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assistant hr services manager

executive office manager

manager of administration

Confidential Government

<div>
 
 We are seeking an experienced
 
 HR &amp; Administration Manager
 
 to lead and oversee all administrative operations and support services within the organization. The role is responsible for ensuring operational efficiency, cost control, compliance with policies, and delivering a high-quality workplace environment.
 
 
 
 Key Responsibilities:
 
 
 
 &bull; Oversee daily administrative operations and office support services
 
 
 &bull; Manage facilities, maintenance, security, transportation, and workplace services
 
 
 &bull; Lead and supervise administrative teams to ensure smooth operations
 
 
 &bull; Manage vendor contracts, service providers, and performance standards
 
 
 &bull; Ensure compliance with company policies, safety regulations, and government requirements
 
 
 &bull; Develop and control budgets, optimize costs, and improve efficiency
 
 
 &bull; Handle emergency response planning and business continuity processes
 
 
 &bull; Maintain workplace standards including cleanliness, safety, and employee services
 
 
 &bull; Coordinate with internal departments and external stakeholders
 
 
 
 Requirements:
 
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration or related field
 
 
 &bull; Minimum 10+ years of experience in administration or related roles
 
 
 &bull; Strong leadership and team management skills
 
 
 &bull; Experience in vendor management and contract negotiation
 
 
 &bull; Knowledge of workplace safety and compliance standards
 
 
 &bull; Proficiency in ERP systems and Microsoft Office
 
 
 
 Key Competencies:
 
 
 
 &bull; Leadership &amp; Team Management
 
 
 &bull; Operational Planning &amp; Execution
 
 
 &bull; Budgeting &amp; Cost Control
 
 
 &bull; Problem Solving &amp; Decision Making
 
 
 &bull; Communication &amp; Stakeholder Management
 
</div>

Administrative Manager

Talaat Moustafa Group Saudi

<div>
 
 
 Job Summary:
 
 
 
 
 
 
 
 Support Services Manager is responsible for overseeing the operation, maintenance, and improvement of the organization's physical facilities. This role ensures that buildings and infrastructure are properly maintained, safe, and compliant with regulations. The manager will lead a team of maintenance professionals, coordinate facilities-related services, manage vendors, and implement cost-effective strategies for facilities management, aiming to optimize performance, safety, and functionality
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Lead and supervise a team of maintenance and facilities staff, ensuring high standards of performance, safety, and efficiency.
 </li>
 <li>
 Create work schedules, allocate resources, and ensure adequate staffing for daily operations and emergency response.
 </li>
 <li>
 Oversee the day-to-day maintenance operations of all facilities, including HVAC, plumbing, electrical systems, lighting, cleaning, and other infrastructure needs.
 </li>
 <li>
 Troubleshoot and resolve facility-related issues such as equipment failures, repairs, and urgent maintenance needs in a timely and cost-effective manner.
 </li>
 <li>
 Ensure all building systems (e.g., electrical, plumbing, HVAC) are functioning according to standards and regulations.
 </li>
 <li>
 Manage external vendors and contractors for specialized services (e.g., janitorial services, security, landscaping, etc.), ensuring contracts are executed efficiently and within budget.
 </li>
 <li>
 Monitor vendor performance and ensure compliance with service level agreements (SLAs), quality standards, and safety regulations.
 </li>
 <li>
 Ensure compliance with all relevant health, safety, and environmental regulations (e.g., OSHA, fire safety codes, building codes) within the facilities.
 </li>
 <li>
 Conduct safety inspections, risk assessments, and safety drills to ensure a safe working environment.
 </li>
 <li>
 Develop and manage the facilities and maintenance budget, ensuring cost-effective use of resources.
 </li>
 <li>
 Maintain accurate records of maintenance activities, repair logs, inspections, and compliance reports.
 </li>
 <li>
 Coordinate with other departments to ensure facilities meet operational needs, including IT, operations, and human resources.
 </li>
 <li>
 Communicate facility-related policies and procedures clearly to employees and external contractors.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Facilities Management, Business Administration, Engineering, or a related field. A relevant certification (e.g., Facilities Management Professional - FMP) is a plus.
 </li>
 <li>
 Minimum 10 years of experience in facilities management, maintenance, or a related field, with at least 2 years in a supervisory or management role.
 </li>
 <li>
 Proven experience in managing a team, vendor relationships, and maintenance operations.
 </li>
 <li>
 Familiarity with building systems (HVAC, electrical, plumbing, etc.) and maintenance best practices.
 </li>
 <li>
 Strong leadership and management skills with the ability to motivate and develop teams.
 </li>
 <li>
 Excellent organizational and project management skills, with a keen attention to detail.
 </li>
 <li>
 Knowledge of building systems, maintenance procedures, and safety regulations.
 </li>
 <li>
 Proficiency in facilities management software (e.g., CMMS systems), MS Office, and other relevant tools.
 </li>
 <li>
 Strong problem-solving and troubleshooting skills.
 </li>
 <li>
 Ability to manage budgets, negotiate contracts, and optimize resources.
 </li>
 <li>
 Facilities Management certification (e.g., FMP, CFM, or similar) preferred.
 </li>
 <li>
 OSHA certification or knowledge of health and safety regulations is a plus.
 </li>
 </ul>
</div>

