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executive assistant

legal administrative coordinator

Morgan Lewis

<div>Morgan, Lewis &amp; Bockius LLP, one of the world&rsquo;s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Coordinator (LAC) to support the Litigation Practice Group. Reporting to the Office Manager this position will be responsible for providing a broad range of administrative, secretarial and document processing support with guidance to the assigned Practice Group in an environment where superior client service is emphasized and practiced.
 
 
Maintaining an in-office presence is important to delivering our services through an integrated and collaborative work culture. Firm policy requires this role to work in the office three days per week as scheduled by their manager unless client demands, or another accommodation approved by their practice group, require them to be elsewhere.
PRIMARY FUNCTIONS AND RESPONSIBILITIES
Individuals in this position are expected to demonstrate all the attributes described for Legal Administrative Assistant .
<ul><li>Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly upon request the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed.
</li><li>Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications.
</li><li>Drafts routine correspondence and memoranda; updates recurring reports as assigned.
</li><li>Performs redlining.
</li><li>Demonstrates a high level of internal and external client service; screens communication and responds promptly in a clear, concise, professional, and accurate manner.
</li><li>Responds to client, staff, legal professionals, and vendor inquiries.
</li><li>Answers phones and takes messages, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups.
</li><li>Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries.
</li><li>Assists with time entry.
</li><li>Assists with the billing process including proforma delivery, narrative edits, and customized reports.
</li><li>Processes new business intake, related forms, and correspondence.
</li><li>Processes expense reports and invoices; arranges check requests; monitors through completion.
</li><li>Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
</li><li>Coordinates or assists with printing, scanning, copying of documents and/or sending of same.
</li><li>Maintains electronic and/or physical files, calendars, correspondence, and collaborative workspaces; creates and maintains binders.
</li><li>Maintains case docket/calendaring, as needed.
</li><li>Transcribes text (e.g., correspondence, and miscellaneous legal documents) from handwritten drafts, voice messages or recordings.
</li><li>Opens, screens and routes mail, and manages faxes and email.
</li><li>Provides legal research, case support and project assistance.
</li><li>Other administrative duties as assigned.
</li></ul>EDUCATION AND EXPERIENCE
<ul><li>Bachelor&rsquo;s degree and at least two (2) years of administrative support experience, or equivalent combination of education and experience.
</li><li>Previous law firm experience required.
</li><li>Demonstrates proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Portable Document Format (PDF) software.
</li><li>Flexibility to work overtime required.
</li></ul>#LI-Hybrid
For positions in Seattle, WA, the salary range for this job posting is: $69,818.00 - $90,677.00.
Morgan, Lewis &amp; Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.
California Applicants : Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates
Morgan, Lewis &amp; Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or talent.acquisition@morganlewis.com
If hired, y our employment relationship with the firm will be on an &quot;at-will&quot; basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.</div>

