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human resources officer

Eggspectation

<p>We are looking for a dynamic and motivated <b>HR Officer</b> to join our growing team in the hospitality industry. The ideal candidate will support HR operations and contribute to creating a positive and productive workplace culture.</p><p><b>Key Responsibilities:</b></p><ul><li>Assist in recruitment, onboarding, and employee documentation</li><li>Maintain HR records and employee databases</li><li>Support payroll coordination and attendance management</li><li>Handle employee queries and provide HR-related support</li><li>Ensure compliance with company policies and labor laws</li><li>Assist in employee engagement activities and training initiatives</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field</li><li>1&ndash;2 years of relevant HR experience (Hospitality / Restaurants / QSR or Retail industry experience preferred)</li></ul><p><b>Location: </b>F-6 Islamabad</p><p>Job Type: Full-time</p><p>Pay: Rs70,000.00 - Rs80,000.00 per month</p><p>Work Location: In person</p>

HR Officer

<p><b>Job Description:</b><br/>We are looking for a motivated and organized <b>Female HR Officer</b> to join our team. The ideal candidate should have good communication skills and basic knowledge of human resource management processes.</p><p><b>Responsibilities:</b></p><ul><li>Assist in recruitment and hiring processes</li><li>Maintain employee records and HR documentation</li><li>Coordinate interviews and onboarding of new employees</li><li>Support HR policies and company procedures</li><li>Handle employee queries and HR-related tasks</li><li>Assist in attendance and performance record management</li></ul><p><b>Requirements:</b></p><ul><li><b>Master&rsquo;s degree</b> in HR, Business Administration, or a related field</li><li>Minimum <b>1 year of experience</b> in HR or a similar role</li><li>Good communication and interpersonal skills</li><li>Knowledge of <b>HR practices and office management</b></li><li>Proficiency in <b>MS Office (Word, Excel, etc.)</b></li><li>Ability to maintain confidentiality and work professionally</li></ul><p><b>Job Type:</b> Full-time</p><p><b>Phone:</b> 03405580358</p><p>Job Type: Full-time</p><p>Pay: Rs40,000.00 - Rs50,000.00 per month</p><p>Work Location: In person</p>

READ Foundation

<div><div><div><div><b>Posted date</b></div> <div>26th March, 2026</div> <div><b>Last date to apply</b></div> <div>3rd April, 2026</div>
</div><br>
<div><div><b>Country</b></div> <div>Pakistan</div> <div><b>Locations</b></div> <div>Islamabad</div>
</div><br>
<div><div><b>Category</b></div> <div>Human Resource
</div></div><br>
<div><div><b>Salary</b></div> <div>70K</div>
</div><br>
<div><div><b>Type</b></div> <div>Full Time</div> <div><b>Position</b></div> <div>1</div>
</div><br>
<div><div><b>Experience</b></div> <div>3 years </div><div><b>Maximum Age</b></div> <div>35 years</div></div></div></div>
<br><p></p><div><p><b>Job Descriptions:</b></p>
<ul>
<li>Manage recruitment and onboarding of project staff in line with the timelines.</li>
<li>Prepare and issue HR documents (contracts, offer letters, extensions, experience letters).</li>
<li>Administer employee benefits including health insurance and compensation structures.</li>
<li>Maintain accurate project staff records for compliance and audits.</li>
<li>Coordinate payroll inputs, leave, attendance and final settlements.</li>
<li>Handle employee relations matter and respond to staff queries and grievances.</li>
<li>Analyze HR data (turnover, recruitment, compensation, L&amp;D, engagement) and generate actionable insights.</li>
<li>Develop and maintain HR dashboards and reports for management and project teams.</li>
<li>Ensure accuracy and integrity of HR data across HRIS.</li>
<li>Assist in audits, donor compliance reporting and benchmarking initiatives.</li>
<li> Collaborate with HR, IT and program teams to improve data systems and automation.</li>
<li>Design and support Organizational Development initiatives to enhance performance and engagement.</li>
<li>Conduct staff assessments (surveys, interviews) to identify organizational improvement areas.</li>
<li>Perform any other tasks assigned by the Line Manager.</li>
</ul>
<p><b>Requirements:</b></p>
<ul>
<li>MBA/MPA/MS or BBA degree in HRM.</li>
<li>Minimum 3 years/ Maximum 5 years of relevant HR experience.</li>
<li>Strong analytical skills with proficiency in Excel and HRIS systems.</li>
<li>Knowledge of labor laws and HR best practices.</li>
<li>Excellent communication and management skills.</li></ul></div><p></p>

