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dental assistant

S.F. Children's Dental

<p><b>Overview</b><br/>Join our dynamic children's dental team as a Dental Assistant and play a vital role in delivering exceptional children's patient care! In this energetic position, you will support dentists during various procedures, ensure smooth clinic operations, and create a welcoming environment for children patients. Your expertise in dental assisting, infection control, and medical documentation will help us maintain the highest standards of safety and efficiency. If you&rsquo;re passionate about dentistry and eager to grow your skills in a fast-paced setting, this is the perfect opportunity to advance your career!</p><p><b>Duties</b></p><ul><li>Prepare treatment rooms with necessary instruments, supplies, and sterilized equipment, adhering to aseptic techniques and infection control protocols</li><li>Assist dentists during procedures such as restorations, endodontics, prosthodontics, and pediatric dentistry with precision and professionalism</li><li>Take high-quality dental X-rays and operate imaging equipment including 3D scanners to support accurate diagnoses</li><li>Manage patient records using EMR (Electronic Medical Records) systems like Dentrix or Epic, ensuring accurate medical documentation and coding in compliance with HIPAA regulations</li><li>Monitor vital signs and medical history of patients, especially pediatric patients, to ensure safety during treatments</li><li>Provide chairside assistance with four-handed dentistry techniques to optimize workflow and patient comfort</li><li>Support administrative tasks such as scheduling appointments, managing dental receptionist duties, and maintaining organized medical records</li></ul><p><b>Experience</b></p><ul><li>Proven experience working in a dental clinic environment with familiarity in general dentistry procedures</li><li>Proficiency with dental software systems such as Eaglesoft or Dentrix for scheduling, billing, and record management</li><li>Strong knowledge of dental terminology, anatomy, and medical terminology relevant to dental care</li><li>Hands-on experience with X-ray procedures, infection control practices, and aseptic techniques</li><li>Ability to perform dental assisting duties confidently in pediatric dentistry settings and handle diverse patient needs</li><li>Familiarity with medical imaging tools including 3D scanners and digital radiography equipment</li><li>Knowledge of HIPAA compliance standards for safeguarding patient information</li></ul><p>Join us to make a difference in patients&rsquo; lives by providing compassionate, efficient dental care! We are committed to supporting your professional growth through ongoing training in areas like endodontics, prosthodontics, pediatrics, and advanced imaging technology. Your dedication will help us uphold our mission of delivering top-tier dental services in a friendly environment where every team member&rsquo;s contribution is valued.</p><p>Pay: $23.00 - $27.00 per hour</p><p>Benefits:</p><ul><li>Paid sick time</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Dental Assistant

