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admin officer | nafsa

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assistant director procurement nafsa

Pakistan Single Window (PSW)

<div>
 This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan's agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA's foundational team, contributing to the development of systems, processes, and institutional capabilities.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Support end-to-end procurement processes (annual procurement planning, requisition validation, solicitation, bid/quote receipt, evaluation coordination, award processing, and contracting) in accordance with applicable procurement rules, delegated authorities, and NAFSA SOPs
 </li>
 <li>
 Prepare and maintain procurement plans and trackers, including timelines, sourcing approach (RFQ/RFP/competitive bidding), estimated costs, and linkage with approved budgets and user department requirements
 </li>
 <li>
 Draft and process procurement documentation including bidding documents, RFQs/RFPs, terms of reference/specifications templates, bid opening documentation, comparative statements, evaluation reports, and award recommendation notes for approvals
 </li>
 <li>
 Ensure procurement activities are transparent, time-bound, and fully documented with complete audit trails (approvals, communications, bids/quotations, evaluation sheets, minutes, conflict-of-interest declarations where applicable)
 </li>
 <li>
 Coordinate with user departments to finalize technical specifications/SOWs, evaluation criteria, delivery timelines, and acceptance requirements; ensure clarifications are documented and shared consistently with bidders
 </li>
 <li>
 Support contract administration and vendor onboarding including issuance of POs/contracts, delivery/installation coordination, inspection/acceptance documentation, and handover/close-out records
 </li>
 <li>
 Maintain procurement records and vendor files (performance history, compliance documents, dispute/penalty records where applicable) and support vendor performance monitoring against contractual deliverables and SLAs
 </li>
 <li>
 Support procurement reporting and analytics including cycle times, savings/valuefor-money indicators, pending procurements, contract status, and compliance reporting for management review and audit requirements
 </li>
 <li>
 Coordinate resolution of procurement-related issues (delays, non-compliance, quality concerns) through documented correspondence and escalation to the relevant approving authorities
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Education:
 
 
 
 
 <ul>
 <li>
 Bachelor's (Minimum sixteen years) in Business Administration, Supply Chain, Finance, Engineering, or related discipline.
 
 
 </li>
 </ul>
 
 
 Experience:
 
 
 
 
 <ul>
 <li>
 Minimum 4 years overall experience, at least 4 years relevant procurement experience (public sector procurement experience preferred)
 </li>
 <li>
 Knowledge of procurement rules, tendering processes, and contract documentation
 </li>
 <li>
 Strong documentation, coordination, and integrity
 </li>
 </ul>
</div>

Assistant Director (Procurement) | NAFSA

<div>
 This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan's agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA's foundational team, contributing to the development of systems, processes, and institutional capabilities.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Coordinate general office administration including workspace readiness, office supplies management, service requests, and routine facilities matters
 </li>
 <li>
 Support estate and facilities coordination including utilities monitoring, maintenance follow-ups, vendor liaison (security, janitorial, maintenance), and service tracking logs
 </li>
 <li>
 Maintain administrative registers including service contracts, maintenance records, facility documentation, and vendor service reports
 </li>
 <li>
 Assist in asset custody documentation and support periodic physical asset verification exercises as assigned
 </li>
 <li>
 Supervise and coordinate support staff (where assigned) to ensure workplace service standards and office discipline are maintained
 </li>
 <li>
 Coordinate meeting logistics, visitor management, and internal event arrangements as required
 </li>
 <li>
 Ensure proper filing, documentation control, and record retention for administrative approvals and service requests
 </li>
 <li>
 Monitor compliance with administrative SOPs and escalate service gaps or operational risks to the Assistant Director
 </li>
 <li>
 Support audit reviews by ensuring availability of complete and accurate administrative records
 </li>
 <li>
 Perform any other duties assigned by the Assistant Director or Deputy Director consistent with NAFSA's mandate.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Education:
 
 
 
 
 <ul>
 <li>
 Bachelor's (Minimum 16 years) in Business/Public Administration or related discipline.
 
