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legal administrative assistant Jobs in Los Angeles

legal administrative assistant

litigation associate attorney Jobs in Los Angeles

litigation associate attorney

litigation legal secretary Jobs in Los Angeles

litigation legal secretary

legal secretary

Baker McKenzie

<div><div><div>The Legal Secretary will provide secretarial and administrative support as required to attorneys. 
 
Main responsibilities:
<ul>
<li>Prepare attorneys' correspondence and other legal documents as requested</li>
<li>Draft information on behalf of the timekeeper with little or no direction</li>
<li>Manage attorneys' calendars</li>
<li>Schedule and organize complex activities such as meetings, travel, and seminars</li>
<li>Interact with Accounting to process monthly Bills (i.e., interact with other timekeepers and distribute bills for their review, review to ensure revisions have been made to bills, if needed, etc.).</li>
<li>Update and proof visual presentations</li>
<li>Organize and prioritize large volumes of email and phone calls</li>
<li>Respond to regularly occurring requests for information</li>
<li>Prepare expense reports, check requests, enter time into Intapp Time, and process Vendor and Outside Counsel invoices for payment</li>
<li>Experience in making extensive travel arrangements through FCM Travel (i.e., International and Domestic, last-minute travel changes, etc.) and check-in for flights</li>
<li>Type general correspondence, memos, charts, tables, graphs, business plans, etc., proofread copy for spelling and grammar, making appropriate changes</li>
<li>Volunteer to assist others in practice groups and the office</li>
<li>Work harmoniously in a team environment and foster team spirit</li>
<li>Share information and expertise readily with staff members at all levels</li>
</ul>
Skills and experience:
<ul>
<li>A high school diploma or equivalent; a secretarial degree is preferred</li>
<li>A large amount of legal secretarial experience; work experience in a legal or professional services environment</li>
<li>Minimum of 8+ years of LA Litigation experience, including strong knowledge of California courts and California legal processes</li>
<li>A minimum of Intermediate knowledge of MS Word, Excel, and PowerPoint</li>
<li>Intermediate knowledge of office systems (i.e., Intapp Time, Intapp Open, etc.)</li>
<li>Able to complete fine hand manipulation (heavy typing, dialing, filing); sitting/standing/walking/stooping; ability to lift to 25 lbs</li>
<li>Can work independently, prioritizing work and meeting deadlines</li>
<li>Knowledge of marketing resources and relevant materials</li>
<li>Excellent English verbal and written communication skills</li>
<li>Actively pursues opportunities for self-development/collaboration</li>
<li>Can understand the Firm's structure and available resources</li>
<li>Look for ways to improve processes and/or procedures</li>
<li>Some analytical ability is required to find solutions to various administrative problems and prioritize workloads</li>
</ul>
Reports to: Secretarial Management Supervisor 
 
Travel Requirements: Occasional travel may be required 
 
Position Type: In-Market 
 
Development Framework: Business Support 
 
About us

At Baker McKenzie we are different in the way we think, work and behave. With our team of 13,000 people, including over 6,500 locally admitted lawyers, in over 70 offices worldwide, we have a passionately collaborative community of 60 nationalities and are committed to world-class career development to everyone in every job at every level. Baker McKenzie can offer you both the uncompromising commitment to excellence expected of a top firm paired with a passionately global and genuinely collaborative working environment. 
 
Additional Information

This position is bonus-eligible and offers comprehensive benefits, including medical, dental, vision, and 401(k) plans, based on the number of hours worked. The US base compensation for this position is expected to be $110,000 to $115,000 annually if located in an office in the state of California. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process. 
 
California notice: We will consider for employment all qualified applicants, including those with criminal histories (arrest and conviction records), in a manner consistent with the requirements of applicable state and local laws. 
 
Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people - regardless of race, religion or belief if any, gender, gender identity, disability, sexual orientation or age - to fulfill their professional aspirations with us. We are committed to ensuring an inclusive and accessible experience for all candidates.</div></div></div>

Legal Secretary

Structure Law Group, LLP

Century City Business Litigation Law Firm seeks a Litigation Legal Secretary. We are a family-friendly firm and enjoy what we do while also delivering the highest quality work product to our clients.Requirements: The ideal candidate should have experience as a litigation legal secretary. The candidate should have many of the following:<ul><li>Strong attention to detail and ability to follow instructions.</li><li>Excellent writing and proofreading skills.</li><li>Friendly and easygoing personality with a &ldquo;get-it-done&rdquo; work ethic.</li><li>Knowledge of state and federal court rules, calendaring, and filing procedures.</li><li>Proficiency in Microsoft Office (including Word, Outlook and Excel) and electronic documents.</li><li>Strong multi-tasking skills to work on a variety of assignments for several attorneys.</li><li>Ability to work efficiently and meet deadlines.</li></ul>Examples of daily tasks include supporting litigation legal practices, filing in state and federal courts, assisting with propounding and responding to discovery, drafting letters, and calendaring.If interested in the position, please submit a resume, cover letter and your salary requirements.Job Type: Full-timeBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Schedule:<ul><li>8 hour shift</li><li>Monday to Friday</li></ul>Work Location: In personJob Type: Full-timePay: $27.00 - $35.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Litigation Legal Secretary

Freeman Mathis and Gary, LLP

<div>Freeman Mathis and Gary, LLP is a rapidly growing national litigation law firm and we are seeking an enthusiastic litigation secretary to join our Downtown Los Angeles team. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, problem-solvers, and willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment. The following set of success factors describe the characteristics of those who are successful in our Firm:
<ul><li>Helpful, Congenial, Personable, Positive</li></ul>
<ul><li>Unpretentious, Approachable, Respectful, Team Oriented</li></ul>
<ul><li>Accountable, Takes Ownership, Corrects Mistakes</li></ul>
<ul><li>Organized, Timely, Confidential, Responsive (within 24 hours)</li></ul> 


Essential Duties and Responsibilities:
<ul>
<li>Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting</li>
<li>Prepare and collect conflict of interest checks, open new files and maintain client files</li>
<li>Maintain attorneys&rsquo; calendars with hearing dates, filing deadlines, and other dates of importance</li>
<li>Make client and client-related appointments for attorneys as necessary</li>
<li>Professional demeanor with all Firm&rsquo;s clients, attorneys, staff and vendors. Including responding to messages and requests in a timely manner and performing job duties with enthusiasm and a genuine perceivable zest to be of service</li>
<li>Familiar with state and US Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filings</li>
<li>Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision</li>
<li>Proficient in software programs such as Microsoft Word, PowerPoint, and Excel, or other similar software programs necessary to perform essential duties of the position</li>
<li>Provide assistance to others within firm when requested based on priorities of current work-in-hand, promoting teamwork and mutual cooperation among all staff members</li></ul> 


Qualifications and Experience:
<ul>
<li>Minimum two years litigation secretarial experience</li>
<li>Experience maintaining paperless files. iManage experience a plus</li>
<li>Knowledge of service deadlines for various litigation tasks, including familiarity of the California Code of Civil Procedure</li>
<li>Must successfully pass a background and drug screen</li></ul> 


What we offer you
<ul>
<li>Competitive compensation</li>
<li>Comprehensive benefits package, including medical, dental, and vision</li>
<li>HSA and FSA plans available for employees and dependents</li>
<li>Work-life balance</li>
<li>Generous PTO policy</li>
<li>401K plan including a 3% Employer Safe Harbor contribution</li>
<li>1.5% Profit Sharing contribution</li>
<li>Firm paid life insurance and long-term disability</li>
<li>Employee Assistance Program</li>
<li>Year-end bonuses and referral fee programs</li>
<li>Regular firmwide socials and events</li>
<li>Positive firm culture</li></ul> 