Addison Group

<div>
 <p>
  <strong>
   Job Title:
  </strong>
  Administrative Assistant / Office Coordinator
 </p>
 <p>
  <strong>
   Location (city, state):
  </strong>
  San Francisco, CA (100% onsite)
 </p>
 <p>
  <strong>
   Industry:
  </strong>
  Professional Services / Consulting
 </p>
 <p>
  <strong>
   Pay:
  </strong>
  $85,000 &ndash; $97,000 annually + overtime eligibility + bonus potential
 </p>
 <p>
  <strong>
   Benefits:
  </strong>
  This position is eligible for medical, dental, vision, and 401(k).
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About our client:
  </strong>
 </p>
 <p>
  Addison Group is partnering with a well-established professional services firm to hire an Administrative Assistant / Office Coordinator for their San Francisco office. This is a highly interactive, visible role that supports both daily office operations and leadership team needs. The organization fosters a collaborative, feedback-driven environment with strong opportunities for long-term growth, including advancement into an Executive Assistant role.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Description:
  </strong>
 </p>
 <p>
  This position combines administrative support with office coordination responsibilities, serving as a key resource for both employees and visitors. The ideal candidate is organized, personable, and energized by working in a fast-paced, team-oriented, fully onsite environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Act as the primary point of contact for the office, greeting guests and maintaining a professional environment
  </li>
  <li>
   Coordinate office operations including supplies, vendor relationships, and general workplace organization
  </li>
  <li>
   Provide administrative support such as scheduling meetings, managing calendars, and coordinating travel logistics
  </li>
  <li>
   Process expense reports and assist with routine administrative tasks
  </li>
  <li>
   Support planning and execution of office events and team activities
  </li>
  <li>
   Assist with onboarding new hires and general HR/administrative projects
  </li>
  <li>
   Partner with internal stakeholders to ensure smooth day-to-day operations
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   2&ndash;4+ years of administrative, office support, or similar experience
  </li>
  <li>
   Strong organizational skills with the ability to manage multiple priorities
  </li>
  <li>
   Excellent communication skills, both written and verbal
  </li>
  <li>
   Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
  </li>
  <li>
   High level of professionalism with a proactive, &ldquo;can-do&rdquo; attitude
  </li>
  <li>
   Comfortable working onsite five days per week
  </li>
  <li>
   Local to the San Francisco area with a reasonable commute
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Preferred:
  </strong>
 </p>
 <ul>
  <li>
   Experience supporting executives or senior leaders
  </li>
  <li>
   Exposure to office management or operations responsibilities
  </li>
  <li>
   Familiarity with collaboration tools such as Teams or Zoom
  </li>
  <li>
   Bachelor&rsquo;s degree or equivalent experience
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Additional Details:
  </strong>
 </p>
 <ul>
  <li>
   Schedule: Monday&ndash;Friday, standard business hours (8:00 AM &ndash; 5:00 PM)
  </li>
  <li>
   Flexibility required for occasional early or late hours (overtime paid at 1.5x)
  </li>
  <li>
   Fully onsite role with no current hybrid option
  </li>
  <li>
   Interview process includes multiple rounds (virtual and onsite)
  </li>
  <li>
   Background check required
  </li>
  <li>
   Professional references will be requested
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Perks:
  </strong>
 </p>
 <ul>
  <li>
   High-visibility role with direct interaction with leadership
  </li>
  <li>
   Opportunity for career growth into an Executive Assistant position
  </li>
  <li>
   Dynamic, people-facing work environment
  </li>
  <li>
   Collaborative and team-oriented office culture
  </li>
  <li>
   Overtime earning potential and bonus opportunity
  </li>
 </ul>
 <p>
 </p>
</div>