Administration and Support Services Manager

Larsen & Toubro

<div>
 
 We are currently seeking a detail-oriented and experienced
 
 Head of Administration,
 
 to join our team,
 
 
 to be based in
 
 Riyadh, KSA.
 
 The Administration Head will oversee all administrative functions for large-scale EPC projects involving the construction of solar, BESS energy facilities and Wind globally.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Strategic Leadership &amp; Operational Excellence
 
 
 <ul>
 <li>
 Provide strategic leadership and direction for all administrative functions across multiple EPC projects.
 </li>
 <li>
 Develop and implement global policies, procedures, and SOPs&mdash;continuously optimizing workflows and standardizing processes.
 </li>
 </ul>
 
 
 Facilities &amp; Site Infrastructure
 
 
 <ul>
 <li>
 Oversee all project-related facilities: offices, accommodations, welfare zones for staff and workers.
 </li>
 <li>
 Coordinate setup of temporary site offices and camps&mdash;managing procurement of equipment, furniture, and supplies.
 </li>
 </ul>
 
 
 Time, Transport &amp; Logistics Management
 
 
 <ul>
 <li>
 Oversee time-office operations and implement robust time-keeping and attendance systems.
 </li>
 <li>
 Manage transportation and logistics, continuously implementing measures to enhance efficiency and reduce costs.
 </li>
 </ul>
 
 
 Security &amp; Safety Oversight
 
 
 <ul>
 <li>
 Design and enforce security protocols for personnel and asset protection.
 </li>
 <li>
 Conduct regular safety inspections and audits, logging findings and executing hazard mitigation measures.
 </li>
 </ul>
 
 
 Financial Oversight &amp; Budget Management
 
 
 <ul>
 <li>
 Plan and manage budgets for administration, site facilities, logistics, security, and welfare.
 </li>
 <li>
 Optimize resource allocation through objective analysis and robust controls.
 </li>
 </ul>
 
 
 HR Coordination &amp; Stakeholder Relations
 
 
 <ul>
 <li>
 Coordinate with HR for hiring, onboarding, training, performance evaluations, and welfare management.
 </li>
 <li>
 Manage contracts and relationships with customers, vendors, partners, authorities, and internal stakeholders.
 </li>
 </ul>
 
 
 Compliance &amp; Sustainability
 
 
 <ul>
 <li>
 Ensure compliance with all applicable laws, regulations, and industry standards (labor, environment, OHS, QHSE).
 </li>
 <li>
 Develop and enforce efficient waste management policies and procedures on project sites.
 </li>
 </ul>
 
 
 
 
 
 Education &amp; Experience:
 
 
 <ul>
 <li>
 MBA (preferred) or bachelor&rsquo;s in Business, HR, Administration, or related field.
 </li>
 <li>
 Minimum 20+ years of overall professional experience with minimum 8+ years in leadership roles managing administrative functions in large-scale construction projects for globally recognized companies is a must.
 </li>
 <li>
 Strong knowledge of administrative processes and best practices.
 </li>
 <li>
 Familiarity with labour laws and regulations in KSA or Middle East and India.
 </li>
 </ul>
</div>

