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human resources operations specialist

Duncan & Ross Consulting

<div>
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Responsible for HR operations from Onboarding to Offboarding.
 </li>
 <li>
 Aware about Business Visa procedures and has experience in dealing with Offshore visa agencies.
 </li>
 <li>
 Efficient use of ERP/ESS to maintain employee data
 </li>
 <li>
 Manage pre &amp; post-joining functions, Labour law, compliance, policies and procedures and
 </li>
 <li>
 HR best practices.
 </li>
 <li>
 Ensure regular and open communication is maintained with Department heads, clients and candidates to ensure all stakeholders are updated on application and on-boarding status.
 </li>
 <li>
 Maintaining SLAs with consultants and Clients
 </li>
 <li>
 Responsible for Payroll inputs from client
 </li>
 <li>
 Aware with the systems (Mudad, QIWA, GOSI, MOL, COC, MOFA,etc..)
 </li>
 <li>
 Responsible for government relation services like iqama renewal, exit re-entry visa, chamber of commerce, GOSI payments, etc
 </li>
 <li>
 Maintaining client relationship.
 </li>
 <li>
 Responsible for Medical Insurance (Renewal ,enrolment, invoices verification, deletion, upgrade, etc
 </li>
 <li>
 To collaborate across the business and with other HR partners to drive a high-performance team environment and accelerate business growth.
 </li>
 <li>
 Ensure that all the requests from employees and client-end are adhered to within the set TAT.
 </li>
 <li>
 Guiding (induction) with candidates regarding the on-boarding process for the smooth and successful on-boarding.
 </li>
 <li>
 Responsible for and file maintenance of Employees including Employment contracts.
 </li>
 </ul>
 
 
</div>

Human Resources Operations Specialist

Oivan Group Oy

<div><h4 class="jobSectionHeader">What We Need
</h4>Oivan is seeking a dedicated and proactive People Operations / Human Resource Specialist to join our HR team. This role is instrumental in managing the employee lifecycle, including onboarding, development, and offboarding, as well as ensuring our workforce is engaged and well-supported. 
 
You will directly report to the HR Manager and will play a key role in enhancing our HR processes using our HRIS system, maintaining employee relations, and handling administrative duties efficiently. If you are passionate about fostering a positive work environment and have a knack for managing HR functions seamlessly, we would like to hear from you. 
 
You will be working from our office in Riyadh, KSA.<h4 class="jobSectionHeader">
What You'll Do</h4>
We offer you the unique opportunity to work and improve your skills with a diverse and geographically distributed team of technology and business experts around the world. You will get to own and conduct a series of responsibilities including but not limited to: 
<ul><li>
Process new hire formalities and benefits enrolment online.</li><li>
Assist with performance reviews, disciplinary actions, and processing terminations.</li><li>
Knowledge of governmental platforms such as QIWA, MUQEEM, MHRSD.</li><li>
Lead employee engagement meetings and conduct bi-yearly satisfaction reviews.</li><li>
Maintain employee files and records, ensuring compliance and confidentiality.</li><li>
Assist with payroll processing and maintaining payroll records.</li><li>
Coordinate HR budget, expenses, meetings, training sessions, and maintain meeting minutes.</li><li>
Prepare reports and presentations for HR leadership.</li><li>
Manage office logistics, accommodations, inventory, and events.</li></ul> 
You will report directly to our Regional People Operations Manager, Seemeen.<h4 class="jobSectionHeader">
What You Have</h4>
As a People Operations Specialist, we prefer that you have: 
<ul><li>
Bachelor&rsquo;s degree in HR, Business Studies, or a related field.</li><li>
A minimum of 3 years of experience in IT consultancy, or a related industry.</li><li>
Saudi nationality with fluent Arabic and English proficiency in writing, comprehension, and spoken.</li><li>
Comfortable with public speaking, facilitating trainings, and leading workshops.</li><li>
Exceptional skills in Excel, Word, and PowerPoint.</li><li>
Experience with HRIS systems - Personio would be amazing(!) both setup and user interface.</li><li>
Self-directed, proactive, and accountable with a high degree of professionalism.</li></ul><h4 class="jobSectionHeader">
What We Offer
</h4><ul><li>An international workforce to learn from and grow with - we have a diverse, multicultural workforce with Nordic values</li><li>
 A fair compensation package and a considerable annual leave of 25 days per annum. We support our staff to be with family at the most important time. Partners with a newborn baby can have additional holidays.</li><li>
Opportunities for growth and enrichment through Grow with Oivan, our internal learning and development departments</li><li>
Line devices Mac or PC within a fixed company budget</li><li>
Team building activities, movie nights, events</li></ul><h4 class="jobSectionHeader">
Who We Are</h4>
Oivan as an Equal Opportunity Employer 
At Oivan, we appreciate different lifestyles and cultural backgrounds. We welcome diversity as a strength. We consider all applications equally regardless of race, color, ancestry, religion, national origin, age, citizenship, marital status, disability, orientation or gender identity. We strongly encourage individuals from groups traditionally underrepresented in tech to apply. 
 
