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Seyfarth Shaw LLP

<div><div><ul><li>San Francisco, California</li><li>
Administration</li><li>
Full-Time</li><li>
Hybrid</li><li>
Staff</li></ul></div><div></div><div><div>
Why Seyfarth<div> 
At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you&rsquo;ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.</div> 
 
The Opportunity 
As a Legal Support Assistant supporting Labor &amp; Employment practitioners, you will provide a variety of legal secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters. 
 
The Day-To-Day 
On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of requests and projects. You will:<ul><li>
Draft, input, revise and finalize, routine correspondence, memoranda and other legal documents.</li><li>
File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case &ldquo;shell&rdquo; documents for use by attorneys.</li><li>
Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.</li><li>
Proofread documents and check for appropriate formatting, spelling and grammar.</li><li>
Maintain good public relations with clients.</li><li>
Review all incoming mail, calendar and distribute to teams as needed and upload to the DMS.</li><li>
Prepare documents and packages for mail, messenger and overnight delivery.</li><li>
Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.</li><li>
Enter attorney time and send time entry reminders.</li><li>
Schedule appointments and make arrangements for meetings, conferences and travel.</li><li>
Complete client/matter intake processes; request conflicts of interest checks; open new files and prepare files to be closed.</li><li>
Coordinate and follow through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services).</li><li>
Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members&rsquo; attorneys.</li><li>
Complete other duties and projects as assigned.</li></ul>
 
You Have 
<ul><li>
2-5 years of experience as a Legal Support Assistant (or equivalent title) with an emphasis in labor &amp; employment.</li><li>
Recent experience at a large, national firm.</li><li>
Strong proofreading skills, attention to detail and solid grammar/spelling skills.</li><li>
High degree of proficiency with Microsoft programs (Word, Outlook, Excel).</li><li>
Legal citation and legal terminology expertise.</li><li>
Familiarity with Carpe Diem, Aderant, iManage/DMS, Chrome River, Forte or similar technology.</li><li>
The ability to organize, prioritize and meet the demands of multiple attorney assignments.</li><li>
Flexibility to work overtime occasionally.</li><li>
Good attendance and punctuality.</li></ul>
 
What We Provide<div> 
Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence. 
</div> 
More About Seyfarth<div> 
With approximately 1,000 lawyers across 17 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.</div><div></div><div> 
Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.</div><div></div><div> 
If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf</div> 
 
Location Specific Language<div> 
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.</div><div> 
</div><div>The salary range for this role is $73,000 - $105,000 annually, which is based on a 37.5-hour work week. This range is only applicable for jobs to be performed in San Francisco. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee&rsquo;s pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay.</div><div> 
</div><div>We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).</div></div></div></div>

Legal Support Assistant - Labor and Employment

McGuireWoods LLP

<div>Overview:
<div>
McGuireWoods LLP is seeking a Legal Practice Assistant to join our San Francisco office. The ideal candidate will have a strong background supporting a litigation practice and proven experience handling a high volume of time-sensitive tasks with accuracy and efficiency. This role requires a proactive, team-oriented professional who is dedicated to providing exceptional client service.</div><div></div><div> 
McGuireWoods, one of the world&rsquo;s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.</div>
Responsibilities:
<ul><li>Prepare exhibits, hearing binders, document productions, and schedule depositions.</li><li>
Handle mailings, deliveries, copying, and legal/court filings (paper and electronic) as needed.</li><li>
Respond to client inquiries promptly, addressing document revisions, scanning, file naming, photocopying, and other requests (billable and non-billable).</li><li>
Support new business intake, including conflict checks, drafting file opening requests, and preparing engagement letters.</li><li>
Maintain organized physical and electronic file systems, including intake, retention, retrieval, and closure per Records Department procedures.</li><li>
Draft, edit, and format legal documents and correspondence; generate document comparison reports.</li><li>
Manage attorney calendars, emails, phone calls, mail, and make travel arrangements.</li><li>
Enter and verify attorney time entries in the time management system accurately.</li></ul>
Qualifications:
<ul><li>3+ years of litigation experience in a legal environment.</li><li>
Must have prior experience with e-filing in both state and federal courts.</li><li>
Proven ability to thrive in high-pressure, deadline-driven settings while managing multiple tasks.</li><li>
Strong interpersonal skills and a professional demeanor.</li><li>
Proficient in Microsoft Office with advanced word processing and proofreading skills.</li><li>
Highly organized, with excellent planning abilities and adaptability to changing priorities.</li><li>
Willingness and desire to work with innovative technology platforms - our employees also have access to Harvey, a legal-specific AI tool that reduces time spent on routine tasks, allowing you to focus on more meaningful, high-impact work.</li></ul><div>
Have more questions? Connect with a recruiter directly.E1</div><div>
#LI-MM1</div></div>