United Nations

<div><div><div><div>Org. Setting and Reporting
</div><div>This position is located in the Crisis Response Division (CRD), in the Office for the Coordination of Humanitarian Affairs (OCHA). OCHA is part of the United Nations Secretariat, which is responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions. This position-specific job opening is being advertised for the position of Humanitarian Affairs Officer / Head of Office in Islamabad, Pakistan. Under the overall supervision of the Director of CRD, the incumbent reports to the Deputy Director, Europe, Latin America and the Caribbean, and Asia and the Pacific (ELACAP) Branch of the Coordination and Response Division (CRD) of OCHA.
</div></div><div><div>Responsibilities
</div><div>Within delegated authority, the Humanitarian Affairs Officer / Head of Office will be responsible for the following duties: &bull; Provides authoritative technical and policy advice to senior management in OCHA and other agencies in the Secretariat and UN system, Member State officials, international and regional organizations on programmes, projects and issues of significant impact on humanitarian, emergency relief and disaster response/management efforts. &bull; Prepares policy position papers for review. &bull; Monitors, analyzes and reports on humanitarian developments, disaster relief/management programmes or emergency situations in assigned country/area; develops and maintains a &ldquo;watch list&rdquo; of countries with potential for humanitarian crisis. &bull; Leads and/or participates in large, complex projects, to include disaster assessment or other missions; coordinates international humanitarian/emergency assistance for complex emergency/disaster situations; ensures necessary support (e.g. staff, funding, specialized equipment, supplies, etc.); prepares situation reports to the international community, apprising of situation to date and specifying unmet requirements of stricken countries. &bull; Manages the production of appeals for international assistance; ensures the proper use and spending of donor contributions channeled through OCHA. &bull; Advises member states in capacity-building for handling emergency situations; develops country-specific indicators for countries of concern in collaboration with area experts and ensures the subsequent monitoring of these indicators; recommends actions based on the analysis of pertinent information. &bull; Initiates and coordinates activities related to technical cooperation and technical assistance projects in disaster response and disaster response preparedness; formulates project proposals and relevant project documents; provides technical support to field work; reviews and clears project reports for submission to governments. &bull; Analyzes and assists in introducing new technologies for emergency response and disaster warning/management. &bull; Organizes and prepares studies on humanitarian, emergency relief and related issues; organizes follows-up work, including interagency technical review meetings to support policy development work and decision-making on important issues; and ensures the implementation of recommendations emanating from relevant studies. &bull; Leads, manages and provides strategic direction to the preparation of OCHA reports, studies, background papers, policy guidelines, correspondence, presentations, background papers, policy guidelines, parliamentary documents, etc.; with respect to the latter, takes the lead in providing support and information to relevant councils or other entities on specific issues. &bull; Partners with other humanitarian agencies to plan and evaluate complex humanitarian and emergency assistance programmes; helps ensure that latest findings, lessons learned, policy guidelines, etc. are incorporated into these activities, including gender-related considerations. &bull; Establishes and maintains contacts with government officials, other UN agencies, non-governmental organizations, diplomatic missions, media, etc.; ensures appropriate mechanisms to facilitate collaboration and exchange of information both in and outside the UN system, including on early warning and contingency planning, etc. &bull; Serves as the primary focal point on specific topics or policy-related issues; keeps abreast of latest developments, liaises with other humanitarian organizations, donors, etc., ensures appropriate monitoring and reporting mechanisms; provides information and advice on a range of related issues. &bull; Establishes overall work plan and budget for the office. &bull; Leads and directs a team of staff; may oversee activities for a discrete work section or equivalent; plans and allocates work assignments; coaches, mentors and evaluates staff; participates in recruitment, selection and training of new staff and in the development of training programs. &bull; Organizes and/or chairs inter-agency and other international meetings, conferences, task forces; presents views and policies of the unit/institution. &bull; Oversees and manages the collection and analysis of data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting. &bull; Performs other duties as required by the UN RC/HC and of the OCHA Crisis Response Division.
</div></div><div><div>Competencies