Oivan company culture is reflective of our core values. The decisions we make today influence our tomorrow. We are sincere in our responsibility towards our employees, customers and the environment. Fellowship unites us as an international community of thinkers and doers. Throughout our hiring process, you&rsquo;ll have access to a broad representation of the Oivan team to get to know us as we learn about you. 
 
(PDPL statement) 
By submitting your application and CV, you provide explicit consent for us to handle and store your personal information in our HR information systems. We assure you that all data processing activities will strictly adhere to the data protection and privacy regulations applicable in Saudi Arabia. Your information will be treated with the utmost confidentiality and in compliance with the relevant local data protection laws.</div>

People Operations Specialist / HR Specialist

Qiddiya | القدية

<div>
 Qiddiya Investment Company is looking for a dedicated Specialist - Workplace Operations to join our team. In this role, you will be responsible for overseeing the day-to-day operations of workplace environments, ensuring they run smoothly and efficiently. Your focus will be on enhancing employee experience through effective management and continuous improvement of workplace services.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Oversee daily building operations, including soft &amp; hard FM services
 </li>
 <li>
 Supervise contractors and maintenance teams to ensure service quality and SLA compliance
 </li>
 <li>
 Ensure full compliance with HSE, fire life safety, and statutory requirements
 </li>
 <li>
 Lead building inspections and monitor preventive &amp; corrective maintenance plans
 </li>
 <li>
 Coordinate building handover from projects and ensure smooth transition to operations
 </li>
 <li>
 Ensure operational readiness of all building systems (MEP, HVAC, utilities, access control)
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in engineering (Mechanical / Electrical / Civil or Building Services) or related field
 </li>
 <li>
 4 years of experience in workplace operations, facilities management, or a related area
 </li>
 <li>
 Proven experience in building operations and facilities maintenance management
 </li>
 <li>
 Excellent communication and interpersonal skills for effective collaboration
 </li>
 <li>
 Strong knowledge of MEP systems, preventive maintenance planning, and asset lifecycle management
 </li>
 <li>
 Understanding of FM contracts, vendor management, and regulatory compliance
 </li>
 </ul>
</div>

Specialist - Workplace Operations

Segadty

<div>We are looking for a hands-on HR &amp; Admin Operations Specialist to manage all HR and administrative operations across the company and its branches.
This role is fully operational and execution-focused. The ideal candidate will handle recruitment, employee relations, government platforms, residency management, payroll coordination, and branch HR support.
This position is suitable for companies under 50 employees where the HR function requires full-cycle execution and strong operational control.
Key Responsibilities1. Recruitment &amp; Onboarding<ul><li>
Manage the full recruitment cycle from job posting to onboarding.
</li><li>Screen CVs and conduct initial interviews.
</li><li>Coordinate with department managers.
</li><li>Prepare job offers and employment contracts.
</li><li>Ensure onboarding documentation is complete before start date.
</li></ul>2. Employee Affairs &amp; Administration<ul><li>
Prepare and renew employment contracts.
</li><li>Manage attendance, leave records, and employee files.
</li><li>Issue official HR letters and warnings when required.
</li><li>Maintain accurate employee documentation and records.
</li><li>Ensure compliance with company policies.
</li></ul>3. Government Platforms &amp; Residency<ul><li>
Handle all processes related to:
</li><li><ul><li>Qiwa
</li><li>GOSI
</li><li>Muqeem
</li><li>Mudad
</li><li>Absher Business
</li></ul></li><li>Manage Iqama renewals, transfers, and related procedures.
</li><li>Ensure full legal compliance with Saudi labor regulations.
</li></ul>4. Payroll Coordination<ul><li>
Prepare monthly payroll data.
</li><li>Calculate allowances, deductions, and final settlements.
</li><li>Coordinate with accounting for salary processing.
</li><li>Manage medical insurance enrollment and renewals.
</li></ul>5. Branch HR Support<ul><li>
Support branch managers with HR-related needs.
</li><li>Follow up on employee discipline and compliance.
</li><li>Ensure smooth administrative operations across branches.
</li></ul>Preferred Profile
We are looking for someone practical, organized, and execution-focused &mdash; not a strategic-only HR profile. 
The ideal candidate is proactive, disciplined, and comfortable handling multiple operational HR responsibilities daily. 
Requirements 
 
