assistant director (admin, hr operations & performance management) | nafsa

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assistant director (admin, hr operations & performance management) | nafsa Jobs in Islamabad

deputy director (admin, hr operations & performance management) | nafsa Jobs in Islamabad

deputy director (asset & estate management) | nafsa Jobs in Islamabad

deputy director (budget & planning) | nafsa Jobs in Islamabad

assistant director admin hr operations performance management nafsa

Pakistan Single Window (PSW)

<div>
 This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan's agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA's foundational team, contributing to the development of systems, processes, and institutional capabilities.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Support end-to-end employee lifecycle administration including maintenance of employee master data, service records, leave and attendance monitoring, contract documentation, payroll inputs (as applicable), and separation processes
 </li>
 <li>
 Ensure personnel files and HR documentation are complete, accurate, and maintained in structured physical and digital repositories with proper version control and confidentiality safeguards
 </li>
 <li>
 Coordinate HR service delivery processes and monitor adherence to defined turnaround timelines; escalate delays or non-compliance issues to the Deputy Director
 </li>
 <li>
 Administer performance management processes including tracking goal-setting, mid-year reviews, annual appraisals, calibration documentation, and performance improvement plans (PIPs)
 </li>
 <li>
 Monitor completion compliance of performance cycles and prepare status reports for review by senior HR leadership
 </li>
 <li>
 Support confirmation and promotion workflows by ensuring documentation completeness and alignment with performance records and approval protocols
 </li>
 <li>
 Assist in implementation of HR policies and SOPs and provide guidance to line managers on routine HR operational queries
 </li>
 <li>
 Coordinate disciplinary and grievance documentation, ensuring due process, confidentiality, and proper record maintenance under supervision
 </li>
 <li>
 Administer HRIS data entry, validation, and periodic reconciliation to ensure data accuracy, access control compliance, and system integrity
 </li>
 <li>
 Prepare periodic HR dashboards and reports including attendance trends, attrition summaries, confirmation status, and performance cycle tracking
 </li>
 <li>
 Support internal and external audit requirements by ensuring timely retrieval of HR records and accurate reporting
 </li>
 <li>
 Assist in identifying operational process improvement opportunities and support implementation of HR workflow enhancements
 </li>
 <li>
 Support HR digitalization initiatives and system enhancements in coordination with ICT as assigned
 </li>
 <li>
 Perform any other duties assigned by the Deputy Director or Director HR &amp; Administration
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Education:
 
 
 
 
 <ul>
 <li>
 Bachelor's/Master's degree in HRM, Business/Public Administration, Management Sciences, or related discipline (HEC-recognized)
 </li>
 <li>
 Professional HR certification (e.g., SHRM-CP/CIPD) will be considered an advantage
 
 
 </li>
 </ul>
 
 
 Experience:
 
 
 
 
 <ul>
 <li>
 Overall experience of 4 years with minimum 4 years of relevant HR operations experience
 </li>
 <li>
 Demonstrated experience in employee lifecycle administration, performance management coordination, HR documentation discipline, and HRIS data handling
 </li>
 <li>
 Experience in a regulatory, autonomous body, SOE, or governance-driven environment will be preferred.
 </li>
 </ul>
</div>