Litigation Practice Assistant

Cooley LLP

<div>Cooley is seeking a Practice Team Assistant to join our San Francisco Litigation Department.
About Cooley: Cooley is a global law firm with an expansive practice and more than 3,000 employees and partners worldwide. We value and celebrate diverse perspectives and strive to create a workplace where every individual can thrive. At the core of Cooley&rsquo;s success is the exceptional talent and unwavering spirit of our people. We embrace individuality while fostering a &lsquo;one-firm&rsquo; culture where collaboration and creativity thrive. Our people are the foundation of our success and the driving force behind everything we do.
Hybrid Schedule Philosophy: As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule: some in-office presence and some work from home days absent certain essential in-office roles that require five (5) days/week in-office.
Position summary: The Practice Team Assistant is responsible for providing administrative and clerical support for various administrative projects and duties in support of the timekeepers, Legal Support Assistants, Legal Support Specialists in the assigned practice group(s). Specific duties include, but are not limited to, the following:
Position responsibilities:<ul><li>
Open and organize all interoffice mail for team members</li><li>
Answer timekeeper phones as necessary (will ring on assigned legal secretary desk, but calls may be auto forwarded to assistant when legal secretary is out)</li><li>
Assist with lunch orders, car service and other scheduling tasks, as needed</li><li>
Greet visitors; escort them to appropriate meeting rooms and provide them with amenities, as needed</li><li>
Provide administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence for signature, arranging conference calls, setting up web meetings, retrieving corporate documents and updating contact databases</li><li>
Review, proof all documents prepared for accuracy, completeness and grammar and syntax</li><li>
Handle confidential and sensitive information with the appropriate discretion; perform to earn supervisors&rsquo; full confidence and trust in all interactions</li><li>
As requested, schedule, coordinate and confirm meeting space and relevant attendees for team member meetings.</li><li>
As requested, coordinate travel arrangements</li><li>
Prepare and process expense reports, check requests, travel, health club reimbursement forms, etc. in accordance with accounting guidelines</li><li>
Track relevant travel and expense receipts for accurate accounting reconciliations. File and track reimbursements, credits and refunds through to completion</li><li>
Prepare documents to support team members with overflow work which may include revisions, edits, and proofreading end product</li><li>
Assist with internal procedures for the preparation of audit letter responses when needed and where applicable</li><li>
On behalf of the timekeepers, enter and submit time entries. As requested, maintain file copies of released time</li><li>
Create and maintain files, including chronological files and indexes not stored in Information Governance department</li><li>
Complete e-filing in the firm&rsquo;s document management system, as requested</li><li>
Keep all files up-to-date and organized. Ensure materials are forwarded to the Information Governance department, as necessary</li><li>
Complete all document processing and correspondence assignments accurately and within timekeepers&rsquo; stated timeframes</li><li>
Prepare and arrange messenger service, copy center and facsimile requests, as needed</li><li>
Copy documents that are not appropriate to send to the copy center</li><li>
Scan documents into PDF format</li><li>
Print large PDF documents and emails</li><li>
Burning and label CDs and DVDs</li><li>
Consistently use the CRM tool to support business development in the firm, including taking ownership of contact information for attorney&rsquo;s contacts and updating, maintaining and resolving conflicts within the CRM tool</li><li>
Coordinate and assist with other special projects, as required</li><li>
Assist other team members and timekeepers with various administrative tasks</li><li>
All other duties as assigned or required</li></ul>
Skills and experience:
Required:<ul><li>
After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications</li><li>
Available to work overtime, as required</li></ul>
Preferred:<ul><li>
Bachelor&rsquo;s degree</li><li>
Previous general office experience</li><li>
Previous law firm or professional services industry experience</li></ul>
Competencies:<ul><li>
Ability to complete tasks independently in a fast-paced environment for multiple assigned timekeepers while working as part of a team</li><li>
Pro-actively prioritize work assignments and consistently meet deadlines</li><li>
Demonstrate initiative, diplomacy, and tact</li><li>
Ability to consistently deliver high-quality work with attention to detail in proofreading, writing, and communication</li><li>
Engage in a professional and polite manner with clients, colleagues, and others</li><li>
Reliable, committed, organized, and punctual</li><li>
Strong administrative and secretarial skills</li><li>
Excellent verbal (both listening and speaking) and written communication skills</li><li>
Ability to function well as a team member</li></ul>
Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EEO.
The expected hourly pay range for this position with a work schedule of 40 hours per week is $29.00 - $35.00 ($60,320.00 - $72,800.00 annually).
We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&amp;D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&amp;D, LTD, short term medical benefits as well as 20 days of Paid Time Off (&ldquo;PTO&rdquo;) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.</div>

