. For more details, please visit our website &ndash; www.almarai.com.
 
 
 An aggressive expansion program together with acquisitions in new vertical markets have created an exciting opportunity to join a dynamic multinational team dedicated to furthering growth plans for the group.
 
 
 
 
 
 
 About the Role:
 
 
 
 
 Senior Secretary
 
 
 
 
 Core Purpose of the job:
 
 
 
 The Senior Secretary
 
 
 will be responsible for supporting the organization in correspondence, records, business agendas, and related materials and the follow-up of pending matters. Involves screening correspondence and telephone calls, scheduling appointments, and coordinating arrangements for meetings
 
 
 
 
 
 
 Requirements:
 
 
 
 Potential candidates must meet the requirements mentioned below:
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration or related field.
 </li>
 <li>
 1-3 years of experience in Secretarial role.
 </li>
 <li>
 Excellent time management skills.
 </li>
 <li>
 Excellent verbal and written communication skills in both Arabic &amp; English.
 </li>
 </ul>
 
 
 
 
 
 Almarai offers a competitive package, generous leave, medical coverage, discretionary bonus, training, and development etc.
 
 
 
 
 This is a great opportunity to join a successful and expanding global business, offering an excellent remuneration and benefits package.
 
 
</div>

Senior Secretary

Confidential

Executive Secretary to the CEO and Board Location: Riyadh, Saudi Arabia Employment Type: Full-time Job Overview Our Group aspires to be a world-class, professional global company with deep-rooted business fundamentals. We achieve this by hiring and developing the most efficient and dynamic people and implementing advanced information systems. We are currently seeking a highly organised, proactive, and exceptionally professional Executive Secretary to provide comprehensive support to our Chief Executive Officer (CEO) and the Board of Directors. This pivotal role requires an individual with outstanding administrative skills, the ability to handle sensitive information with the utmost discretion, and the capacity to thrive in a fast-paced executive environment. The successful candidate will be instrumental in ensuring the seamless and efficient operation of the CEO's office. Responsibilities * Provide high-level, confidential administrative and secretarial support to the CEO and the Board of Directors. * Manage and maintain the CEO's complex diary, schedule meetings, and coordinate appointments, ensuring optimal use of their time. * Organise all aspects of Board and committee meetings, including the preparation and distribution of agendas, collation of board packs, and the accurate recording and circulation of minutes. * Act as the primary point of contact and gatekeeper, fielding calls, emails, and enquiries on behalf of the CEO, and responding or redirecting as appropriate. * Prepare, proofread, and format a wide range of documents, including correspondence, reports, presentations, and confidential materials. * Coordinate complex domestic and international travel arrangements, including flights, accommodation, visas, and detailed itineraries. * Liaise professionally with internal and external stakeholders, including senior management, clients, and partners. * Maintain an efficient and organised filing system for both electronic and paper-based documents, ensuring easy retrieval of information. * Handle confidential information with integrity and discretion. * Undertake ad-hoc projects and research as required by the CEO or the Board. Qualifications * Proven experience as an Executive Secretary, Executive Assistant, or a similar role supporting C-level executives and/or a Board of Directors. * Exceptional organisational and time-management skills with a demonstrated ability to prioritise a heavy workload and meet tight deadlines. * An impeccable level of discretion and a deep understanding of the importance of confidentiality. * Excellent written and verbal communication skills in both English and Arabic are essential. * Advanced proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). * Strong interpersonal skills with the ability to build professional relationships with stakeholders at all levels. * A proactive and resourceful approach to problem-solving. * A degree in Business Administration, Secretarial Studies, or a related field is highly desirable. * Previous experience working within a corporate environment in Saudi Arabia or the wider GCC region would be a significant advantage.