Assistant Director (Admin, HR Operations & Performance Management) | NAFSA

Pakistan Single Window

<div>This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan&rsquo;s agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA&rsquo;s foundational team, contributing to the development of systems, processes, and institutional capabilities.
Responsibilities:<ul><li>
Support end-to-end employee lifecycle administration including maintenance of employee master data, service records, leave and attendance monitoring, contract documentation, payroll inputs (as applicable), and separation processes.</li><li>
Ensure personnel files and HR documentation are complete, accurate, and maintained in structured physical and digital repositories with proper version control and confidentiality safeguards.</li><li>
Coordinate HR service delivery processes and monitor adherence to defined turnaround timelines; escalate delays or non-compliance issues to the Deputy Director.</li><li>
Administer performance management processes including tracking goal-setting, mid-year reviews, annual appraisals, calibration documentation, and performance improvement plans (PIPs).</li><li>
Monitor completion compliance of performance cycles and prepare status reports for review by senior HR leadership.</li><li>
Support confirmation and promotion workflows by ensuring documentation completeness and alignment with performance records and approval protocols.</li><li>
Assist in implementation of HR policies and SOPs and provide guidance to line managers on routine HR operational queries.</li><li>
Coordinate disciplinary and grievance documentation, ensuring due process, confidentiality, and proper record maintenance under supervision.</li><li>
Administer HRIS data entry, validation, and periodic reconciliation to ensure data accuracy, access control compliance, and system integrity.</li><li>
Prepare periodic HR dashboards and reports including attendance trends, attrition summaries, confirmation status, and performance cycle tracking.</li><li>
Support internal and external audit requirements by ensuring timely retrieval of HR records and accurate reporting.</li><li>
Assist in identifying operational process improvement opportunities and support implementation of HR workflow enhancements.</li><li>
Support HR digitalization initiatives and system enhancements in coordination with ICT as assigned.</li><li>
Perform any other duties assigned by the Deputy Director or Director HR &amp; Administration</li></ul> 

Requirements 
 
Education:<ul><li>
Bachelor&rsquo;s/Master&rsquo;s degree in HRM, Business/Public Administration, Management Sciences, or related discipline (HEC-recognized).</li><li>
Professional HR certification (e.g., SHRM-CP/CIPD) will be considered an advantage.</li></ul>
Experience:<ul><li>
Overall experience of 4 years with minimum 4 years of relevant HR operations experience.</li><li>
Demonstrated experience in employee lifecycle administration, performance management coordination, HR documentation discipline, and HRIS data handling.</li><li>
Experience in a regulatory, autonomous body, SOE, or governance-driven environment will be preferred.</li></ul></div>

