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administrative assistant iii

it administrative assistant

Pantheon Ventures

<div><div><p>Pantheon has been at the forefront of private markets investing for more than 40 years, earning a reputation for an innovative approach to investing in secondaries, co-investments, and primary fund investments, as well as capital formation across commingled funds, evergreen vehicles and customized solutions. Our specialist investment capabilities span multiple strategies across private equity, infrastructure and real assets, and private credit. Through our collaborative and committed culture, we find new ways to solve complex problems together and deliver innovative investment opportunities across private markets. Pantheon currently manages approximately $82.3 billion in AUM across all its strategies, serving more than 750 institutional and 638 private wealth clients worldwide</p>
<p>
For further details please visit www.pantheon.com</p></div><div><p><b>
Purpose of Position</b></p>
<p>
The Administration &amp; Facilities, Americas team offers essential administrative support to Pantheon professionals and manages office operations for staff in New York, San Francisco, Toronto, and Chicago. The team also brings specialized expertise to ad hoc projects and, in some cases, assumes long-term responsibilities in areas such as Investor Relations, Compliance, Tax, and Human Resources. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office. You will provide essential administrative support to various teams, manage schedules, and contribute to a collaborative and efficient work environment.</p>
<p><b>
Key Responsibilities</b></p>
<ul>
<li>Provide high-level administrative support Partners and Managing Directors as well as general administrative team support for applicable teams.</li>
<li>Manage complex Microsoft Outlook calendars including scheduling, rescheduling, prioritizing time sensitive requests, and coordinating across multiple stakeholders.</li>
<li>Arrange domestic and international travel, including hotels, ground transportation, itineraries, and last-minute adjustments.</li>
<li>Process and reconcile expense reports in accordance with firm policies and deadlines (Concur).</li>
<li>Serve as part of the reception rotation, greeting visitors, managing inbound calls, and maintaining a professional front-office environment.</li>
<li>Support in-office meeting logistics, including conference scheduling, catering, AV coordination and materials preparation.</li>
<li>Maintain organized filing systems, shared drives with strong attention to detail.</li>
<li>Provide general administrative support across the firm as required ensuring smooth day-to-day operations.</li>
<li>Participate in special projects and contribute to team initiatives as required</li>
<li>Support office management by maintaining kitchen supplies, managing the dishwasher, and ensuring a clean workspace.</li>
<li>This job description provides a general overview of the position; however, additional responsibilities may be assigned as necessary</li>
<li>This role requires an average of 4 days in the office each week</li>
<li>No Personal Assistant responsibilities</li>
</ul>
<p><b>Knowledge and Experience Required</b></p>
<ul>
<li>Proficient in Microsoft Outlook, Excel, Word, Docusign and Adobe Acrobat Professional</li>
<li>The individual must be extremely organized, detail-oriented, energetic, dedicated to professional excellence</li>
<li>Exceptional communication skills (oral and written)</li>
<li>Adaptability and composure in a fast-paced, high-expectation, financial services environment.</li>
<li>Ability to establish and meet deadlines, work under pressure and handle multiple priorities</li>
<li>Professional judgment and discretion in handling with confidential and sensitive information</li>
<li>Problem solving capability with the initiative to identify issues and implement practical solutions</li>
<li>Minimum 5 years&rsquo; experience in a comparable administrative role required.</li>
</ul>
<p><b>Expected base salary range:</b> <b>$115,000-$125.000</b></p>
<p>
Actual base salary is determined by a range of factors including individual experience, skills and qualifications.</p>
<p>
In addition to the above salary, Pantheon offers a generous employee benefits package and successful candidates are eligible to receive a discretionary bonus</p></div><div><p><b>
This job description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. You may be required to perform other job-related duties as reasonably requested by your manager.</b></p>
<p><b>
Pantheon is an Equal Opportunities employer, we are committed to building a diverse and inclusive workforce so if you're excited about this role but your past experience doesn't perfectly align we'd still encourage you to apply.</b></p></div></div><p></p>

