executive assistant

office assistant

administrative assistant Jobs in Los Angeles

administrative assistant

administrative assistant & receptionist Jobs in Los Angeles

administrative assistant & receptionist

administrative assistant - psychiatry Jobs in Los Angeles

administrative assistant - psychiatry

legal administrative assistant

Shook, Hardy & Bacon LLP

Provides administrative, organizational and technical support including but not limited to entering time into the firm's timekeeping system, phone reception; providing information to callers; arranging travel and catering accommodations; scheduling meetings and conference room set ups; e-scan, facsimile, ECF filing transmittals; transcription; proofreading work product for typographical, grammatical, or spelling errors; compilation of reports from established sources; photocopying; mail assembly and distribution; and other records/file maintenance.
 
Depending on the specific assignment, may prepare and/or review for accuracy patent and trademark applications, reports, documentation, general and/or legal correspondence and papers of a legal nature such as, complaints, brief, motions, interrogatories, contracts, agreements, statements, subpoenas, wills, trusts, summonses.
 
May assist attorneys, paralegals and analysts with the preparation and filing of US Federal/District Court documents or US patent correspondence, transmittal documents, and formal documents.
 
Projects an image that reflects the professional nature of work done by the firm.
 
Interacts with clients in a way that supports great client service and relationships.
 
Accurately drafts and/or writes routine reports and correspondence.
 
May manage timekeeper calendar (Outlook) and assist in meeting deadlines which may include deadlines associated with US Court or patent applications, prosecutions, litigation and/or other events as directed.
 
May provide occasional technology support to attorneys and professional staff with regard to connecting docking stations, monitors, desktops, printers and other external devices with remote guidance from IT specialist.
 
Prioritizes workload in an efficient and effective manner.
 
Participates in on-going training sessions to enhance his/her technical skills.
 
Stays informed of all firm policies and standardized procedures and applications.
 
Assists Legal Support Assistant Trainees by providing training, mentoring, and quality assurance.
 
Requirements: High School diploma or GED and three years related experience, OR equivalent combination of education and/or experience. Bachelor's degree, ALS, PLS, CAP, or Paralegal certificate preferred. Other Skills: Must have basic legal terminology and an awareness of court filing requirements. Must be able to use legal citations and apply to firm documents. Working knowledge of time entry software, Microsoft Word (styles & tables), Excel, PowerPoint and Outlook. Skilled in the use of a redlining tool. Working knowledge of basic office functions. Ability to type 50 WPM. Ability to anticipate, identify, and proactively implement actions that allow timekeepers to be efficient and effective in serving client needs. Shares knowledge and mentors others on technology applications and firm/division processes.

Legal Administrative Assistant

Central American Resource Center - CARECEN (of Los Angeles, CA)

