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administrative & bookkeeping assistant

legal secretary

East Baton Rouge Parish School System

<div></div><div><ul><div><div>JobID: 13872</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 CLERICAL/PROFESSIONAL SERVICES<br>
</div><div><b>
Date Posted:</b><br>
 3/11/2026<br>
</div><div><b>
Location:</b><br>
 Central Office</div><div><b><br>
Job Title: Administrative Secretary to General Counsel</b></div><div><b>
Reports To: </b>Immediate Supervisor</div><div><b>
Prepared By: </b>The Division of Human Resources</div><div><b>
Board Approved Date:</b></div><div></div><div><b><br>
Pay Grade Range:</b> SU102</div><div></div><div><b><br>
Summary: </b>The Administrative Secretary to the General Counsel reports to the General Counsel of the East Baton Rouge Parish School System. Requires the exercise of judgment in making decisions in accordance with policies and practices of the department and the ability to work directly with School Board Members, members of the school systems' administrative staff, as well as with the private and public sector. As the Administrative Secretary to the General Counsel, much of the work involves handling confidential materials, messages, and scheduling meetings and appointments, monitoring, preparing, and expediting all legal work for the General Counsel.</div><div><b>
Essential Duties and Responsibilities:</b></div><ul><li>
Reports to and is directly responsible for legal secretarial and administrative support services for the General Counsel</li><li>
Types all legal documents and correspondence for General Counsel and prepares correspondence and documents with envelopes for mailing and/or delivery</li><li>
Handles telephone calls when General Counsel is unavailable and either takes messages or conducts client business authorized by General Counsel</li><li>
Prepares all workers' compensation settlement documents for approval of General Counsel</li><li>
Establishes and maintains a file tracking system, databases, records, and/or other documents</li><li>
Interfaces with third party administrators and risk management staff, as needed</li><li>
Files all correspondence, lawsuits, etc., for General Counsel, organizes and maintains client and other files in a thorough, organized manner, and closes out files and prepares closed files for storage; calendars and/or schedules deadlines, court appearances, depositions, conferences, meetings, etc. for all cases of General Counsel</li><li>
Assists Assistant to the Superintendent, as time permits, when requested by Assistant or General Counsel</li><li>
Coordinates with the Assistant to the Superintendent and other departments to complete assigned duties</li><li>
Examines, verifies, and documents reports and verifies reports for completeness, propriety, and accuracy of computations, costs, etc.</li><li>
Assists directly in a wide-range of administrative and operational functions.</li></ul><div><b>
Other Duties:</b></div><div>
Other duties as assigned that are related to the functions of the position.</div><div><b>
Essential Functions/Qualifications/Requirements:</b></div><div><b>
Education and Experience:</b></div><div>
Training and five (5) years on the job experience as a legal secretary are preferred; however, successively responsible commensurate experience may be substituted and will be considered. Some paralegal experience is preferred.</div><div><b>
Work Environment Conditions:</b></div><div>
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div><div><b>
Professional Conduct:</b></div><div>
The Employees are required to maintain a high standard of professional conduct. Breach of said professional conduct includes, but is not limited to, neglect of duty, dishonesty, engagement in acts that are contrary to East Baton Rouge Parish School System policy, unlawful activities, or any other conduct which is seriously prejudicial to the school system.</div><div><b>
Technological Abilities:</b></div><div>
To perform this job successfully, an individual must be proficient in general use of a computer, the use of Email as a form of communication, and other job-specific equipment, software, and/or applications.</div><div></div><div><br>
Note: New employees coming to EBRPSS/current employees new to a position, must use the Verifent website to verify qualifying years of experience (outside of EBRPSS) aligned to the job description. All new employees to the district/current employees new to a position will receive 0 years of experience aligned to the job description until the verification of previous experience aligned to the job description is received.</div><div>
Verifient Link</div><div>
Experience verifications must be received in the Office of Human Resources within the first 6 months of employment in order to be eligible for a retroactive payment.</div></div></ul></div><p></p>