<div>This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan&rsquo;s agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA&rsquo;s foundational team, contributing to the development of systems, processes, and institutional capabilities.
Reporting to the Deputy Director General- CSW, NAFSA, the Director Human Resource &amp; Administration will provide strategic leadership for NAFSA&rsquo;s people agenda and corporate administration, ensuring the Authority builds a high-performing workforce and a resilient enabling environment to deliver its science- and risk-based regulatory mandate. The role will translate the approved organogram and implementation roadmap into a phased workforce strategy and capability plan; establish fit-for-purpose governance for HR policies, systems, and performance (HR Manual, performance management, compensation and benefits, HRIS); and embed merit, transparency, and workforce analytics to strengthen recruitment, retention, and organizational effectiveness. In parallel, the role will set service standards and governance for corporate administration&mdash;including estate and facilities oversight, asset lifecycle management, and travel/transport and logistics frameworks&mdash;to ensure efficient, compliant, and cost-effective support to CSW and field operations. The Director will serve as technical secretariat to the HR Committee/Board on job architecture, job evaluation, market benchmarking, and compensation strategy, and will lead the people and administrative dimensions of the DPP/AQD transition to ensure continuity of services, orderly integration of staff and assets, and timely institutionalization within the prescribed statutory timeline.
Responsibilities:<ul><li>
Lead development and execution of NAFSA&rsquo;s People Strategy aligned with the Authority&rsquo;s mandate and Implementation Roadmap, including an annual HR delivery plan, milestones, and performance reporting.</li><li>
Provide strategic advisory to the Director General and HR Committee/Board through market intelligence, benchmarking, and evidence-based recommendations on HR policies, compensation, and workforce risks.</li><li>
Own enterprise workforce planning and resourcing strategy for CSW and field operations, including manpower modelling, scenario planning, and optimal sourcing options to ensure operational readiness.</li><li>
Establish and continuously refine NAFSA&rsquo;s job architecture (job descriptions, competency frameworks, grade mapping, decision rights, and KPI linkages) to enable clarity, accountability, and scalable organization design.</li><li>
Develop, approve-cycle, and institutionalize the HR governance framework (HR Manual, SOPs, service standards) covering recruitment, onboarding, discipline, performance, learning, promotions/career progression, and separation&mdash;ensuring compliance with applicable laws and notified rules.</li><li>
Embed equity, inclusion, and safe workplace standards in policies and practices, including mechanisms to prevent harassment/discrimination and promote a respectful work environment.</li><li>
Establish a merit-based, transparent and time-bound hiring framework for critical leadership and technical roles, including standardized selection tools, documentation, and governance controls.</li><li>
Build strategic sourcing channels and partnerships (executive search, universities, professional bodies, talent pools) to ensure access to high-quality candidates for specialized roles.</li><li>
Establish HR analytics and reporting (recruitment pipeline, time-to-hire, vacancies, turnover, diversity indicators) and provide periodic dashboards to the DG and HR Committee/Board.</li><li>
Design and implement an organization-wide performance management framework linked to KPIs, capability development, confirmation/promotion decisions, and (where applicable) performance outcomes and rewards.  Develop and implement succession planning and leadership development for critical roles, including talent reviews, pipeline planning, and targeted retention strategies.</li><li>
Institutionalize onboarding and orientation for new hires and transferred staff to ensure early productivity, role clarity, integrity expectations, and alignment with NAFSA policies and mandate.</li><li>
Lead implementation of an HRIS/HRM solution covering employee master data, recruitment, leave/attendance, performance, training, and reporting; ensure data quality, confidentiality, access controls, and audit trails.</li><li>
Strengthen employee relations and conduct discipline through effective grievance redressal, dispute resolution, consistent application of policies, and advisory support to leadership on sensitive matters.</li><li>
Lead compensation and benefits strategy within approved budgets and policy directions, including periodic review of pay structures, allowances, benefits design, and affordability analysis.</li><li>
Ensure robust HR operations and records governance&mdash;accurate personnel files, service history, and HR inputs for payroll&mdash;supported by secure recordkeeping and compliance controls.
</li><li>Provide strategic oversight and service governance for general administration, including service standards, facilities/estate coordination, workplace services, and vendor-managed support functions.</li><li>
Establish and enforce an asset lifecycle management framework (asset acquisition coordination, tagging, custody, verification, movement controls, and disposals/condemnation processes) in coordination with Finance/Procurement as applicable.</li><li>
Set governance and controls for travel, transport, and logistics, including travel policy, authorization controls, fleet/logistics utilization standards, and cost containment measures to support CSW and field operations.</li><li>
Lead the people and administrative dimensions of the DPP/AQD transition, including staff mapping/placement support, onboarding/orientation, harmonization of administrative processes (as approved), and change management interventions to ensure continuity of services within the statutory timeline.</li></ul> 

Requirements 
 
Education:<ul><li>
Master&rsquo;s degree (16 years of education) in Human Resource Management, Business/Public Administration, Management Sciences, or related discipline (HEC-recognized).</li><li>
Candidates with Professional HR certification (e.g., SHRM-CP/SHRM-SCP, CIPD, or equivalent) will be preferred.</li><li>
Strong grounding in Pakistan labor laws, government/autonomous body service rules, disciplinary procedures and HR best practices (DEI, grievance handling, workplace conduct).
</li></ul>Experience:<ul><li>
Minimum 12 years of progressive HR experience, including at least 5 years in a senior leadership role (Head of HR/CHRO or equivalent), preferably in a regulator, autonomous body or large organization.</li><li>
Demonstrated experience in organization design, manpower planning, and talent acquisition for technical/specialized roles through fair and transparent hiring processes.</li><li>
Hands-on experience implementing performance management frameworks, compensation/benefits review processes, and HR operations (including payroll coordination and employee relations).</li><li>
Proven capability to lead change management, restructuring or integration/transition of staff and functions, including onboarding and culturebuilding in a start-up organization.</li></ul></div>