</div><div>&bull; PROFESSIONALISM: Knowledge of wide range of humanitarian assistance, emergency relief and related human rights issues. Conceptual and strategic analytical capacity, to include ability to analyze and articulate the humanitarian dimension of complex issues that require a coordinated UN response. Demonstrated problem-solving skills and judgment in applying technical expertise to resolve a wide range of complex issues/problems. Knowledge of region or country of assignment, including the political, economic and social dimensions. Ability to negotiate and to influence others to reach agreement. Ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters and human misery). Knowledge of institutional mandates, policies and guidelines pertaining to humanitarian affairs and knowledge of the institutions of the UN system. Demonstrated ability to complete in-depth studies and to formulate conclusions/recommendations. Ability to relate humanitarian affairs issues and perspectives, including gender issues, to political, economic, social and human rights programmes in affected country/region. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Able to analyze and interpret data in support of decision-making and convey resulting information to management. &bull; PLANNING &amp; ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. &bull; ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. &bull; JUDGEMENT/DECISION-MAKING: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
</div></div><div><div>Education
</div><div>Advanced university degree (Master&rsquo;s degree or equivalent) in political science, social science, public administration, international studies, economics, engineering, earth sciences or a related field. A first-level university degree in combination with and additional two (2) years of qualifying experience may be accepted in lieu of the advanced university degree.
</div></div><div><div>Job - Specific Qualification
</div><div>Not available.
</div></div><div><div>Work Experience
</div><div>A minimum of seven years of progressively responsible experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, rehabilitation, development, or other related area is required. Humanitarian experience in the field (actual setting where a mission and/or project is being implemented) in emergency situations (complex emergency or natural disaster) is required. Experience leading and managing teams in humanitarian operations is required. Relevant experience in a humanitarian context within the UN common system or other comparable international organization is desirable.
</div></div><div><div>Languages
</div><div><div><div>English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. Either French <b>or </b>Spanish <b>or </b>Russian <b>or </b>Arabic <b>or </b>Chinese (Mandarin) is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).
</div><div><h2 class="jobSectionHeader"><b>Required Languages
</b></h2><div><div><div><div><div><b>Language </b></div><div><b>Reading </b></div><div><b>Writing </b></div><div><b>Listening </b></div><div><b>Speaking
</b></div></div><br>
<div><div><b>English </b></div><div>UN Level III </div><div>UN Level III </div><div>UN Level III </div><div>UN Level III
</div></div><br>
</div></div></div><h2 class="jobSectionHeader"><b>Desirable Languages
</b></h2><div><div><div><div><div><b>Language </b></div><div><b>Reading </b></div><div><b>Writing </b></div><div><b>Listening </b></div><div><b>Speaking
</b></div></div><br>
<div><div><b>French </b></div><div>UN Level II </div><div>UN Level II </div><div>UN Level II </div><div>UN Level II
</div></div><br>
<div><div><b>Spanish </b></div><div>UN Level II </div><div>UN Level II </div><div>UN Level II </div><div>UN Level II
</div></div><br>
<div><div><b>Russian </b></div><div>UN Level II </div><div>UN Level II </div><div>UN Level II </div><div>UN Level II
</div></div><br>
<div><div><b>Arabic </b></div><div>UN Level II </div><div>UN Level II </div><div>UN Level II </div><div>UN Level II
</div></div><br>
<div><div><b>Chinese (Mandarin) </b></div><div>UN Level II </div><div>UN Level II </div><div>UN Level II </div><div>UN Level II
</div></div><br>
</div></div></div></div></div></div></div><div><div>Assessment
</div><div>The evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
</div></div><div><div>Special Notice
</div><div>This position is funded for a finite period of one year. Extension of the appointment is subject to extension of the mandate and the availability of the funds. Staff members are subject to the authority of the Secretary-general and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers by established rules and procedures. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. The United Nations Secretariat is committed to achieving a 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. An impeccable record of integrity and professional ethical standards is essential. Please note that pursuant to the Staff selection system policy (ST/AI/2025/2): (1) Applicants for positions in the Field Service category cannot be of the nationality of the country where the position is located, and (2) Applicants for positions in the Professional and higher categories in a mission, field operation, or resident coordinator&rsquo;s office cannot be of the nationality of the country where the position is located. For currently serving staff of a United Nations Common System organization, only the UN-recognized nationality will be considered for the purposes of these restrictions.
</div></div><div><div>United Nations Considerations
</div><div>According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term &ldquo;sexual exploitation&rdquo; means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term &ldquo;sexual abuse&rdquo; means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term &ldquo;sexual harassment&rdquo; means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator&rsquo;s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on &ldquo;Manuals&rdquo; in the &ldquo;Help&rdquo; tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section &lrm;2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
</div></div><div><div>No Fee
</div><div>THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS&rsquo; BANK ACCOUNTS.</div></div></div></div>