 
 </li>
 </ul>
 
 
 Experience:
 
 
 
 
 <ul>
 <li>
 Minimum 2 years of relevant administration experience
 </li>
 <li>
 Strong coordination, documentation, and communication skills
 </li>
 </ul>
</div>

Admin Officer | NAFSA

<div>
 This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan's agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA's foundational team, contributing to the development of systems, processes, and institutional capabilities.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Support end-to-end employee lifecycle administration including maintenance of employee master data, service records, leave and attendance monitoring, contract documentation, payroll inputs (as applicable), and separation processes
 </li>
 <li>
 Ensure personnel files and HR documentation are complete, accurate, and maintained in structured physical and digital repositories with proper version control and confidentiality safeguards
 </li>
 <li>
 Coordinate HR service delivery processes and monitor adherence to defined turnaround timelines; escalate delays or non-compliance issues to the Deputy Director
 </li>
 <li>
 Administer performance management processes including tracking goal-setting, mid-year reviews, annual appraisals, calibration documentation, and performance improvement plans (PIPs)
 </li>
 <li>
 Monitor completion compliance of performance cycles and prepare status reports for review by senior HR leadership
 </li>
 <li>
 Support confirmation and promotion workflows by ensuring documentation completeness and alignment with performance records and approval protocols
 </li>
 <li>
 Assist in implementation of HR policies and SOPs and provide guidance to line managers on routine HR operational queries
 </li>
 <li>
 Coordinate disciplinary and grievance documentation, ensuring due process, confidentiality, and proper record maintenance under supervision
 </li>
 <li>
 Administer HRIS data entry, validation, and periodic reconciliation to ensure data accuracy, access control compliance, and system integrity
 </li>
 <li>
 Prepare periodic HR dashboards and reports including attendance trends, attrition summaries, confirmation status, and performance cycle tracking
 </li>
 <li>
 Support internal and external audit requirements by ensuring timely retrieval of HR records and accurate reporting
 </li>
 <li>
 Assist in identifying operational process improvement opportunities and support implementation of HR workflow enhancements
 </li>
 <li>
 Support HR digitalization initiatives and system enhancements in coordination with ICT as assigned
 </li>
 <li>
 Perform any other duties assigned by the Deputy Director or Director HR &amp; Administration
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Education:
 
 
 
 
 <ul>
 <li>
 Bachelor's/Master's degree in HRM, Business/Public Administration, Management Sciences, or related discipline (HEC-recognized)
 </li>
 <li>
 Professional HR certification (e.g., SHRM-CP/CIPD) will be considered an advantage
 
 
 </li>
 </ul>
 
 
 Experience:
 
 
 
 
 <ul>
 <li>
 Overall experience of 4 years with minimum 4 years of relevant HR operations experience
 </li>
 <li>
 Demonstrated experience in employee lifecycle administration, performance management coordination, HR documentation discipline, and HRIS data handling
 </li>
 <li>
 Experience in a regulatory, autonomous body, SOE, or governance-driven environment will be preferred.
 </li>
 </ul>
</div>

Assistant Director (Admin, HR Operations & Performance Management) | NAFSA

Pakistan Single Window

<div>This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan&rsquo;s agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA&rsquo;s foundational team, contributing to the development of systems, processes, and institutional capabilities. 
 
Responsibilities: 
<ul><li>
Conduct phytosanitary inspection of plants, plant products, and regulated articles at points of entry/exit in accordance with notified laws and SOPs.</li><li>
Collect official samples (plants, plant products, pests, and related material) for diagnostic analysis, ensuring prescribed procedures, chain of custody, and documentation.</li><li>
Inspect export consignments to verify compliance with importing-country phytosanitary requirements and consignment eligibility prior to certification.</li><li>
Supervise and verify phytosanitary treatments (fumigation, heat, cold, and other approved measures) and confirm treatment parameters and safety compliance.</li><li>
Inspect and monitor approved facilities and service providers (packhouses, warehouses, treatment facilities, quarantine stations, yards, conveyances) for compliance.</li><li>
Implement prescribed phytosanitary measures on non-compliant consignments (detention, treatment, re-export, destruction) as authorized.</li><li>
Detect, record, and report pest interceptions, non-compliance, suspected fraud, or biosecurity risks and prepare official inspection/treatment reports.</li><li>
Coordinate with Customs and other border agencies during inspection and clearance processes.</li><li>
Perform any other responsibilities assigned by the reporting officer in support of NAFSA&rsquo;s mandate.</li></ul> 

Requirements 
Education<ul><li>
B.Sc. (Hons.) (Minimum sixteen years of education) in Agriculture with specialization in Entomology, Plant Protection, Plant Pathology, Weed Science or related field.</li></ul>
Experience:<ul><li>
Minimum 2 years of relevant experience in plant quarantine, plant protection, inspection, or related field operations (fresh candidates with strong practical exposure may be considered).</li><li>
Knowledge of sampling, inspection procedures, and basic phytosanitary requirements.</li><li>
Ability to work in field/shift environments and maintain high integrity.</li><li>
Basic computer skills for record entry and reporting. 
 