Head of Administration

BLACKSTONE MACHINERY TRADING LLC

OPERATIONS cum ADMIN EXECUTIVE - ARABIC SPEAKINGJob Title: OPERATIONS cum ADMIN EXECUTIVE - ARABIC SPEAKINGLocation: Riyadh Saudi ArabiaJob Type: Full TimeSalary: Competitive / Base on ExperienceVisa: SponsoredCompany Overview:Techno Power is a leading provider of power generation solutions, specializing in diesel generators, automatic transfer switches (ATS), and turnkey electrical installations. With a reputation for technical excellence and customer satisfaction, we are expanding our team to meet growing market demand.Job Summary:The Operations cum Admin Executive is responsible for supporting daily logistics activities, ensuring efficient coordination of shipments, inventory, and documentation. The role requires strong organizational skills, attention to detail, and effective communication with suppliers, customers, and internal teams. The position also includes hands-on responsibilities such as product delivery and collection when required.Key Responsibilities:<ul><li>Manage all administrative documentation related to generator operations (LPOs, delivery notes, job cards, service reports).</li><li>Prepare technical and commercial correspondence in Arabic and English.</li><li>Maintain document control for manuals, compliance certificates, warranties, and contracts.</li><li>Coordinate management schedules, meetings, and operational reviews.</li><li>Record minutes of meetings and track action items across departments.</li><li>Coordinate and monitor shipments, deliveries, and inventory movements to ensure timely and accurate execution</li><li>Track orders and maintain updated records in logistics and inventory management systems</li><li>Liaise with suppliers, vendors, transporters, and internal departments to ensure smooth operations</li><li>Assist in scheduling deliveries, route planning, and operational workflow optimization</li><li>Prepare, verify, and maintain documentation including invoices, purchase orders (POs), delivery notes, and shipping records</li><li>Ensure compliance with company procedures and documentation standards</li><li>Support inventory control activities, including stock checks and reporting discrepancies</li><li>Deliver products to customers and collect goods from customer warehouses as required</li><li>Address operational issues proactively and escalate when necessary</li></ul>QUALIFICATIONS:<ul><li>Bachelor&rsquo;s degree or diploma in Logistics, Business Administration, or a related field (preferred)</li><li>1&ndash;3 years of experience in logistics, operations, or supply chain support</li><li>Valid driving license (preferred, especially for delivery responsibilities)</li><li>Fluent in Arabic and English (spoken and written)</li><li>Strong organizational and time management skills with the ability to prioritize tasks effectively</li><li>Proficiency in Microsoft Excel, Word, and general internet applications</li><li>Effective communication and interpersonal skills</li><li>Problem-solving ability with a practical, solution-oriented approach</li><li>High level of accuracy and attention to detail</li></ul>WHAT WE OFFER:<ul><li>Competitive Salary base on your related experience</li><li>Opportunities for career growth and professional development</li><li>A collaborative and supportive work environment</li><li>Transportation or company vehicle</li><li>Sponsored Visa</li><li>Medical Insurance</li></ul>HOW TO APPLY:ONLINE APPLICATION FORM: https://forms.gle/tmNYWHP5cNivbjHX6EMAIL: jobs@technpower.comWHATSAPP: +971564468685WEBSITE: www.technopowergroup.com#PowerEnergyIndustry #PowerEnergy #MechanicalEngineers #ElectricalEngineers #AdministrativeJobs #OnsiteJobs #UAEJobs #KSAJobs #QatarJobs #Remotejobs #Remotefulltimejobs #UrgentHiring! #WeAreHiring! #UAEHiring #KSAHiring #QatarHiring #Egypthiring #TechnopowerGenerators #TechnopowerGroup #GeneratorIndustry #GeneratorPowerJob Type: Full-timePay: ﷼3,000.00 - ﷼4,000.00 per monthApplication Question(s):<ul><li>Are you in Riyadh KSA now?</li><li>What is your Iqama / Visa Status in KSA?</li><li>Do you have Valid KSA Driving License?</li><li>What is your Microsoft Excel skills level?</li><li>Do you speak in English and Arabic fluently?</li><li>Can you join immediately?</li><li>Do you accept the salary budget for this role?</li></ul>Work Location: In person

Admin Executive cum Operations - Arabic & English Speaking

Jubail and Yanbu Industrial Cities Services Company (JABEEN)

<div>
 
 
 
 المسؤوليات الأساسية/ المهام الوظيفية
 
 
 