Requirements<ul><li>
Bachelor&rsquo;s degree in HR, Business Administration, or related field.
</li><li>3+ years of hands-on HR operational experience.
</li><li>Strong experience with Saudi government platforms (Qiwa, GOSI, Muqeem, etc.).
</li><li>Experience in companies under 100 employees preferred.
</li><li>Strong organizational and execution skills.
</li><li>Detail-oriented and process-driven.
</li><li>Able to work independently and take ownership.</li></ul></div>

HR & Admin Operations Specialist

AstroLabs DMCC

<div><h3 class="jobSectionHeader">Who we are</h3>
AstroLabs is the Gulf&rsquo;s leading business expansion platform, supporting high-growth companies as they enter and scale in Saudi Arabia and the UAE. Since our founding, we have enabled over 1,500 companies to establish and grow in the region while building a vibrant community of market leaders and innovators.
Our teams operate across Dubai, Riyadh, Lebanon, and other remote locations, working as one connected unit to deliver impact across borders.
At AstroLabs, our culture is fast-paced, collaborative, and purpose-driven. We value ownership, continuous improvement, and practical problem solving. We care deeply about building systems that scale, supporting each other&rsquo;s growth, and creating an environment where people are empowered to take initiative and do their best work.<h3 class="jobSectionHeader">
Who you are</h3>
We&rsquo;re looking for a People Ops &amp; Culture Specialist who will serve as the operational anchor of AstroLabs&rsquo; People function in Saudi Arabia. In this role, you will ensure compliance, operational excellence, and a strong employee experience while championing AstroLabs&rsquo; culture locally.
You will take ownership of Saudi government portals, employee lifecycle operations, and HR systems accuracy, ensuring all processes are compliant, timely, and well-managed. At the same time, you will act as a trusted point of contact for employees and managers, supporting employee relations matters with professionalism, discretion, and sound judgment.
Beyond operations, you will play a key role in strengthening engagement and belonging within the KSA office by promoting AstroLabs&rsquo; values and supporting initiatives that reinforce a positive and inclusive workplace culture.
This role is ideal for someone who enjoys structure and regulatory rigor, takes pride in operational ownership, and values being the reliable backbone of a growing organization while helping create a workplace where people feel supported and connected.<h3 class="jobSectionHeader">
What you&rsquo;ll do</h3><h4 class="jobSectionHeader">
KSA Operations &amp; Compliance</h4><ul><li>
Fully own and manage Saudi government portals (e.g., GOSI, Qiwa, Mudad, Muqeem), ensuring accuracy, compliance, and timely submissions.</li><li>
Monitor regulatory updates of Saudi labor law, assessing impact and ensuring company compliance.</li><li>
Manage KSA employment documentation and regulatory requirements in coordination with GRO/PRO services.</li></ul><h4 class="jobSectionHeader">
Onboarding &amp; Offboarding</h4><ul><li>
Own onboarding for KSA employees, ensuring a smooth and compliant start, including documentation, system access, and coordination with managers.</li><li>