Administrative Assistant

Goodman Neuman Hamilton LLP

<p><b>Title: </b>Legal Administrative Assistant</p><p><b>Location: </b>San Francisco (Hybrid)</p><p><b>Hours:</b> Full-Time (35 hours/week)</p><p><b>Exempt Status:</b> Non-Exempt</p><p><b>Benefit-eligible:</b> Yes</p><p><b>Salary Range: </b>$38-$49/hour</p><p><b>About Us</b></p><p>For over 30 years, Goodman Neuman Hamilton LLP (GNH) has earned a stellar reputation as a trusted leader in civil litigation and appeals across California. Based in San Francisco, our 17-attorney firm represents Fortune 500 companies and other distinguished clients with aggressive, innovative, and efficient legal strategies.</p><p>Our partners have collectively conducted more than 100 jury trials and are widely regarded as outstanding advocates. Their excellence has earned recognition from <i>Super Lawyers Magazine</i>, <i>San Francisco Magazine</i>, and the American Board of Trial Advocates, along with the highest AV rating from Martindale-Hubbell.</p><p>Our practice spans a broad range of civil litigation, including personal injury, construction defect, professional liability, and insurance coverage disputes. Notable clients include Home Depot, McKesson Corporation, River City Bank, Armanino LLP, and The Regents of the University of California.</p><p><b>Job Summary</b></p><p>We are seeking a highly organized, detail-oriented Legal Administrative Assistant to support our attorneys and administrative team. This role is ideal for a proactive professional who enjoys working in a fast-paced environment, takes pride in producing high-quality work, and excels at managing multiple priorities.</p><p>The Legal Administrative Assistant plays an important role in ensuring the smooth day-to-day operation of the firm by providing administrative, clerical, and client service support.</p><p>This role will be 35 hrs per week and operates on a hybrid schedule, requiring two days per week minimum in the SF office. The office is open every day if you prefer in-office work.</p><p><b>Essential Duties &amp; Responsibilities</b></p><p>● Provide administrative and litigation support to attorneys and legal staff.</p><p>● Prepare, format, proofread, and assist with the preliminary drafting of legal forms, correspondence, and discovery documents.</p><p>● File pleadings, motions, and other legal documents with state and federal courts.</p><p>● Maintain litigation calendars, including tracking court deadlines, hearings, filing dates, and case-related deadlines.</p><p>● Coordinate and schedule meetings, depositions, court appearances, and other case-related events.</p><p>● Communicate professionally with court personnel, clients, outside counsel, vendors, and other stakeholders.</p><p>● Assist with document management, including organizing, maintaining, and updating electronic and physical case files.</p><p>● Answer and direct incoming phone calls and assist with general client communication.</p><p>● Coordinate mail, courier services, and document deliveries.</p><p>● Perform administrative tasks such as filing, scanning, copying, data entry, and records management.</p><p>● Assist with office operations, ordering supplies, and supporting special projects as needed.</p><p>● Maintain confidentiality and exercise discretion when handling sensitive legal and client information.</p><p>● Perform other administrative and litigation support duties as assigned.</p><p><b>Qualifications/Requirements</b></p><p>● Bachelor's degree required.</p><p>● Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.</p><p>● Excellent written communication, proofreading, and analytical skills.</p><p>● Exceptional attention to detail and accuracy.</p><p>● Ability to manage competing deadlines and consistently deliver high-quality work product.</p><p>● Ability to follow instructions, exercise sound judgment, and effectively execute tasks independently.</p><p>● High proficiency with Microsoft Word and strong working knowledge of Microsoft Office applications, including Outlook and Excel.</p><p>● Strong computer skills and the ability to quickly learn and utilize document management systems, court filing platforms, and other legal software.</p><p>● Professional demeanor and strong interpersonal skills.</p><p>● Ability to communicate effectively with attorneys, clients, court personnel, and outside counsel.</p><p>● Ability to maintain confidentiality and handle sensitive information with discretion.</p><p><b>Preferred Qualifications</b></p><p>● Prior experience in a law firm, litigation practice, or other professional services environment.</p><p>● Familiarity with state and federal court filing procedures.</p><p>● Experience with litigation calendaring, scheduling depositions, and coordinating legal deadlines.</p><p>● Experience preparing, formatting, or managing legal documents and correspondence.</p><p><b>Physical Requirements</b></p><p>● Prolonged periods of sitting at a desk and working on a computer</p><p>● May need to lift boxes from time to time to assist with office upkeep</p><p><b>Benefits</b></p><p>● Medical and dental insurance with 100% employer-paid coverage for employees and 50% employer-paid coverage for eligible dependents</p><p>● Long-term disability insurance with 100% employer-paid coverage for employees</p><p>● Flexible Spending Accounts (FSAs) for dependent care</p><p>● 401(k) retirement plan with profit-sharing contributions</p><p>● Optional supplemental insurance plans</p><p>● Generous paid time off, including 10 paid holidays and paid vacation time</p><p>● Hybrid work schedule</p><p><b>How to Apply</b></p><p>Please submit a PDF version of a cover letter and resume to Josh Robles, Office Administrator, at jrobles@gnhllp.com.</p><p><b>EEO Statement</b></p><p>Goodman Neuman Hamilton LLP is an equal opportunity employer. We are committed to creating an inclusive workplace and consider all qualified applicants without regard to race, color, religion, creed, sex, pregnancy, childbirth and related medical conditions, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, citizenship, age, physical or mental disability, medical condition, genetic information, military or veteran status, or any other characteristic protected by applicable law.</p><p>Goodman Neuman Hamilton LLP complies with the California Fair Chance Act and the San Francisco Fair Chance Ordinance. Qualified applicants with arrest and conviction records will be considered for employment in accordance with applicable law.</p><p>If you require a reasonable accommodation during the application or interview process, please contact us.</p><p>Pay: $38.00 - $49.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: Hybrid remote in San Francisco, CA 94104</p>

