case manager

social media manager

executive assistant

office manager

accounting manager

manager executive office

FIJI Water

<div>
 
 Company Description
 
 
 
 It&rsquo;s more than just water. FIJI Water is known for its iconic square bottle and unique mineral profile. Since 1996, FIJI Water has embodied what it means to be Earth's Finest Water&reg; and is sold worldwide. FIJI Water is committed to doing business responsibly and seeking opportunities to make a difference. This means investing in sustainability, the environment, and local communities to enable positive change.
 
 
 The Manager, Executive Office serves as trusted, high-level administrative support to the President of FIJI Water, and oversees all daily operations, administrative tasks, and ensures efficient workflow within the organization. This role will oversee strategic planning initiatives that support overall organizational objectives and administrative processes and will have dotted-line responsibility for the administrative staff. They are responsible for ensuring the President&rsquo;s time, priorities, and initiatives are managed with precision, discretion, and foresight.
 
 
 This role requires a proactive mindset, exceptional organizational skills, and the ability to anticipate needs before they are requested. This role is crucial for maintaining efficient workflows and supporting the overall success of the organization. They will handle confidential materials with the utmost discretion and serve as a central liaison between the President and stakeholders at all levels. This is a role for a quick-learner that is upbeat, high energy, with a &lsquo;can-do&rsquo; attitude that exudes positivity. The successful candidate will thrive in a structured environment with multiple priorities, balancing important and sometimes urgent demands with meticulous attention to detail. This position operates in a corporate office setting with occasional on-site support for events, meetings, and departmental activities. The role requires flexibility, adaptability, and a proactive approach to problem-solving.
 
 
 This position will be based at our West Los Angeles, CA office. We work a hybrid schedule with an in-office requirement Monday-Wednesday and the option to work remotely on Thursday and Friday.
 
 
 
 Job Description
 
 
 
 
 Executive Support to the President
 
 
 
 <ul>
 <li>
 Manage a very active calendar of meetings, travel, and commitments, ensuring priorities and deadlines are met and that all details are meticulously thought out and communicated.
 </li>
 <li>
 Continuously update and communicate with the President via phone and in person.
 </li>
 <li>
 Anticipate needs and prepare materials for meetings, presentations, correspondence, and calls.
 </li>
 <li>
 Communicate with executive, administrative and line management to gather/communicate relevant information
 </li>
 <li>
 Arrange complex travel itineraries with contingency plans.
 </li>
 <li>
 Complete and submit accurate expense reports within policy deadlines.
 </li>
 <li>
 Draft, proofread, and prepare confidential correspondence and reports.
 </li>
 <li>
 Maintain strong relationships that support the President&rsquo;s success.
 </li>
 <li>
 Provide administrative support for special projects and cross-departmental initiatives.
 
 
 </li>
 </ul>
 
 Dotted-Line Supervision of Administrative Staff
 
 
 
 <ul>
 <li>
 Dotted-line responsibility to manage and lead a team of administrative professionals, ensuring that daily tasks are completed efficiently and effectively
 </li>
 <li>
 Coordinate Office Procedures across the staff to streamline operations and improve efficiency
 </li>
 <li>
 Manage office resources and oversee the management of supplies, equipment, and facilities, ensuring a well-organized and productive work environment
 
 
 </li>
 </ul>
 
 Operational &amp; Administrative Excellence
 
 
 
 <ul>
 <li>
 Oversee strategic planning initiatives that support overall organizational objectives and improve administrative processes
 </li>
 <li>
 Prioritize and resolve conflicting demands, handling matters expeditiously and with sound judgment.
 </li>
 <li>
 Gather, analyze, and summarize information from multiple sources into clear, concise reports highlighting key insights, trends, and action items.
 </li>
 <li>
 Support tracking and oversight of budgets, timelines, and operational updates.
 </li>
 <li>
 Maintain organized digital and physical files, ensuring secure handling of sensitive materials.
 
 
 </li>
 </ul>
 
 Events &amp; Departmental Coordination
 
 
 
 <ul>
 <li>
 Plan and organize department offsites, events, and meetings while maintaining budget discipline.
 </li>
 <li>
 Coordinate logistics for internal and external meetings, ensuring seamless execution.
 