Office Administrative Assistant

Giga

<div>
 <strong>
  This is a long-term support role, on-site in San Francisco in the Dogpatch neighborhood.
  <br/>
  <br/>
 </strong>
 <strong>
  We are in-person, in-office 5 days a week (no hybrid, no remote.)
  <br/>
  <br/>
 </strong>
 <em>
  For the general Executive Assistant role, please apply
 </em>
 <em>
  here
 </em>
 <em>
  .
  <br/>
  <br/>
 </em>
 Giga builds AI agents trusted by the largest B2C companies in the world. Industry leaders like DoorDash trust Giga with their most complex support and operations workflows across voice, chat, and email.
 <br/>
 <br/>
 Giga has recently raised a $61M Series A and has several paying customers, including DoorDash. We&rsquo;re building the next generation of customer experience &mdash; real-time AI agents that can understand emotion, resolve issues instantly, and scale across the world&rsquo;s largest enterprises.
 <br/>
 <br/>
 It&rsquo;s an exciting inflection point for the company. While we have been successful, we have larger ambitions. Our goal is to become the go-to AI platform for all enterprise automation, powered by our voice superintelligence. To achieve this, we need more great engineers.
 <br/>
 <br/>
 The work affects millions of people every day and our engineers have autonomy and make true impact. This opportunity is unique because we have brilliant founders, have found commercial success, and see a clear path to becoming a generational company. Some further info about us:
 <br/>
 <br/>
 <ul>
  <li>
   Voice AI startup Giga raises $61M Series A
  </li>
  <li>
   DoorDash and Giga Partnership
   <br/>
   <br/>
  </li>
 </ul>
 If being a part of this resonates with you, please apply!
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 You'll operate as the executive's day-to-day execution partner. The Head of Strategy &amp; Operations at Giga manages Product Operations, Business Operations, People, Finance, and Legal. You'll need to be well organized and comfortable with context switching.
 <br/>
 <br/>
 This is a career support role that blends executive assistance, communication, and rigorous follow-through: project management, mastering calendar/inbox/occasional travel, preparing meetings, drafting crisp comms, and keeping commitments on track.
 <br/>
 <br/>
 <strong>
  Who You Are
  <br/>
  <br/>
 </strong>
 You have supported execs in fast-moving, high-stakes environments (e.g., VC-backed startups, VC, tier-1 consulting) and bring urgency, polish, and discretion from day one.
 <br/>
 <br/>
 You have mastery over tools like Linear (or equivalents like Asana or Monday.com) for project management.
 <br/>
 <br/>
 You have exceptional organization, crisp writing, and dependable follow-through.
 <br/>
 <br/>
 You feel comfortable representing the executive office with confidence internally and externally.
 <br/>
 <br/>
 You may come from the following backgrounds:
 <br/>
 <br/>
 <ul>
  <li>
   Executive Assistant / Administrative Business Partner with mastery of calendaring, travel, meeting prep, inbox triage, and follow-through.
  </li>
  <li>
   Operations / Administrative Coordinator (or hospitality/guest-experience lead) who has run complex logistics and VIP communications at pace.
  </li>
  <li>
   Executive support professional from founder-led tech, venture, consulting, or law environments with strong judgment and service orientation.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Perks &amp; Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Catered lunch daily
  </li>
  <li>
   Dinner stipend
  </li>
  <li>
   $150/month wellness benefit (gym, fitness classes, mental health)
  </li>
  <li>
   401(k) plan
  </li>
  <li>
   Paid parental leave (12 weeks maternal, 6 weeks paternal)
  </li>
  <li>
   Commuter benefits
  </li>
  <li>
   Medical, dental, and vision coverage
   <br/>
   <br/>
  </li>
 </ul>
 Giga is an equal opportunity employer. We're committed to providing equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.
 <br/>
 <br/>
</div>