For contact, kindly reach out to hr.support@psw.gov.pk.</li></ul></div>

Inspector ITC Plants - Islamabad | NAFSA

MUSTAFA DEVELOPERS

Position: Assistant Manager &ndash; ProcurementLocation: DHA Phase 2, IslamabadKey Responsibilities<ul><li>Manage procurement activities for construction projects (office &amp; site coordination)</li><li>Source, evaluate, and negotiate with vendors and suppliers</li><li>Ensure timely availability of materials as per project requirements</li><li>Handle purchase orders, quotations, and vendor comparisons</li><li>Maintain strong vendor relationships and develop new suppliers</li><li>Monitor market trends and pricing for cost optimization</li><li>Coordinate with project/site teams for smooth procurement operations</li></ul>Requirements<ul><li>Education: MBA / BBA (Preferably in Supply Chain Management)</li><li>Experience: Minimum 3 years in procurement within construction or real estate industry</li><li>Strong negotiation and vendor management skills</li><li>Hands-on experience with BOQs, tendering, and site procurement</li><li>Good understanding of local market (Islamabad/Rawalpindi region)</li><li>Proficient in MS Office (ERP knowledge will be a plus)</li></ul>Gender: MaleSalary: Market CompetitiveWork Location: On the road

Assistant Manager Procurement

JSI Research & Training Institute, Inc. (JSI)

<div><div><div><div>Posted date</div> <div>10th May, 2026</div> <div>Last date to apply</div> <div>24th May, 2026</div>
</div> 
<div><div>Country</div> <div>Pakistan</div> <div>Locations</div> <div>Islamabad</div>
</div> 
<div><div>Category</div> <div>Finance
</div></div> 
<div><div>Type</div> <div>Full Time</div> <div>Position</div> <div>1</div></div></div></div><div></div>
 <div>Position Summary:

The JSI Pakistan Country Finance &amp; Operations Director (CFOD) is responsible for ensuring coordinated country operations across all JSI Research &amp; Training Institute, Inc (&ldquo;JSI&rdquo;) projects in Pakistan and is a key member of the Country Management Team. This position is responsible for overseeing country office operations including adherence to organizational and donor policies, compliance with local statutory requirements and labor laws, and ensuring the integrity of the financial systems and expenditures. This position also provides management support and expertise to the Pakistan Finance, operations, compliance, Human Resources (HR), safety and security, and Information Technology (IT) staff across the portfolio of projects. The Country Finance &amp; Operations Director (CFOD) serves as the lead country coordinator between the JSI US office and the Pakistan Finance, Operations, and HR teams to ensure efficient, consistent, and compliant country office operations.

The CFOD works under the direct supervision of the JSI Pakistan Country Director/COP and has a functional reporting relationship with the assigned US functional leads (F&amp;O, HR, IT). 


Duties and Responsibilities: 