Administrative Secretary to General Counsel

Bitton & Associates

<p><b>Boutique Litigation Law Firm</b></p><p>We are a busy, boutique litigation law firm seeking a reliable, organized, and motivated <b>Legal Office Assistant / Receptionist</b> to join our team full-time.</p><p>This is an excellent opportunity for someone interested in building a career in the legal field. We operate on a collaborative team model where every team member plays an important role in supporting our clients and helping cases move forward.</p><p>If you are professional, detail-oriented, and eager to learn, we would love to meet you.</p><p><b>Key Responsibilities</b></p><ul><li>Greet clients and manage front desk operations</li><li>Answer and direct incoming calls professionally</li><li>Assist with new client intake and file setup</li><li>Maintain calendars and schedule appointments</li><li>Support billing and administrative tasks</li><li>File documents (physical and electronic)</li><li>Handle incoming and outgoing mail; post office runs</li><li>Provide case-handling and litigation support as needed</li><li>General office support and occasional local errands</li></ul><p><b>Qualifications</b></p><ul><li>Spanish speaking (required)</li><li>Valid driver&rsquo;s license and reliable vehicle (required)</li><li>Strong organizational skills and attention to detail</li><li>Professional demeanor and strong communication skills</li><li>Proficient in Microsoft Word and Microsoft Office Suite</li><li>Ability to multitask in a fast-paced environment</li><li>Self-starter who works well both independently and as part of a team</li></ul><p>No prior legal experience is required; however, office or law firm experience is strongly preferred. Relevant education or coursework in legal studies, criminal justice, or a related field is a plus.</p><p><b>What We Offer</b></p><ul><li>Hands-on experience in a busy litigation practice</li><li>Supportive team environment</li><li>Opportunity for growth within the firm</li><li>Exposure to real case handling and court procedures</li></ul><p>This position is ideal for someone considering a long-term career in the legal field.</p><p>Job Type: Full-time</p><p>Pay: $21.00 per hour</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Language:</p><ul><li>Spanish (Preferred)</li></ul><p>Work Location: In person</p>

Legal Assistant/Receptionist

Dinsmore & Shohl LLP

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.
<br><br>
Dinsmore is seeking a Legal Administrative Assistant at our Los Angeles, CA location who will support multiple attorneys primarily in connection with complex commercial litigation.
<br><br>
Responsibilities
<br><br>
<ul>
<li>Filings, client management, billing, time entry, formatting, proofreading and editing of documents, travel arrangements, and other legal assistant functions</li>
</ul>
Requirements
<br><br>
<ul>
<li>Minimum of three years of experience with litigation support</li>
<li>Strong experience calendaring litigation deadlines</li>
<li>Working knowledge and understanding of State and Federal court rules and procedures</li>
<li>Strong filing / e-filing experience in State and Federal courts, ECF and Pacer</li>
<li>High comfort level with TOAs and TOCs</li>
<li>Experience using attorney timekeeping software and document management systems</li>
<li>Experience and proficiency using MS Office Suite</li>
<li>Ability to manage multiple deadlines</li>
<li>Excellent writing, grammar, proofreading skills, and meticulous attention to detail</li>
<li>Strong organizational and time management skills</li>
<li>Proven success as a positive team player, as well as an independent worker</li>
<li>Ability to excel in a fast-paced environment</li>
<li>We seek candidates that are self-directed, have high energy, and have advanced computer skills</li>
</ul>
Salary
<br><br>
<ul>
<li>Up to 95k</li>
</ul>
Equal Opportunity Employer