Executive Assistant to Head of Strategy & Operations

First Place for Youth

<div><p>First Place For Youth-Join Our Team Video!<br>
<br>
Are you dedicated to empowering and supporting youth, regardless of their background? We're searching for passionate individuals to make a positive impact on the lives of foster youth. Become an integral part of their transformative journey and join the First Place for Youth team.</p><div><div><p>
About First Place for Youth, we&rsquo;re a leading non-profit organization dedicated to supporting foster youth in their transition to adulthood, with a focus on education, employment, and housing. We believe that all young people deserve the opportunity to thrive and lead successful, independent lives. Our comprehensive programs empower foster youth to overcome the unique challenges they face and build the skills, confidence, and connections they need to succeed.</p><p>
 <b>Why Work at First Place for Youth</b><b>:</b></p><ul><li><b>
Meaningful Impact</b>: Help to transform the lives of foster youth on the cusp of adulthood. Your role will support them in their journey to conquer challenges, achieve independence, and fulfill their aspirations.</li><li><b>
Innovative Approach: </b>We thrive on innovation, pushing the boundaries of foster care support. Your voice here matters, and you&rsquo;ll contribute to programs that redefine the futures of these young lives.</li><li><b>
Collaborative and Supportive Environment:</b> Embrace a dynamic and supportive workplace, where every team member is valued. Together, we're a force dedicated to uplifting youth. Expect professional growth, fueled by teamwork and collaboration.</li><li><b>
Comprehensive Benefits:</b> We value the well-being of our employees and offer a comprehensive benefits package. From health and wellness benefits to retirement plans, we ensure that our team members are taken care of so they can focus on their important work supporting foster youth.</li><li><b>
Culture of Diversity and Inclusion:</b> We celebrate diversity in every form. At First Place for Youth, inclusivity reigns, creating a workplace where all voices are heard, respected, and empowered.</li></ul><p><b>
POSITION OVERVIEW: </b>The Program Assistant will provide center operations support, key data entry, clerical and programmatic support to the San Francisco Independent Living Skills Program of First Place for Youth. The Program Assistant will ensure compliance with the County of San Francisco on reporting and eligibility requirements of county foster care youth. The Program Assistant ensures all office operations are working accurately and efficiently which includes county documentation, office supply ordering, office equipment, and developing Program systems. The Program Assistant will also ensure accurate and efficient communication and coordination occurs between First Place for Youth and key funders along with First Place service partner organizations. The Program Assistant will provide programmatic support.</p><p>
The Program Assistant will oversee ILSP&rsquo;s functions as a resource and referral center open to youth, including building partnerships with other entities, offering weekly life skills workshops, and planning community building events and college tours.</p><p>
This work is done in the ILSP center and in the community in-person. The ILSP Center is open 10am-6:30pm Monday through Friday to provide a safe and healthy space for youth to spend time. This is currently a hybrid position requiring on-site work in San Francisco, four days per week and can be remote every other Friday, pending team availability. However, it is subject to change and may require up to 5 days on-site.</p><p><b>
DUTIES + RESPONSIBILITIES:</b></p><p>
Operations/Admin Responsibilities</p><ul><li>
Conduct necessary duties including answering multi-line telephone from youth to answer questions and provide resources regarding the program, greet youth as they enter and provide them with support in the center, maintain scheduling database, collect information from visiting youth.</li><li>
Provide general and on-going program support for ILSP; includes filing, faxing, photocopying, business errands, phone calls, employee birthday tracking, etc.</li><li>
Ensure youth files are up to date (i.e. there are copies of recent TILPS in youth files).</li><li>
Assist Intake Specialist in completing out of county referrals for youth/being in communication with out of county youth needs.</li><li>
Distribute incoming mail and ensure outgoing mail is delivered; pull checks from mail, log, and pass onto Finance department.</li><li>
Maintain a neat work environment; keep reception desk/area, conference room, kitchen and common areas clean.</li><li>
Complete office supply orders each month and ensure office supply inventory is maintained.</li><li>
Office Equipment Maintenance such as but not limited to copier machines, fax machines, office telephones &amp; alarm equipment, and so forth.</li><li>
Attend meetings and individual weekly supervision.</li><li>
Work with the Program Manager and team in planning &amp; preparation for center site visits, meetings, activities, and events.</li><li>
Plan, organize, and facilitate SF ILSP workshops.</li><li>
Conduct weekly outreach for all SF ILSP workshops.</li><li>
Monitor and maintain the food cabinet; make trips as needed to the food bank to keep a good selection of snacks on hand at all times.</li><li>
Enter all data on time and correctly to support program evaluation and outcomes tracking.</li><li>
Provide assistance with large mailings/copying jobs (in charge of calendar distribution).</li><li>
Close down of center at end of day.</li><li>
Open center on one Saturday a month from 10am-1pm to offer drop-in and transactional services.</li><li>
Other evening and weekend events as needed.</li><li>
Other duties as assigned.</li></ul><p><b>
QUALIFICATIONS:</b></p><ul><li>
BA strongly preferred; can be substituted for four or more years of program administration experience</li><li>
At least one-year experience working with youth or in a youth program.</li><li>
A strong dedication to cultural competency that creates conditions that remove barriers.</li><li>
At least one-year experience as an administrative assistant or data entry.</li><li>
Excellent organizational skills with strong attention to detail, particularly with maintaining and tracking data.</li><li>
Ability to have positive interactions with youth who are in foster care or on probation.</li><li>
Good office skills, including photocopying, faxing, filing, phones, and typing.</li><li>
Excellent organizational and prioritization skills.</li><li>
High level of personal accountability for the quality and impact of work.</li><li>
Willingness to work collaboratively, but with the capacity to work independently.</li><li>
Friendly, cooperative and flexible demeanor.</li><li>
Good time management skills, including punctuality.</li><li>
Willingness to work collaboratively, but with the capacity to work independently.</li><li>
Ability to work well under pressure, multi-task, and handle complex situations in a fast-paced environment while maintaining good sense of humor, patience and tact.</li><li>
Computer Skills &ndash; Proficiency with current MS Office suite applications including Word, Excel, Access, and PowerPoint, Project and Outlook. Experience with database systems.</li><li>
Strong communication skills &ndash; Exceptional oral and written communication skills including the demonstrated ability to research, assimilate, and analyze information, compose engaging messages, and present data in a clear and inspiring manner.</li><li>
High Level of Professionalism &ndash; a high level of professionalism in work and interpersonal interactions with both internal and external contacts, presents to others as organized, informed, and friendly.</li><li>
Availability for occasional evening and weekend work and some travel as needed.</li></ul><p>
 <b>Benefits:</b></p><ul><li>
15 days of vacation time in the first year</li><li>
12 days of sick time</li><li>
2 floating holidays</li><li>
15 paid holidays</li><li>
Employee&rsquo;s choice of Kaiser or UCH HMO/PPO with up to 90% of the premium covered by First Place on certain plans</li><li>
Principal dental and vision coverage with up to 90% of the premium covered by First Place</li><li>
Healthcare and Dependent care FSA plans</li><li>
Principal basic life and voluntary life insurance coverage</li><li>
Employee Assistance Program</li><li>
401(k) retirement savings plan</li><li>
Paid sabbatical</li></ul><ul><li><b>We do not offer relocation assistance Local candidates preferred</b></li><li><b>Pay will be determined based on Education and Experience.</b></li></ul><p>
If you are passionate about making a difference in the lives of transition age foster youth and want to join a dynamic and impactful organization, we invite you to apply. Together, let's empower transition age foster youth to achieve their dreams and build a brighter future. To learn more about First Place For Youth and view our current job openings, please visit our website at www.firstplaceforyouth.org/careers.</p><p>
We are unable to sponsor work visas now or in the future.</p><p>
First Place will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act, the San Francisco Fair Chance Ordinance, and applicable law. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. Find out more about the Fair Chance Act by visiting the California Civil Rights Department Fair Chance Act webpage or reviewing this guidance provide by the City of San Francisco. For additional information regarding your rights, please also review the Summary of Your Rights Under the FCRA.</p></div></div></div>