Director Human Resource & Admin | NAFSA

<div>
 This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan's agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA's foundational team, contributing to the development of systems, processes, and institutional capabilities.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Oversee end-to-end employee lifecycle administration including employee master data management, service history documentation, leave and attendance governance, contract management, payroll inputs (as applicable), and separation workflows
 </li>
 <li>
 Ensure personnel files are secure, accurate, retrievable, and audit-compliant with proper documentation controls, version integrity, and record retention discipline
 </li>
 <li>
 Implement defined HR service delivery standards with clear turnaround benchmarks and structured escalation protocols across HQ and field formations
 </li>
 <li>
 Lead administration of the organization-wide performance management framework including goal-setting cycles, mid-year reviews, annual appraisals, calibration coordination (where applicable), and performance improvement plan (PIP) governance
 </li>
 <li>
 Monitor performance cycle completion compliance across departments and escalate governance or non-compliance risks to the Director
 </li>
 <li>
 Ensure confirmation and promotion decisions are supported by documented performance records and aligned with approved policies and delegated authority controls
 </li>
 <li>
 Prepare consolidated performance analytics, rating distribution summaries, confirmation status reports, and performance risk indicators for leadership review
 </li>
 <li>
 Ensure consistent implementation of approved HR policies and SOPs across NAFSA and provide structured advisory support to line managers on policy interpretation and conduct matters
 </li>
 <li>
 Coordinate disciplinary proceedings ensuring due process, documentation completeness, confidentiality safeguards, and coordination with Legal where required
 </li>
 <li>
 Oversee grievance handling processes ensuring neutrality, fairness, documentation integrity, and timely resolution
 </li>
 <li>
 Administer HRIS ensuring data accuracy, confidentiality safeguards, role-based access controls, system integrity, and periodic validation checks
 </li>
 <li>
 Generate periodic HR dashboards and KPIs including attrition trends, attendance patterns, confirmation status, performance cycle progress, and employee relations metrics
 </li>
 <li>
 Ensure HR documentation and reporting are audit-ready and compliant with regulatory and governance oversight requirements
 </li>
 <li>
 Identify HR operational risks including documentation gaps, policy non-compliance, process delays, and data integrity issues, and implement structured corrective controls
 </li>
 <li>
 Lead continuous improvement initiatives to streamline HR workflows, strengthen internal controls, and enhance employee service delivery efficiency
 </li>
 <li>
 Support HR digitalization initiatives and process automation efforts in coordination with ICT
 </li>
 <li>
 Perform any other duties assigned by the Director Human Resource &amp; Administration
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Education:
 
 
 
 
 <ul>
 <li>
 Master's degree in HRM, Business/Public Administration, Management Sciences, or related discipline (HEC-recognized)
 </li>
 <li>
 Candidates with Professional HR certification (SHRM-CP/CIPD) will be preferred
 
 
 </li>
 </ul>
 
 
 Experience:
 
 
 
 
 <ul>
 <li>
 Minimum 8 years of relevant HR operations / shared services experience, including at least 4 years in a supervisory/managerial capacity
 </li>
 <li>
 Demonstrated experience managing employee lifecycle administration (HR records, leave/attendance governance, contract administration, payroll coordination inputs where applicable, separations), performance management cycles, and employee relations / discipline processes with strong documentation discipline
 </li>
 <li>
 Hands-on experience managing HRIS/HR data governance, reporting dashboards, and audit-ready recordkeeping
 </li>
 <li>
 Exposure to regulatory, autonomous body, SOE, or public-sector governance frameworks and compliance-driven environments will be preferred.
 </li>
 </ul>
</div>

