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University of California - San Francisco

<div><div>Please note: this will be fully on-site at Zuckerberg (ZSFG) campus. Duration of approximately six months; will include optional medical coverage, holiday pay and sick leave accrual.
 
 
The Administrative Assistant III provides critical administrative and operational support for the Division. This role is responsible for maintaining employee and client databases, ordering supplies, performing data entry, managing medical records, filing, faxing, and assisting with division-wide projects. The position supports daily program operations while ensuring compliance with Clinic and University standards.
 
 
Key Responsibilities
 
 
Program Assistant Duties
</div><ul><li>Support administrative operations for the Division.
</li><li>Ensure custodial operations meet Clinic requirements.
</li><li>Procure outside vendors (e.g., shredding, water, equipment repair, refuse/recycling services), ensuring cost efficiency and compliance with Clinic standards and contractual requirements.
</li><li>Manage key and access assignments.
</li><li>Shop for, organize, and maintain the food pantry for client distribution.
</li></ul>Administrative Support
<ul><li>Order, inventory, distribute, and store office supplies for six programs.
</li><li>Answer telephones and route inquiries appropriately.
</li><li>Update and distribute the Staff Directory.
</li><li>Distribute mail and faxes.
</li><li>Open and close client charts.
</li><li>Perform filing and assist with other general office functions.
</li></ul>Program Support
<ul><li>Provide administrative support for 10+ clinicians and managers.
</li><li>Manage client information in the Epic system (Department of Public Health database).
</li><li>Monitor client Medi-Cal eligibility, UMDAP, and treatment plans; run weekly Avatar reports and ensure timely updates and cleanup.
</li><li>Oversee client medical records for approximately 1,200 clients, including creating new records, ensuring quality, reorganizing files, and managing inventory and thinning processes.</li></ul></div>

Administrative Assistant

Tree Frog Treks LLC

Applications must be submitted here: www.treefrogtreks.com/summerjobsCompany Overview Tree Frog Treks is a mobile science and outdoor education company based in San Francisco. We offer a variety of school, community and event programs designed to make science accessible and fun, connect kids with nature, and exercise imaginations of all ages. We endeavor to help children develop better retention skills, a newfound enthusiasmfor learning and a greater appreciation of the wonderful world around us. Live reptilian and amphibian contact excites students about science and helps draw them into a fun, hands-on, project-based curriculum.Overview This is an administrative assistant position for the office and business, specifically assisting thePrograms Director during the height of our busy Summer Season. As the Administrative Assistant, you will be responsible for providing support for the Programs Director including but not limited to clerical organization, human resources, and basic accounting, marketing, scheduling, and program coordination.Responsibilities<ul><li>Check Informational Email Account at and respond or forward as needed</li><li>Answer incoming calls and check Tree Frog Treks voicemail messages and respond</li><li>Manage our registration system used for camp programs</li><li>Assist Programs Director with production of Camp folders</li><li>Help send out communication emails to Camp Registrants</li><li>Prepare and monitor invoices as needed</li><li>Print checks (as needed as back up to Programs Director)</li><li>Receive, sort and distribute the mail</li><li>Track Summer Staff Certifications &amp; follow up on delinquent</li><li>Assemble HR Manuals</li><li>Check Fingerprinting results and record as needed</li><li>Make adjustments/updates to website</li><li>Oversee Scholarship Applications and responses</li><li>Oversee CIT Applications and track</li><li>Help coordination of additional summer programming</li><li>Fill in for Programs Director when out</li></ul>Skills<ul><li>Proven office management experience with strong organizational skills and attention to detail</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools</li><li>Familiarity with QuickBooks or other bookkeeping software is a plus</li><li>Excellent phone etiquette and experience handling multi-line phone systems</li><li>Bilingual abilities are highly desirable to serve diverse communities effectively</li><li>Strong clerical skills including typing, proofreading, filing, and data entry</li><li>Ability to manage time efficiently while juggling multiple responsibilities in a fast-paced environment</li><li>Previous experience as a receptionist or personal assistant is advantageous</li><li>Knowledge of medical or dental receptionist duties is a bonus but not required</li></ul>Other Responsibilities<ul><li>Handle sensitive information in a confidential manner</li><li>Behave in a professional manner and adhere to Tree Frog Treks policies and procedures</li><li>Ability to multi-task and meet project timelines</li><li>Maintain and develop a strong grasp of basic office computing programs (Word, Excel,Outlook, QuickBooks).</li><li>Ability to be adaptable and creative with solutions</li><li>Must be able to go into the SF office several times a week (3835 Mission St.)</li></ul>Join us to be part of a vibrant team that values enthusiasm, organization, and a passion for education! This paid position offers the chance to develop your administrative skills while supporting inspiring science programs that make a difference in children&rsquo;s lives.Pay: From $25.00 per hourWork Location: In person