Job Title: Executive AssistantClassification &amp; FLSA Status: Full-time | Non-exemptSalary/Pay Rate: $22 to $26 an hour. Depending on ExperienceDepartment: LegalReports to: Legal Director and Directing AttorneyJob Summary: The Central American Resource Center (CARECEN) seeks to hire a full-time Executive Assistant in our Los Angeles office. The Executive Assistant is responsible for providing a high level of executive administrative support with half of their time spent supporting the Legal Director and the other half the Directing Attorney.Job Responsibilities/Essential Functions:<ul><li>Manage and maintain legal director&rsquo;s and directing attorney&rsquo;s calendar</li><li>Monitor email inboxes for urgent items when legal director and directing attorney are unavailable</li><li>Make travel arrangements</li><li>Attend meetings as notetaker when necessary</li><li>Coordinate events and meetings, including on occasion meeting preparation duties (coffee, refreshments, food orders, and room set up)</li><li>Assist directing attorney in the preparation of grant progress reports, including financial document submission, data entry/reporting Organize documents and files</li><li>Return phone calls and monitor voicemails</li><li>Assist with the preparation and filling of immigration legal cases</li><li>Provide translation and interpretation services (English/Spanish) for legal cases and immigration education and outreach materials</li><li>On a limited basis, help with the planning and execution of legal department workshops</li><li>Prepare PPTs for legal and stakeholder events</li><li>Provide virtual support during legal presentations</li><li>Assist with gathering and maintaining organizational documents used for grant writing and stakeholder relations</li><li>Develop and update legal executive administrative systems to make them more efficient</li><li>Protect organization&rsquo;s value by keeping information confidential</li><li>Other duties as assigned by Legal Director or Directing Attorney</li></ul>Required Skill/Qualifications:<ul><li>Bachelor&rsquo;s degree required</li><li>Two to five years non-profit experience is strongly preferred</li><li>Excellent verbal, interpersonal, customer service skills with proven ability to interact in an appropriate manner with diverse groups of individuals</li><li>Strong problem-solving skills</li><li>Ability to work independently</li><li>Time-management and attention to detail are required</li><li>Spoken and written fluency in English and Spanish languages strongly preferred</li><li>Knowledge of history of Central American immigrant community, preferred</li><li>Commitment to the mission and goals of CARECEN</li><li>A reputation for Excellent problem-solving skills</li><li>Ability to work independently.</li><li>Strong project management skills</li><li>Time-management and attention to detail is required.</li><li>Ability to maintain high standards of integrity, professionalism and confidentiality</li></ul>Work Environment &amp; Physical Demands:This position operates in a professional office environment. The position requires the ability to lift files, open filing cabinets and bend or stand as necessary. Work is performed in a variety of work settings, including CARECEN&rsquo;s offices.Work Schedule:Office hours are 9:00 am to 5:00 pm, Monday &ndash; Friday. This position is full-time requiring 35 hours per workweek. This is a hybrid position requiring some in-person office days.Travel Requirement:Ability to travel to CARECEN office and offsites in Los Angeles. Mileage reimbursement is available when applicable.Benefits:CARECEN offers a generous health insurance package that has medical, vision, dental, life insurance and Flexible Spending Account (FSA). Supplemental insurance and a 403(b) retirement savings plan are also available. Paid time off is also provided along with 11 paid holidays.Application Deadline:Applicants encouraged to apply immediately.To Apply:Must email cover letter, resume, at least three professional references to Laura Urias, Lurias@carecen-la.org. Only those applicants selected for interviews will be contacted. Only those applicants who submit a complete application per these instructions will be considered. CARECEN will not consider applications through legal recruiting/staffing agencies. No inquiries or phone calls from applicants or legal recruiters please.CARECEN is an Equal Opportunity EmployerAll qualified applicants shall receive consideration for employment without regard to race, color, religion, national origin, ethnic group identification, ancestry, sex, age, marital status, political affiliation, condition of physical or mental disability, or sexual orientation, in accordance with requirements of Federal and State laws.Job Type: Full-timePay: $22.00 - $26.00 per hourBenefits:<ul><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Los Angeles, CA 90005

Executive Assistant

Robert Half

<div>
 
 We are looking for an organized and detail-oriented part-time Administrative Assistant to join a nonprofit located in Playa Vista. This is a long-term contract position ideal for someone with strong administrative skills and a proactive attitude. The role involves supporting daily office operations and ensuring smooth communication within the organization. You will work 2-3 days per week, for 8 hours per day.
 
 
 
 
 
 Responsibilities:
 
 
 &bull; Manage and maintain office schedules, including coordinating meetings and appointments.
 
 
 &bull; Answer and direct incoming calls professionally, providing accurate information and assistance.
 
 
 &bull; Perform data entry tasks to ensure records are up-to-date and organized.
 
 
 &bull; Assist with general receptionist duties, including greeting visitors and handling inquiries.
 
 
 &bull; Support various administrative tasks to ensure efficient office operations.
 
 
 &bull; Maintain and organize office files, documents, and supplies.
 
 
 &bull; Collaborate with team members to address administrative needs and prioritize tasks effectively.
 
 
 
 
 
 &bull; Proven experience in administrative assistance or a similar role.
 
 &bull; Proficiency in handling inbound calls with a detail-oriented approach.
 
 &bull; Solid knowledge of general office practices and procedures.
 
 &bull; Strong data entry skills with attention to detail and accuracy.
 
 &bull; Excellent communication skills, both written and verbal.
 
 &bull; Ability to multitask and manage time effectively in a fast-paced environment.
 
 &bull; Familiarity with receptionist duties, including greeting visitors and managing inquiries.
 
 &bull; High level of integrity and the ability to maintain confidentiality.
 
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Part-Time Administrative Assistant

<div>
 
 We are looking for a dedicated Recruiting Coordinator to join our team in Century City. This is a long-term contract position that requires a proactive individual with a passion for talent acquisition and organizational excellence. In this role, you will play a key part in supporting the Early Career Recruiting Team by managing various aspects of the recruitment process and contributing to intern program logistics.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 &bull; Oversee the tracking and management of a high volume of candidates and applicants.
 
 
 &bull; Conduct reference checks to ensure candidate suitability.
 
 
 &bull; Create and publish job descriptions to attract top talent.
 
 
 &bull; Process new hires efficiently using Workday.
 
 
 &bull; Provide responsive support to applicants throughout their recruitment, hiring, and onboarding journey.
 
 
 &bull; Actively source and engage with candidates who have relevant experience for future opportunities.
 
 
 &bull; Collaborate with recruiters to develop and maintain a robust talent pipeline.
 