Deputy Director (Admin, HR Operations & Performance Management) | NAFSA

<div>This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan&rsquo;s agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA&rsquo;s foundational team, contributing to the development of systems, processes, and institutional capabilities.
Responsibilities:<ul><li>
Oversee end-to-end employee lifecycle administration including employee master data management, service history documentation, leave and attendance governance, contract management, payroll inputs (as applicable), and separation workflows.</li><li>
Ensure personnel files are secure, accurate, retrievable, and audit-compliant with proper documentation controls, version integrity, and record retention discipline.</li><li>
Implement defined HR service delivery standards with clear turnaround benchmarks and structured escalation protocols across HQ and field formations.</li><li>
Lead administration of the organization-wide performance management framework including goal-setting cycles, mid-year reviews, annual appraisals, calibration coordination (where applicable), and performance improvement plan (PIP) governance.</li><li>
Monitor performance cycle completion compliance across departments and escalate governance or non-compliance risks to the Director.</li><li>
Ensure confirmation and promotion decisions are supported by documented performance records and aligned with approved policies and delegated authority controls.</li><li>
Prepare consolidated performance analytics, rating distribution summaries, confirmation status reports, and performance risk indicators for leadership review.</li><li>
Ensure consistent implementation of approved HR policies and SOPs across NAFSA and provide structured advisory support to line managers on policy interpretation and conduct matters.</li><li>
Coordinate disciplinary proceedings ensuring due process, documentation completeness, confidentiality safeguards, and coordination with Legal where required.</li><li>
Oversee grievance handling processes ensuring neutrality, fairness, documentation integrity, and timely resolution.</li><li>
Administer HRIS ensuring data accuracy, confidentiality safeguards, role-based access controls, system integrity, and periodic validation checks.</li><li>
Generate periodic HR dashboards and KPIs including attrition trends, attendance patterns, confirmation status, performance cycle progress, and employee relations metrics.</li><li>
Ensure HR documentation and reporting are audit-ready and compliant with regulatory and governance oversight requirements.</li><li>
Identify HR operational risks including documentation gaps, policy non-compliance, process delays, and data integrity issues, and implement structured corrective controls.</li><li>
Lead continuous improvement initiatives to streamline HR workflows, strengthen internal controls, and enhance employee service delivery efficiency.</li><li>
Support HR digitalization initiatives and process automation efforts in coordination with ICT.</li><li>
Perform any other duties assigned by the Director Human Resource &amp; Administration.</li></ul> 

Requirements 
 
Education:<ul><li>
Master&rsquo;s degree in HRM, Business/Public Administration, Management Sciences, or related discipline (HEC-recognized).</li><li>
Candidates with Professional HR certification (SHRM-CP/CIPD) will be preferred
</li></ul>Experience:<ul><li>
Minimum 8 years of relevant HR operations / shared services experience, including at least 4 years in a supervisory/managerial capacity.</li><li>
Demonstrated experience managing employee lifecycle administration (HR records, leave/attendance governance, contract administration, payroll coordination inputs where applicable, separations), performance management cycles, and employee relations / discipline processes with strong documentation discipline.</li><li>
Hands-on experience managing HRIS/HR data governance, reporting dashboards, and audit-ready recordkeeping.</li><li>
Exposure to regulatory, autonomous body, SOE, or public-sector governance frameworks and compliance-driven environments will be preferred.</li></ul></div>

<div>
 This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan's agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA's foundational team, contributing to the development of systems, processes, and institutional capabilities.
 