ILSP Program Assistant

Tiger Recruitment

<div>
 <p>
  Title: Personal Assistant / Household Assistant
 </p>
 <p>
  <br/>
 </p>
 <p>
  Salary: $130,000 p.a. - $160,000 p.a.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Start: ASAP
 </p>
 <p>
  <br/>
 </p>
 <p>
  Tiger is working with an ultra-high-net-worth family seeking an experienced Family Assistant. The family is based in San Francisco. There are two children in school, a large, friendly dog, and an extremely tech-savvy family. The ideal candidate will be native to San Francisco, highly tech-savvy, and comfortable around children. All applicants must have previously worked as a Personal Assistant or Family Assistant for at least four years.
 </p>
 <p>
  <br/>
 </p>
 <p>
  RESPONSIBILITIES:
 </p>
 <ul>
  <li>
   Manage grocery shopping, pantry stocking, and family dinner preparation (simple, healthy cooking required; advanced culinary skills are a plus).
  </li>
  <li>
   Manage family laundry, process package returns, and maintain general tidiness (dishes, toys, spills, taking out trash/recycling).
  </li>
  <li>
   Coordinate service providers (gardeners, cleaners, handymen) and solicit bids for home maintenance projects.
  </li>
  <li>
   Occasional care for a well-behaved, 10-year-old Bernese Mountain Dog mix (70 lbs). Includes feeding and minimal weekend walking (dog walker provided on weekdays).
  </li>
  <li>
   Manage business research projects and coordinate with the family's remote Personal Assistant.
  </li>
  <li>
   Research and book family vacations and travel logistics.
  </li>
  <li>
   Assist with setting up online bill pay and coordinate maintenance for family vehicles.
  </li>
  <li>
   Handle school/activity pick-up and drop-off 1&ndash;2 times per week (via car, e-bike, or bus).
  </li>
  <li>
   Create a warm, loving, and fun environment featuring creative and educational activities.
  </li>
  <li>
   Read and engage with children to strengthen language skills.
  </li>
  <li>
   Maintain detailed records of food intake and health symptoms. Must hold current Infant/Child CPR and First Aid certifications.
  </li>
  <li>
   Adhere to a "gentle parenting" philosophy&mdash;handling behavior in a respectful, affirming manner while maintaining strong, consistent boundaries.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   REQUIREMENTS:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Must possess a reliable personal vehicle for household needs (fuel reimbursed for SF to Tahoe travel). A family car is provided for child transport.
  </li>
  <li>
   Must have at least four to five years of experience as a personal or family assistant in San Francisco
  </li>
  <li>
   Ability to work on multiple projects at one time.
  </li>
  <li>
   Extremely tech savvy - Familiar with GSuite / MS Office Suite, a plus / Slack
  </li>
  <li>
   Must be up to date on Influenza, COVID-19, and Tdap vaccinations.
  </li>
 </ul>
 <p>
 </p>
</div>