Docusign

<div>
 
 Company Overview
 
 
 
 Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people&rsquo;s lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign&rsquo;s Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).
 
 
 What you'll do
 
 
 We are looking for a strategic, proactive, organized, dependable, flexible and people-driven Administrative Assistant, to support 2 Vice President(s) within the COO organization. You'll assume a wide range of internal, day-to-day responsibilities as well as external customer- and partner-facing tasks, all of which will require coordination, prioritization, confidentiality, and a high EQ. Using your exceptional strategic and critical thinking skills, as well as your focused multitasking capabilities, you'll effectively and independently help to manage the executive&rsquo;s time, while proactively future-planning, in order to make the team as efficient as possible and ensure smooth day-to-day business operations for the broader organization.
 
 
 This position is an individual contributor role reporting to the Vice President, Customer Success Strategy &amp; Operations.
 
 
 
 Responsibility
 
 
 
 <ul>
 <li>
 Perform administrative tasks for the Vice President(s)s within the COO organization including but not limited to calendar management, expenses, preparing meeting materials, presentations and other collateral, arranging international and domestic travel
 </li>
 <li>
 Arrange and coordinate medium-to-large onsite/offsite/virtual meetings, liaising with other departments as needed for event execution support, while helping to drive agenda, content, speakers and follow-up items
 </li>
 <li>
 Act as back-up to other Executive and Administrative Assistants in the COO organization as needed
 </li>
 <li>
 Frequently assist with San Francisco based COO team needs and logistics as necessary by working closely with the Executive Assistant to the COO
 </li>
 <li>
 Arrange and coordinate logistics for customer meetings, conferences and other events as necessary including both internal and external participants
 </li>
 <li>
 Attend and participate in staff meetings, and other business meetings, as needed, so as to build an understanding of business priorities
 </li>
 <li>
 Conduct new vendor and purchasing requests, as needed, following through to ensure prompt processing, approvals and payments
 </li>
 <li>
 Build and maintain cross-functional and cross-company relationships and leverage such relationships to execute all tasks efficiently and with the best interest of the department, company and customers in mind
 </li>
 <li>
 Perform other administrative related functions, delegated or assigned
 
 
 </li>
 </ul>
 Job Designation
 
 
 
 Hybrid:
 
 Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation)
 
 
 Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.
 
 
 What you bring
 
 
 
 Basic
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience
 </li>
 <li>
 2+ years of administrative assistant work supporting VP-level executives or higher
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 3+ years of experience assisting multiple executives in a Saas company
 </li>
 <li>
 Thrives in an unstructured environment with minimal direction
 </li>
 <li>
 Able to manage multiple executives with different working styles
 </li>
 <li>
 Experience working at a rapidly-growing company
 </li>
 <li>
 Experience and demonstrated success managing multiple priorities while working in remote environments and/or with remote executives
 </li>
 <li>
 Strong computer and software skills (Google apps, Zoom, Concur, Word, Excel)
 </li>
 <li>
 Excellent organization, attention to detail and ability to context switch between tasks and topics
 </li>
 <li>
 High level of integrity
 </li>
 <li>
 Excellent communication skills
 </li>
 <li>
 Enthusiasm, adaptability, and ability to navigate ambiguity and take action accordingly
 
 
 </li>
 </ul>
 Wage Transparency
 
 
 Pay for this position is based on a number of factors including geographic location and may vary depending on job-related knowledge, skills, and experience.
 