Legal Administrative Coordinator

University Of Washington

<div>Job Description
The Foster School of Business, Department of Information Systems &amp; Operations Management Department has an outstanding opportunity for an Administrative Assistant 3 to join their team.
About this Opportunity
The Information Systems &amp; Operations Management (ISOM) Department at the Michael G. Foster School of Business has an opening for an Administrative Assistant 3. This position works directly under and closely with the ISOM Department Administrator. Together they provide support to over 40 faculty and PhD students in the department along with teaching assistants, graders, and other programs aligned with the department.
The Administrative Assistant 3 is expected to work independently as well as in cooperation with the Administrator. This position uses a wide range of software programs and requires competent office skills and the ability to multi-task, prioritize and work under deadlines. Interruptions are to be expected. A positive, service-oriented attitude is a must along with a flexible and dynamic attitude.
WORK SCHEDULE
<ul><li>Part-time / 32 hours per week (80% FTE)
</li></ul><ul><li>Flexible between the hours of 8am &ndash; 6pm, Monday &ndash; Friday
</li></ul><ul><li>Primarily in-person with the possibility of up to 1-2 days of remote work a week after probationary period. Assistant is required to work in-person on scheduled department seminar days (Fridays) and other scheduled conferences and meetings (varies)
</li></ul>KEY RESPONSIBILITIES
<ul><li>Respond to inquiries by email, phone and in person regarding primarily departmental issues but may include school and university procedures and services
</li></ul><ul><li>Maintain data and department records of current and historical data including class syllabi, evaluations, and other various departmental reports
</li></ul><ul><li>Create and manage quarterly tasks including but not limited to: textbook orders, desk copies, course packs, course evaluations, office hours, and newsletters
</li></ul><ul><li>Logistics coordinator for all department seminar guests managing all aspects of visit: invitation, visitor and department scheduling, and reimbursements
</li></ul><ul><li>Correspond with various vendors to order/organize catering for events, handle deliveries, and order supplies
</li></ul><ul><li>Reserve equipment and rooms for department use; become familiar with the classroom systems and resources available at Foster
</li></ul><ul><li>Maintain information on departmental spending; collect, track receipts, and process travel and petty cash reimbursements for faculty and students; collect and track department billing from UW vendors
</li></ul><ul><li>Reconcile ISOM Procard and CTA accounts weekly
</li></ul><ul><li>Manage all communication and paperwork with incoming UW VISIT students (J1 &amp; J2 Visa processing)
</li></ul><ul><li>Coordinate meetings for activities such as (but is not limited to) faculty recruitment and promotion and tenure processes
</li></ul><ul><li>Oversee department webpages and work with Foster MarComm to update as needed
</li></ul><ul><li>Assemble Department Chair reports and faculty publication reports as directed
</li></ul><ul><li>Solicit and schedule available teaching assistant positions
</li></ul><ul><li>Serve as liaison between supervisor and other department members, transmitting assignments and requesting status information
</li></ul><ul><li>Conduct and/ or respond to surveys and studies; compose narrative portions of documents such as brochures and policy statements
</li></ul><ul><li>Proctor make-up exams as needed
</li></ul><ul><li>Attend meetings as the administrator&rsquo;s representative; provide information and report conclusions to supervisor&rsquo;s unit
</li></ul><ul><li>Other projects and duties as assigned
</li></ul>To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
MINIMUM QUALIFICATIONS
Requires High School/GED AND three years of office or administrative support experience.
ADDITIONAL QUALIFICATIONS
<ul><li>Strong working knowledge in Microsoft Office Suite and the ability to learn and utilize new software as necessary
</li></ul><ul><li>Proven ability to multitask, prioritize, and work independently and under deadlines with positive, service-oriented attitude
</li></ul><ul><li>Ability to work effectively with faculty, students, staff, and guests, at all university levels, in a multicultural environment
</li></ul><ul><li>Ability to adapt to the need of the moment, demonstrating flexibility and a dynamic attitude
</li></ul><ul><li>Desire to learn new skills
</li></ul>DESIRED QUALIFICATIONS
<ul><li>Knowledge of University of Washington systems and procedures, especially Workday Finance, Student Database, Trumba, Interfolio, and Salesforce
</li></ul><ul><li>Knowledge of PhotoShop and WordPress
</li></ul><ul><li>Office experience in a university setting
</li></ul>Compensation, Benefits and Position Details
Pay Range Minimum:
$47,448.00 annual
Pay Range Maximum:
$63,468.00 annual
Other Compensation:
<ul><li></li></ul>Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
80.00%
Union/Bargaining Unit:
SEIU Local 925 Nonsupervisory
About the UW
Working at the University of Washington provides a unique opportunity to change lives &ndash; on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .</div>

Administrative Assistant 3 (Part Time 80%)

Stoel Rives LLP

<div>Stoel Rives LLP has an immediate opening for a Litigation Practice Assistant in our Seattle office. This position provides legal and administrative support to attorneys in the Litigation practice group. This position reports to the Practice Assistant Supervisor. 
 