Practice Team Assistant

CGS Federal (Contact Government Services)

<div>
 Paralegal
 
 
 Employment Type: Full-Time, Mid-Level
 
 
 Department: Legal
 
 
 CGS is seeking a dedicated Paralegal to join a fast-paced and hard-working team to assist with any legal accounts. As a Paralegal, you will play a key role in supporting various aspects of the company's portfolio.
 
 
 CGS brings motivated, highly skilled, and creative people together to solve the government&rsquo;s most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities.
 
 
 Skills and attributes for success:
 
 
 
 <ul>
 <li>
 The Contractor shall provide professional, accurate, timely, and reliable paralegal support reporting to the OGC and will be detailed to assist LITB or IALB. Work products are reviewed prior to submission; however, personnel resources provided by Contractor shall often develop these products with minimal direct supervision other than written guidelines. Personnel assigned to this task must have the ability to adjust to changing priorities and work well under pressure
 </li>
 <li>
 The General Paralegal Task includes but is not limited to the following:
 </li>
 <li>
 Contractor shall receive, prioritize, and process requests such as document review or requests for advice or legal technical assistance;
 </li>
 <li>
 Contractor shall research and locate responsive information documents and identify relevant laws, judicial decisions, and legal articles;
 </li>
 <li>
 Contractor shall perform typical Paralegal functions, including: moderately complex legal research; synopsizing transcripts of hearings and oral arguments for attorney use; reviewing case related materials; and identifying potentially conflicting statements or areas requiring further investigation;
 </li>
 <li>
 Contractor shall write preliminary drafts of legal memoranda and correspondence;
 </li>
 <li>
 Contractor shall assist in preparing draft legal documents, such as motions, briefs, memoranda of law, exhibits, etc.; conducting legal analysis, reviewing documents for relevance and privilege; and assisting attorneys with all phases of litigation;
 </li>
 <li>
 Contractor shall review materials in discovery for relevancy and privilege;
 </li>
 <li>
 Contractor shall prepare privilege logs;
 </li>
 <li>
 Contractor shall maintain documentation of records produced in discovery, correspondence sent, and case management functions performed;
 </li>
 <li>
 Contractor shall assist in the drafting and issuing of preservation notices and litigation holds;
 </li>
 <li>
 Contractor shall design, generate, and transmit reports regarding case assignments and productivity using case management databases
 </li>
 <li>
 Contractor shall analyze and interpret requests from customers;
 </li>
 <li>
 Contractor shall research, locate, and gather material relevant to DU requests including conducting outreach and informal interviews to respond to discovery requests and interrogatories;
 </li>
 <li>
 Contractor shall assist in preparation of declarations;
 </li>
 <li>
 Contractor shall scan paper materials to save as an image file (e.g., .PDF);
 </li>
 <li>
 Contractor shall conduct legal privilege reviews using Veritas eDiscovery Platform, Adobe Pro, or other discovery review platforms provided by the FBI;
 </li>
 <li>
 Contractor shall analyze documents and media files, and proficiently apply redactions to diverse types of privileged information;
 </li>
 <li>