Legal Administrative Assistant

San Francisco Campus for Jewish Living

<p></p><div><div><p>Nestled in San Francisco's Excelsior neighborhood on a nine-acre campus, the San Francisco Campus for Jewish Living (SFCJL) is the leading senior services organization in Northern California. Our continuum of care includes: the Frank Residences assisted living and memory care; the Jewish Home and Rehabilitation Center, offering long-term skilled nursing, short-term rehabilitation, an acute geriatric psychiatric unit for adults over the age of 65; and our Foundation.</p>
<p>
Founded in 1871 and formerly known as the Jewish Home, our legacy grounds us as our vision propels us forward. Today, we've evolved to support more than 2,500 older adults each year through innovative, comprehensive programs rooted in the Jewish values of compassion, community, and excellence. We are equally proud of our inclusive culture, where 950 team members of diverse faiths and backgrounds work together in shared purpose.</p>
<h4 class="jobSectionHeader"><b>
WHY WORK WITH US</b></h4>
<ul><li>Mission-driven nonprofit organization</li>
<li>Competitive compensation and comprehensive benefits</li>
<li>Meaningful work that positively impacts the lives of older adults every day</li>
<li>Inclusive community, welcoming to all (you do not need to be Jewish to live or work here)</li>
<li>Supportive, team-oriented environment</li>
<li>Opportunities for professional growth and development</li>
<li>Collaborative leadership focused on enhancing the employee experience</li></ul></div><p></p><p><b><br>
POSITION SUMMARY</b></p>
<p>
The Senior Executive Assistant (SEA) reports to the Chief Executive Officer (CEO) and plays a crucial role in supporting the executive team, contributing to the overall success and effectiveness of the San Francisco Campus for Jewish Living (SFCJL). Exceptional organizational skills, discretion, and the ability to handle sensitive information are required. The SEA serves as the primary point of contact for internal and external stakeholders, ensuring the smooth functioning of the executives' office with a proactive and resourceful approach. The SEA can anticipate needs, problem-solve, and execute tasks with efficiency and professionalism.</p>
<p><b>
KEY RESPONSIBILITIES</b></p><br>
<p><b>
 Board Liaison:</b></p>
<ul>
<li>Serves as the primary point of contact between the Board of Trustees and executive leadership, ensuring clear and timely communication.</li>
</ul><ul><li>Coordinates Board and committee meetings, including scheduling, agenda development, materials, and follow-up documentation.</li>
</ul><ul><li>Maintains accurate, organized, and confidential records of Board actions, resolutions, and compliance requirements.</li>
</ul><ul><li>Supports onboarding and engagement of new Board members, fostering strong and professional relationships.</li>
</ul><ul><li>Assists with Board retreats, strategic initiatives, and executive-level projects to advance organizational priorities.</li>
</ul><ul><li>Monitors governance compliance, including Board terms, roles, and adherence to bylaws and policies.</li>
</ul>
<p><b> Administrative Support:</b></p>
<ul>
<li>Manages complex executive calendars, schedules appointments, and coordinates meetings for the CEO and CFO.
</li></ul><ul><li>Schedules, coordinates, and supports meetings. Documents meeting minutes.</li>
</ul><ul><li>Troubleshoots minor technical issues for executives as needed.</li>
</ul><ul><li>Professionally manages phone calls, emails, and written correspondence.</li>
</ul><ul><li>Prepares documents, reports, and presentations. Has excellent written skills and is familiar with software to support executives' needs.</li>
</ul><ul><li>Arranges travel itineraries, including flights, accommodations, and transportation.</li>
</ul>
<p><b> Communication Liaison:</b></p>
<ul>
<li>Acts as a primary point of contact for internal and external stakeholders, including staff, clients, vendors, board members, and donors. Relays messages and facilitates communication with strong customer service skills.</li>
</ul><ul><li>Drafts, proofreads, and edits correspondence and other written materials on behalf of the executive team.</li>
</ul><ul><li>Maintains the highest professional and positive relationships with all contacts, representing the organization in a courteous and professional manner.</li>
</ul>
<p><b> Information Management:</b></p>
<ul>
<li>Manages confidential information with discretion and integrity, maintains electronic databases (e.g., PolicyStat) and physical filing systems to ensure organization and accessibility.</li>
</ul><ul><li>Conducts research, gathers data, and compiles reports as assigned by the executive team</li>