ESSENTIAL FUNCTIONS/RESPONSIBILITIES
Legal Document Preparation and Filing
Prepare template/shell pleadings and other legal documents; coordinate document production; revise, finalize, file and serve pleadings; and coordinate preparation of attorney and court working notebooks.
Word Processing
Keyboard correspondence and simple to complex legal documents and forms from transcription, handwritten drafts, or notes; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; transcribe voice mail messages and attorney dictation; and compare documents using document comparison software and produce redline comparison.
Timekeeping and Billing
Enter, proofread, and close timekeepers&rsquo; time entries in billing software; review, proofread, distribute, and track prebills and client invoices; manage complex prebills, incorporate edits, and mail out client invoices as needed; research and resolve billing problems and questions from clients and accounting as needed; and process expense reports and invoice disbursement requests.
Client Service
Communicate with clients and outside counsel via phone and email; work with clients to obtain signatures on legal documents; coordinate client travel for in-person meetings and hearings; and coordinate client holiday cards and gifts.
Teamwork
Work with and provide coverage for practice assistant team during times of need, such as heavy workload and unplanned or planned absences; delegate and coordinate projects with support departments; assist coworkers and timekeepers with questions related to technology or firm procedure; and participate in team meetings.
File and Document Management
Scan, copy, fax, print, and organize documents; request and review conflict reports; open new client/matters using firm&rsquo;s electronic records system; maintain electronic and physical files; retrieve documents from document management system and hard copy files; prepare and maintain notebooks; and transmit voluminous electronic documents via secure file sharing website.
Other Administrative Support
Maintain timekeepers&rsquo; calendars and monitor docketing deadlines; review documents and correspondence for important deadlines and information; maintain Outlook and Interaction contacts and working lists; distribute internal and external mail electronically and/or by hard copy; schedule meetings and coordinate reservations for conference rooms and lunches; track Continuing Legal Education (CLE) credits and prepare compliance reports to state bar associations; prepare and submit appropriate request form for business development or professional development expense approval; answer phone calls and relay phone messages; arrange travel; update and maintain practice group page on the firm&rsquo;s intranet; and comply with firm policies, including confidentiality, insider trading issues, etc.
Other duties as assigned. 
 
ESSENTIAL CAPABILITIES
Keep personally identifiable information, personal health information, and attorney/client privileged information confidential; prioritize daily responsibilities and special projects and readjust as priorities change ; coordinate resources to meet deadlines ; perform multiple tasks in a high-pressure, fast-paced environment; maintain a calm, courteous, and professional demeanor at all times; be a constant-learner, flexible, proactive, efficient and resourceful; take initiative, and follow through; solve problems; work independently and in an interactive team environment; have prompt, regular, and predictable attendance; have strong organizational, grammar, and proofreading skills; pay attention to detail; have outstanding interpersonal and client service skills; have clear, effective, and professional verbal and written communication skills; and be proficient and fluent in reading, writing, and verbal communication in English.
Technical Knowledge<ul><li>
Accurately type 50+ wpm</li><li>
Proficiency in Microsoft Office suite</li><li>
Experience with law firm software, such as iManage, Adobe Acrobat, Emburse, Laurel, Aderant, Intapp, Rendezvous, Box, Litera Compare, Metadata Assistant, WestlawNext, WestCheck, and InterAction is a plus</li></ul>
Physical/Mental Capabilities
Operate a telephone, personal computer, and all types of photocopy equipment and other necessary office equipment; read and comprehend handwritten and typed notes or instructions; type on a computer keyboard in a sitting or standing position for extended periods of time during a 7.5‑hour workday; learn and effectively use firm style and software applications; accurately proofread documents; accurately record and deliver phone messages; carry files, binders, and pouches of files for short distances. 
 
EDUCATION &amp; EXPERIENCE
High school diploma or GED equivalent required. At least three years of experience providing legal administrative support, preferably in the area of litigation law. Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field in lieu of one year of work experience. Familiarity with local state and federal court procedures and electronic court filing preferred. Basic understanding of accounting preferred. 
 