HUMANITARIAN AFFAIRS OFFICER/ Head of Office, P4

DiveDeepAI

<ul><li>Bachelor&rsquo;s degree (16 years of education) in HR, Business Administration, or related field.</li><li>Strong theoretical knowledge of HR policies, labor laws, and compliance frameworks.</li><li>Working knowledge of Generative AI tools for drafting and documentation.</li><li>Excellent written communication and structured documentation skills.</li><li>Proficiency in MS Office or Google Workspace tools.</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

HR Intern

Solochoicez

<div><div><div><div><b>Posted date</b></div> <div>17th March, 2026</div> <div><b>Last date to apply</b></div> <div>17th April, 2026</div>
</div><br>
<div><div><b>Country</b></div> <div>Pakistan</div> <div><b>Locations</b></div> <div>Islamabad</div>
</div><br>
<div><div><b>Category</b></div> <div>Community &amp; Social Services
</div></div><br>
<div><div><b>Salary</b></div> <div>PKR 90,000</div>
</div><br>
<div><div><b>Type</b></div> <div>Full Time</div> <div><b>Position</b></div> <div>1</div></div></div></div><div></div>
<br><p></p><div><p><b>Job Summary</b></p>
<p>
The Social Services Officer will be responsible for assessing the needs of vulnerable individuals or groups, developing support plans, and connecting them with essential resources. This role bridges the gap between the community and institutional support, requiring a deep understanding of social structures and human rights.</p>
<p><b>
Key Responsibilities</b></p>
<ul>
<li><p>Identify and interview individuals or families in need of assistance (e.g., elderly, orphans, victims of abuse, or low-income families).</p>
</li>
<li><p>Conduct thorough socio-economic assessments and provide basic psychosocial support or guidance to clients.</p>
</li>
<li><p>Act as a liaison between the organization and external NGOs, government departments (like Zakat/Bait-ul-Mal), and healthcare providers.</p>
</li>
<li><p>Perform regular visits to local communities or sites to monitor the progress of beneficiaries and ensure the effectiveness of support programs.</p>
</li>
<li><p>Maintain detailed, confidential case files and prepare monthly reports on service delivery and impact metrics.</p>
</li>
<li><p>Represent the interests of the underserved and assist them in navigating legal or bureaucratic hurdles to access their rights.</p>
</li>
</ul><p><b>Requirements</b></p>
<ul>
<li> <div>Education: BS (4 Years) or equivalent in Social Work, Sociology, or Anthropology from an HEC recognized university.<div></div><div>Educational Resources</div></div>
</li>
<li><p>Experience: Minimum 3 years of relevant experience in social work, community development, or a related NGO/Public sector role.</p>
</li>
<li><p>Strong interpersonal and active listening skills.</p>
</li>
<li><p>Proficiency in MS Office for reporting and data management.</p>
</li>
<li><p>Solid understanding of Pakistan&rsquo;s social welfare laws and community dynamics.</p>
</li>
</ul><ul><li><p>Ability to deal with sensitive issues with compassion and professional boundaries.</p>
</li>
<li><p>Absolute commitment to confidentiality</p></li></ul></div><p></p>