</ul>
<p><b> Financial Oversight and Policy Compliance:</b></p>
<ul>
<li>Tracks and ensures the accuracy of financial documentation, billing submissions, and expense-related processes in alignment with organizational policies.</li>
</ul><ul><li>Oversees the processing of invoices and expense reports, verifying compliance with organizational policies and signature authority guidelines.</li>
</ul><ul><li>Acts as a liaison between executives and team members to enforce financial procedures and resolve discrepancies.</li>
</ul>
<p><b>Administrative Leadership:</b></p>
<ul>
<li>Directly supervises one SFCJL Executive Assistant and is responsible for overseeing their performance.
</li></ul><ul><li>Provides guidance and oversight to administrative staff, establishing a dotted-line reporting relationship to campuswide Executive Assistants to ensure consistency in administrative practices.</li>
</ul><ul><li>Develops and implements standard operating procedures for administrative tasks across departments.</li>
</ul><ul><li>Mentors administrative personnel, offering training and support to enhance efficiency and professional development.</li>
</ul><ul><li>Coordinates and project manages compliance, licensing, and regulatory renewal activities by tracking key deadlines and deliverables, partnering with cross-functional teams to ensure timely completion and submission of required documentation.</li>
</ul><ul><li>Serves as a central point of contact for administrative coordination, promoting effective communication and collaboration among staff.</li>
</ul>
<p><b>JOB DETAILS</b></p><br>
<ul>
<li><b>Pay Rate: </b>$130,000 - $160,000</li>
<li><b>Hours:</b> Full-Time</li>
<li><b>Reports To:</b> Chief Executive Officer (CEO)</li>
<li><b>Provides Direct Supervision To:</b> Executive Assistant</li>
<li><b>Provides Dotted-Line Leadership To:</b> Campus Executive Assistants</li>
</ul>
<p><b>REQUIRED QUALIFICATIONS</b></p><br>
<ul>
<li>Bachelor's degree in Business Administration, Communications, Public Administration, or a related field preferred; or an equivalent combination of education and experience totaling at least eight (8) years.<br>
</li>
</ul><ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint, OneDrive) and other relevant software applications (e.g., Zoom, DocuSign) with experience maintaining executives' phone, calendar, and travel schedules using Microsoft Office. Ability to learn and troubleshoot new software applications as needs arise.</li>
</ul><ul><li>Strong communication skills, both written and oral, with the ability to interact effectively with individuals at all levels of the organization.</li>
</ul><ul><li>Exceptional organizational skills, with the ability to prioritize tasks, manage multiple deadlines, and adapt to changing priorities in a fast-paced environment.</li>
</ul><ul><li>Discretion and professionalism in handling sensitive information and confidential matters.</li>
</ul><ul><li>Attention to detail and accuracy in all work activities, ensuring high-quality deliverables and outcomes.</li>
</ul><ul><li>Ability to work independently with minimal supervision, while also functioning effectively as part of a collaborative team.</li>
</ul><ul><li>Flexibility and adaptability to accommodate the evolving needs and priorities of the organization.</li>
</ul><ul><li>Commitment to upholding ethical standards and promoting a positive organizational culture.</li>
</ul>
<p><b>PHYSICAL REQUIREMENTS</b></p><br>
<ul>
<li>Must be able to sit for up to 75% of the workday.</li>
</ul><ul><li>Must be able to stand and walk throughout the workday.</li>
</ul><ul><li>Must be able to push and pull up to 20 lbs. unassisted.</li>
</ul><ul><li>Must be able to lift up to 20 lbs.</li>
</ul><ul><li>Must be able to bend and reach.</li>
</ul><ul><li>Must have good manual dexterity for typing and operation of office machinery, including computers.</li>
</ul><div><h1 class="jobSectionHeader"><b>OUR INVESTMENT IN YOU</b></h1>
<p>
Full Benefits (Medical, Dental, &amp; Vision), 403(b) Retirement Plan, Paid Time Off (PTO), Tuition Reimbursement, Commuter Benefits, Weekday Shuttle Services to and from Glen Park Station.</p>
<h1 class="jobSectionHeader"><b><i>
San Francisco Campus for Jewish Living is committed to employing a diverse and inclusive workforce, and provide Equal Employment Opportunity for all individuals regardless of race, color, religion, gender, age, national origin, marital status, sexual orientation, gender identity, status as a protected veteran, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law.</i></b></h1>
<h1 class="jobSectionHeader"><b><i>Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.</i></b></h1></div></div>