Executive Secretary to CEO/Board

WEbook.com

<div>Do you want to love what you do at work? Do you want to make a difference, an impact, transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?
If yes, then this is the job you're looking for,webook.com is Saudi's #1 event ticketing and experience booking platforms in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing over 2 billion sales.
Role Overview :
We are seeking a highly organized, proactive, and discreet Senior Executive Secretary to provide high-level administrative support to the Chief Executive Officer (CEO). This role is critical in enabling the CEO to focus on strategic priorities by managing the flow of information, optimizing time, and acting as a trusted liaison between the CEO and internal/external stakeholders.
As a key partner to the CEO, the ideal candidate will bring strong executive presence, exceptional judgment, and the ability to thrive in a fast-paced, high-growth environment that is transitioning toward international scale and more structured corporate governance.
Key Responsibilities
Executive Support<ul>
<li>
Manage and prioritize the CEO&rsquo;s complex calendar, including meetings, travel, and key deadlines.</li>
<li>Screen and respond to incoming communications, ensuring timely follow-ups and appropriate delegation.</li>
<li>Prepare agendas, briefing materials, and minutes for executive meetings and board interactions.</li>
<li>Coordinate travel arrangements, expense reporting, and logistical support for international engagements.</li>
</ul>
Stakeholder Management<ul>
<li>
Serve as a liaison between the CEO and senior leadership team, board members, investors, clients, and partners.</li>
<li>Maintain confidentiality and handle sensitive information with integrity and professionalism.</li>
<li>Draft high-quality correspondence, presentations, and internal communications on behalf of the CEO.</li>
</ul>
Operational Efficiency<ul>
<li>
Anticipate needs and proactively manage the CEO&rsquo;s priorities and workflow.</li>
<li>Drive accountability by following up on action items, ensuring alignment across stakeholders.</li>
<li>Support project management for executive-level initiatives as needed.</li>
</ul>
Governance and Compliance<ul>
<li>
Assist in preparing board materials, maintaining corporate records, and ensuring alignment with governance practices.</li>
<li>Coordinate with Legal, Finance, and HR on executive-level documentation and scheduling.</li>
</ul>
Requirements<ul>
<li>
Proven experience (5+ years) supporting C-level executives, preferably in a tech or high-growth company.</li>
<li>Exceptional organizational and time management skills; able to multitask and prioritize under pressure.</li>
<li>Strong written and verbal communication skills with attention to detail.</li>
<li>High level of discretion, professionalism, and emotional intelligence.</li>
<li>Tech-savvy; proficient in Microsoft 365, Google Workspace, and productivity tools (e.g., Slack, Notion, Zoom).</li>
<li>Familiarity with corporate governance, board processes, and investor communications is a strong plus.</li>
<li>Bachelor&rsquo;s degree preferred; equivalent work experience considered.</li></ul></div>

Senior Executive Secretary

webook.com

<div>
 Do you want to love what you do at work? Do you want to make a difference, an impact, transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?
 
 
 If yes, then this is the job you're looking for,webook.com is Saudi's #1 event ticketing and experience booking platforms in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing over 2 billion sales.
 
 
 
 Role Overview :
 
 
 
 We are seeking a highly organized, proactive, and discreet Senior Executive Secretary to provide high-level administrative support to the Chief Executive Officer (CEO). This role is critical in enabling the CEO to focus on strategic priorities by managing the flow of information, optimizing time, and acting as a trusted liaison between the CEO and internal/external stakeholders.
 
 
 As a key partner to the CEO, the ideal candidate will bring strong executive presence, exceptional judgment, and the ability to thrive in a fast-paced, high-growth environment that is transitioning toward international scale and more structured corporate governance.
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 
 <ul>
 <li>
 Manage and prioritize the CEO's complex calendar, including meetings, travel, and key deadlines
 </li>
 <li>
 Screen and respond to incoming communications, ensuring timely follow-ups and appropriate delegation
 </li>
 <li>
 Prepare agendas, briefing materials, and minutes for executive meetings and board interactions
 </li>
 <li>
 Coordinate travel arrangements, expense reporting, and logistical support for international engagements
 
 
 </li>
 </ul>
 
 Stakeholder Management
 
 
 
 <ul>
 <li>
 Serve as a liaison between the CEO and senior leadership team, board members, investors, clients, and partners
 </li>
 <li>
 Maintain confidentiality and handle sensitive information with integrity and professionalism
 </li>
 <li>
 Draft high-quality correspondence, presentations, and internal communications on behalf of the CEO
 
 
 </li>
 </ul>
 
 Operational Efficiency
 
 
 
 <ul>
 <li>
 Anticipate needs and proactively manage the CEO's priorities and workflow
 </li>
 <li>
 Drive accountability by following up on action items, ensuring alignment across stakeholders
 </li>
 <li>
 Support project management for executive-level initiatives as needed
 
 
 </li>
 </ul>
 
 Governance and Compliance
 
 
 
 <ul>
 <li>
 Assist in preparing board materials, maintaining corporate records, and ensuring alignment with governance practices
 </li>
 <li>
 Coordinate with Legal, Finance, and HR on executive-level documentation and scheduling
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Proven experience (5+ years) supporting C-level executives, preferably in a tech or high-growth company
 </li>
 <li>
 Exceptional organizational and time management skills; able to multitask and prioritize under pressure
 </li>
 <li>
 Strong written and verbal communication skills with attention to detail
 </li>
 <li>
 High level of discretion, professionalism, and emotional intelligence
 </li>
 <li>
 Tech-savvy; proficient in Microsoft 365, Google Workspace, and productivity tools (e.g., Slack, Notion, Zoom)
 </li>
 <li>
 Familiarity with corporate governance, board processes, and investor communications is a strong plus
 </li>
 <li>
 Bachelor's degree preferred; equivalent work experience considered
 </li>
 </ul>
</div>

Explore 151+ Hr secretary in Riyadh this March. Find roles across top companies and apply now to boost your career.

151 hr secretary jobs In Riyadh

Legal Secretary

Executive Secretary

Executive Secretary

Senior Secretary

Executive Secretary to CEO/Board

Senior Executive Secretary

Senior Executive Secretary