NORMAL WORK HOURS
This is a hybrid position, is non-exempt, and eligible for overtime compensation. Regular office hours are 8:30 - 5 p.m., Monday through Friday.
How You Will Live Life Well at Stoel Rives: Compensation, Benefits, and More!
The pay range for this position is $59,000 - $98,000; however, the base compensation presented to a candidate may vary based on skills and overall experience. This salary range is based on market location.
In addition to base compensation, Stoel Rives has a total rewards program that includes an annual discretionary bonus and rich benefits offerings. For example, our benefits offerings include paid family &amp; medical leave, competitive PTO, and remote work options. We offer competitive and robust medical, dental, vision, life long-term disability, AD&amp;D, EAP, FSA and Voluntary Life, ADD, and LTC options. We also provide a generous firm-contributed health savings account, a pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office, and an annual contribution into the employee&rsquo;s retirement plan.
No recruiters please.</div>

Litigation Practice Assistant (Legal Assistant/Secretary)

Buell Realtime Reporting

OverviewDo you take pride in being accurate, reliable, and an enthusiastic team player? If you believe you qualify for a position with our growing firm, review the following three questions:<ul><li>Do you take pride in noticing the details others miss&mdash;and elevating every client interaction into a VIP experience?</li><li>Do you want to be a valued, integral member of a team dedicated to both its clients and employees?</li><li>Are you a self-starter who takes ownership and follows through with care and precision?</li></ul>If you answered &ldquo;yes&rdquo; to the above questions, read on to learn more about our dynamic company.Buell Realtime Reporting provides first-class litigation support services, including court reporting, legal video, videoconferencing, transcription, interpreters, and more. We are proud of our reputation for strong client relationships, work product accuracy, and exceptional customer service. We create clients for life, one case at a time.The Buell team is a unified group of court reporters, videographers, and office staff who have been with the company long term. Our mission statement is to deliver the Buell VIP experience each and every time. We are a boutique firm that has been built on respect, communication and solving problems together. Even though we work hard and take pride in our job, we still have fun! The Buell company goal is to set everyone up for long-term success.We are seeking a dynamic and detail-oriented Reception / Legal Admin professional to join our team. This vital role combines front-desk responsibilities with comprehensive administrative support, ensuring smooth daily operations within a busy litigation support environment. Your proactive approach will help facilitate effective communication, VIP-level interactions, and support departments with diverse administrative tasks.Duties<ul><li>Greet visitors, clients, and vendors with professionalism and courtesy, ensuring a positive first impression of the firm.</li><li>Manage incoming calls with excellent phone etiquette, directing inquiries to appropriate team members promptly.</li><li>Handle administrative duties such as supply ordering and supporting overall office organization.</li><li>Assisting other departments as needed (for example, sealing transcripts or scanning exhibits for Production team, creating videoconference links for Schedule team).</li><li>Mail and delivery management.</li><li>Coordinating occasional local office-related tasks and deliveries.</li></ul>SKILLS AND ABILITIES:The ideal candidate will have:<ul><li>Outstanding proofreading skills and attention to detail.</li><li>Professional presence with the ability to engage confidently with clients and internal team</li><li>The ability to work effectively under pressure in a fast-paced legal environment.</li><li>Interact positively with office staff, court reporters, videographers and clients.</li><li>Experience with and knowledge of computers.</li><li>Strong desire to learn and grow professionally through active coaching and mentoring.</li></ul>Join us in this engaging role where your talents will directly contribute to the success of our team. We value proactive individuals who thrive in fast-paced environments and are eager to grow their professional expertise. This role offers the opportunity to gain exposure across multiple departments and build a long-term career within a growing, highly respected firm.Pay: $26.00 - $27.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Work Location: In person