Team Management
<ul>
<li>Oversee and maintain a set of consistent policies across the portfolio of projects in Pakistan to ensure a uniform, one-JSI approach to Finance, Operations, HR, IT and Compliance</li>
<li>Ensure effective collaboration among project Finance &amp; Operations, Human Resources, and Compliance staff through leadership and participation in regular meetings and project quality reviews</li>
<li>Ensure coordination of information sharing across teams including program technical staff and trouble-shooting with the in-country leadership team for the resolution of issues affecting compliance and streamlined country operations</li>
<li>Supervise Finance, Operations, HR, and other staff as assigned by JSI management</li>
</ul>
Finance &amp; Operations
<ul>
<li>Ensure financial systems are set up efficiently and in accordance with JSI standards</li>
<li>Support consistent, standardized operations across all projects including adherence to, financial and operational policies and procedures.</li>
<li>Provide recommendations and process improvement plans to the Pakistan Management team and US team to ensure robust internal controls and sound operational procedures</li>
<li>Coordinate and supervise local audits relating to donor, statutory, tax and other in-country requirements; support organizational audits as requested in coordination with the US office</li>
<li>Provide direct financial management support to country programs and project Finance &amp; Operations leads, as needed.</li>
<li>Support new business initiatives with cost proposal information, budgeting support, and advice on country specific requirements</li>
<li>Serve as the lead on setting up and managing the shared office procedures outlining the responsibilities of in-country teams and managing cost allocation for shared support services</li>
<li>Ensure uniform procurement practices across the portfolio of projects; lead the procurement process for preferred or pre-qualified vendors to support country operations</li>
<li>Serve as the lead for in-country file management; ensure that all project and branch office files, both current and former projects, are stored securely and in audit ready condition</li>
<li>Ensure coordinated banking operations among projects and serve as lead contact with designated local banks; maintain in-country customer relationship and coordinate with US team where issues arise</li>
</ul>
Compliance
<ul><li>Ensure adherence with JSI policies and procedures, donor regulations and host-country requirements; ensure all taxation and statutory requirements of host government are complied with</li>
<li>Conduct routine compliance reviews and internal audits to test internal controls, ensure compliance with documented policies and procedures, and provide recommendations for corrective action</li>
<li>Serve as an expert to in-country teams on JSI policies and provide training to staff on a regular basis, including contracts and subaward management</li>
<li>Participate and/or lead fraud investigations as assigned by the US Fraud and Investigations Manager</li>
<li>Manage all local registration actions for JSI projects in coordination with the US corporate office and in-country legal counsel; support requests with Power of Attorney set up and other statutory need;, maintain and communicate registration guidelines to in-country leadership and US office</li>
<li>Serve as point of contact for local tax and registration authorities, other regulatory bodies, and in-country legal counsel, and coordinate across F&amp;O teams as needed</li>
<li>Coordinate local statutory annual reporting for all JSI projects</li>
<li>Keep up to date on changes to country context that require any updates to JSI policies and procedures; ensure JSI manuals and tools are used consistently across teams
</li></ul>Human Resources
<ul>
<li>Work with Country Leadership and HR to ensure that HR functions are consistent with local labor law and JSI personnel policies and procedures across all projects</li>
<li>Coordinate with the US and Country HR lead(s) to ensure Local Hire Employee Manual policies and procedures, inclusive of compensation, benefits and leave, are up to date, and applied consistently across all projects</li>
<li>Support and/or lead recruitment efforts for positions that are shared across all projects as well as business development recruitment and personnel section development</li>
<li>Oversight/management of the safety and security function for all projects operating within the country, in collaboration with the Safety and Security Manager, CD, and US HR Lead, and the safety and security focal persons</li>
<li>Support, as necessary, the HR lead in managing sensitive and confidential workplace grievance, employee relations, and/or harassment claims</li>
<li>Work closely with the Country Director to inform on the status of HR initiatives and priorities, and brief them on any potential HR risks</li>
</ul>
Information Technology
<ul>
<li>Oversight of the IT function, working in collaboration with country leadership and assigned staff providing IT support</li>
<li>Work across projects to ensure IT systems and network infrastructure are set up effectively and securely</li>
<li>Ensure a culture of compliance with JSI IT policies and procedures; ensure procurement of IT equipment and software are in line with industry standards</li>
<li>Coordinate with assigned IT lead for technical support as needed</li></ul> 


Qualifications
<ul>
<li>Masters degree in business administration, finance, accounting, or another related field.</li>
</ul>
Required Experience
<ul>
<li>Minimum of ten (10) years&rsquo; experience providing finance, operations, and human resources management oversight at the country level at a non-profit organization; minimum of 10 years in a management position including financial oversight</li>
<li>Strong knowledge of international donor rules and regulations (e.g., USG Agencies, BMGF, GAVI)</li>
<li>Strong knowledge of Pakistan labor law and statutory requirements for registration and tax compliance</li>
<li>Advanced proficiency with Microsoft Excel</li>
<li>International NGO experience in Pakistan</li>
</ul>
Other Knowledge, Skills, and Abilities
<ul>
<li>Duties require broad conceptual judgment, initiative and ability to deal with a wide range of finance and HR issues</li>
<li>Excellent financial management and budgeting skills</li>
<li>Unquestionable personal integrity, fairness, and credibility necessary to gain the trust and commitment of individuals at all levels of the organization</li>
<li>Team player skilled at building consensus, clarifying expectations and facilitating decision-making across a diverse group of stakeholders</li>
<li>Strong organizational skills meticulous attention to detail</li>
<li>Advanced proficiency in Quickbooks accounting software preferred</li>
<li>Ability to keep a neutral and balanced perspective on relevant issues</li>
<li>Excellent interpersonal and communication skills (verbal and written)</li>
<li>Fluency (written and spoken) in both local language and English</li></ul> 