Litigation Legal Administrative Assistant

KASHFIAN & KASHFIAN LLP

<p><i><b>Please do not call or email the firm regarding hiring under any circumstances. Also, no recruiters or solicitations. Thank you for your cooperation and understanding.</b></i></p><p><i>Please also note: the ideal candidate is an individual who is </i><i><b>NOT</b></i> <i>a pre-law student or someone who is anticipating attending law school in the immediate and near future. </i></p><p>We are a law firm seeking a Legal Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. We're full-service general litigation and appellate law firm in all areas of law, looking for someone to assist the lawyer staff with clerical matters as well as administrative functions for the senior lawyers at our Century City office. The ideal candidate is someone who is detail oriented, dedicated, willing to learn and works well with others.</p><p><b>Responsibilities:</b></p><ul><li>Draft correspondences and other formal documents</li><li>Plan and schedule appointments and events</li><li>Greet and assist onsite guests</li><li>Organize legal documents, filing documents (or preparing them for storage), preparing documents, familiarity with an electronic filing system, prepare exhibits, calendar and be on the lookout for court deadlines</li><li>Conduct legal search independently</li><li>Coordinate with vendors, process servers, court clerks, and court reporters</li><li>Answer inbound phone calls and assist with other administrative duties</li><li>Develop and implement organized filing systems</li><li>Perform all other office tasks</li></ul><p><b>Qualifications:</b></p><ul><li>Bachelors Degree</li><li>Previous experience in a law office, office administration or other related fields</li><li>Ability to prioritize and multitask</li><li>Excellent written and verbal communication skills</li><li>Strong attention to detail</li><li>Strong organizational skills</li><li>Familiarity with Word, Excel, Outlook, and Adobe Acrobat</li><li>Patience and tact, able to work with all kinds of clients</li><li>Ability to absorb large amounts of complex information</li><li>High level of accuracy</li><li>Good organizational and time management skills</li><li>Ability to work under pressure and meet deadlines</li><li>Respect for confidential information</li></ul><p>Work Location:</p><ul><li>One location</li><li>No Remote Work</li></ul><p>Job Type: Full-time</p><p>Pay: $20.00 - $22.00 per hour</p><p>Work Location: In person</p>