 
 Based on applicable legislation, the below details pay ranges in the following locations:
 
 
 California: $40.14/hour - $58.13/hour
 
 
 
 This Role Is Also Eligible For The Following
 
 
 
 <ul>
 <li>
 Bonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of pre-established sales goals. Non-Sales roles are eligible for a company bonus plan, which is calculated as a percentage of eligible wages and dependent on company performance.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Global benefits provide options for the following:
 
 
 <ul>
 <li>
 Paid Time Off: earned time off, as well as paid company holidays based on region
 </li>
 <li>
 Paid Parental Leave: take up to six months off with your child after birth, adoption or foster care placement
 </li>
 <li>
 Full Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment
 </li>
 <li>
 Retirement Plans: select retirement and pension programs with potential for employer contributions
 </li>
 <li>
 Learning and Development: options for coaching, online courses and education reimbursements
 </li>
 <li>
 Compassionate Care Leave: paid time off following the loss of a loved one and other life-changing events
 
 
 </li>
 </ul>
 
 Work Authorization Notice:
 
 Please note that we do not provide visa sponsorship or immigration support for this position. Applicants must already be authorized to work in the United States on a full-time, permanent basis without the need for current or future sponsorship.
 
 
 Life at Docusign
 
 
 
 Working here
 
 
 
 Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what&rsquo;s right, every day. At Docusign, everything is equal.
 
 
 We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you&rsquo;ll be loved by us, our customers, and the world in which we live.
 
 
 
 Accommodation
 
 
 
 Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at accommodations@docusign.com.
 
 
 If you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at taops@docusign.com for assistance.
 
 
 Applicant and Candidate Privacy Notice
 
 
 States Not Eligible for Employment
 
 
 This position is not eligible for employment in the following states: Alaska, Hawaii, Maine, Mississippi, North Dakota, South Dakota, Vermont, West Virginia and Wyoming.
 
 
 Equal Opportunity Employer
 
 
 It's important to us that we build a talented team that is as diverse as our customers and where all employees feel a deep sense of belonging and thrive. We encourage great talent who bring a range of perspectives to apply for our open positions. Docusign is an Equal Opportunity Employer and makes hiring decisions based on experience, skill, aptitude and a can-do approach. We will not discriminate based on race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, or any other legally protected category.
 
 
 EEO Know Your Rights poster
 
 
</div>

Banana Republic

<div>
 
 About Banana Republic
 
 
 
 Banana Republic is a storyteller&rsquo;s brand, outfitting the modern explorer with high-quality, expertly crafted collections made to inspire and enrich life&rsquo;s journeys. Founded in 1978 in San Francisco, we continue to evolve our heritage of exploration through thoughtfully designed apparel and accessories that blend timeless style with exceptional craftsmanship.
 
 
 Our team is made up of passionate, curious storytellers &mdash; creators and visionaries who seek out what&rsquo;s next and bring it to life through elevated design, immersive experiences, and a shared spirit of creativity and innovation.
 
 
 
 About The Role
 
 
 
 In this role, you will be responsible for overall operations of one or more executives: calendar management, business meetings, email support, coordinate domestic/international travel arrangements, complete expense reports and additional tasks/project required.
 
 
 What You'll Do
 
 
 <ul>
 <li>
 Provides administrative support to a department, management group or executive on the Senior Leadership Team and below.
 </li>
 <li>
 Calendar management, making appointments, answering phones, making travel arrangements, file maintenance, maintaining and ordering office supplies and equipment, processing mail, copying, scheduling and planning meetings (meeting room, flip charts etc.) and processing expense reports.
 </li>
 <li>
 Has substantial understanding of the job, and applies knowledge and skills to complete a wide range of tasks.
 </li>
 <li>
 Normally receives little instruction on daily work, general instructions on newly introduced assignments. Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations. Work is generally of a critical or confidential nature.
 </li>
 <li>
 Ability to handle multiple tasks/projects, concurrently, with tight deadlines.
 