 
 </li>
 </ul>
 
 Professionalism &amp; Confidentiality
 
 
 
 <ul>
 <li>
 Handle sensitive information with the highest level of discretion.
 </li>
 <li>
 Follow the spirit of teamwork, cooperation, and mutual respect with colleagues at all levels.
 
 
 </li>
 </ul>
 
 Communication &amp; Coordination
 
 
 
 <ul>
 <li>
 Serve as a professional point of contact for internal and external stakeholders.
 </li>
 <li>
 Screen incoming calls and correspondence and respond independently on behalf of the Chairman.
 </li>
 <li>
 Facilitate clear and timely communication between executives, staff, and customers.
 </li>
 <li>
 Follow up on action items and ensure completion of assigned tasks.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Minimum of 7years of executive-level administrative experience, supporting senior leadership, with a proven ability to manage high-volume, complex responsibilities.
 </li>
 <li>
 Bachelor&rsquo;s degree preferred; equivalent work experience with a proven record of success in high-level executive support will be considered.
 </li>
 <li>
 Prior experience leading a team of administrative professionals is preferred
 </li>
 <li>
 General exposure to software such as SAP Concur, PowerBI, Smartsheet, Inspyrus, Yardi, and/or Oracle Fusion is a plus but not required.
 </li>
 <li>
 Proven ability to anticipate needs, think critically, and offer solutions proactively.
 </li>
 <li>
 Exceptional organizational skills, with the ability to manage multiple priorities under deadlines.
 </li>
 <li>
 Strong written and verbal communication skills; capable of drafting professional correspondence and reports.
 </li>
 <li>
 Ability to lead and motivate a team, including team delegation and performance coaching, fostering a positive work environment
 </li>
 <li>
 Project management experience, including the ability to plan timelines, assign tasks and monitor progress towards objectives
 </li>
 <li>
 Strong grasp of office management procedures, including workflow optimization, facilities coordination and administrative compliance
 </li>
 <li>
 Experience reviewing financial documents such as budgets, purchase orders, invoices and expense reports, with an understanding of internal controls and cost tracking
 </li>
 <li>
 High level of discretion and integrity in handling confidential information.
 </li>
 <li>
 Detail-oriented, with a talent for converting complex data into concise, actionable summaries.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
 </li>
 <li>
 Strong interpersonal skills with the ability to build trust and credibility quickly.
 </li>
 <li>
 Exceptional organizational, time management, and multitasking skills, with the ability to prioritize effectively in a fast-paced and dynamic environment.
 </li>
 <li>
 Strong written and verbal communication skills, with a professional and personable demeanor suitable for interacting with executives, stakeholders, and colleagues at all levels.
 </li>
 <li>
 Advanced proficiency in calendar management, travel coordination, expense report processing, and preparation of executive correspondence and reports.
 </li>
 <li>
 Demonstrated ability to handle confidential and sensitive information with the highest level of discretion, exercising sound judgment in all matters.
 </li>
 <li>
 Proactive and anticipatory mindset, with a commitment to excellence and a focus on streamlining processes, solving problems, and improving operational efficiency.
 
 
 </li>
 </ul>
 Pay Range: $100,000 - $110,000 and may include a discretionary bonus. Final compensation will be dependent upon skills &amp; experience.
 
 
 
 Additional Information
 
 
 
 <ul>
 <li>
 Thriving Wellness Community: Access to top-notch medical coverage comprehensive vision and dental plans, and a 401k with match eligibility to secure your financial future and including:
 </li>
 <ul>
 <li>
 24/7 online physician consultations
 </li>
 <li>
 virtual mental health resources
 </li>
 <li>
 life coaching
 </li>
 <li>
 engaging employee community groups
 </li>
 <li>
 cash rewards for healthy habits and fitness reimbursements
 </li>
 <li>
 library of on-demand fitness videos
 </li>
 </ul>
 <li>
 Career Advancement Opportunities: Unlock your potential with clear paths for career progression and internal mobility across our diverse family of brands and business units.
 </li>
 <li>
 Focused Learning and Development: Grow as a leader with our dedicated Learning and Organizational Development department, offering extensive resources like People Manager and leadership training, webinars, and eLearning courses.
 </li>
 <li>
 Empowering Mentorship Program: Connect with colleagues through our company-wide mentorship program to share goals, overcome challenges, and drive your career forward.
 </li>
 <li>
 Continuous Improvement Training: Participate in training that empowers all employees to learn and implement concepts that drive significant, positive change in the workplace.
 </li>
 <li>
 Building a Healthy Society: To date, our co-Founders Lynda and Stewart Resnick, through their foundations and The Wonderful Company, have invested more than $2.5 billion in education, health and wellness, community development, and sustainability initiatives across California&rsquo;s Central Valley, Fiji, and the world. In 2025, Wonderful ranked as #1 in PEOPLE&rsquo;s &ldquo;100 Companies That Care&rdquo; list and was named one of Fortune magazine&rsquo;s 100 Best Companies to Work For. To learn more about our corporate social responsibility efforts, visit csr.wonderful.com.
 </li>
 <li>
 Giving Back to the Community: Make a difference with Wonderful Giving, allowing you to allocate company-provided funds to up to three charities of your choice, and join Wonderful Neighbor to contribute to group service projects within our local communities.
 