 Contractor shall review the work of peers for accuracy and provide constructive edits to ensure quality and thoroughness of review and processing;
 </li>
 <li>
 Contractor shall support and collaborate the management efforts to foster teamwork, planning and decision making;
 </li>
 <li>
 Contractor shall organize and maintain accurate records of assigned requests. This includes keeping detailed case notes, utilizing discovery work plans, using Microsoft Excel spreadsheets, and entering case information and metrics into the OGC-LITB case tracking database;
 </li>
 <li>
 Contractor shall prepare electronic and/or paper releases for release to customers;
 </li>
 <li>
 Contractor shall provide a high degree of professionalism and customer service in all interactions with DU customers;
 </li>
 <li>
 Contractor shall prioritize and schedule projects to accomplish objectives;
 </li>
 <li>
 Contractor shall assist in representation efforts of the FBI in challenging situations;
 </li>
 <li>
 Contractor shall coordinate classification reviews with subject matter experts and shall perform overlays of material returned from classification review;
 </li>
 <li>
 Contractor shall maintain close collaboration of projects with discovery team members;
 </li>
 <li>
 Contractor shall serve as consultant to Government employees regarding privilege application and document production;
 </li>
 <li>
 Contractor shall communicate with employees at all levels of the FBI to complete projects with a high degree of professionalism;
 </li>
 <li>
 Contractor shall provide weekly statuses to management and periodic updates to Assistant General Counsels and other DU customers;
 </li>
 <li>
 Contractor shall conduct searches of FBI systems and databases to retrieve relevant documents or files (e.g., Sentinel, Internal Policy Office Policy Library and Policy Archives);
 </li>
 <li>
 Contractor will perform legal and other research, provide support to the Legal Hold program as well as the Freeze List, and support tasks associated with information management/governance as well as technology and its intersection with the law to name a few
 
 
 
 
 
 </li>
 </ul>
 Qualifications:
 
 
 
 <ul>
 <li>
 Requires paralegal certificate, or JD, or currently attending an ABA-accredited law school, having completed at least one year of study
 </li>
 <li>
 At least two years of litigation paralegal experience is required; trial experience is very helpful
 </li>
 <li>
 At least one year of experience in automated litigation support. Requires sound working knowledge of federal and state court systems, legal research procedures, and legal research resources
 </li>
 <li>
 Requires excellent written and oral communication skills and thorough knowledge of legal research tools such as LEXIS and Westlaw
 </li>
 <li>
 Must have hands-on familiarity with a variety of computer applications, including word processing, databases (such as document review and file management systems), spreadsheets, imaging, and hardware systems
 </li>
 <li>
 Role also requires hands-on familiarity with ESI tools and knowledge of eDiscovery procedures and resources
 </li>
 <li>
 The ability to consistently deliver the highest quality work under extreme pressure will be very important
 
 
 
 
 
 </li>
 </ul>
 Our Commitment:
 
 
 Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client&rsquo;s specific needs. We are committed to solving the most challenging and dynamic problems.
 