Social Services Officer

Inspire Pakistan

<div><div><div><div><b>Posted date</b></div> <div>26th March, 2026</div> <div><b>Last date to apply</b></div> <div>3rd April, 2026</div>
</div><br>
<div><div><b>Country</b></div> <div>Pakistan</div> <div><b>Locations</b></div> <div>Islamabad</div>
</div><br>
<div><div><b>Category</b></div> <div>Operations / Procurement
</div></div><br>
<div><div><b>Salary</b></div> <div>166,950/- (Fixed Salary)</div>
</div><br>
<div><div><b>Type</b></div> <div>Full Time</div> <div><b>Position</b></div> <div>1</div>
</div><br>
<div><div><b>Experience</b></div> <div>4 years</div></div></div></div>
<br><p></p><div><div><div><div><div><div><p><b>About the Organisation</b></p>
<div>
Inspire Pakistan is a non-governmental, non-profit organisation implementing community-based and rights-focused programmes in partnership with donors, government counterparts, and other stakeholders. Its work focuses on supporting vulnerable and at-risk communities through accountable, inclusive, and ethical service delivery, with a strong emphasis on human rights interventions, including but not limited to Protection, Education, GBV and MHPSS.<div></div><div>Educational Resources</div></div></div></div><p></p><div><br>
<div>
<p><b>Job Title</b></p></div><div><br>
<p>
Senior Procurement Officer</p></div></div><div><br>
<div>
<p><b>Reporting to or/supervised by<br>
</b></p></div><div><p>Under the direct supervision of the Admin Manager</p></div></div><div><br>
<div>
<p><b>Unit</b></p></div><div><br>
<p>
Operations</p></div></div><div><br>
<div>
<p><b>Section</b></p></div><div><br>
<p>
Administration/Procurement</p></div></div><div><br>
<div>
<p><b>Duty Station</b></p></div><div><br>
<p>
Head Office</p></div></div><br>
</div>
</div></div><p></p><div><div><div><div><div><p><b>Purpose
</b></p><p>The Senior Procurement Officer is responsible for managing and overseeing procurement processes across Inspire Pakistan, ensuring timely, transparent, and compliant acquisition of goods, works, and services.</p><br>
<p></p>
<p>
The role ensures procurement activities are conducted in accordance with organisational policies, donor requirements, and applicable standards, while strengthening procurement systems, maintaining documentation, and supporting programme implementation through efficient, cost-effective, and well-planned procurement practices.</p></div></div><div><br>
<div>
<p><b>Key Responsibilities</b></p>
<p><b>
Procurement Planning &amp; Implementation</b></p>
<ul>
<li>Lead and manage procurement processes for goods, services, and works across Head Office and field locations.</li>
<li>Ensure development and periodic review of procurement plans in coordination with programme and operations teams to support timely implementation.</li>
<li>Support consolidation of procurement plans and ensure alignment with programme priorities and timelines.</li>
<li>Advise requesting units on procurement lead times to support effective planning and avoid delays.</li>
<li>Ensure procurement activities are conducted in line with approved plans, timelines, and budgets.</li>
<li>Review and validate procurement requests to ensure completeness and compliance with procedures.</li>
<li>Ensure all procurement requests are verified against approved budgets and appropriate budget heads in coordination with Programme and Finance units prior to initiation, and flag any discrepancies for corrective action.</li>
<li>Support effective and timely budget utilisation by coordinating with relevant budget holders to ensure procurement planning and execution are aligned with approved budgets, priorities, and implementation timelines.</li>
</ul>
<p><b>Vendor Management &amp; Market Engagement</b></p>
<ul>
<li>Develop and maintain an updated and reliable vendor database.</li>
<li>Identify, evaluate, and pre-qualify vendors to ensure quality, reliability, and compliance.</li>
<li>Conduct basic due diligence and verification of vendors to mitigate risk.</li>
<li>Establish and manage framework agreements and long-term supplier relationships.</li>
<li>Monitor vendor performance and address issues related to quality, delivery, or compliance.</li>
</ul>
<p><b>Coordination with Finance &amp; Programme Units</b></p>
<ul>
<li>Coordinate closely with Finance to ensure budget availability and compliance prior to procurement.</li>