Family Assistant

gd resources

<div><h2 class="jobSectionHeader"><b>Position Overview</b></h2><p>
GD Resources LLC is seeking a <b>Cardiothoracic Physician Assistant (CTPA)</b> to provide services on site in accordance with the terms and conditions of the contract to beneficiaries of the Department of Veterans Affairs (VA) at the VA San Francisco Health Care System.</p><p>
The contractor shall provide services including endoscopic radial and saphenous vein harvesting, ultrasound guided arterial and venous access for central line placement, chest tube and pigtail insertion and removal, insertion and removal of Swan-Ganz catheter, removal of pacing wires, cardioversion, performance of first and second assistant responsibilities in cardiothoracic surgery in the operating room, and bedside assistant for robotic procedures.</p><h2 class="jobSectionHeader"><b>
The Role</b></h2><p>
As a <b>Cardiothoracic Physician Assistant (CTPA)</b>, you shall provide services at the San Francisco Veterans Affairs Health Care System and perform duties in accordance with contract requirements. The contractor shall furnish services on site and ensure performance meets the standards set forth in the contract.</p><h2 class="jobSectionHeader"><b>
Duties and Responsibilities</b></h2><ul><li>
Perform endoscopic radial and saphenous vein harvesting</li><li>
Perform ultrasound guided arterial and venous access for central line placement</li><li>
Perform chest tube and pigtail insertion and removal</li><li>
Perform insertion and removal of Swan-Ganz catheter</li><li>
Perform removal of pacing wires</li><li>
Perform cardioversion</li><li>
Perform first and second assistant responsibilities in cardiothoracic surgery in the operating room</li><li>
Provide bedside assistance for robotic procedures</li></ul><h2 class="jobSectionHeader"><b>
Qualifications and Experience</b></h2><ul><li>
Must have documented experience of more than 100 endoscopic procedures in each location</li><li>
Must possess full and unrestricted license issued in any State, Territory, or Commonwealth of the United States or the District of Columbia</li><li>
Must meet credentialing and privileging requirements</li><li>
Must be technically proficient in required skills</li><li>
Must be able to speak, understand, read, and write English fluently</li></ul><p>
</p><p>25DYbawyTW</p></div>

Cardiothoracic Physician Assistant (CTPA)