Manage offboarding processes, ensuring compliant closures including documentation, asset retrieval, and access disablement.</li><li>
Support Managers in ensuring smooth employee transitions.</li></ul><h4 class="jobSectionHeader">
Employee Relations &amp; Support</h4><ul><li>
Act as the first point of contact for employee queries and concerns, ensuring timely and professional resolution.</li><li>
Support conflict resolution and employee relations matters in coordination with the People Team.</li><li>
Ensure adherence to company policies and local labor regulations.</li><li>
Escalate risks appropriately and maintain discretion in sensitive cases.</li></ul><h4 class="jobSectionHeader">
HR Systems &amp; Data Management</h4><ul><li>
Own HRIS data accuracy for KSA employees, ensuring real-time updates and proper documentation.</li><li>
Maintain accurate employee lifecycle records including leaves, benefits, personal documents, and status changes.</li></ul><h4 class="jobSectionHeader">
Insurance &amp; Benefits Management</h4><ul><li>
Manage employee medical insurance enrollment, renewals, upgrades, and claims support.</li><li>
Ensure compliance with local insurance requirements and policy standards.</li></ul><h4 class="jobSectionHeader">
Asset &amp; Operations Management</h4><ul><li>
Maintain accurate tracking of company assets (laptops, SIM cards, equipment) and assigned ownership.</li><li>
Coordinate issuance, retrieval, and inventory reporting.</li></ul><h4 class="jobSectionHeader">
Culture &amp; Office Engagement</h4><ul><li>
Champion AstroLabs&rsquo; culture and values by acting as a cultural ambassador within the KSA office, identifying behaviors or trends that may compromise our values, and proactively addressing them in coordination with the People Team.</li><li>
Design and coordinate local engagement initiatives including birthday celebrations, work-anniversary celebration, recognition moments, team-building activities and events.</li><li>
Support employee experience initiatives that strengthen engagement and retention.</li></ul><h3 class="jobSectionHeader">
What success look like</h3><ul><li>
Full compliance with Saudi labor regulations and government portals without delays or errors.</li><li>
Onboarding and offboarding processes are seamless, compliant, and well-coordinated.</li><li>
HRIS records are accurate and maintained in real time.</li><li>
Employee relations matters are handled professionally and proactively.</li><li>
Cultural initiatives drive strong engagement and a positive workplace environment.</li><li>
Assets and benefits administration are accurate and efficiently managed.</li><li>
Trusted partnerships are built with employees and managers.</li></ul><ul><li>
3+ years of experience in People Operations, HR Administration, or HR Compliance.</li><li>
Experience managing Saudi government portals and labor compliance.</li><li>
Strong understanding of KSA labor law and HR best practices.</li><li>
Excellent communication skills in Arabic and English.</li><li>
High attention to detail and ability to manage multiple priorities.</li><li>
Passionate about culture-building and employee experience.</li><li>
Trustworthy and discreet when handling sensitive matters.</li><li>
Solutions-oriented and proactive.</li><li>
Comfortable navigating regulations and compliance requirements.</li></ul></div>