 
 Reporting to the DDG CSW, Director Finance &amp; Procurement leads the establishment and operation of a transparent, efficient and compliant procurement and contract management function for NAFSA. The role ensures that procurement planning, tendering, evaluation support, contract award, and contract administration are conducted in accordance with applicable public procurement rules, NAFSA policies and integrity standards. The position also supports value-for-money outcomes through category planning, vendor management, timely procurements for critical regulatory operations, and strong record-keeping to support audits and governance oversight.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Establish and manage the procurement and contract management function for NAFSA, including SOPs, templates, checklists and controls aligned with applicable procurement rules and Board-approved policies
 </li>
 <li>
 Prepare annual/quarterly procurement plans aligned with approved budgets and work plans; monitor execution, lead times and risks, and propose corrective measures to meet operational timelines
 </li>
 <li>
 Lead end-to-end procurement processes: review requisitions, support specification/ToR development, determine procurement method, prepare bidding documents, publish solicitations, and coordinate bid receipt and opening
 </li>
 <li>
 Coordinate and support evaluation committees (technical and financial evaluations); ensure process transparency, documentation completeness, conflict-of-interest controls and approvals as per delegations
 </li>
 <li>
 Manage contract award and administration, including issuance of purchase orders/contracts, performance securities, deliverables tracking, amendments/variations, and contract close-out in coordination with Finance and Legal
 </li>
 <li>
 Develop and maintain a supplier database, panels/framework arrangements (where approved), and vendor performance evaluation mechanisms; manage vendor communications and dispute resolution with Legal support
 </li>
 <li>
 Ensure compliance with procurement record-keeping requirements (tender files, evaluation reports, approvals and contract documents) and maintain audit-ready procurement registers and dashboards
 </li>
 <li>
 Support procurement reporting to management/Board committees as required, including procurement KPIs (cycle time, compliance, competition levels, savings/value-for-money indicators) and exception reporting
 </li>
 <li>
 Implement and promote digital procurement workflows and e-procurement tools (as adopted by NAFSA), ensuring secure approvals, audit trails and integration with finance/ERP systems
 </li>
 <li>
 Support disposal of obsolete/unserviceable assets in coordination with Admin and Finance through transparent disposal/auction processes as per rules and approved procedures
 </li>
 <li>
 Identify procurement and contract risks; recommend mitigation controls and contribute to ERM and internal control strengthening, including responses to audit observations and corrective action tracking
 </li>
 <li>
 Lead and develop procurement staff; conduct trainings on procurement rules, ethics, evaluation processes and contract management to strengthen institutional capacity.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Education:
 
 
 
 
 <ul>
 <li>
 Master's degree (16 years of education) in Business Administration, Finance, Supply Chain/Procurement, Engineering, Law or a related discipline from a recognized university (Bachelor's degree with strong relevant experience may be considered)
 </li>
 <li>
 Professional procurement/contract management certification (e.g., CIPS, CPP, CPSM or equivalent) is an advantage.
 
 
 </li>
 </ul>
 
 
 Experience:
 
 
 
 
 <ul>
 <li>
 Minimum 12 years of relevant procurement and contract management experience, including at least 5 years in a supervisory/managerial role; experience with public sector/autonomous bodies or donor-funded procurement is preferred
 </li>
 <li>
 Demonstrated hands-on experience conducting competitive procurements (goods, works and services) under applicable public procurement rules, including preparation of bidding documents and evaluation support
 </li>
 <li>
 Experience in contract administration and vendor performance management, including handling variations, deliverables tracking and coordination of payments with Finance
 </li>
 <li>
 Strong understanding of integrity safeguards (conflict of interest, confidentiality, transparency) and ability to ensure robust documentation for audit and governance review
 </li>
 <li>
 Experience implementing digital procurement tools/e-procurement workflows and using data for procurement dashboards and performance reporting
 </li>
 <li>
 Strong negotiation, analytical and communication skills; ability to advise technical teams on procurement strategies and ensure value-for-money outcomes
 </li>
 <li>
 High integrity, impartiality and resilience; ability to handle tight timelines, multiple procurements and sensitive stakeholder environments.
 </li>
 </ul>
</div>

Director Finance & Procurement | NAFSA

<div>
 This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan's agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA's foundational team, contributing to the development of systems, processes, and institutional capabilities.
 