 
 &bull; Assist in the execution of comprehensive recruiting strategies alongside recruiters.
 
 
 &bull; Take part in planning and managing logistics for the summer internship program.
 
 
 &bull; Support the recruiting team with special projects, key initiatives, and various ad hoc tasks.
 
 
 &bull; At least 2 years of experience in HR support roles such as HR Assistant, Recruiting Coordinator, or Talent Acquisition Assistant.
 
 &bull; Familiarity with Workday or similar applicant tracking systems is preferred.
 
 &bull; Proven ability to quickly adapt to new processes and technologies.
 
 &bull; Exceptional organizational skills with the ability to multitask and prioritize effectively.
 
 &bull; Strong attention to detail and ability to manage heavy workflow efficiently.
 
 &bull; Flexible and proactive, with a strong sense of urgency and teamwork.
 
 &bull; Capability to succeed in a fast-paced, high-volume corporate environment.
 
 &bull; Demonstrated ability to communicate effectively across all levels of an organization.
 
 TalentMatch
 
 &reg;
 
 
 
 
 &shy;Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Recruiting Coordinator

Consumer Action Law Group

Our Law Firm is hiring a Paralegal / Legal Assistant Problem Solver in Eagle Rock. Below is more information about the requirements, qualifications and job descriptions associated with the position.Are you passionate about helping people?Can you imagine going to work every day knowing that you're making a positive difference? We are looking for a Problem Solver to help in our law firm.When our clients call us for help, they're often going through an emotionally difficult period. Our Paralegals / Legal Assistants provide our clients the ultimate client experience. This position requires the right combination of writing and telephone skills, empathy, and ability to investigate to the root of their legal issues.If that's you, you'll play an integral role in creating memorable client experiences. This important position involves talking to clients, writing letters, asking questions, and relaying messages from our lawyers related to client issues. Our legal assistant always strives for better communication with our clients and wants to advocate for people who need legal help.Additionally, if you have experience working in a law firm, and are looking for that next step in your career, this position is perfect for you!Other requirements include the following:<ul><li>Conveys confidence on the phone and likes talking to people</li><li>Shows empathy to clients and puts them at ease during their difficult time</li><li>Treats a call at 4:30 on Friday with the same care and compassion as one on Monday morning</li><li>Demonstrates exceptional communication skills</li><li>Works well in various computer programs [Word, Chats, Email, various software]</li><li>Strong multitasking skills [able to focus with many distractions throughout the day]</li><li>Fluent Bilingual spoken and written English and Spanish is needed for this position</li><li>Excellent attention to detail, and excellent writing and proofreading skills</li><li>Naturally curious, intelligent, and able to solve problems [able to give examples of past performance]</li><li>Legal experience is a plus</li></ul>Please note:&middot; This is a full-time position, 30+ hours per week, 9:00 a.m. to 5:00 p.m., Monday through Friday.&middot; Starting Compensation $21.00/hour&middot; Benefits: Medical, Dental, Life insurance, Paid Vacation and Sick leave&middot; Interviews for position are being scheduled in person in our Eagle Rock office [near DTLA]If you have what it takes to be our next Paralegal / Legal AssistantProblem Solver? We provide training, and for the right person, this will be a highly rewarding position. If this sounds like a good fit for you, you will need to complete a two-step process in order to be considered. If both steps are not completed, you will not get a response from our hiring team.Email a cover letter and resume with subject line: &ldquo;I am a Problem Solver&rdquo;Job Type: Full-timePay: $21.00 - $28.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Los Angeles, CA 90065

Bilingual Paralegal / Legal Assistant Problem Solver

Netflix

<div>
 At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what&rsquo;s next.
 
 
 Our team of Department Assistants (DAs) are full-time Netflix employees who are qualified to provide rotational coverage support for all Assistants within our Corporate Functions (Finance and operations, Legal, Marketing, Product and technology, and Talent) and serve as an internal talent pipeline. The DAs' purpose is to quickly and efficiently provide quality administrative support for each respective desk they are assigned to, enabling business leaders to continue doing their best work.
 
