administrative assistant

administrative assistant, executive Jobs in Miami

administrative assistant, executive

bilingual receptionist (english/spanish) – w 2 Jobs in Miami

bookkeeper / executive assistant Jobs in Miami

bookkeeper / executive assistant

front desk receptionist – behavioral health facility Jobs in Miami

legal receptionist administrative assistant

Dunn Law PA

Job Summary Dunn Law PA is a rapidly growing firm focused on commercial litigation, corporate and transactional law, joint ventures, capital investments, real estate, shareholder derivative and business divorce litigation, and creditors&rsquo; rights. We are committed to delivering exceptional client service and innovative problem-solving for businesses and individuals throughout Florida.We pride ourselves on a collaborative culture, strategic growth, and adaptable workflows. We are seeking a professional, friendly, and proactive Legal Receptionist/Office Assistant to support day-to-day operations and ensure a smooth, welcoming experience for clients and staff. This role is ideal for someone who enjoys being the &ldquo;first impression&rdquo; of the firm, takes pride in keeping an office running smoothly, and is eager to assist across administrative, hospitality, and light technical tasks.You will work closely with and receive ongoing guidance from the Office Manager while providing support across multiple functional areas of the firm. As the firm expands, there are pathways to growth and professional development, as well as increasing levels of responsibility and autonomy over time. The Legal Receptionist keeps the Firm&rsquo;s needs in the forefront and works closely in support of the Office Manager, with daily contact with a variety of office staff and attorneys.We are seeking a motivated professional with excellent judgment and discretion, a self-starter who learns to understand the pace of a busy law office and how to prioritize urgent items.Responsibilities<ul><li>Serve as the first point of contact for clients, vendors, and visitors.</li><li>Assist with general administrative tasks, including filing, scanning, printing, and mail processing.</li><li>Prepare, organize, and maintain physical and digital client files, including opening new matters following firm procedures.</li><li>Support document management tasks such as assembling packets, creating labels, and updating binders.</li><li>Manage office supplies, order inventory, and coordinate with vendors.</li><li>Help coordinate meetings, events, and office lunches.</li><li>Support daily office facilities needs, including ensuring conference rooms are tidy, stocked, and guest-ready, keeping shared spaces orderly, taking out the trash, and helping ensure restrooms and common areas stay clean and properly stocked.</li><li>Assist with basic workstation setup for new employees (plug-and-play hardware, phones, printer connections).</li><li>Troubleshoot minor equipment issues before escalating to IT support.</li><li>Maintain printer/office equipment supplies and coordinate service calls as needed.</li><li>Assist with ad hoc projects and tasks such as data entry, scheduling, errands, and internal communications.</li><li>Provide operational and administrative support to help the Office Manager maintain smooth daily operations.</li></ul>Requirements<ul><li>Prior experience in a professional office setting required; law firm experience a plus, but not mandatory.</li><li>Strong interpersonal skills with a professional, welcoming demeanor.</li><li>Excellent verbal and written communication.</li><li>Highly organized with strong attention to detail.</li><li>Comfort with technology; ability to perform basic computer and hardware setup.</li><li>Proficiency with Microsoft Office (Word, Outlook, Excel); comfort learning new software.</li><li>Ability to multitask and manage shifting priorities in a fast-paced environment.</li><li>Treat all client needs as important, whether a call comes in at 10 am on a Tuesday or 4:30 pm on a Friday.</li><li>Can-do attitude, willing to roll up sleeves and take care of the necessary items in a small office environment.</li><li>Reliable, punctual, and eager to support a collaborative team.</li></ul>Join our team where your organizational talents and passion for the legal field will make a meaningful impact! This role offers valuable exposure across diverse practice areas while supporting the efficient operation of our busy law office. We are committed to fostering an inclusive environment where every team member can thrive. If you are a motivated professional with a passion for operations, administrative service, and innovation, we want to hear from you!Pay: $14.00 - $20.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Legal Receptionist/Administrative Assistant