EEO Statement

Freeman Mathis &amp; Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.</div>

KASHFIAN & KASHFIAN LLP

Please do not call or email the firm regarding hiring under any circumstances. Also, no recruiters or solicitations. Thank you for your cooperation and understanding.Please also note: the ideal candidate is an individual who is NOT a pre-law student or someone who is anticipating attending law school in the immediate and near future. We are a law firm seeking a Legal Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. We're full-service general litigation and appellate law firm in all areas of law, looking for someone to assist the lawyer staff with clerical matters as well as administrative functions for the senior lawyers at our Century City office. The ideal candidate is someone who is detail oriented, dedicated, willing to learn and works well with others.Responsibilities:<ul><li>Draft correspondences and other formal documents</li><li>Plan and schedule appointments and events</li><li>Greet and assist onsite guests</li><li>Organize legal documents, filing documents (or preparing them for storage), preparing documents, familiarity with an electronic filing system, prepare exhibits, calendar and be on the lookout for court deadlines</li><li>Conduct legal search independently</li><li>Coordinate with vendors, process servers, court clerks, and court reporters</li><li>Answer inbound phone calls and assist with other administrative duties</li><li>Develop and implement organized filing systems</li><li>Perform all other office tasks</li></ul>Qualifications:<ul><li>Bachelors Degree</li><li>Previous experience in a law office, office administration or other related fields</li><li>Ability to prioritize and multitask</li><li>Excellent written and verbal communication skills</li><li>Strong attention to detail</li><li>Strong organizational skills</li><li>Familiarity with Word, Excel, Outlook, and Adobe Acrobat</li><li>Patience and tact, able to work with all kinds of clients</li><li>Ability to absorb large amounts of complex information</li><li>High level of accuracy</li><li>Good organizational and time management skills</li><li>Ability to work under pressure and meet deadlines</li><li>Respect for confidential information</li></ul>Work Location:<ul><li>One location</li><li>No Remote Work</li></ul>Job Type: Full-timePay: $19.00 - $22.00 per hourWork Location: In person

Legal Assistant

Winston Law Group, P.C.

Labor &amp; Employment law firm is seeking to hire a Senior Legal Assistant or Paralegal. The right candidate must be able to speak and write fluently in Spanish. The employee will be expected to communicate with the firm&rsquo;s clients in Spanish on a daily basis and to translate correspondence from English to Spanish.Training provided with opportunities for growth and advancement.Primary Duties and Responsibilities Include the Following (Other Duties May Be Assigned):&middot; Filing documents in state and federal court&middot; Drafting documents including assisting in the preparation of case management statements, discovery shells and/or responses, and other documents as needed&middot; Calendaring of appointments, meetings, and phone calls with prospective clients in Outlook&middot; Processing and preparation of documents including correspondence received by Firm and preparation of document productions&middot; Fielding prospective client calls for initial conversations&middot; Detailed documentation of intake calls&middot; Communicating with Co-Counsel and Opposing&rsquo;s Counsel Staff&middot; Scheduling meetings&middot; Making travel arrangements for hearings, mediations, and depositionsQualifications:&middot; Must be able to speak and write fluently in Spanish&middot; Must have at least 1 year of prior experience as a Legal Assistant or Paralegal and familiarity with the calendaring rules under the Code of Civil Procedure, submitting filings, and serving documentsMust be a team-player, but be able to work independently on assigned tasks&middot; Ability to coordinate multiple tasks simultaneously and meet deadlines&middot; Proficient in Microsoft Office including Microsoft Word and Microsoft Outlook&middot; Excellent professionalism and communication skills&middot; Strong attention to detail&middot; Strong grammar, spelling, and punctuation skillsWinston Law Group, P.C. is an Equal Employment Opportunity employer committed to providing equal opportunity in all of our employment practices, including but not limited to selection, hiring, assignment, re-assignment, promotion, transfer, and compensation. The Firm prohibits discrimination, harassment, or retaliation in employment based on race; color; religion; national origin; sex (including pregnancy); age; disability; genetic information, citizenship status; military service obligations or any other category in accordance with any applicable federal, state, or local laws.Job Type: Full-timePay: $26.00 - $30.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>People with a criminal record are encouraged to applyWork Location: In person

Senior Legal Assistant/Paralegal

Labor &amp; Employment law firm is seeking to hire a Legal Assistant. The right candidate must be able to speak and write fluently in Spanish. The employee will be expected to communicate with the firm&rsquo;s clients in Spanish on a daily basis and to translate correspondence from English to Spanish.Training provided with opportunities for growth and advancement.Primary Duties and Responsibilities Include the Following (Other Duties May Be Assigned):&middot; Fielding prospective client calls for initial conversations&middot; Detailed documentation of intake calls&middot; Calendaring of appointments, meetings, and phone calls with prospective clients in Outlook&middot; Communicating with prospective clients&middot; Communicating with Co-Counsel and Opposing&rsquo;s Counsel Staff&middot; Scheduling meetings&middot; Making travel arrangements for hearings, mediations, and depositions&middot; Processing and preparation of documents including correspondence received by Firm and preparation of document productionsQualifications:&middot; Must be able to speak and write fluently in Spanish&middot; Must be a team-player, but be able to work independently on assigned tasks&middot; Ability to coordinate multiple tasks simultaneously and meet deadlines&middot; Proficient in Microsoft Office including Microsoft Word and Microsoft Outlook&middot; Excellent professionalism and communication skills&middot; Strong attention to detail&middot; Strong grammar, spelling, and punctuation skillsWinston Law Group, P.C. is an Equal Employment Opportunity employer committed to providing equal opportunity in all of our employment practices, including but not limited to selection, hiring, assignment, re-assignment, promotion, transfer, and compensation. The Firm prohibits discrimination, harassment, or retaliation in employment based on race; color; religion; national origin; sex (including pregnancy); age; disability; genetic information, citizenship status; military service obligations or any other category in accordance with any applicable federal, state, or local laws.Job Type: Full-timePay: $24.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul>People with a criminal record are encouraged to applyWork Location: In person