 
 </li>
 </ul>
 FIJI&reg; Water, natural artesian water bottled at the source in Viti Levu (Fiji islands), is the No. 1 premium imported bottled water in the United States. FIJI Water is the water of choice among discerning consumers and top chefs. Widely available at fine restaurants and hotels, all major retail channels and through a convenient home/business delivery service, FIJI Water has expanded globally to more than 90 countries. To discover Earth&rsquo;s Finest Water&reg;, please visit www.fijiwater.com, like us on Facebook, or follow us on Instagram or Twitter.
 
 
 FIJI Water is part of The Wonderful Company, a successful, fast-growing privately held $6 billion company with 10,000 employees worldwide. The Wonderful Company&rsquo;s connection to consumers has health at its heart and giving back in its DNA. The company has a long-standing commitment to corporate social responsibility, including more than $1 billion invested in environmental sustainability; $65 million in charitable giving, education initiatives, and innovative health and wellness programs each year; and $143 million toward the construction of two charter school campuses in California&rsquo;s Central Valley. To view the current Corporate Social Responsibility report, visit csr.wonderful.com.
 
 
 The Wonderful Company is an Equality Opportunity Employer that provides opportunities for advancement. We are committed to creating a diverse workforce that embodies a deep culture of acceptance, equity, and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories.
 
 
 EEO is the law - click here for more information
</div>

Manager, Executive Office

Lobeline Communications

Lobeline Communications- Office ManagerAbout Lobeline: Lobeline Communications is a boutique public relations and communications firm delivering strategic, results-driven solutions across the entertainment, celebrity, lifestyle, sports, and hospitality sectors. Known for its creativity, deep media relationships, and highly personalized approach, Lobeline partners closely with clients to craft compelling narratives and execute thoughtful, high-impact campaigns. With a focus on visibility, credibility, and long-term brand growth, Lobeline helps clients stand out in competitive markets and stay ahead of the curve.Overview: Lobeline Communications is seeking a highly organized, proactive Office Manager to support day-to-day operations and ensure the smooth functioning of our fast-paced public relations and communications firm. This role is central to internal coordination, financial administration, and executive support, and will work closely with leadership, internal teams, and external partners.Key ResponsibilitiesOperations &amp; Administration<ul><li>Oversee daily office operations to ensure efficiency and organization</li><li>Manage office supplies, vendors, and service providers</li><li>Lead vendor negotiations and maintain vendor relationships</li><li>Serve as a central point of contact for internal operational needs</li></ul>Billing &amp; Finance Support<ul><li>Manage billing processes, invoicing, and payment tracking</li><li>Coordinate with accounting partners as needed</li><li>Support budget tracking and expense management</li></ul>Human Resources Support<ul><li>Handle general HR-related tasks and employee coordination</li><li>Engage with ADP for payroll, onboarding, benefits administration, and HR compliance support</li><li>Assist with internal documentation and employee records</li></ul>Internal Communication &amp; Project Management<ul><li>Facilitate clear internal communication across teams</li><li>Support project management initiatives, timelines, and deliverables</li><li>Help ensure cross-team alignment on ongoing campaigns and internal priorities</li></ul>Executive Support<ul><li>Manage and coordinate the CEO&rsquo;s calendar, meetings, and scheduling</li><li>Assist with meeting preparation, follow-ups, and internal coordination</li></ul>Influencer &amp; Talent Support<ul><li>Assist with influencer agreements, contracts, and coordination</li><li>Support documentation and tracking related to partnerships and campaigns</li></ul>Qualifications<ul><li>7+ years of experience in office management, operations, or administrative leadership in a PR, communications, or creative agency environment is a strong plus.</li><li>Strong organizational and multitasking skills</li><li>Experience working with ADP or similar HR/payroll platforms</li><li>Excellent written and verbal communication skills</li><li>Comfortable handling confidential information with discretion</li><li>Proficiency in Google Workspace, project management tools, and basic accounting systems</li></ul>Preferred Skills<ul><li>Experience in PR, marketing, media, or creative agencies</li><li>Familiarity with contracts, vendor agreements, or influencer partnerships</li><li>Strong problem-solving mindset and attention to detail</li></ul>Why Lobeline<ul><li>Work closely with leadership at a leading communications agency</li><li>Collaborative, creative, and fast-moving environment</li><li>Opportunity to play a key role in shaping internal operations and growth</li></ul>*This is a hybrid position, 3 days in office and 2 days remote​.*70-75K salary based on experience​.Please submit resumes - at least three references required.Lobeline.com&lsquo;All responsibilities and job duties include the above but are not limited to the items mentioned above.Equal Opportunity Employer: Lobeline Communications provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.&rsquo;Pay: $70,000.00 - $75,000.00 per yearWork Location: Hybrid remote in Los Angeles, CA 90028