In-Person Reception / Legal Admin

Google

<div>This role is not eligible for U.S. immigration sponsorship.<div></div><div> 
In accordance with Washington state law, we are highlighting our comprehensive benefits package, which is available to all eligible US based employees. Benefits for this role include: 
<ul><li>
Health, dental, vision, life, disability insurance</li><li>
Retirement Benefits: 401(k) with company match</li><li>
Paid Time Off: 20 days of vacation per year, accruing at a rate of 6.15 hours per pay period for the first five years of employment</li><li>
Sick Time: 40 hours/year (increased to 69 hours/year for Seattle) including 5 discretionary sick days per instance
</li><li>Maternity Leave (Short-Term Disability + Baby Bonding): 28-30 weeks</li><li>
Baby Bonding Leave: 18 weeks</li><li>
Holidays: 13 paid days per year</li></ul></div><h3 class="jobSectionHeader"> 
Minimum qualifications:</h3><ul>
<li>3 years of administrative experience in a high-tech or international environment working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.).</li></ul> 
<h3 class="jobSectionHeader">
Preferred qualifications:</h3><ul>
<li>6 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution. 
</li>
<li>Experience interacting and coordinating with external partners.</li>
<li>Knowledge of process, project, and program management theory and practices, with the ability to apply them when solving operational issues.</li>
<li>Ability to maintain confidentiality and use effective acumen with decision making.</li>
<li>Ability to build strong, productive relationships across the organization.</li>
<li>Ability to contribute and manage time efficiently in a high-paced, dynamic work environment.</li>
</ul><div><h2 class="jobSectionHeader">About the job</h2> 
As an Administrative Business Partner, you're at the heart of your team's business operations and activities and the soul that keeps your team moving forward. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the latest Google products and services. You also use that knowledge to strategically support your team's projects. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.
 
 
The Geo Auto team is focused on delivering Google's mapping and navigation solutions to the automotive ecosystem, improving the driving experience for billions worldwide. The auto industry is rapidly changing with electrification, assisted driving, connected software, and rising user expectations. 
<div></div> 
<div>As an Administrative Business Partner in Google Maps, you will manage your team's business operations and activities and will unlock productivity gains across the organization. You will anticipate the needs of your executives and help them stay focused on moving the business forward by resolving operational and administrative issues before they arise. You will move quickly with the changing environment and will be up to date with the latest Google products and services. You will use that knowledge to support your team's programs, projects, and deliverables.</div>
Administrative jobs at Google are staffed by organized and dependable people driven by a common company goal: to help us accomplish great things. Working behind the scenes, we make a significant impact on the people we support as well as on Google users around the world. We're adept at leading and managing a variety of simultaneous projects, which requires the particular talent of being able to communicate effectively with all levels of the organization.
The US base salary range for this full-time position is $96,000-$138,000 + bonus + equity + benefits. Our salary ranges are determined by role, level, and location. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.
Please note that the compensation details listed in US role postings reflect the base salary only, and do not include bonus, equity, or benefits. Learn more about benefits at Google.</div><div><h2 class="jobSectionHeader">
Responsibilities</h2><ul>
<li>Plan and organize internal and external programs and events and manage event logistics in collaboration with internal partners and external vendors. 
</li>
<li>Partner with the Geo Auto Director of Engineering and their leadership team as a trusted Administrative Business Partner to provide comprehensive business support.</li>
<li>Manage calendars, travel, expenses, events, and office activities, maintaining a flexible and solution-oriented approach when responding to shifting priorities.</li>
<li>Serve as a bridge between the leadership team and the Geo admin community to support organizational culture and share best practices.</li>
<li>Manage organization-wide administrative projects, such as space planning or cost tracking, to ensure the smooth operation of the organization. 
</li>
</ul></div>Google is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. See also Google's EEO Policy and EEO is the Law. If you have a disability or special need that requires accommodation, please let us know by completing our Accommodations for Applicants form.</div>