Senior Executive Assistant

Bridges Dental

<div><div><div><b>Benefits:</b></div>
<ul><li>401(k)</li>
<li>Employee discounts</li>
<li>Health insurance</li>
<li>Paid time off</li>
</ul></div><div><div>Job Summary</div>
<div>Bridges Dental is a spa-like, cosmetic and restorative, boutique dental office in the heart of Union Square, San Francisco. Our practice is seeking a qualified and caring Dental Assistant to join our team 3 days per week (Tuesdays, Wednesdays, Thursdays). We provide top-notch dental care that makes our patients feel like family in our warm and welcoming environment. You will assist the dentist during exams and dental procedures, complete administrative tasks such as maintaining digital dental records, and perform some dental lab work. We are dedicated to providing exceptional patient care in a relaxing environment and are looking for a part-time, fabulous, upbeat, kind, gentle, thorough, and professional assistant to join our team.</div><div><br>
</div>
<div>The ideal candidate has an associate's degree from a certified school and previous experience as a Dental Assistant. Registered Dental Assistant not necessary, but competitive compensation based on experience and will be higher as an RDA. If you&rsquo;re friendly, outgoing, and committed to creating a fantastic dental experience, we want to hear from you!</div><div><br>
</div>
<div>Benefits/Perks</div>
<ul><li>Supportive and collaborative dental team</li>
<li>Wonderful longterm patient base</li>
<li>3 days per week (Tuesday, Wednesday, Thursday)</li>
<li>Competitive Compensation based on experience</li>
<li>Opportunities for growth and continuing education</li>
<li>401k</li>
<li>Healthcare</li>
</ul><div>Responsibilities</div>
<ul><li>Welcome patients and make them feel at ease and informed for the procedure</li>
<li>Accurately record dental and medical history</li>
<li>Assist Dr. Bridges during procedures and exams</li>
<li>Prepare, disinfect, and sterilize dental treatment rooms, equipment, and instruments</li>
<li>Follow infection control and sterilization protocols</li>
<li>Take digital X-rays and photographs as needed</li>
<li>Adhere to all health and safety regulations and office policies</li>
<li>Support the team in keeping the day running smoothly</li>
</ul><div>Qualifications</div>
<ul><li>Associate&rsquo;s Degree from a school certified by the Commission on Dental Accreditation</li>
<li>Strong computer and data entry skills</li>
<li>Excellent communication and customer service skills</li>
<li>Ability to provide high-quality patient care</li>
<li>Current digital X-ray certification and sterilization education required</li>
<li>CPR certification helpful, but not necessary</li>
<li>Experience and knowedge of cometic dental procedures highly beneifical
</li></ul><div>If you're looking for a dental practice where you can build relationships with patients, be part of a supportive team, and take pride in the work you do, we'd love to hear from you!</div><div><br>
</div>
<div>Please send your resume and a brief description about yourself. Our current assistant is moving out of the country at the end of August, so we are looking for a special team member to replace her before she leaves.<br>
We look forward to meeting you!<br>
</div><div>Thank you!<br>
Team Bridges Dental</div>
<div>www.bridges-dental.com</div></div></div>