Office Manager

SKIMS

<div>
 
 
 Department:
 
 People and Culture
 
 
 
 Location:
 
 Los Angeles HQ
 
 
 
 Compensation:
 
 $115,000 - $125,000 / year
 
 
 
 
 Description
 
 
 
 SKIMS is a solutions-oriented brand creating the next generation of underwear, loungewear, shapewear, and essentials. We are setting new standards by delivering technically innovative, comfort-driven products with elevated design for everybody.
 
 
 At the intersection of culture, innovation, and commerce, SKIMS is a global brand redefining modern apparel. Our teams are built on creativity, collaboration, and operational excellence, and we are committed to fostering an inclusive, high-performance environment where ambitious, curious, and values-driven individuals can do the best work of their careers.
 
 
 As we continue to scale globally, our HQ teams play a critical role in shaping strategy, building world-class infrastructure, and driving sustainable growth across markets.
 
 
 
 About the Role
 
 
 
 
 SKIMS is looking for a highly skilled and dynamic Executive Assistant to provide proactive, seamless support to three senior leaders. This role goes beyond traditional administrative tasks&mdash;requiring a manager-level professional who can anticipate needs, manage complex priorities, and serve as a trusted partner. The ideal candidate is operationally excellent, agile under pressure, and deeply collaborative, embodying our SKIMS values and core competencies.
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support &amp; Prioritization
 
 
 
 
 &middot; Manage complex and dynamic calendars, ensuring seamless scheduling across multiple leaders with competing priorities.
 
 &middot; Anticipate needs and proactively resolve scheduling conflicts, flagging critical deadlines and opportunities.
 
 &middot; Coordinate international and domestic travel logistics, agendas, and itineraries.
 
 
 
 Project &amp; Operational Management
 
 
 
 
 &middot; Act as a liaison across departments to ensure senior leaders are prepared for meetings, presentations, and external engagements.
 
 &middot; Lead follow-up on action items, ensuring accountability and execution across teams.
 
 &middot; Draft, edit, and manage executive communications, presentations, and briefing materials.
 
 
 
 Relationship Management
 
 
 
 
 &middot; Build and maintain trusted relationships with internal stakeholders, external partners, and high-profile contacts.
 
 &middot; Represent leaders with professionalism, discretion, and a customer-first mindset.
 
 
 
 
 Process Excellence
 
 
 
 
 &middot; Streamline administrative processes, identifying innovative solutions to improve efficiency.
 
 &middot; Handle confidential information with the highest level of integrity and judgment.
 
 
 
 Core Competencies in Action
 
 
 
 
 &middot;
 
 Deliver Results
 
 : Demonstrates accountability and operational excellence by managing multiple leaders with precision and ensuring follow-through on critical initiatives.
 
 &middot;
 
 Foster Collaboration
 
 : Creates strong cross-functional relationships, promotes inclusivity, and builds trust to keep leaders connected and aligned.
 