 
 The Director NAFSA Secretariat (Company Secretary) provides end-to-end secretarial, governance and compliance support to the Board of Governors (BoG) and its committees, enabling effective oversight, timely decision-making and documentation integrity. The role supports the Director General in his statutory capacity as Secretary to the BoG by coordinating Board and committee meetings, managing Board papers and records, tracking implementation of decisions, and maintaining statutory registers and compliance calendars under the NAFSA Act, 2026 and notified rules/regulations. The position also establishes secure digital and physical record management for governance documentation, ensuring confidentiality, transparency and auditability.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Act as the professional secretariat for the BoG and its committees (including HR, Finance &amp; Audit, Planning &amp; Development and statutory committees), ensuring smooth governance operations and timely convening of meetings
 </li>
 <li>
 Develop and manage an annual Board/committee meeting calendar; coordinate agendas, meeting logistics, circulation of notices and papers, and ensure quorum and procedural compliance
 </li>
 <li>
 Coordinate preparation of Board papers by liaising with NAFSA wings and functions; ensure completeness, quality, and appropriate legal/financial vetting before submission
 </li>
 <li>
 Record accurate minutes and resolutions; maintain a decision register and secure repository of approved papers, minutes and resolutions with version control and access management
 </li>
 <li>
 Maintain statutory registers and governance documentation, including Board/committee composition, terms of appointment, declarations of interest, attendance, and approvals as required under the Act and governance guidelines
 </li>
 <li>
 Track implementation of BoG and committee decisions across NAFSA; maintain action logs, follow-up mechanisms and periodic compliance/progress reports for Chairpersons, the BoG and the Director General
 </li>
 <li>
 Draft and manage official correspondence of the BoG/committees (letters, notes, notifications and directives), handles the BoG/logistics (Agenda, Minutes, Quorum) in coordination with the Director General and relevant ministries/departments, ensuring timely dispatch and record retention
 </li>
 <li>
 Coordinate induction and orientation of Board and committee members; prepare briefing packs on mandate, governance framework, ethics/conflict-of-interest, key risks and performance dashboards
 </li>
 <li>
 Support development and administration of governance policies and procedures (Board charters, committee ToRs, operational guidelines, document templates and confidentiality protocols) and ensure periodic updates
 </li>
 <li>
 Facilitate governance reporting requirements, including inputs to annual reports, statutory reporting to Federal Government, and coordination of meeting fee/expense processing in collaboration with Finance (as per approved policies)
 </li>
 <li>
 Establish and administer secure digital workflows (board portal/e-meetings, document management, e-signature and action tracking) in coordination with ICT to improve governance efficiency and audit trails
 </li>
 <li>
 Lead, supervise and develop Secretariat staff (board affairs, committee coordination and compliance officers); set work priorities, ensure service standards and maintain strict confidentiality.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Education:
 
 
 
 
 <ul>
 <li>
 Master's degree (16 years of education) in Public Administration, Management Sciences/Business Administration, Law, Corporate Governance or a related discipline from a recognized university; LLB/LLM is preferred for governance/legal drafting heavy environments
 </li>
 <li>
 Professional qualification/certification in corporate governance or company secretarial practice (e.g., ICSA/CG qualifications or equivalent) is an advantage.
 
 
 </li>
 </ul>
 
 
 Experience:
 
 
 
 
 <ul>
 <li>
 Minimum 12 years of relevant experience in board/committee secretariat, company secretarial or governance roles; experience in an autonomous body, regulator, SOE, or large public/private organization is preferred
 </li>
 <li>
 Demonstrated experience preparing Board agendas, papers, minutes and resolutions, and managing end-to-end meeting processes with senior stakeholders
 </li>
 <li>
 Strong understanding of governance best practices, statutory compliance tracking, and record retention requirements; ability to design governance SOPs and templates
 </li>
 <li>
 Experience coordinating multi-stakeholder decision implementation (action tracking, follow-ups, escalation and progress reporting)
 </li>
 <li>
 High level of integrity, discretion and ability to handle confidential and sensitive information; sound judgment in governance matters
 </li>
 <li>
 Strong drafting, communication and stakeholder management skills, including engagement with ministries, regulators and public sector entities
 </li>
 <li>
 Proficiency in digital document management/board portals and MS Office; ability to implement secure, auditable governance workflows.
 </li>
 </ul>
</div>

Director Secretariat | NAFSA

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615 assistant director admin hr operations performance management nafsa jobs In Islamabad

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