Dental Assistant

Davis Wright Tremaine LLP

<div><p>This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for an <b>Administrative Legal Secretary </b>to join our team in our <b>San Francisco </b>office.</p><p>
We offer a hybrid work engagement with four days in-office, and one day of remote work.</p><p>
This position will provide and coordinate comprehensive administrative and clerical support for attorneys and paralegals across various practice groups, ensuring the efficient use of their time. This role demands a strong ability to work both independently and collaboratively with timekeepers and staff, along with proficiency in executing the outlined responsibilities.</p><p>
At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.</p><p><b>
On a typical day you will:
</b></p><div><div><div><p>Document Management:</p><ul><li>
Maintain up-to-date forms and collaborate with word processing on templates. Type, proofread, compare, and edit legal and business documents under time-sensitive deadlines</li></ul></div></div><div><div><p><br>
Time Entry &amp; Billing Management:</p><ul><li>
Enter attorney time, process and assist with the client billing process, including reviewing, and editing pre-bills</li></ul></div></div><div><div><p><br>
Expense Management:</p><ul><li>
Prepare and submit expense reimbursement reports, vendor invoice processing</li></ul></div></div><div><div><p><br>
Administrative Duties:</p><ul><li>
Docket deadlines, maintain attorney and client records, open new client and matter files, and manage calendars.</li></ul></div></div><div><div><p><br>
Project Coordination:</p><ul><li>
Regularly check in with assigned executive legal secretaries and attorneys to ensure projects are on track, exercise judgment on when to seek guidance, and assign tasks to support staff while ensuring timely completion. Communicate project status clearly to all team members</li></ul></div></div><div><div><p><br>
Scheduling &amp; Logistics:</p><ul><li>
 Coordinate appointments, meetings, conference calls, and travel arrangements</li></ul></div></div><div><div><p><br>
Ownership &amp; Initiative:</p><ul><li>
 Take full ownership of personal success and the success of attorneys, welcoming challenges and proactively solving problems</li></ul></div></div><div><div><p><br>
Engagement &amp; Innovation:</p><ul><li>
Stay curious, engaged, and solution-oriented, offering ideas to enhance service, teamwork, and efficiency</li></ul></div></div><div><div><p><br>
Strategic Contribution:</p><ul><li>
Understand firm and practice group objectives, identify opportunities to contribute, and actively participate in solutions to achieve desired goals</li></ul></div></div><div><div><p><br>
Team Support:</p><ul><li>
Assist fellow secretaries and additional attorneys as priorities dictate</li></ul></div></div><br>
</div><p><b>
Join us if you have:</b></p><ul><li>
5+ years as a legal secretary or executive assistant required; familiarity with law firm billing process is a plus
</li><li>GED or High School Diploma</li><li>
Demonstrated strong word processing and computer skills; proficient understanding of MS Word, MS Excel and MS Outlook required, experience with all MS Office products preferred. Proofreading, NetDocs and PowerPoint skills desired.
</li><li>Demonstrated ability to type 75 wpm on word processing equipment with a high degree of accuracy.
</li><li>Exceptional organizational skills required; ability to multi-task, work under pressure and meet conflicting deadlines.
</li><li>Demonstrate the ability to communicate with finesse, use tact, diplomacy and discretion with firm contacts and clients.
</li><li>Willing to work in a team-oriented, service environment; display willingness to share firm and technical knowledge with others.
</li><li>High degree of attention to detail as well as initiative to learn new skills that will contribute to enhanced performance of their role.
</li><li>Firm commitment to providing customer service excellence.
</li></ul><p><b>Who We Are</b></p><p>
Davis Wright Tremaine LLP is an AmLaw 100 law firm with 9 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client&rsquo;s and each lawyer&rsquo;s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.</p><p></p><p><b>
What&rsquo;s in it For You?</b></p><p>
DWT offers competitive compensation in addition to ample benefits including but not limited to:</p><ul><li>
Choice of health and vision insurance plans</li><li>
2 paid volunteer days for qualifying community service work</li><li>
Dental plan</li><li>
Fertility and adoption benefit</li><li>
Paid sabbatical after 13 years of service</li><li>
Tuition reimbursement</li><li>
Commuter benefits</li><li>
Retirement contribution</li></ul><p>
This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.</p><p></p><p><b><br>
California</b></p><p>
The annualized salary range for this position in San Francisco is $66,000 to $72,000 ($33.85 to $36.92 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.</p><p><i>
Davis Wright Tremaine LLP fosters a culture where all talented individuals&mdash;including those who are traditionally underrepresented in the legal profession&mdash;can have, and can see, paths to success. Our commitment to diversity, equity, and inclusion sits on four pillars: Community, Growth, Education, and Engagement. Learn more about the firm&rsquo;s commitment to DEI here:</i><b><i>www.dwt.com/dei</i></b>.<b>
</b></p><p><i>Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email </i><i>humanresources_confidential@dwt.com</i><i>.</i></p><p>
#LI-AF1</p></div>