 
 
 Shape the Future
 
 : Anticipates challenges, adapts quickly, and provides innovative solutions to support the evolving needs of a fast-paced, global brand
 
 
 
 Skills, Knowledge and Expertise
 
 
 
 &middot; 7+ years of experience as an Executive Assistant, with at least 3 years supporting multiple senior executives simultaneously.
 
 &middot; Proven ability to manage competing priorities with discretion, judgment, and agility.
 
 &middot; Strong written and verbal communication skills; adept at preparing executive-level communications and presentations.
 
 &middot; Highly organized with a forward-thinking approach to anticipating needs.
 
 &middot; Experience in fashion, consumer, or high-growth industries strongly preferred.
 
 &middot; Bachelor&rsquo;s degree or equivalent professional experience.
 
 
 
 What We Value
 
 
 &middot; Agility &amp; Resilience: Thrives in a fast-paced, evolving environment.
 
 &middot; Customer Focus: Brings a service-minded, professional approach to all interactions.
 
 &middot; Execution-Focused: Ensures follow-through with a strong attention to detail.
 
 &middot; Team Player Mindset: Works collaboratively while supporting leaders in driving performance.
 
 
 
 Benefits, Culture and Perks
 
 
 
 
 Benefits and Culture
 
 <ul>
 <li>
 Up to 100% Company Paid Healthcare (medical, dental, vision)
 </li>
 <li>
 Kind Body Fertility Benefits
 </li>
 <li>
 401(k) savings plan with up to 4% match
 </li>
 <li>
 Unlimited PTO
 </li>
 <li>
 Full Access to LinkedIn learning
 </li>
 <li>
 Employee Discounts
 </li>
 </ul>
 
 Perks (HQ Location)
 
 <ul>
 <li>
 Free weekly catered lunch at HQ &ndash; M/T/W/Th
 </li>
 <li>
 Dog-Friendly office on a Thursday and Friday
 </li>
 <li>
 Free Swag Giveaways
 </li>
 <li>
 Annual Holiday Party
 </li>
 <li>
 Annual Summer Party
 </li>
 <li>
 Invitations to pop-ups and other company events
 </li>
 <li>
 Complimentary daily office snacks and beverages
 </li>
 </ul>
</div>