 
 </li>
 </ul>
 Who You Are
 
 
 <ul>
 <li>
 Strong verbal and written communication skills. Ability to communicate and build partnerships with all levels of management
 </li>
 <li>
 Proficient and advanced computer skills (e.g. Microsoft Office: Word, Excel, PowerPoint, etc.)
 </li>
 <li>
 Strong sense of urgency with the ability to handle multiple tasks
 </li>
 <li>
 High degree of professionalism and confidentiality
 </li>
 <li>
 Experience in customer service and/or a high-pressure, multitask environment
 
 
 </li>
 </ul>
 Benefits at Banana Republic
 
 
 <ul>
 <li>
 Merchandise discount for our brands: 50% off regular-priced merchandise at Old Navy, Gap, Banana Republic and Athleta, and 30% off at Outlet for all employees.
 </li>
 <li>
 One of the most competitive Paid Time Off plans in the industry.*
 </li>
 <li>
 Employees can take up to five &ldquo;on the clock&rdquo; hours each month to volunteer at a charity of their choice.*
 </li>
 <li>
 Extensive 401(k) plan with company matching for contributions up to four percent of an employee&rsquo;s base pay.*
 </li>
 <li>
 Employee stock purchase plan.*
 </li>
 <li>
 Medical, dental, vision and life insurance.*
 </li>
 <li>
 See more of the benefits we offer.
 </li>
 <li>
 For eligible employees
 
 
 </li>
 </ul>
 Gap Inc. is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. We have received numerous awards for our long-held commitment to equality and will continue to foster a diverse and inclusive environment of belonging. In 2022, we were recognized by Forbes as one of the World's Best Employers and one of the Best Employers for Diversity.
 
 
 Hourly Range: $43.20 - $52.90 USD
 
 
 Employee pay will vary based on factors such as qualifications, experience, skill level, competencies and work location. We will meet minimum wage or minimum of the pay range (whichever is higher) based on city, county and state requirements.
</div>

Robert Half

<div>
 
 The Development Associate reports to the Director of Advancement. Performing duties critical to the fundraising functions, the Development Associate will support the Development Team, act as a contact for donation stewardship, liaise with prospects/donors, manage donation intake and recordkeeping, support events run by the Development Team, perform administrative tasks, and support special projects as needed. The ideal candidate will be eager to take initiative on development-related projects, have prior experience with development or customer relations, excited to interact with students, and have a passion for college access.
 
 
 
 
 
 Primary Responsibilities
 
 
 ● Manage gift entry and logging in a timely manner
 
 
 ● Lead the donation follow up, including sending receipts, acknowledgements, and thank
 
 
 yous
 
 
 ● Ensure accurate entry in the database through a monthly reconciliation between the
 
 
 finance team records and the donor database
 
 
 ● Act as a steward for our work through communications with prospects/donors
 
 
 ● Support event planning for Development Team events and oversee event execution in
 
 
 collaboration with the Director of Advancement
 
 
 ● Conduct donor research
 
 
 ● Support donor and foundation site visits as needed
 
 
 ● Draft notes during donor meetings and board fundraising committee meetings
 
 
 ● Prepare development items for monthly board update and quarterly board packet
 
 
 ● Oversee the mailing list for the organization and assist with database maintenance
 
 
 ● Oversee the organization of the development team collateral, electronic filing of
 
 
 documents, and management of departmental materials/supplies
 
 
 ● Assist the Development Team with donor communications related to stewardship, such
 
 
 as donor letters and mailings
 
 
 ● Assist with fundraising event tasks as needed, such as assembling press kits, and event
 
 
 set up/clean up
 
 
 ● Perform all other duties and tasks as assigned; &ldquo;all-hands-on-deck&rdquo; mindset
 
 
 
 ● Must have experience in development and/or customer relations
 
 
 ● Must have experience with Office Suite, GSuite and database systems
 
 
 ● Must have strong communications skills
 
 
 ● Must be able work in a flexible, fast-paced, collaborative remote work environment
 
 
 ● Must be able to hold sensitive information confidentially
 
 
 ● Must be able to perform all functions of this position within what would be deemed to be
 
 
 reasonable accommodations
 
 
 ● Must be able to communicate effectively with a variety of personalities throughout the
 
 
 organization
 
 
 ● Must be comfortable working in an anti-racist organization with a diverse group of
 
 
 external callers and visitors and internal staff at all levels
 
 
 TalentMatch
 
 &reg;
 
 
 
 
 &shy;Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Executive Assistant

Explore 281+ It administrative assistant in San Francisco this April. Find roles across top companies and apply now to boost your career.

281 it administrative assistant jobs In San Francisco

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Executive Assistant