 Supervised by: Country Director/Chief of Party

 Staff Supervised: As per the organogram 


 JSI R&amp;T is a child-safe organization, and the safety and wellbeing of the children is the priority of the organization. We have robust recruitment procedures to ensure that all staff are suited to work with the children served by our programs.</div>
 <div>Apply By:

 Applications can be shared on ihss-sd.recruitment@jsi.org on or before May 24, 2026. Please quote the position in the subject line of the email.</div>

Country Finance & Operations Director

PROGCONSULT PRIVATE LIMITED

Personal Secretary to Country Director (Female Only)Location: Islamabad / Lahore | Travel-Intensive Industry: Solar EPC | Energy Solutions Salary: PKR 37,000 Basic + Travel + IncentivesNot a Job &mdash; A Position of Trust &amp; ProximityWe are hiring a high-presence Personal Secretary to work in direct, close coordination with the Country Director.This role is for someone who is confident, highly presentable, bold and comfortable operating at the center of executive activity &mdash; in meetings, travel, and high-level environments.Role Snapshot<ul><li>Work closely alongside the Country Director on daily basis</li><li>Manage schedules, communication, and executive priorities</li><li>Travel frequently for business engagements and meetings</li><li>Handle confidential matters with absolute discretion</li><li>Represent the Director&rsquo;s office with confidence and professionalism</li><li>Maintain a polished, well-groomed, executive appearance at all times</li><li>Support meetings, presentations, and client interactions</li></ul>What We&rsquo;re Looking For<ul><li>Bold, confident personality with strong presence</li><li>Highly presentable and well-groomed (professional appearance is essential)</li><li>Comfortable with close executive coordination and frequent travel with esecutive</li><li>Discreet, loyal, and trustworthy</li><li>Strong communication (English &amp; Urdu)</li><li>Quick-thinking, adaptable, and responsive</li></ul>Who Should Apply<ul><li>Females seeking high exposure and fast career growth</li><li>Backgrounds in PR, hospitality, client handling, or executive support preferred</li><li>Fresh or experienced &mdash; confidence matters more than experience</li></ul>What You Get<ul><li>Direct exposure to top-level decision-making</li><li>Fast-track professional growth and network expansion</li><li>High-visibility role with real influence and responsibility</li></ul>Apply NowSend your CV (+ optional short intro video) Subject: CEO Assistant Application &ndash; [Your Name] Email: careers@progconsult.org/ enquiries@proglink.orgFinal NoteIf you are confident, presentable, and ready to work closely with leadership in a high-trust environment &mdash;this role is designed for you.Job Types: Full-time, Contract, Fresher, Internship Contract length: 12 monthsPay: Rs37,000.00 - Rs50,000.00 per monthAbility to commute/relocate:<ul><li>Islamabad: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Write 02/ 03 lines (In case of yes) on below paragraph considering yourself as a personality and how you best fit for this role.</li><li>Explain Why you consider yourself as best suitable candidate and why we hire you?</li><li>What is your Vision and Goal?</li><li>Rate yourself and elaborate being Bold, Outgoing, Out Of Box, Modern and a Nurtured Stature being Personal Assistant?</li></ul>Experience:<ul><li>PR Management: 1 year (Preferred)</li><li>Customer Interface: 1 year (Preferred)</li><li>Secretary: 1 year (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li><li>Urdu (Preferred)</li></ul>Location:<ul><li>Islamabad (Preferred)</li></ul>Willingness to travel:<ul><li>100% (Preferred)</li></ul>Work Location: In personExpected Start Date: 11/05/2026

Personal Secretary to Country Director

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