Executive Assistant

Events by One

Venue Operations &amp; Programming ManagerEmployer: Events by OneWork Location: Hybrid. Remote and onsite at a venue in downtown Los Angeles.Employment Type: Full-timeReports to: CEO and Client LeadershipKey Duties: Manage on-site operations Team (Site Operations, Guest Experience, Technical/AV, Programming) and collaborate with various client teams (Finance, Legal/Contracts, Sales, Development and Compliance). This role is also hospitality driven, and this candidate will interact with venue clients and their teams regularly.Position SummaryThe Venue Operations &amp; Programming Manager serves as the primary liaison between the in-house sales and programming team for a dynamic art park and rental venue and the clients who activate the space for private events. This role is responsible for ensuring seamless coordination across event execution, venue operations, and stakeholder communication.The position works closely with city officials and regulatory partners to secure approvals, manage compliance requirements, and uphold all contractual obligations. In addition, this position oversees on-site operations, including staff scheduling, vendor coordination, and overall venue readiness.This role plays a critical part in ensuring that all programming and events align with the client&rsquo;s strategic vision, financial goals, brand standards, and commitment to community engagement.This position is responsible for calendar management, contracting workflows, invoicing, vendor coordination, staffing oversight, and performance reporting. The manager produces clear financial and operational reporting for executive stakeholders, identifies risks and opportunities, and drives disciplined follow-through on decisions made by Executive Leadership.The ideal candidate is bilingual (English/Spanish), highly organized, hospitality-minded, and confident managing teams and vendors in a fast-moving and high-pressure environment. They are advanced in Microsoft Office and Windows systems, comfortable in venue management software (Momentus preferred), and able to operate independently with strong project management rigor.Key Responsibilities1) Client liaison leadership and venue governance<ul><li>Act as the single point of accountability for HQ-to-venue communication, ensuring timely alignment on priorities, approvals, and escalations.</li><li>Represent client leadership in direction to the on-site team and ensure venue decisions reflect client standards, policies, and community commitments.</li><li>Establish and maintain operating rhythms: weekly status reviews, monthly performance reporting decision logs, profit and loss statements, and issue escalation pathways.</li><li>Translate leadership direction into practical operational requirements and timelines; follow through until implementation is complete.</li></ul>2) Financial stewardship, reporting, and performance management<ul><li>Own venue business reporting: revenue/expense tracking, budget vs. actuals, forecasting, and variance explanations.</li><li>Review and validate invoices, client billing, vendor costs, and event-related charges to ensure accuracy and documentation integrity.</li><li>Build executive-ready reporting dashboards and summaries (weekly/monthly/yearly), highlighting utilization, revenue pipeline, risk items, and corrective actions.</li><li>Partner with client Finance and Compliance teams to ensure internal controls, approvals, and documentation standards are consistently met.</li></ul>3) Venue calendar, booking flow, and utilization strategy<ul><li>Manage and govern the venue master calendar across programming, rentals, internal client priorities, maintenance windows, and blackouts.</li><li>Ensure scheduling decisions reflect operational capacity, technical requirements, staffing needs, and client strategic objectives.</li><li>Maintain a disciplined intake and approval process for event requests (scope, feasibility, pricing, client fit, and operational impact).</li><li>Use venue data and feedback to recommend improvements to booking policies, packages, pricing, and operational readiness.</li><li>Work with designated sales teams to improve efficiency in booking and client hand off.</li></ul>4) Contracting, invoicing, and client/vendor management<ul><li>Oversee contracting workflows in coordination with client Legal/Contracts and the on-site programming team: scopes, terms, insurance requirements, and vendor compliance.</li><li>Ensure invoice generation, payment terms, deposits, refunds (if applicable), and closeout documentation are accurate and timely.</li><li>Maintain organized records of contracts, COIs, permits (as needed), vendor agreements, and post-event wrap notes.</li><li>Manage event vendor relationships (preferred vendor lists, performance standards, onboarding, and issue resolution).</li></ul>5) Team leadership and staffing management<ul><li>Lead and/or directly supervise a cross-functional venue administration/operations team (10+ staff), establishingclear expectations and accountability.</li><li>Oversee staffing plans and scheduling practices for consistent coverage; support hiring/onboarding as needed in coordination with onsite leadership.</li><li>Coach leaders on service standards, guest experience expectations, and operational discipline&mdash;especially during peak periods and special events.</li><li>Promote a bilingual, respectful, safety-conscious culture that reflects client values.</li></ul>6) Hospitality excellence and stakeholder experience<ul><li>Set and uphold hospitality standards across client interactions, tours, VIP/partner visits, and community-facing events.</li><li>Ensure the venue experience is consistent, welcoming, and accessible for diverse audiences in both English and Spanish.</li><li>Address escalated guest/client issues with professionalism; ensure root causes are documented and corrected.</li></ul>7) Project management, continuous improvement, and systems<ul><li>Lead projects that improve operational reliability and clarity: SOPs, checklists, templates, run-of-show standards, and communication workflows.</li><li>Drive adoption and best practices for systems and tools (Microsoft Office; Momentus preferred), ensuring data quality and consistent usage.</li><li>Identify operational risks early (staffing, technical capacity, budget, vendor performance) and implement mitigation plans.</li></ul>Required Qualifications<ul><li>Bilingual fluency in English and Spanish (spoken and written).</li><li>5+ years of relevant experience in venue operations, hospitality operations, event operations, cultural programming, or facility/space utilization management.</li><li>Demonstrated experience managing teams of 10+ staff (directly or through supervisors).</li><li>Advanced expertise in Microsoft Office (Excel, Word, PowerPoint, Outlook); ability to build clear reporting, budgets, trackers, and executive summaries.</li><li>Proven experience with venue calendar management, invoicing, contracting workflows, staff scheduling, and event vendor management.</li><li>Strong operational judgment and ability to work independently, prioritize, and execute with minimal oversight.</li><li>Strong project management capability (planning, timelines, documentation, stakeholder alignment, follow-through).</li></ul>Preferred Qualifications<ul><li>Proficiency with Momentus Venue Management (comparable venue/event booking and invoicing platformsacceptable).</li><li>Experience supporting public-facing venues with multimedia/technical requirements.</li><li>Familiarity with contract insurance requirements (COIs), vendor onboarding, and risk/safety considerations in event environments.</li><li>Experience operating within a large organization with formal approval chains (procurement, legal, finance).</li></ul>Core Competencies<ul><li>Executive-level communication and stakeholder management</li><li>Financial rigor and comfort with budgets, invoicing, and variance analysis</li><li>Hospitality mindset and service standards leadership</li><li>Operational discipline: documentation, templates, workflows, and data accuracy</li><li>Vendor management and contract process fluency</li><li>Calm, solutions-driven leadership under pressure</li><li>High ownership, integrity, and follow-through</li></ul>Work Environment / Physical Requirements<ul><li>Combination of remote work and regular onsite venue presence as needed (events, inspections, key meetings).</li><li>Frequent evenings/weekends aligned to major events or leadership priorities.</li><li>Indoor/outdoor movement depending on site; exposure to sound/light elements common in multimedia environments.</li><li>Ability to walk the venue, attend on-site meetings, and respond quickly during time-sensitive escalations.</li></ul>What Success Looks Like (First 90 Days)<ul><li>Clear governance cadence established (weekly ops review + monthly executive reporting).</li><li>Accurate, consistent financial reporting and clean documentation of contracts/invoices.</li><li>Calendar governance working smoothly with fewer scheduling conflicts and clearer feasibility sign-off.</li><li>On-site team aligned to client direction with fast issue escalation and reliable follow-through.</li><li>Measurable improvements in utilization clarity, vendor performance, and guest/client satisfaction.</li></ul>Application ProcessSubmit an application through Indeed with resume and a brief cover letter describing:<ul><li>Your experience managing venue operations and programming,</li><li>Your approach to financial reporting and calendar governance, and</li><li>Your proficiency with Microsoft Office and Momentus, if applicable</li></ul>Job Types: Full-time, TemporaryPay: $75,000.00 - $90,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Opportunities for advancement</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Los Angeles, CA 90012