 <ul>
 <li>
 تسليم المستندات المطلوبة إلى الأطراف المعنية حسب التوجيهات.
 </li>
 <li>
 استكمال الأوراق/ المستندات اللازمة وفقا لما يقتضيه الأمر.
 </li>
 <li>
 إعداد إجراءات أرشفة المستندات للتأكد من سرعة الوصول إليها عند الحاجة.
 </li>
 <li>
 طبع التقارير والخطابات و/أو أي مستندات أخرى عند الطلب.
 </li>
 <li>
 تسليم الخدمات الإدارية المطلوبة للمدراء.
 </li>
 <li>
 إعداد مسودة للمذكرات الرسمية الصادرة.
 </li>
 <li>
 تسليم المستندات/ الطرود من خلال الوسائل المتبعة.
 </li>
 <li>
 إدارة وتنظيم المكالمات الهاتفية والرسائل.
 </li>
 <li>
 متابعة المعاملات الصادرة والواردة.
 </li>
 <li>
 إعداد وتنسيق محاضر الاجتماعات والزيارات.
 </li>
 <li>
 تنظيم وجدولة المواعيد.
 </li>
 <li>
 أداء المهام الإضافية المتعلقة بالوظيفة عند تفويضها أو توجيهها للموظف.
 </li>
 </ul>
 
 
 
 
 
 
 المستوى العلمي/ الخبرة العملية
 
 
 
 <ul>
 <li>
 حاصل على درجة البكالوريوس في مجال الإدارة او تخصص ذو صلة.
 </li>
 <li>
 خبرة ما بين 0 - 4 سنوات في الأعمال الإدارية / المكتبية.
 </li>
 <li>
 إدارة الوقت والتواصل ومهارات التفاعل مع الأفراد.
 </li>
 <li>
 معرفة متطورة باللغتين العربية والإنجليزية تحدثاً وكتابة.
 </li>
 <li>
 إتقان مهارات الحاسب الآلي والخبرة في استخدام أدوات برامج مايكروسفت/ البرامج ذات الصلة
 </li>
 </ul>
</div>

مساعد إداري

شركة أحمد المحيسني العقارية

<div>
 
 نظرة عامة عن الدور
 
 
 
 قيادة وإدارة العمليات الإدارية والتشغيلية للعقارات، بما يضمن كفاءة سير العمل اليومي، وجودة الخدمات، وتحقيق أفضل أداء تشغيلي يدعم العوائد الاستثمارية ورضا المستأجرين.
 
 
 
 المسؤوليات
 
 
 
 <ul>
 <li>
 الإشراف على العمليات اليومية للعقارات (تشغيل، صيانة، نظافة، أمن) وضمان جودة التنفيذ.
 </li>
 <li>
 إدارة الجوانب الإدارية المرتبطة بالعقارات (العقود، المراسلات، الأرشفة، التنظيم).
 </li>
 <li>
 متابعة عقود التشغيل والموردين والتأكد من الالتزام بمستويات الخدمة.
 </li>
 <li>
 التنسيق مع إدارة الأملاك والتأجير لضمان جاهزية الوحدات وسلاسة التسليم.
 </li>
 <li>
 إدارة الفرق التشغيلية والإدارية وتوزيع المهام ومتابعة الأداء.
 </li>
 <li>
 متابعة البلاغات والشكاوى والعمل على حلها بكفاءة وفي الوقت المحدد.
 </li>
 <li>
 الإشراف على الميزانيات التشغيلية والإدارية ومراقبة التكاليف.
 </li>
 <li>
 تطوير وتحسين السياسات والإجراءات التشغيلية والإدارية.
 </li>
 <li>
 إعداد تقارير دورية للإدارة العليا عن الأداء والتوصيات.
 
 
 </li>
 </ul>
 
 المتطلبات الأساسية
 
 
 
 <ul>
 <li>
 بكالوريوس في إدارة الأعمال أو تخصص ذي صلة.
 </li>
 <li>
 خبرة 6&ndash;8 سنوات في الإدارة والتشغيل، ويفضل في القطاع العقاري.
 </li>
 <li>
 معرفة بإدارة العمليات، الصيانة، والعقود التشغيلية.
 </li>
 <li>
 مهارات قيادية في إدارة الفرق الميدانية والإدارية.
 </li>
 <li>
 قدرة عالية على التنظيم، حل المشكلات، واتخاذ القرار.
 </li>
 <li>
 مهارات تواصل وتنسيق فعّالة.
 </li>
 <li>
 إجادة استخدام الأنظمة الإدارية والتشغيلية.
 