Legal Assistant

Kutak Rock LLP

<div><div><b>JOB SUMMARY</b></div><div>
Kutak Rock LLP seeks a Legal Administrative Assistant for its Litigation practice. This pivotal position provides legal administrative support to multiple lawyers in a busy national litigation practice with a focus on mass/toxic tort litigation. This role is ideal for the experienced legal support professional who enjoys working collaboratively in a collegial environment.</div><div>
</div><div>
This full-time position may sit in either the firm&rsquo;s Irvine or Los Angeles office.</div><div></div><div><b>
</b></div><div><b>
RESPONSIBILITIES</b></div><ul><li>
Maintain strict confidentiality and discretion of firm and client matters</li><li>
Prepare, proofread, and edit pleadings, discovery, briefs, memoranda, and correspondence in draft and final form to incorporate revisions</li><li>
Submit court filings for State and Federal Courts</li><li>
Monitor and maintain compliance of State and Federal Court local rules and procedures</li><li>
Maintain timekeepers&rsquo; calendars and monitor docketing deadlines, review documents, and correspondence for important deadlines and information</li><li>
Prepare scans, copies, printing, and other general office duties</li><li>
Handle heavy filing, organize and maintain extensive files, both paper and electronic</li><li>
Read and route incoming and internal mail; assemble large mailings</li><li>
Perform document comparisons using firm software (Litera)</li><li>
Organize and maintain electronic files in the Firm&rsquo;s document management system (NetDocs)</li><li>
Accept responsibility and take directions for work assignments and tasks from both attorneys and staff</li><li>
Handle client communications (when appropriate) through telephone and e-mail</li><li>
Maintain, report, and track Continuing Legal Education (CLE) credits</li><li>
Arrange travel and handle expense reports for attorneys, enter lawyers&rsquo; expenses for submission to Accounting through internal billing software</li><li>
Schedule conference calls, meetings, and professional organization events for attorneys</li><li>
Provide occasional coverage to office reception desk in rotation with existing office staff</li><li>
Assist with other tasks as assigned or necessary within the Litigation Department</li></ul><div>
</div><div><b>
QUALIFICATIONS: Skills and Abilities</b></div><ul><li>
Knowledge and proficiency in State and Federal Court local rules and procedures</li><li>
Advanced knowledge of e-file platforms both in State and Federal Courts.</li><li>
Advanced knowledge of Microsoft Office including the use of charts, Styles and Table of Contents, Word, and Excel</li><li>
Advanced knowledge in editing, combining, and assembling PDF documents</li><li>
Advanced knowledge of video conferencing platforms (Zoom, Teams)</li><li>
Knowledge and proficiency in document management systems</li><li>
Knowledge and understanding of mass tort or toxic tort litigation procedures and proceedings</li><li>
Excellent grammar, spelling, and proofreading skills with a keen eye for details</li><li>
Ability to work well under the pressures of deadlines, prioritize, multitask, and move from one project to another efficiently</li><li>
Excellent time management and organizational skills with the ability to work with practice groups in multiple time zones</li><li>
Ability and interest in learning new skills including software and technology</li><li>
Excellent interpersonal skills and adept at professional interactions with lawyers, clients, and staff</li></ul><div></div><div><b>
</b></div><div><b>
QUALIFICATIONS: Education and Experience</b></div><ul><li>
High School Diploma or equivalent required; associate or bachelor&rsquo;s degrees preferred</li><li>
3 + years of legal administrative support experience in a litigation practice required, experience in civil litigation, mass tort, or toxic tort practices preferred</li><li>
Experience with local, state, and federal court filing procedures as well as electronic court filing required</li></ul><div>
</div><div><b>
Position Information</b></div><div><b>
Status:</b> Non-Exempt</div><div><b>
Salary Range:</b> $70,000-$85,000 base salary per year, commensurate with education and experience.</div><div><b>
Work Arrangement:</b> Hybrid 4:1, with manager approval after an initial introductory period. This position may sit in either the firm&rsquo;s Irvine, CA or Los Angeles, CA office.</div><div>
</div><div><b><i>
Benefits</i></b></div><div>
Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death &amp; Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. 1 hour of paid vacation leave accrued for every 16 hours worked. 1 hours of paid sick leave accrued for every 30 hours worked. Paid parental leave. Fertility coverage assistance. Adoption and surrogacy financial assistance. Bereavement, jury duty, military leave. Employee Assistance Program. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Tuition Reimbursement. Employee Referral Program. Some of the foregoing benefits include Employer/Employee cost sharing.</div><div>
</div><div><b><i>
Additional Information</i></b></div><div>
Any offer of employment is contingent upon the successful completion of a background check. Consideration of any background check will bean individualized assessment based on the applicant or employee&rsquo;s specific record and the duties and requirements of the specific job.</div><div>
</div><div>
Qualified applicants with criminal histories will be considered for employment in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO).</div><div>
</div><div><b><i>
About the Firm</i></b></div><div>
Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to &ldquo;allow and encourage each individual within it to be a full person,&rdquo; and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 21 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.</div><div>
</div><div>
We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement, and loyalty of our people.</div></div>