Administrative Business Partner, Google Maps, Geo Auto

<div>Job Description
The College of Arts and Sciences is excited to offer new opportunities to contribute to our vital educational, research and outreach missions by joining one of our consolidated administrative cohorts as an Administrative Assistant 3.
Each cohort combines the finance, HR, and on-site management functions of between 3 and 8 academic departments to achieve service efficiencies and reduce operational costs. In concert with department chairs and faculty, CAS Dean&rsquo;s Office leaders, and the Administrative Support Team, each cohort will be supported by a Finance Analyst, an HR Manager, and several Department Administrative Assistants (Administrative Assistant 3&rsquo;s) reporting to a Cohort Administrative Manager. The primary responsibility of the Department Administrative Assistants is to provide front-office support, including time schedule data entry, to cohort units.
The College is now recruiting Administrative Assistant 3&rsquo;s to support the Cultures, Literatures and Languages Cohort (CLLC). The departments included in the cohort are:
<ul><li>Asian Languages and Literature
</li><li>Classics
</li><li>French &amp; Italian Studies
</li><li>German Studies
</li><li>Language Learning Center
</li><li>Middle Eastern Languages and Cultures
</li><li>Scandinavian Studies
</li><li>Slavic Languages and Literatures
</li><li>Spanish &amp; Portuguese Studies
</li></ul>Each Administrative Assistant 3 supports up to three of these departments, preferably located in the same or proximately located buildings to ensure efficiency. Specific duties include:
Course Scheduling and Curricular Support (40%)
<ul><li>Analyze quarterly reports detailing student credit hours, section fill rates, major and minor data. Develop reports for Chairs to aid in future quarters&rsquo; offerings.
</li><li>Manager quarterly distribution of curriculum questionnaire to faculty. Ensure timely completion and liaise with Language Coordinators to ensure appropriate general education and major specific courses are offered.
</li><li>Create and review time schedule and ensure course offerings follow the Office of the Registrar&rsquo;s Learning Spaces policies (aka the Heat Map).
</li><li>Coordinate with partner departments to schedule joint and withered courses while following Learning Spaces Policies.
</li><li>Enter courses into the quarterly time scheduling tool per UW deadlines
</li><li>Monitor Time Schedule platform during enrollment period, analyze section fill rates to ensure compliance with the College&rsquo;s policy on section fill rates. Advise Chair on adding, moving or eliminating sections. Enter section updates as necessary.
</li><li>Delegate authority to choose appropriate classroom if faculty&rsquo;s first choice isn&rsquo;t available
</li><li>Suggest and implement alternate scheduling for classes as needed
</li></ul>Communication (20%)
<ul><li>Coordinate submissions, edit, compile/design, finalize, distribute department newsletter
</li><li>Coordinate with chair to upload and send annual communications (holiday letters, etc.)
</li><li>Manage department email account, forwarding messages to appropriate recipients on a daily basis
</li><li>Coordinate social media posts
</li><li>Upload website content as needed
</li></ul>Events (10%)
<ul><li>Manage department&rsquo;s room reservation requests
</li><li>Schedule department-managed spaces
</li><li>Assist with event set-up occurring within regular work hours (M-F, 8 a.m. to 5 p.m.)
</li></ul>Graduate Student Support (15%)
<ul><li>Process applications for prospective graduate students
</li><li>Assist admitted graduate students as they move through their degree program&rsquo;s milestones
</li><li>Use the Graduate School&rsquo;s MyGrad tool to track and record students&rsquo; progress through their degrees
</li></ul>General Support (10%)
<ul><li>Distribute keys
</li><li>Greet guests
</li><li>Provide classroom support as needed
</li><li>Manage travel procurement for department visitors, including letters of invitation, making travel arrangements, ordering travel services (ground transportation), processing reimbursements
</li><li>Troubleshoot faculty and student reimbursement and other submissions to the Administrative Support Team
</li></ul>Facilities (5%)
<ul><li>Collect &amp; distribute mail
</li></ul><ul><li>Maintain department's shared drive
</li><li>Procure office supplies
</li><li>Manage surplus
</li><li>Monitor electronic check-out processes for departmental equipment including laptops, projectors, and other equipment/materials
</li><li>Serve as department point of contact for building coordinators and safety personnel
</li></ul><ul><li>Open and close department offices
</li></ul>Minimum Qualifications:
<ul><li>High School/GED AND three years of office or administrative support experience.
</li></ul>Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
Desired Qualifications:
<ul><li>Ability to prioritize tasks in a dynamic work environment
</li></ul>Compensation, Benefits and Position Details
Pay Range Minimum:
$47,448.00 annual
Pay Range Maximum:
$63,468.00 annual
Other Compensation:
<ul><li></li></ul>Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
SEIU Local 925 Nonsupervisory
About the UW
Working at the University of Washington provides a unique opportunity to change lives &ndash; on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .</div>