People Ops & Culture Specialist

Marriott International

<div>Additional Information 
Job Number26027453 
Job CategoryHuman Resources 
LocationW Riyadh - KAFD, Area 1 Al Aqeeq Street Financial District, Riyadh, Saudi Arabia, Saudi Arabia, 13519 
ScheduleFull Time 
Located Remotely?N 
Position Type Management 
<div><div>JOB SUMMARY 
The Director of Human Resources will report directly to the property General Manager, with a dotted-line (functional) reporting relationship to the Regional Senior Director of Human Resources and will be an integral member of the property executive committee. As a member of the Human Resources organization, he/she contributes a high level of human resource generalist knowledge and expertise for a designated property. He/she will be accountable for talent acquisition, succession/workforce planning, performance management and development for property employees, using technology efficiently, and coaching/developing others to help influence and execute business objectives in the most efficient manner. He/she generally works with considerable independence, developing processes to accomplish objectives in alignment with broader business objectives. Additionally, he/she utilizes a Human Resource Business Plan aligned with property and brand strategies to deliver HR services that enable business success. 
CANDIDATE PROFILE 
Education and Experience
<ul><li>2-year degree from an accredited university in Human Resources, Business Administration, or related major; 4 years experience in the human resources, management operations, or related professional area.</li></ul>
OR
<ul><li>4-year bachelor's degree in Human Resources, Business Administration, or related major; 2 years experience in the human resources, management operations, or related professional area.</li></ul> 
CORE WORK ACTIVITIES 
Managing the Human Resources Strategy
<ul><li>Executes and follows-up on engagement survey related activities.</li></ul>
<ul><li>Champions and builds the talent management ranks in support of property and region diversity strategy.</li></ul>
<ul><li>Translates business priorities into property Human Resources strategies, plans and actions</li></ul>
<ul><li>Implements and sustains Human Resources initiatives at the property.</li></ul>
<ul><li>Coordinates the human capital review process at property(s) and leads succession planning activities on property and in the market, as appropriate.</li></ul>
<ul><li>Leads the assessment of property(s) leadership pipeline through the human capital review process and assists with follow-up.</li></ul>
<ul><li>Creates value through proactive approaches that will affect performance outcome or control cost.</li></ul>
<ul><li>Monitors effective use of myHR by property managers and employees.</li></ul>
<ul><li>Leads and participates in succession management and workforce planning.</li></ul>
<ul><li>Responsible for Human Resources strategy and execution.</li></ul>
<ul><li>Serves as key change manager for initiatives that have high employee impact.</li></ul>
<ul><li>Attends owners meetings as a member of the property executive committee and provides meaning or context to the Human Resources results (e.g., retention statistics, critical open positions, employee satisfaction, and training initiatives and results); and demonstrates an understanding of owner priorities.</li></ul>
<ul><li>Supervises one or more on-property Human Resources, as well as market-based Human Resources Specialist type resources where appropriate.</li></ul> 
Managing Staffing and Recruitment Process
<ul><li>Analyzes open positions to balance the development of existing talent and business needs.</li></ul>
<ul><li>Serves as coach and expert facilitator of the selection and interviewing process.</li></ul>
<ul><li>Surfaces opportunities in work processes and staffing optimization.</li></ul>
<ul><li>Makes staffing decisions to manage the talent cadre and pipeline at the property.</li></ul>
<ul><li>Develops staffing strategy (in collaboration with hiring manager) relating to hiring practices; consults with hiring manager on compensation, benefits, etc.</li></ul>
<ul><li>Monitors sourcing process and outcomes of staffing process.</li></ul>
<ul><li>Ensures managers are competent in assessing and evaluating hourly staff.</li></ul> 
Managing Employee Compensation Strategy
<ul><li>Remains current and knowledgeable in the internal and external compensation and work competitive environments.</li></ul>
<ul><li>Leads the planning of the hourly employee total compensation strategy.</li></ul>
<ul><li>Champions the communication and proper use of total compensation systems, tools, programs, policies, etc.</li></ul>
<ul><li>Participates in quarterly internal equity analysis; reviews internal equity reports and surface issues needing resolution.</li></ul>
<ul><li>Creates and implement s total compensation management packages/offers, particularly recognition and incentive programs directed towards property priorities.</li></ul> 
Managing Staff Development Activities
<ul><li>Ensures completion of the duties and responsibilities of the properties&rsquo; Human Resources staff members, as outlined in applicable job description(s).</li></ul>
<ul><li>Ensures property Human Resources staff is properly trained in all employee-related human resource information to appropriately respond to property employees.</li></ul>
<ul><li>Serves as resource to property Human Resources staff on employee relations questions and issues.</li></ul>
<ul><li>Continually reinforces positive employee relations concepts.</li></ul></div><div> 
</div>At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
W Hotels&rsquo; mission is to Ignite Curiosity, Expand Worlds. We are a place to experience life. We&rsquo;re here to open doors and open minds. We are constantly inspired by new faces and new experiences. A tuned-in, up-for-anything spirit is at our core and has made us renowned for reinventing the norms of luxury around the globe. Whatever/Whenever is our culture and service philosophy that brings our guests&rsquo; passions to life. If you are original, innovative, and always looking towards the future of what&rsquo;s possible, welcome to W Hotels. In joining W Hotels, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.</div></div>