Project Manager, Arts Programming and Venue Management

UCLA Health

<div><div>Description
In this role, you will provide executive-level administrative and analytical support to the Executive Director of Women and Children&rsquo;s Services, Executive Director of Orthopedics and Neurosciences, and the Operations team. You will also provide comprehensive administrative support and executive office facilitation for the UCLA Santa Monica campus.
As our Executive Assistant, you will oversee managing complex calendars, fiscal oversight duties for respective cost centers, project management, scheduling and organizing meetings, composing correspondence, ordering supplies, and being a liaison for the Executive Directors&rsquo; respective spans of control. You will also be responsible for monitoring Human Resource competencies, providing conference room oversight, arranging travel plans, and assisting with miscellaneous projects as well as preparing data analyses and reporting (including presentation creation).

Salary Range: $78,500 to $163,600 Annually</div><div>
Qualifications<ul>
<li>
At least two years of direct experience supporting Director or Executive level leaders within a large-scale organization
</li><li>Bachelors or equivalent years of education and experience required</li>
<li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Vizio, and Outlook), skills are subject to test</li>
<li>Ability to us Internet as a tool for research and communication.</li>
<li>Excellent communication skills, both written and verbal.</li>
<li>Ability to handle sensitive and difficult situations in a professional and responsive manner; ability to exercise own judgment.</li>
<li>Ability to coordinate complex calendars.</li>
<li>Ability to learn University systems for budgets, payroll, purchasing.</li>
<li>Strong analytical, problem-solving and systems-level thinking skills while drawing upon past experiences; crafts innovative solutions in collaboration with other key stakeholders</li>
<li>Strong organizational skills and customer service orientation</li></ul></div></div>