<li>Support programme teams in defining specifications and procurement requirements.</li>
<li>Ensure alignment between procurement processes and programme implementation timelines.</li>
<li>Facilitate effective communication between requesting units and vendors.</li>
<li>Implement procurement directives and system improvements in alignment with guidance from the Admin Manager.</li>
</ul>
<p><b>Contract Management &amp; Delivery Oversight</b></p>
<ul>
<li>Prepare and review purchase orders, contracts, and agreements.</li>
<li>Ensure proper contract administration and compliance with agreed terms and conditions.</li>
<li>Maintain a tracking system for contracts and purchase orders to ensure timely delivery, renewals, and compliance.</li>
<li>Track delivery timelines and ensure timely receipt of goods and services.</li>
<li>Ensure proper verification of goods and services received, including documentation of delivery notes and Goods Receipt processes in coordination with requesting units.</li>
</ul>
<p><b>Field Office Support &amp; Oversight</b></p>
<ul>
<li>Provide technical support and guidance to field offices on procurement processes and compliance.</li>
<li>Ensure consistent application of procurement procedures, documentation, and templates across all locations.</li>
<li>Review procurement submissions from field offices for compliance and completeness.</li>
<li>Support capacity building of field staff on procurement procedures and documentation requirements.</li>
</ul>
<p><b>Monitoring, Reporting &amp; Audit Support</b></p>
<ul>
<li>Maintain and monitor procurement tracking systems to ensure visibility of procurement pipeline activities, timelines, and status across all offices.</li>
<li>Provide regular procurement status updates and reports to management, highlighting progress, delays, and risks.</li>
<li>Identify procurement-related risks and recommend mitigation measures.</li>
<li>Support internal and external audits by providing procurement documentation and clarifications.</li>
<li>Ensure timely response to audit queries and implementation of corrective actions.</li>
</ul>
<p><b>System Strengthening &amp; Process Improvement</b></p>
<ul>
<li>Support development and revision of procurement policies, procedures, tools, and templates.</li>
<li>Ensure standardisation of procurement practices across the organisation.</li>
<li>Identify opportunities to improve efficiency, cost-effectiveness, and transparency in procurement processes.</li>
<li>Promote continuous improvement of procurement systems and practices in alignment with organisational priorities.</li>
</ul>
<p><b>Other Duties</b></p>
<ul>
<li>Perform any other duties related to procurement, operational priorities, or organisational requirements as assigned by the Admin Manager or relevant Head Office units.</li>
<li>Ensure emergency procurement processes are conducted in line with approved procedures while maintaining proper documentation and justification.</li></ul></div><br>
</div><br>
<div><div><p><b>Qualifications &amp; Experience</b></p>
<ul>
<li>Preferably Bachelor&rsquo;s degree in Supply Chain Management, Business Administration, Procurement, Logistics, or a related field.</li>
<li>Minimum 3&ndash;6 years of relevant experience in procurement, supply chain, or logistics. Experience may be from development, corporate, or private sector environments.</li>
<li>Demonstrated experience in managing procurement processes, vendor management, and documentation.</li>
<li>Strong understanding of procurement procedures, compliance requirements, competitive bidding, and internal control systems.</li>
<li>Experience working across multiple locations or supporting field operations is desirable.</li>
<li>Strong organisational, analytical, negotiation, and problem-solving skills.</li>
<li>Excellent communication and coordination abilities.</li>
<li>Proficiency in MS Office and procurement tracking systems.</li></ul></div><br>
</div><br>
<div><div><p><b>Policies &amp; Compliance</b></p>
<ul>
<li>The position is subject to and governed by the organisation&rsquo;s policies, procedures, codes of conduct and ethical standards.</li>
<li>All staff are required to comply with all applicable policies at all times as a condition of employment.</li></ul></div></div></div></div></div></div><p></p>

Senior Procurement Officer

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