Legal Administrative Assistant

Morgan Lewis

<div>Morgan, Lewis &amp; Bockius LLP, one of the world&rsquo;s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Coordinator (LAC) to support the Labor and Employment Practice Group. Reporting to the Administrative Support Manager this position will be responsible for providing a broad range of administrative, secretarial and document processing support with guidance to the assigned Practice Group in an environment where superior client service is emphasized and practiced.
<br>
<br>
This position will reside in the Los Angeles office. Maintaining an in-office presence is important to delivering our services through an integrated and collaborative work culture. Firm policy requires this role to work in the office three days per week as scheduled by their manager unless client demands, or another accommodation approved by their practice group, require them to be elsewhere.
<p></p><p><b>PRIMARY FUNCTIONS AND RESPONSIBILITIES
</b></p><ul><li><p>Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly upon request the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed.
</p></li><li><p>Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications.
</p></li><li><p>Drafts routine correspondence and memoranda; updates recurring reports as assigned.
</p></li><li><p>Performs redlining.
</p></li><li><p>Demonstrates a high level of internal and external client service; screens communication and responds promptly in a clear, concise, professional, and accurate manner.
</p></li><li><p>Responds to client, staff, legal professionals, and vendor inquiries.
</p></li><li><p>Answers phones and takes messages, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups.
</p></li><li><p>Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries.
</p></li><li><p>Assists with time entry.
</p></li><li><p>Assists with the billing process including proforma delivery, narrative edits, and customized reports.
</p></li><li><p>Processes new business intake, related forms, and correspondence.
</p></li><li><p>Processes expense reports and invoices; arranges check requests; monitors through completion.
</p></li><li><p>Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
</p></li><li><p>Coordinates or assists with printing, scanning, copying of documents and/or sending of same.
</p></li><li><p>Maintains electronic and/or physical files, calendars, correspondence, and collaborative workspaces; creates and maintains binders.
</p></li><li><p>Maintains case docket/calendaring, as needed.
</p></li><li><p>Transcribes text (e.g., correspondence, and miscellaneous legal documents) from handwritten drafts, voice messages or recordings.
</p></li><li><p>Opens, screens and routes mail, and manages faxes and email.
</p></li><li><p>Provides legal research, case support and project assistance.
</p></li><li><p>Other administrative duties as assigned.
</p></li></ul><p></p><p><b>EDUCATION AND EXPERIENCE
</b></p><ul><li><p>Bachelor&rsquo;s degree and at least two (2) years of administrative support experience, or equivalent combination of education and experience.
</p></li><li><p>Previous law firm experience required.
</p></li><li><p>Demonstrates proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Portable Document Format (PDF) software.
</p></li><li><p>Flexibility to work overtime required.
</p></li></ul><p></p><p>#LI-Hybrid
</p><p>#LI-CJ1
</p><p>For positions in Los Angeles, the salary range for this job posting is $69,817.05- $90,677.00.
</p><p></p><p>Morgan, Lewis &amp; Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
</p><p></p><p>Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.
</p><p></p><p><b>California Applicants </b>: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates
</p><p></p><p>Morgan, Lewis &amp; Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or talent.acquisition@morganlewis.com
</p><p></p><p>If hired, y our employment relationship with the firm will be on an &quot;at-will&quot; basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.</p></div>

Legal Administrative Coordinator

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.
<br><br>
Dinsmore is seeking a Legal Administrative Assistant at our Los Angeles, CA location to support our Business Restructuring practice group.
<br><br>
Responsibilities
<br><br>
<ul>
<li>Drafting correspondence, editing and filing pleadings with state and federal courts, scheduling depositions, maintaining attorney calendars and files, making travel arrangements, creating and maintaining accurate expense reports and time entry, reviewing and editing of pre-bills, and other administrative duties as assigned</li>
</ul>
Requirements
<br><br>
<ul>
<li>Minimum of 3 years of experience with litigation support</li>
<li>Strong experience calendaring deadlines</li>
<li>The ideal candidate will be highly skilled, detail oriented, and flexible</li>
<li>Working knowledge and understanding of bankruptcy processes and procedures</li>
<li>Filing/e-filing experience in state and federal courts, ECF, and Pacer</li>
<li>Experience using attorney timekeeping software and document management systems</li>
<li>Must have experience and proficiency using MS Office Suite</li>
<li>Strong experience editing complex Word documents</li>
<li>Ability to manage multiple deadlines and ability to prioritize a busy workload</li>
<li>Excellent writing, grammar, proofreading skills, and meticulous attention to detail</li>
<li>Possess strong organizational and time management skills</li>
<li>Proven success as a positive team player, as well as an independent worker</li>
<li>Ability to excel in a fast-paced environment</li>
<li>Excellent interpersonal and organizational skills are required</li>
</ul>
Salary
<br><br>
<ul>
<li>Up to 95k</li>
</ul>
Equal Opportunity Employer

Business Restructuring Legal Administrative Assistant

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