Dir-Human Resources-A

IMAR OVERSEAS SAUDI CO.W.L.L

Position Title: Government Relations &amp; Labor Compliance SpecialistDepartment: Human Resources / LegalLocation: Kingdom of Saudi ArabiaEmployment Type: Full-TimeNationality Requirement: Saudi NationalReporting To: HR Manager / Managing DirectorJob SummaryIMAR Overseas KSA is seeking a highly experienced Saudi professional with a strong background in government platforms and Ministry of Human Resources &amp; Social Development (MHRSD) procedures.The role is responsible for ensuring full compliance with Saudi Labor Law, monitoring regulatory updates, managing company records on official platforms, and coordinating directly with relevant authorities.The ideal candidate will have a minimum of five (5) years of experience working with government systems and labor compliance processes.Key Responsibilities1. Labor Law Compliance &amp; Advisory<ul><li>Ensure company compliance with Saudi Labor Law and related executive regulations.</li><li>Monitor and interpret updates issued by MHRSD and other regulatory authorities.</li><li>Advise management and HR on labor law implications and required actions.</li><li>Review company file to ensure alignment with current regulations.</li></ul>2. Government Platforms ManagementManage and oversee company accounts on official platforms, including but not limited to:<ul><li>Ministry of Human Resources and Social Development (MHRSD)</li><li>Qiwa Platform</li><li>Muqeem</li><li>GOSI</li><li>Absher Business</li><li>Mudad (WPS)</li></ul>Responsibilities include:<ul><li>Monitoring Saudization (Nitaqat) status.</li><li>Handling employment contracts through Qiwa.</li><li>Managing work permits, transfers, and renewals.</li><li>Ensuring timely updates and submissions.</li><li>Following up on violations and penalties.</li></ul>3. Saudization &amp; Workforce Compliance<ul><li>Monitor Nitaqat compliance and Saudization percentages.</li><li>Coordinate recruitment strategy to maintain required Saudization levels.</li><li>Prepare compliance reports for management review.</li></ul>4. Ministry &amp; Authority Coordination<ul><li>Liaise directly with the Ministry of Human Resources and other government entities.</li><li>Represent the company in inspections, audits, or compliance reviews.</li><li>Manage responses to official inquiries or notices.</li><li>Handle labor disputes in coordination with HR and legal counsel</li></ul>5. Compliance Monitoring &amp; Reporting<ul><li>Conduct periodic internal compliance audits.</li><li>Prepare monthly compliance status reports.</li><li>Identify risk areas and propose corrective actions.</li><li>Maintain documentation and ensure audit readiness.</li></ul>6. Policy &amp; Regulatory Updates<ul><li>Continuously track changes in labor law, Saudization programs, and government requirements.</li><li>Update management on regulatory changes affecting operations.</li><li>Propose policy adjustments based on new legislation.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s Degree in Law, Business Administration, HR, or related field.</li><li>Minimum 8 years of experience in:</li><li>Labor compliance</li><li>Government relations</li><li>Saudi legal platforms</li><li>Ministry of Human Resources procedures</li><li>Strong working knowledge of Saudi Labor Law and executive regulations.</li><li>Previous experience in the construction or contracting sector is highly preferred.</li></ul>Technical Competencies<ul><li>Advanced knowledge of Qiwa, Mudad, GOSI, Muqeem, Absher Business.</li><li>Strong understanding of Nitaqat system.</li><li>Ability to interpret legal texts and regulatory circulars.</li><li>Proficient in Arabic and English (written and spoken).</li><li>Strong reporting and documentation skills.</li></ul>Behavioral Competencies<ul><li>High integrity and confidentiality.</li><li>Proactive and detail-oriented.</li><li>Strong analytical and problem-solving skills.</li><li>Ability to manage sensitive compliance matters.</li><li>Professional communication with authorities and senior management.</li></ul>KPIs (Performance Indicators)<ul><li>Zero major labor compliance violations.</li><li>Timely renewal of licenses and permits.</li><li>Maintenance of required Saudization percentage.</li><li>No penalties due to missed regulatory updates.</li><li>Successful handling of inspections and audits.</li></ul>Job Type: Full-time

Government Relations & Labor Compliance Specialist

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