Cooley LLP

<div><p>Cooley is seeking an Accounts Payable Assistant to join the accounting department in the San Francisco office.</p><p></p><p><b>
About Cooley:</b> Cooley is a global law firm with an expansive practice and more than 3,000 employees and partners worldwide. We value and celebrate diverse perspectives and strive to create a workplace where every individual can thrive. At the core of Cooley&rsquo;s success is the exceptional talent and unwavering spirit of our people. We embrace individuality while fostering a &lsquo;one-firm&rsquo; culture where collaboration and creativity thrive. Our people are the foundation of our success and the driving force behind everything we do.</p><p></p><p><b>
Hybrid Schedule Philosophy</b>: As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule: some in-office presence and some work from home days absent certain essential in-office roles that require five (5) days/week in-office.</p><p></p><p><b>
Position summary:</b> The Accounts Payable Assistant is responsible for daily reviewing of invoices and expense reports, and all accounting inquiries. Specific duties and responsibilities include, but are not limited to, the following:</p><p></p><p><b>
Position responsibilities:</b></p><ul><li><h2 class="jobSectionHeader"><b>
Post, process, review and file invoices</b></h2></li><li><h2 class="jobSectionHeader"><b>
Assist in matching checks with invoices weekly</b></h2></li><li><h2 class="jobSectionHeader"><b>
Assist in some Accounting inquires</b></h2></li><li><h2 class="jobSectionHeader"><b>
Assist in vendor Statements, ACH Direct Deposit Form, W-9</b></h2></li><li><h2 class="jobSectionHeader"><b>
Assist Accounts Payable department when needed</b></h2></li><li><h2 class="jobSectionHeader"><b>
Back up to the AP Staff when needed</b></h2></li><li><h2 class="jobSectionHeader"><b>
All other duties as assigned or required</b></h2></li></ul><h2 class="jobSectionHeader"><b>
Skills and experience:</b></h2><h2 class="jobSectionHeader"><b>
Required</b><b>:</b></h2><ul><li><h2 class="jobSectionHeader"><b>
Available to work overtime, as required</b></h2></li><li><h2 class="jobSectionHeader"><b>
After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications</b></h2></li><li><h2 class="jobSectionHeader"><b>
Available to work overtime, as required</b></h2></li><li><h2 class="jobSectionHeader"><b>
General knowledge of accounting principles and/or bookkeeping</b></h2></li></ul><h2 class="jobSectionHeader"><b>
Preferred</b><b>:</b></h2><ul><li><h2 class="jobSectionHeader"><b>
Previous 3E Elite and Chrome River experience</b></h2></li><li><h2 class="jobSectionHeader"><b>
10-key by touch</b></h2></li><li><h2 class="jobSectionHeader"><b>
Previous law firm experience</b></h2></li></ul><h2 class="jobSectionHeader"><b>
Competencies:</b></h2><ul><li><h2 class="jobSectionHeader"><b>
Must be able to accurately use a calculator</b></h2></li><li><h2 class="jobSectionHeader"><b>
Accuracy and initiative</b></h2></li><li><h2 class="jobSectionHeader"><b>
Professional demeanor and telephone manners</b></h2></li><li><h2 class="jobSectionHeader"><b>
Excellent communication and organizational skills</b></h2></li><li><h2 class="jobSectionHeader"><b>
Ability to work independently and under pressure</b></h2></li><li><h2 class="jobSectionHeader"><b>
Ability to interact and work well with others (co-workers and vendors)</b></h2></li><li><h2 class="jobSectionHeader"><b>
Excellent follow through skills</b></h2></li><li><h2 class="jobSectionHeader"><b>
Excellent command of math and English grammar</b></h2></li></ul><p></p><p><b>
Physical &amp; Work Environment:</b></p><p>
Extensive computer use, including use of keyboard and mouse or similar data input device required. Frequent reading, and communication required. Standard office setting with occasional exposure to typical environmental factors present. Reasonable accommodations available.</p><p></p><p>
Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.</p><p></p><p>
The expected hourly pay range for this position with a work schedule of 37.5 hours per week is $24.00 - $29.50 ($46,800.00 - $57,525.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.
</p><p></p><p>We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&amp;D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&amp;D, LTD, short term medical benefits as well as 20 days of Paid Time Off (&ldquo;PTO&rdquo;) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.</p></div>

Accounts Payable Assistant

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