 
 For the past seven years, we&rsquo;ve been growing our government-contracting portfolio, and along the way, we&rsquo;ve created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work.
 
 
 Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come.
 
 
 We care about our employees. Therefore, we offer a comprehensive benefits package.
 
 
 
 <ul>
 <li>
 Health, Dental, and Vision
 </li>
 <li>
 Life Insurance
 </li>
 <li>
 401k
 </li>
 <li>
 Flexible Spending Account (Health, Dependent Care, and Commuter)
 </li>
 <li>
 Paid Time Off and Observance of State/Federal Holidays
 
 
 
 
 
 </li>
 </ul>
 Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
 
 
 Join our team and become part of government innovation!
 
 
 Explore additional job opportunities with CGS on our Job Board:
 
 
 https://cgsfederal.com/join-our-team/
 
 
 For more information about CGS please visit: https://www.cgsfederal.com or contact:
 
 
 Phone: +1 (888) 680-5916Email: info@cgsfederal.com
 
 
 #CJ
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Paralegal (Top Secret Clearance Required)

Jackson Lewis

<div>Focused on employment and labor law since 1958, Jackson Lewis P.C.&rsquo;s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients&rsquo; goals to emphasize belonging and respect for the contributions of every employee.
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers&reg; &ldquo;Best Law Firms&rdquo;.
Jackson Lewis is seeking a Litigation Legal Secretary for the San Francisco, CA office.
In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence, pleadings, and documents; maintenance of documents in electronic format; completion of expense reports; calendar maintenance, and other legal tasks, as necessary.
Duties and Responsibilities:<ul><li>
Maintain electronic case files and update as needed following set protocols for search ease.</li><li>
Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state, and federal matters.</li><li>
Assist with preparation of administrative filings/exhibits in agency matters.</li><li>
Assist with preparation of exhibits for submission in a variety of matters.</li><li>
Maintain and review attorney calendars to assist attorneys with filing deadlines, etc.</li><li>
Complete monthly expense reports for assigned attorneys.</li><li>
Assist attorneys with monthly client invoicing in conjunction with our billing department.</li><li>
Monitor CLE needs of supported attorneys and assist with bar admissions, etc. as needed.</li><li>
Book and organize travel arrangements including flights, hotels, transportation, update reservations as needed through firm&rsquo;s travel agency.</li><li>
Prepare notebooks and proofreading of documents.</li><li>
Run conflict checks and open new client engagements in conjunction with our new business team.</li><li>
Continued knowledge and basic status of current cases and projects of assigned attorneys.</li><li>
Oversee a wide variety of complex and confidential, time-sensitive material.</li><li>
Perform other administrative duties as assigned.</li></ul>
Skills and Educational Requirements:<ul><li>
7+ years minimum legal experience, preferably in labor and employment law.</li><li>
Solid understanding of basic technical legal terminology.</li><li>
Solid experience working in ECF and California state e-filing systems.</li><li>
Solid experience in working with document database system (NetDocs or similar).</li><li>
Proficiency in Windows environment including Word and Outlook.</li><li>
Familiarity with state and federal rules and procedures, general legal procedures.</li><li>
Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus.</li><li>
Experience supporting 4+ active attorneys at one time a strong plus.</li><li>
Experienced with trial preparation a plus.</li><li>
Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented.</li><li>
Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload.</li><li>
Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level.</li><li>
Reliable with punctuality and attendance.</li><li>
An associate degree or 4-year college degree preferred, or relevant experience considered.</li></ul>
This is a hybrid position.
For California, the expected salary range for this position is between $40 and $50 per hour. The actual compensation will be determined based on experience and other factors permitted by law.
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.</div>