 
 
 Benefits
 
 
 
 DAs will begin their journey at Netflix by going through our two-week in-house onboarding program. Our training program consists of curated classes that will equip DAs with the necessary skills to thrive at Netflix. Further, being a Department Assistant at Netflix offers several compelling benefits:
 
 
 <ul>
 <li>
 Dynamic Work Environment: Netflix is known for its fast-paced and innovative culture, providing a vibrant atmosphere for personal and professional growth
 </li>
 <li>
 Exposure to Industry Leaders: You'll work alongside experienced professionals, gaining insights into the entertainment and tech industries
 </li>
 <li>
 Skill Development: The role hones valuable skills like project management, communication, and problem-solving, which are applicable across various careers
 </li>
 <li>
 Networking Opportunities: You'll connect with colleagues across departments, building a strong professional network within the organization
 </li>
 <li>
 Supportive Environment: Netflix emphasizes a culture of feedback and growth, allowing you to learn from your experiences and receive guidance
 </li>
 <li>
 Diversity and Inclusion: The company values diverse perspectives, making it an inclusive place to work
 
 
 </li>
 </ul>
 
 Specific Responsibilities
 
 
 
 <ul>
 <li>
 Calendar Management: Maintain and manage the Executives&rsquo; complex calendar, ensuring seamless scheduling and coordination of meetings, appointments, and events both internally and externally across multiple time zones.
 </li>
 <li>
 Travel Coordination: Handle extensive travel arrangements, ensuring all travel logistics are executed flawlessly. Must be proactive in confirming itineraries and coordinating necessary travel documents.
 </li>
 <li>
 Expense Management: Ensure timely and accurate submission of expenses, maintaining meticulous records for financial tracking.
 </li>
 <li>
 Relationship Building: Foster strong relationships with internal and external stakeholders, acting as a liaison to facilitate communication and collaboration.
 </li>
 <li>
 Event Planning: Organize and execute off-site meetings and events with precision, ensuring all logistical details are covered.
 </li>
 <li>
 Problem Solving: Proactively anticipate needs and solve problems before they arise, demonstrating strong decision-making skills and resourcefulness.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 3+ Years as an administrative assistant is strongly preferred; 2-year minimum is required
 </li>
 <li>
 Experience managing multiple executive calendars preferred
 </li>
 <li>
 Team player who operates in a fast-paced and team-oriented setting
 </li>
 <li>
 Possessing drive and ambition, along with a natural sense of curiosity
 </li>
 <li>
 Ability to handle sensitive information, maintaining confidentiality and integrity at all times
 </li>
 <li>
 Ability to be a self-starter and work autonomously
 </li>
 <li>
 Ability to quickly prioritize and respond accordingly
 </li>
 <li>
 Strong communication skills and the ability to multitask
 </li>
 <li>
 Proficiency in Google Suite, Microsoft Word, and Excel is strongly preferred
 </li>
 <li>
 Demonstrates genuine passion for the entertainment industry, staying current with trends, blockbusters, indie darlings, and emerging talents
 
 
 </li>
 </ul>
 Generally, our compensation structure consists solely of hourly pay; we do not have bonuses. You choose each year how much of your compensation you want in hourly pay versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The hourly range for this role is $28.85 - $45.67.
 
 
 Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more details about our Benefits here.
 
 
 Netflix is a unique culture and environment. Learn more here.
 
 
 Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.
 
 
 We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.
</div>

Corporate Department Assistant

Motive Companies

<div>Administrative Assistant - eCommerce / Consumer Goods 
Downtown Los Angeles (Onsite 100%) | $25/hr | Temp to hire<div>
Monday - Friday 8a-5p</div> 
About the Company 
We're a rapidly growing eCommerce brand in the consumer-packaged goods (CPG) industry, known for our innovative products and high-energy culture. Our team blends creativity, precision, and hustle-and we're looking for an Administrative Assistant who can keep up with the pace and bring structure to the chaos. This position offers growth potential and a chance to be part of a forward-thinking, rapidly expanding eCommerce team. 
Why You'll Love Working Here 
This isn't your typical admin role. You'll be in the heart of the action, working directly with leadership, operations, and marketing to keep projects and people on track. Every day is different-and your impact will be seen and appreciated.<div> 
What You'll Do 
<ul><li>Manage calendars, meetings, and travel for senior leaders</li><li>Support daily operations across purchasing, shipping, and vendor coordination</li><li>Assist marketing and product teams with launches, sample requests, and reports</li><li>Maintain digital and physical files, invoices, and office supplies</li><li>Help prepare internal communications and team presentations</li><li>Ensure the office runs smoothly and stays organized</li></ul></div> 

<div>What We're Looking For 
<ul><li>2+ years of administrative or office coordination experience (preferably in eCommerce, retail, or consumer products)</li><li>Strong organizational skills and sharp attention to detail</li><li>Experience with Shopify, Amazon Seller Central, or NetSuite a plus</li><li>Advanced Excel or Google Sheets skills</li><li>Clear communicator who thrives in a fast-paced, collaborative environment</li><li>Comfortable working onsite 100% in DTLA</li></ul></div> 
Compensation 
$25/hour 
Full-time position with growth potential and a chance to be part of a forward-thinking, rapidly expanding eCommerce team.</div>

Administrative Assistant

Explore 211+ Legal administrative assistant in Los Angeles this April. Find roles across top companies and apply now to boost your career.