Department Administrative Assistant-4

<div>Job Description
Who we&rsquo;re looking for:
The UW Medicine - Department of Laboratory Medicine &amp; Pathology (DLMP) in Seattle, WA has a fantastic opportunity for a Clinical Laboratory Coordinator with the Anatomic Pathology Slide Room Team at the University of Washington Medical Center &ndash; Montlake.
Under general supervision, the Clinical Laboratory Coordinator performs critical tasks related to the Materials/Slide Room area of Pathology. Routine tasks include storing and archiving pathology materials, filling requests for materials internally and from external providers and facilities, and communicating material retention, storage, and release protocols with department members and other departments/facilities.
Work schedule:
<ul><li>100% FTE
</li><li>Monday &ndash; Friday
</li><li>Day shift
</li></ul>What you&rsquo;ll contribute:
<ul><li>Maintain and secure Pathology slides and tissue blocks. Scan, sort, and file materials.
</li><li>Use Pathology software applications to send, retrieve, and track Pathology and outside institution slides and blocks.
</li><li>Use Pathology software applications to investigate, locate, and document materials and inquiries/requests. Perform four daily runs to distribute material to labs and pathologies.
</li><li>Use spreadsheets, word processing, and database software to develop and maintain records.
</li><li>Deliver materials to residents, faculty, and other areas of the department as scheduled or as needed.
</li><li>Prepare Pathology material for transport via established courier runs.
</li><li>Process, track, and return all consult materials to originating institutions. Archive Pathology materials according to retention policies and retrieve/return archived materials as necessary.
</li><li>Process requests for additional materials from other institutions at the request of Pathology faculty and trainees. Create invoices for send-out material/FedEx.
</li><li>Answer the Materials Room telephone in a professional manner and direct calls as appropriate. Respond to requests for information regarding Pathology materials, reports, and Materials Room operations.
</li><li>Interact professionally and communicate appropriately and clearly with physicians, office management, and office staff in DLMP and other departments/institutions.
</li></ul><ul><li>Notify supervisor of problems and help supervisor with investigations and resolutions.
</li><li>In conjunction with supervisor, develop documentation and process improvements for areas of responsibility.
</li><li>Archive surgical slides and block for pervious and current year.
</li><li>Perform other duties as assigned.
</li></ul>What you&rsquo;ll need:
High school graduation.
Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
Desired qualifications:
Two (2) years of full-time clerical experience in a medical center setting.
What we offer:
<ul><li>Vacation time and sick time off that accrue monthly, including 12 paid holidays.
</li><li>State Employee Tuition Exemption Program covering up to 6 credits of qualifying coursework per quarter at the University of Washington or other participating colleges or universities.
</li><li>Fully subsidized public transit pass (U-PASS) that covers multiple forms of public transportation in the region.
</li><li>Excellent healthcare, dental, disability, retirement, and other plan options.
</li><li>Lots of free fantastic fitness, healthy eating, finance, and stress reduction classes offered through the Whole U.
</li><li>And much more!
</li></ul>About the Department of Laboratory Medicine &amp; Pathology:
A regional resource for clinical laboratory services required for innovative patient care, research and educational programs, the Department of Laboratory Medicine &amp; Pathology at UW Medicine combines the sophisticated testing and informatics capabilities of fully accredited laboratories with the resources of an academic institution in its delivery of clinical and anatomic pathology services. Recognized for excellence in clinical training, world-class research initiatives, and a commitment to community service, we serve labs and medical facilities both nationally and internationally.
Please visit our website to learn more about our department.
About UW Medicine:
UW Medicine is Washington&rsquo;s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine&rsquo;s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow&rsquo;s physicians, scientists and other health professionals.
 
 
All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that include Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.
Become part of our team . Join our mission to make life healthier for everyone in our community.
Compensation, Benefits and Position Details
Pay Range Minimum:
$22.94 hourly
Pay Range Maximum:
$32.81 hourly
Other Compensation:
<ul><li></li></ul>Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
SEIU Local 925 Nonsupervisory
About the UW
Working at the University of Washington provides a unique opportunity to change lives &ndash; on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .</div>

Clinical Laboratory Coordinator- Anatomic Pathology Slide Room

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