Legal Secretary

Pillsbury Winthrop Shaw Pittman

<div>San Francisco, California<h2 class="jobSectionHeader">
Job Description</h2>
The San Francisco office is seeking to hire a Legal Support Specialist.
The Legal Support Specialist plays a key role in providing daily administrative and practice support to attorneys and legal professionals across multiple practice areas. The Legal Support Specialist works closely with paralegals and Legal Practice Coordinators (Legal Secretaries) to assist with document preparation, coordination, and general administrative support. The position requires the ability to perform client‑billable work as directed.
Responsibilities include, but are not limited to, preparing expense reports, check requests, new business memos, and engagement letters; coordinating mailings and binder preparation; entering and maintaining calendar items; editing prebills; maintaining electronic files; assisting with travel arrangements; and scheduling meetings.
The Legal Support Specialist will also assist attorneys with document production, compiling and organizing materials, preparing and quality‑checking binders to ensure accuracy and proper collation, and managing both physical and electronic files. Additional duties include creating hyperlinks, assisting with electronic filings, tracking deadlines related to filings, compliance requirements, and court dates (as applicable), and supporting the preparation of various forms, filings, and related documentation. Other responsibilities may be assigned as business needs require.
Qualifications:
The successful candidate will demonstrate a strong interest in the legal profession and be proficient in Microsoft Office, including Word, Excel, and PowerPoint. The ideal candidate will possess excellent administrative and interpersonal skills, with the ability to manage a high‑volume desk accurately and efficiently while maintaining meticulous attention to detail. Strong proofreading skills, along with solid Word, Excel, and overall computer proficiency, are essential.
This role requires a positive, self‑motivated professional with a strong work ethic, polished demeanor, and the initiative to successfully multitask and prioritize in a fast‑paced environment. The current schedule requires a minimum of three days per week in the office, with the flexibility to work remotely one to two days per week, subject to change based on business needs. Flexibility to work overtime is required.
Candidate must be a team player and able to adapt to changing technologies and procedures. BA/BS degree required. Notary Public, a plus.
Qualified applicants with arrest and conviction records will be considered for the position in accordance with the California Fair Chance Act.
California Pay range for this role, with final offer amount dependent on skillset and experience, is $55,000 - $65,000.
Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.
If you require an accommodation in order to apply for a position, please contact us at PillsburyWorkday@pillsburylaw.com.</div>

Legal Support Specialist

Allen Matkins

<div>
 Job Details
 
 
 
 Description
 
 
 
 
 About Allen Matkins
 
 
 
 Allen Matkins, a law firm with over 270 attorneys, was founded with deep roots in real estate and has leveraged that foundation to grow and build prominent litigation, corporate, tax, labor and employment, land use, and environmental practices allowing us to partner with clients across myriad industries and markets. For nearly 50 years, Allen Matkins has worked with clients drawn to us by our reputation for market-leading solutions, pragmatism, exemplary quality, approachability, and our unparalleled network of contacts and connections in business and government. Our firm&rsquo;s success is driven by our commitment to hiring and developing top talent, ensuring a team that delivers exceptional work and service to our clients. We are guided by our core values: our people are our most important resource; we have a commitment to quality work, all the time; and we work as a team with each other and with our clients - we foster camaraderie.
 
 
 
 About The Position
 
 
 
 The Word Processor supports both Transactional and Litigation practices, with responsibilities that include preparing and editing legal documents, spreadsheets, presentations and PDFs, formatting documents, troubleshooting document issues, and transcribing dictation. Our work environment is busy and collaborative, so adaptability, readiness to multitask and think critically, efficiency, close attention to detail and a strong sense of teamwork are key qualities needed to thrive in this position. This position is currently designated as remote; however, work must be performed within the state of California. Employees are required to maintain a primary residence and work location in California.
 