AA Glass & Windows INC

&lt;Job Summary&gt; We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of daily office operations, ensuring smooth communication, efficient management of administrative tasks, and exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a thriving organization committed to excellence.&lt;Duties&gt;<ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette</li><li>Operate multi-line phone systems, handle incoming calls, and provide prompt customer support or assistance as needed</li><li>Perform data entry, maintain accurate filing systems, and ensure all documents are proofread for clarity and accuracy</li><li>Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, and collaboration</li><li>Schedule appointments, manage calendars, and coordinate meetings to optimize time management for staff and executives</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software to support basic financial record-keeping</li><li>Support office management duties including supply inventory, organization of files, and maintaining a clean, efficient workspace</li><li>Provide clerical support such as photocopying, faxing, mailing, and preparing reports or presentations for meetings</li></ul>&lt;Skills&gt;<ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and basic computer literacy</li><li>Excellent phone etiquette with experience managing multi-line phone systems and providing customer service or support</li><li>Bilingual abilities are highly valued to assist diverse client needs effectively</li><li>Strong typing skills with attention to detail for proofreading documents and data entry tasks</li><li>Knowledge of office management procedures including filing systems and calendar management</li><li>Experience with bookkeeping software like QuickBooks or similar platforms is a plus</li><li>Ability to handle sensitive information discreetly with professionalism and confidentiality</li><li>Effective time management skills to prioritize tasks efficiently in a fast-paced environment</li><li>Personal assistant or medical/dental receptionist experience is advantageous but not required</li></ul>Join us as an Administrative Assistant and become an essential part of a vibrant team dedicated to operational excellence! Your proactive attitude and organizational prowess will help us deliver outstanding service while advancing your career in a supportive environment.Pay: From $18.00 per hourWork Location: In person

Administrative Assistant

Insurance Professional

About the RoleInsurance Professionals USA is seeking a dependable and professional Bilingual Receptionist (English/Spanish) to serve as the first point of contact for our office. This role is ideal for someone who is organized, personable, and comfortable handling administrative tasks in a fast‑paced professional environment.The receptionist plays a key role in creating a positive experience for clients and supporting the internal team with day‑to‑day office operations.Responsibilities<ul><li>Greet clients and visitors professionally, in person and by phone</li><li>Answer, screen, and direct incoming calls in English and Spanish</li><li>Schedule appointments and manage calendars as needed</li><li>Perform basic administrative and clerical duties</li><li>Prepare and edit documents using Microsoft Word</li><li>Maintain spreadsheets and basic data tracking in Microsoft Excel</li><li>Assist internal staff with general office support</li></ul>Qualifications<ul><li>Bilingual in English and Spanish (required)</li><li>Prior receptionist or administrative experience preferred</li><li>Proficiency in Microsoft Word and Microsoft Excel (required)</li><li>Strong communication and interpersonal skills</li><li>Professional appearance and demeanor</li><li>Reliable, organized, and detail‑oriented</li><li>No insurance license required</li></ul>Pay: $15.00 - $16.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li></ul>Language:<ul><li>English and Spanish (Required)</li></ul>Work Location: In person

Bilingual Receptionist (English/Spanish) – W 2

Centurion Managenet & Consulting Services

We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. Our Receptionist&rsquo;s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Ultimately, a Receptionist&rsquo;s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.Responsibilities<ul><li>Greet and welcome guests as soon as they arrive at the office</li><li>Direct visitors to the appropriate person and office</li><li>Answer, screen and forward incoming phone calls</li><li>Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)</li><li>Provide basic and accurate information in-person and via phone/email</li><li>Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing</li></ul>Skills<ul><li>Proficiency in Microsoft Office Suite, Google Docs &amp; Mac</li><li>Professional attitude and appearance</li><li>Solid written and verbal communication skills</li><li>Multitasking and time-management skills, with the ability to prioritize tasks</li><li>Customer service attitude</li><li>High school degree, GED or Equivalent.</li><li>Bilingual (English &amp; Spanish)</li></ul>Pay: $14.00 - $16.00 per hourSchedule:<ul><li>8 hour shift</li><li>Monday to Friday</li></ul>People with a criminal record are encouraged to applyEducation:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Microsoft Office: 1 year (Preferred)</li><li>Customer Service: 1 year (Preferred)</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Work Location: In person

Part time Receptionist/Office Assistant

Ameristar Oil LLC

RESPONSIBILITIES Answering the phone.Taking orders from clients.Billing/emailing clients.Invoices on Quick Books.WORK EXPERIENCE Secretary, receptionist, and or office assistant experience.SKILLS Bilingual(Spanish/English)Some to little experience with Quick Books.EDUCATIONHigh school diplomaJob Type: Full-timePay: $15.00 - $17.50 per hourBenefits:<ul><li>Employee discount</li></ul>Experience:<ul><li>Microsoft Office: 1 year (Required)</li><li>Customer Service: 1 year (Required)</li></ul>Work Location: In person