Barnes & Thornburg LLP

<div>Summary:
Performs a variety of secretarial duties for attorney(s) to whom assigned according to established policies and procedures. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.
Key Responsibilities:<ul><li>
Drafts correspondence, edit, redline, apply style schemes, proofread documents as requested, including engagement letters, memoranda, audit letters, and other correspondence.</li><li>
Handle heavy phones, screen and transmit telephone calls to attorneys, and take messages, if necessary, with recognition of and attention to the particular needs of the clients.</li><li>
Maintains assigned attorneys&rsquo; calendar including scheduling travel, conference calls for attorneys and clients and make appointments when necessary.</li><li>
Reads, sorts and dates incoming mail. Ensures that outgoing mail is delivered timely. If necessary, routes mail to specific delivery service and follows up on timely delivery.</li><li>
Arranges for meetings/conference rooms, using the firm&rsquo;s conference room reservation software system.</li><li>
Opens new clients and/or matters. Handles clearing various conflicts with other attorneys matters. Drafts conflict waiver letters as necessary.</li><li>
Maintains contacts in Outlook for assigned attorneys, pursuant to each of their preferences.</li><li>
Assists accounting billing assistant with month end billing and other billing matters as requested by assigned attorneys.</li><li>
Prepares and submits travel expenses reports and other business-related expenses for reimbursement.</li><li>
Prepares and updates closing binders as necessary.</li></ul>
Qualifications:<ul><li>
Ability to read and write to proof and perform editing of documents and related correspondence.</li><li>
Five or more years on the job experience is necessary, coupled with an understanding of the entertainment industry and knowledge of industry norms, key players, and general processes.</li><li>
Interpersonal skills necessary to communicate and follow instructions while establishing positive relationships with agents, producers, venues and other entertainment professionals.</li><li>
Must be able to maintain sensitive information about clients, contracts, projects, and financial matters with the utmost confidentiality.</li><li>
Able to handle last-minute changes and high-pressure situations typical in the entertainment industry.</li><li>
Familiarity with DocuSign, MS Word, Outlook, Excel and PowerPoint required.</li><li>
Familiarity with Workshare Compare and DeskSite preferred.</li><li>
Work occasionally requires more than 40 hours per week to perform the essential duties of the position.</li></ul>
Working Conditions:
Normal law office environment with little exposure to excessive noise, dust and temperature. The above is intended to describe the general content of an requirements for the performance of this job. It is not to be construed as an exhaustive statement to essential functions, responsibilities or requirements.
Equal Employment and Opportunity Statement:
Barnes &amp; Thornburg is committed to equal employment opportunity in both principle and as a matter of policy. We will recruit, hire, train, promote, compensate and provide benefits to all applicants and employees without regard to ancestry, sex, race, color, ethnicity, national origin, gender, age, religion, religious creed, mental and/or physical disability, medical condition, military and/or veteran&rsquo;s status, genetic information, marital status, sexual orientation, gender identity and/or expression, or any other basis protected by applicable federal, state and local laws. This policy applies to all recruiting, hiring, promotions, upgrades, layoffs, compensation, benefits, terminations and all other privileges, terms and conditions of employment. The firm complies fully with all federal, state and local equal employment opportunity laws.</div>

Legal Administrative Assistant

Explore 45+ Legal secretary in Los Angeles this January. Find roles across top companies and apply now to boost your career.

45 legal secretary jobs IN Los Angeles

Legal Secretary

Litigation Legal Secretary

Legal Secretary

Legal Assistant

Senior Legal Assistant/Paralegal

Legal Assistant

Legal Administrative Assistant