 
 
 Essential Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Produce and edit complex legal documents including purchase, leasing, joint venture and corporate documents, pleadings, court forms and various other documents, while adhering to Firm styles and guidelines.
 </li>
 <li>
 Assist with Word document formatting, styling and cleanup.
 </li>
 <li>
 Conversion of PDFs to Word documents and other formats.
 </li>
 <li>
 Perform complex document revisions based markups and attorney instructions in a timely manner.
 </li>
 <li>
 Substantial editing of transactional documents such as leases and purchase documents, often with heavy revisions containing track changes, requiring formatting, styles, headers/footers, Table of Contents and Indexes.
 </li>
 <li>
 Create and update Tables of Authorities and Tables of Contents in Pleadings.
 </li>
 <li>
 Create and edit PowerPoint presentations.
 </li>
 <li>
 Manage electronic files in NetDocuments.
 </li>
 <li>
 Create, format and edit spreadsheets.
 </li>
 <li>
 Accurate transcription of digital dictation.
 </li>
 <li>
 Assist end users with troubleshooting document issues.
 </li>
 <li>
 Handle various assignments simultaneously and prioritize tasks in a high-pressure environment while being responsive and meeting deadlines.
 </li>
 <li>
 Actively monitor and manage workflow in shared Outlook inbox and BigHand Hub work folders.
 </li>
 <li>
 Prepare and circulate documents for signature using DocuSign.
 </li>
 <li>
 Edit exhibit images in photo editing software.
 </li>
 <li>
 Other duties as assigned.
 
 
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 Education And/or Experience
 
 
 
 High school diploma or equivalent required, college degree preferred. 3-5 years of law firm word processing experience required.
 
 
 
 Qualifications
 
 
 
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 Ability to adapt to changing priorities and meet tight deadlines in response to business needs.
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 Demonstrated sound judgment and the capacity to handle confidential information with discretion.
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 Self-motivated and able to follow instructions accurately while working independently in a fast-paced environment.
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 Strong collaboration skills and a team-oriented approach to working with fellow Word Processors.
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 Highly organized and detail-oriented, with expert-level proficiency in Microsoft Word.
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 Excellent verbal communication and customer service skills, with the ability to engage professionally across all levels of the organization.
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 Exceptional spelling, grammar, punctuation, sentence structure, and proofreading abilities.
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 Minimum typing speed of 70 words per minute.
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 Advanced proficiency in Microsoft Office Suite, Adobe Acrobat Pro DC, Microsoft Visio, and experience with NetDocuments or similar document management systems.
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 Familiarity with Adobe Photoshop, AIA Contract Documents, AIR CRE, DocuSign and Litera Best Authority is strongly preferred.
 
 
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 Other Duties
 
 
 
 Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
 
 
 
 EEO Statement
 
 
 
 Allen Matkins is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, national or ethnic origin, ancestry, citizenship, age, marital status, medical condition, physical or mental disability, veteran status, all other characteristics prohibited by law, or gender identity and/or expression.
 
 
 
 California Consumer Privacy Act
 
 
 
 We will collect the personal information you provide in connection with this application as well as information included with any other document(s) you provide us. We may use this information to evaluate your application and consider you for employment with Allen Matkins. We may share this information with third parties for any of the following purposes: (i) to confirm the accuracy of the information provided; (ii) to conduct a background check; (iii) to confirm or evaluate potential conflicts of interest; and/or (iv) to check references. If you accept an offer with Allen Matkins, we may use this information to provide you with the benefits of your employment. Our employees' personal information is governed by our Privacy Policy, available at https://www.allenmatkins.com/disclaimers/privacy-policy.html.
 
 
 Qualified Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
 
 
 
 Compensation
 
 
 
 Allen Matkins is an Equal Opportunity Employer and offers a competitive compensation &amp; benefits package. The anticipated base salary range for this full-time role is $75,000.00 - $105,000.00 per year. Actual salary will depend upon a number of factors, including, but not limited to, relevant experience, job-related skills, qualifications, and location.
 
 
 The base salary range displayed on the job posting reflects the estimated range for new hire salaries for the position. The actual offered base salary will be determined by work location and additional factors, including, but not limited to, relevant experience, job-related skills and qualifications. The pay range is subject to change at any time dependent on a variety of internal and external business factors.
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Word Processor

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