Executive Assistant and Operations Administration

ECO-SHELL, LP

Overview*** Applicants must reside in the State of California and have a valid ID ***We are seeking a dynamic and highly organized Executive Assistant to provide exceptional administrative support to senior leadership. This vital role ensures smooth daily operations, manages complex schedules, and facilitates effective communication across teams. The ideal candidate will demonstrate proactive problem-solving skills, maintain confidentiality, and excel in a fast-paced environment. Join us to contribute to a vibrant workplace where your organizational talents will make a meaningful impact every day!Executive Assistant1) Telephone Communications:a) Screen and record all calls. E-mail call log at the end of each day.b) Monitor any communications requiring follow-up and make sure the necessary steps are taken in a reasonable amount of time.2) Maintain meeting calendar while working with other departments to coordinate meetings. Communicate every workday morning of schedule/itinerary for the day.3) Organize and maintain filing system and make suggestions for improvement.4) Prepare meeting documents and presentation material. This may require updating or development of power point presentations and or excel graphs.5) Attend meetings as needed to take notes, transcribe, make action plans, distribute to meeting participants as necessary and file.6) Assist in the flow of paperwork out of office and distribute to the appropriate person or department.Customer ServiceThe Executive Assistant will be the support person for customer service in the GA.1) Field inquiries in relation to all concerns regarding deliveries, timing of payments, and general information.2) Manage a comprehensive database with current email addresses, acreage planted, varieties, plant dates, locations, delivery timing and yield history. Work with the Field Representatives in compiling data keeping both electronic and physical files current.3) Schedule plant tours with the necessary plant personnel as requested.4) Work with web-site designer and/or sales department to insure information is current and accurate.5) Manage and oversee the compilation of information from all sources (WMB, NASS, and USDA) for graphs, handouts and new information packets.Event Planning and Marketing1) Coordinate promotional items for select groups, all growers, holiday gifts, trade shows and various meetings in the months of April/May/June so as not to interfere with harvest and grower payments.a) Coordinate advertising with trade publications within the annual budget for this purpose.b) Plan and coordinate Christmas gift and/or Holiday Cards organized and ready to mail 1st week of December to Level 1 &amp; 2 growers.c) Monitor ordering of all promotional items, Hats, Jackets, etc. for upcoming Harvest and Trade Shows by June of each year.d) Assist in scheduling and organizing grower meetings in July and August. It may be necessary to attend meetings and assist Owner and GA Manager with presentations.Trade ShowsThe GA Services Department will participate in two trade shows per year; The Colusa Farm Show and The World Ag Expo both in the month of February.1) Assist with creating and monitoring the display and promotional materials used in the trade show. This may include investigating other trade shows and booths to insure CWS is presenting the most current and progressive image for growers.2) Monitor and support Field Representatives with their communications with growers and follow up with emails, letters, etc. to potential growers.3) If necessary, the Grower Services Administrative Coordinator will attend the show making sure the booth is well staffed, and growers are receiving the necessary attention.4) Make suggestions for improvement for future trade shows.Field Representative Oversight &amp;SupportLend support to All Field Representatives as indicated:1) Develop accountability criteria for All Field Buyers2) Tonnage and Acreage Reports to All Field Buyers3) Establish projections and goals for Raw Product Acquisition growth by Field Buyer and monitor progression of goal achievement4) Contracting Support which includes preparing contracts with all known information prior to presenting to grower and making sure contracts are complete.5) Presentation Planning, creation and execution6) Trip scheduling and support.7) Plan and schedule special meetings and tours for groups of potential growersSpecial Projects and Additional SupportSpecial Projects and Support for Owner, the Grower Accounting Manager, the CFO and other Department Managers as needed.Pay: $50,000.00 - $80,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

JPMorganChase

<div>JOB DESCRIPTION 
Become an integral part of the Consumer Retail team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Assistant in Consumer Retail, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
Job responsibilities
<ul><li>Maintain complex and detailed calendars</li><li>
Screen incoming calls and determine the level of priority, while using caution in dispensing information</li><li>
Manage the coordination and logistics of both internal and external meetings</li><li>
Arrange and coordinate complicated domestic and international travel</li><li>
Organize all aspects of internal and external events, including catering and transportation</li><li>
Process invoices and T&amp;E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines</li><li>
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access</li><li>
Produce high quality emails and messages to individuals at all levels of the organization</li><li>
Maintain department documents, including current organizational charts and Executive Bio&rsquo;s</li><li>
Handle regular activities without prompting, and advise in advance with issues or delays</li><li>
Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
</li></ul>Required qualifications, capabilities, and skills
<ul><li>At least five years of administrative experience</li><li>
Advanced ability to organize</li><li>
Discretion and good judgment in confidential situations, and proven experience interacting with senior management</li><li>
Strong interpersonal, written, and oral communication skills</li><li>
Strong proficiency in Microsoft Office</li><li>
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management</li></ul>
Preferred qualifications, capabilities, and skills<ul><li>
Experience supporting at the Managing Director level (or equivalent) or above</li><li>
College degree is a plus</li></ul>
FEDERAL DEPOSIT INSURANCE ACT: 
 
This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options. 
 
ABOUT US 
<div>
<div>JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world&rsquo;s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
</div><div>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
<div>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans 
</div></div></div> 
 
ABOUT THE TEAM 
 
J.P. Morgan&rsquo;s Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.</div>

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