Administrative Legal Secretary

The Salvation Army

<div><p><b>OVERVIEW:</b></p>
<p>
The Program Assistant assists in providing our clients with a safe environment so they can begin addressing aspects of their lives in a peaceful setting. The Program Assistant is a frontline worker responsible for maintaining the safety, integrity, and security of the Recovery Housing Prorgam. The Program Assistant documents all daily activities and carries out administrative functions to support the program and its overall operations.</p>
<p><b>
DUTIES AND RESPONSIBILITIES:</b></p>
<ul><li>Perform all duties according to policy and procedure and our philosophy of care</li></ul>
<ul><li>Observe all persons entering and exiting the building</li></ul>
<ul><li>Document, inform, and report all incidents and daily activities that occur during shift</li></ul>
<ul><li>Stay engaged and responsive to maintain a safe, secure, responsive, inclusive, and non-discriminatory environment for clients</li></ul>
<ul><li>Maintain appropriate, professional, and ethical boundaries always with clients</li></ul>
<ul><li>Be punctual, flexible, and reliable</li></ul>
<ul><li>Answer the main facility telephone, take messages, and/or direct callers as appropriate</li></ul>
<ul><li>Facilitate medication observation according to policy and procedure</li></ul>
<ul><li>Support searches in the residence for contraband including alcohol, drugs, drug paraphernalia, and various other non-permitted items</li></ul>
<ul><li>Ensure clients are dressed appropriately while moving through the facility, are not in restricted areas, and are identifiable</li></ul>
<ul><li>Enforce house rules, procedures, and protocols for clients</li></ul>
<ul><li>Distribute sorted client mail as outlined in the procedure</li></ul>
<ul><li>Perform regular and regular security and wellness checks throughout the facility and throughout the shift</li></ul>
<ul><li>Assist in administering urine analysis testing and breath alcohol testing for clients</li></ul>
<ul><li>Adhere to privacy and integrity protocols of clients and their sample</li></ul>
<ul><li>Assist in emergency disaster responses, emergency drills, and actual emergencies at the extended recovery facility</li></ul>
<ul><li>Respond to all unusual incidents with notification to all stakeholders</li></ul>
<ul><li>Respond to calls for assistance from other departments of the Center to prevent interference or disruption to operations</li></ul>
<ul><li>Assist in the admissions and exits of clients as directed by the Program Director</li></ul>
<ul><li>Maintain overall direction and structured priorities within a frequently changing project scope</li></ul>
<ul><li>Assist with sanitization of program high-touch surfaces to maintain a healthy and safety program facility</li></ul>
<ul><li>Program Assistants who are bilingual in Spanish will be responsible for verbal and written communication for Spanish-speaking participants, for which a bilingual premium would apply</li></ul>
<ul><li>Other related duties as required</li></ul>
<p><b>
EDUCATION AND EXPERIENCE:</b></p>
<ul><li>Experience and ability to work successfully with issues of substance abuse, mental illness, and other potential barriers to self-sufficiency</li></ul>
<ul><li>High school diploma or equivalent (Required)</li></ul>
<ul><li>CA Driver's License (Preferred)</li></ul>
<ul><li>Bilingual in Spanish (Preferred)</li></ul>
<ul><li>First Aid and CPR certification (within first seven days of employment &ndash; company provided)</li></ul>
<ul><li>As required, Tuberculosis clearance (within first fourteen days of employment, company provided)</li></ul>
<p><b>
SKILLS AND ABILITIES:</b></p>
<ul><li>Bilingual in Spanish (Preferred)</li></ul>
<ul><li>Proficiency with Microsoft Office and Modern Office Equipment</li></ul>
<ul><li>Integrity to handle sensitive information in a confidential manner</li></ul>
<ul><li>Excellent organizational skills and ability to multi-task with follow-through</li></ul>
<ul><li>Culturally competent and able to work with a highly diverse population</li></ul>
<ul><li>Knowledge of co-occurring disorders and trauma-informed environment</li></ul>
<p><b>
PHYSICAL REQUIREMENTS:</b></p>
<ul><li>Ability to lift up to 25 lbs. (usually file boxes)</li></ul>
<p><b>
EQUIPMENT USED:</b></p>
<ul><li>Modern Office Equipment and Relevant Software</li></ul>
<p><b>
ADA Statement:</b></p>
<p>
Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result.</p>
<p><b>
Acknowledgment of Religious Purposes of The Salvation Army:</b></p>
<p>
The employee acknowledges that he/she has been informed and understands The Salvation Army&rsquo;s religious purpose and status as a church. The employee agrees that he/she shall do nothing to his/her relationship with The Salvation Army as an employee to undermine its religious mission. The employee agrees and understands that his/her services are a necessary part of The Army&rsquo;s</p>
<p>
religious purposes and his/her work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army&rsquo;s religious purposes.</p>
<p><b>
At-Will:</b></p>
<p>
I hereby understand and acknowledge that, unless otherwise defined by applicable law, any employment relationship with this organization is of an &ldquo;at-will&rdquo; nature, which means that the Employee may resign at any time and the Employer may discharge the Employee at any time with or without cause. It is further understood that this &ldquo;at will&rdquo; employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization.</p><p>
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities<br>
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</p></div>