Office Secretary

Evolutions Treatment Center

About usWe are seeking a reliable, organized, and compassionate Front Desk Receptionist to join our behavioral health team. This role is the first point of contact for patients, families, and visitors&mdash;requiring professionalism, empathy, and efficiency in a fast-paced environment. The ideal candidate thrives on multitasking, demonstrates strong communication skills, and provides exceptional customer service while supporting the clinical and administrative operations of the practice.Key Responsibilities:Greet and check in clients, visitors, and staff in a welcoming and professional manner<ul><li>Answer, screen, and route calls promptly; respond to inquiries with discretion and sensitivity</li><li>Verify insurance verification and COB ( coordination of benefits)</li><li>Maintain confidentiality and compliance with HIPAA and all applicable regulations</li><li>Prepare and manage intake paperwork, consent forms, and documentation accurately</li><li>Coordinate communication between clinicians, clients, and administrative staff</li><li>Maintain an organized and calm reception area, even during high-volume periods</li><li>Support billing and data entry tasks as needed</li><li>Assist with special projects and perform other administrative duties assigned by management</li></ul>Qualifications:<ul><li>High school diploma or equivalent required; Associate degree preferred</li><li>Minimum 1&ndash;2 years of front desk, medical office, or behavioral health experience preferred</li><li>Strong computer and data entry skills (EHR experience highly desirable)</li><li>Excellent verbal and written communication skills</li><li>Ability to multitask and prioritize in a fast-paced, high-traffic environment</li><li>Compassionate and patient demeanor, with strong interpersonal skills</li><li>Knowledge of insurance verification is a plus</li><li>Bilingual (English/Spanish- required)</li></ul>Job Type: Full-timePay: From $16.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Front Desk Receptionist – Behavioral Health Facility

CLS law frim

We are seeking a proactive and detail-oriented Case Manager to join our dynamic legal team. In this vital role, you will support attorneys across a diverse range of practice areas including immigration law, personal injury and workers' compensation law. Your expertise will help streamline legal processes, manage case files, conduct research, and prepare essential legal documents. This position offers an exciting opportunity to develop your legal career within a collaborative and fast-paced environment dedicated to excellence and client service.<ul><li>Assist attorneys with case management by organizing and maintaining legal files.</li><li>Communicate effectively with staff to support case loads.</li><li>Conduct comprehensive legal research to support case strategies.</li><li>Draft, review, proofread, and finalize legal documents such as contracts, pleadings, discovery requests, and correspondence with precision and attention to detail.</li><li>Perform document review and data entry tasks to ensure accuracy in legal case management systems.</li><li>Support litigation processes by preparing trial exhibits, summarizing depositions, and managing document review workflows.</li><li>Conduct interviews with clients or witnesses as directed by attorneys to gather relevant information for cases.</li><li>Manage administrative tasks such as scheduling appointments, maintaining calendars, handling phone etiquette professionally, and providing executive administrative support when needed.</li></ul>&lt;Skills&gt;<ul><li>Strong understanding of various legal practice areas including immigration law, personal injury and workers' compensation law.</li><li>Ability to provide clients with excellent customer service.</li><li>Proven experience with legal research tools such as FileVine and understanding extensive Pipelines .</li><li>Excellent organizational skills with the ability to prioritize multiple tasks efficiently in a fast-paced environment.</li><li>Exceptional writing skills for drafting legal documents and correspondence with clarity and professionalism.</li><li>Attention to detail for proofreading documents and ensuring accuracy in all work products.</li><li>Effective interviewing skills for gathering pertinent case information from clients or witnesses.</li><li>Strong clerical experience including filing, data entry, document review, transcription, and general administrative support.</li><li>Outstanding phone etiquette combined with excellent organizational skills to coordinate schedules and communicate effectively within the team. Join us in this rewarding role where your expertise will directly contribute to impactful legal work while advancing your professional growth!</li></ul>Pay: $62,000.00 - $70,000.00 per yearBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Personal Injury Case Manager

Explore 82+ Legal receptionist administrative assistant in Miami this May. Find roles across top companies and apply now to boost your career.