Program Assistant - Wells Place

Mission Neighborhood Health Center

<p>The Mission Neighborhood Health Center (MNHC) is a non-profit, multi-site community health organization offering comprehensive health services in the Mission and Excelsior Districts of San Francisco. The center offers primary health care services, adult medicine, pediatrics, family planning, OB/GYN, HIV and homeless services. We advocate for health equity and deliver innovative, high-quality services responsive to the neighborhoods and diverse communities we serve.</p><p>We are currently looking for qualified candidates for our Dental Assistant / Registered Dental Assistant role. <i><b>Please note: This role requires applicants to be bilingual in English and Spanish. </b></i>This position reports to the Dental Office Manager and is a regular, full-time, non-exempt role with an hourly range of $30.53 to $35.13, depending on experience and licensure, with full benefits.</p><p><b>Primary Objective:</b></p><p>The Dental Assistant or Registered Dental Assistant will be responsible for providing quality care and services to patients by assisting dentists and other staff in a variety of patient care, office, and laboratory duties. The Dental Assistant or Registered Dental Assistant is expected to contribute to the efficiency and productivity of patient flow through timely accurate, and professional preparation of patients and patient information.</p><p><b>Essential Functions/Responsibilities:</b></p><ul><li>Prepare and maintain dental instruments, materials, and equipment.</li><li>Collect and record patient health histories (dental and medical) and record information for dentist's reference prior to examination.</li><li>Help patients feel comfortable before, during and after dental treatment.</li><li>Take and process x-rays.</li><li>Assist dentist chair-side by organizing and preparing instruments for dentist's use and assisting as needed during procedures.</li><li>Advise patients in oral hygiene and dental care.</li><li>Follow through with post-visit duties.</li><li>Backup the Front Desk staff, provide relief and support, and perform office duties as requested.</li><li>Interact positively with a diverse, sometimes difficult, and demanding patient population.</li><li>Provide service in a manner that is appropriate for the patient's age; demonstrate knowledge and skills necessary to meet the patient's physical, psychosocial, educational and safety needs.</li><li>Demonstrate commitment to the mission of the organization in promoting dental health.</li><li>Maintain patient records and related administrative documentation.</li><li>Utilize the requisite tools, systems, technology, and equipment in the collection of patient data, records management, and collections.</li><li>Demonstrate knowledge of dentistry procedures, clinic infection control procedures, cleaning and sterilization of instruments, tray setup and materials.</li><li>Other duties as assigned.</li></ul><p><b>MINIMUM QUALIFICATIONS</b></p><ul><li>High School diploma or equivalent.</li><li>Completion of Dental Assistant program/license.</li><li>1 year of experience working as a dental assistant</li><li>Bilingual in English and Spanish.</li><li>Valid California Dental X-Ray license.</li><li>Demonstrated experience in dental assisting practices, protocols, and industry best practices.</li></ul><p><b>PREFERRED QUALIFICATIONS</b></p><ul><li>Registered Dental Assistant Certification</li></ul><p>To learn more about our organization, please visit our website at www.mnhc.org. We offer a full range of benefits which includes the following:</p><ul><li>Medical insurance with zero out-of-pocket expense under the base plan</li><li>Dental and vision insurance at no cost to the employee</li><li>Life insurance with a free basic policy and optional voluntary plan</li><li>401(k) retirement savings plan with company contribution</li><li>Two weeks of vacation annually</li><li>40 hours of paid educational leave</li><li>12 paid holidays, birthday holiday, two floating holidays, and 12 sick days per year</li><li>Flexible spending accounts for health and dependent care expenses</li><li>Commuter benefits</li></ul><p>As a condition of employment, all candidates are required to meet specific immunization standards. Documentation of current immunizations, including Varicella, TDAP, COVID-19, MMR, and Hepatitis B, as well as TB test results valid within the last two (2) years must be submitted before the start date. Failure to provide this documentation may result in a delayed start or withdrawal of the job offer.</p><p>Mission Neighborhood Health Center is an Equal Employment Opportunity employer committed to fostering an inclusive environment for our diverse workforce<i>.</i> We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, or other applicable legally protected characteristics. Pursuant to the San Francisco Fair Chance Ordinance, we will consider employment for qualified applicants with arrest and conviction records.</p><p>Pay: $30.53 - $35.13 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Disability insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Parental leave</li><li>Pet insurance</li><li>Professional development assistance</li><li>Uniform allowance</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Dental Assistant / Registered Dental Assistant (Bilingual)

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