 
 </li>
 </ul>
 
 المتطلبات المفضلة
 
 
 
 <ul>
 <li>
 معرفة بأنظمة إدارة المرافق (FM).
 </li>
 <li>
 شهادات مهنية في الإدارة أو التشغيل.
 
 
 </li>
 </ul>
 
 المزايا والفوائد
 
 
 
 <ul>
 <li>
 راتب تنافسي مع حوافز أداء.
 </li>
 <li>
 بيئة عمل احترافية وديناميكية.
 </li>
 <li>
 فرص تطوير مهني ونمو وظيفي.
 </li>
 </ul>
</div>

مدير اداري

Apparel Group

<div>
 
 Position Objective
 
 
 
 Supporting the overall operations of the store and ensuring a seamless customer experience. This position involves assisting the Store Manager in various managerial tasks and taking charge in their absence. The Assistant Store Manager is responsible for overseeing daily operations, managing staff, achieving sales targets, and maintaining a high level of customer satisfaction.
 
 
 
 Key Responsibility
 
 
 
 Sales and Customer Focus:
 
 
 <ul>
 <li>
 Consider the needs of the customers at all times
 </li>
 <li>
 Implements a high standard of customer focus within the store
 </li>
 <li>
 Leads by example in all aspects of customer service
 </li>
 <li>
 Actively seeks ways to achieve or exceed shop sales targets
 </li>
 <li>
 Ensures all members of team have an understanding of KPIs and targets to be achieved
 </li>
 <li>
 Ensures any promotional offers, regarding stock, are implemented within the store
 </li>
 <li>
 Implement strategies effectively to drive sales in the store
 
 
 </li>
 </ul>
 
 Store Administration
 
 
 
 <ul>
 <li>
 Regularly audits own store administration and resolve any issues
 </li>
 <li>
 Implements, within own store, any changes in administration procedure positively and effectively
 </li>
 <li>
 Collaborate with the Store Manager to set and achieve sales targets.
 </li>
 <li>
 Monitor sales performance and analyze key performance indicators (KPIs).
 </li>
 <li>
 Implement sales strategies to maximize revenue and meet business goals.
 </li>
 <li>
 Oversee inventory control and merchandising to optimize product availability.
 </li>
 <li>
 Ensure accurate stock levels through regular stock checks and replenishment.
 </li>
 <li>
 Ensure that the store layout and presentation align with brand standards.
 
 
 </li>
 </ul>
 
 Presentation And Management
 
 
 
 <ul>
 <li>
 To ensure store has the correct stock package and required stock levels to maximize sales potential
 </li>
 <li>
 Ensures high standard of visual merchandising and maintenance amongst all staff
 </li>
 <li>
 Effectively communicates any changes in stock or store layout to all members of the team
 </li>
 <li>
 Ensure that each member follow the retail standard
 </li>
 <li>
 Maintaining the back store operation and replenishment of the merchandise
 
 
 </li>
 </ul>
 
 Staffing &amp; Team Performance Management
 
 
 
 <ul>
 <li>
 Monitors/ Manages schedules for salesperson work hours, vacations and days off
 </li>
 <li>
 Resolves salesperson complaint and concerns and provides ongoing performance feedback, counsels salesperson when necessary
 </li>
 <li>
 Encourage full participation of salesperson in creating store goals and developing plans
 </li>
 <li>
 Ensures store portrays the company image in all aspects of personal presentation and adheres to the company dress code as laid out by the Company
 </li>
 <li>
 Maintain the leave of the staff
 
 
 </li>
 </ul>
 
 Security
 
 
 
 <ul>
 <li>
 Ensures security procedures are adhered to throughout the store.
 </li>
 <li>
 Maintains a high standard of security awareness, regarding stock and money, within store.
 
 
 </li>
 </ul>
 
 Other Job Deliverables
 
 
 
 <ul>
 <li>
 Carry out corrective action / progressive discipline as necessary
 </li>
 <li>
 Demonstrate dependability, reliability and punctuality.
 </li>
 <li>
 Maintain strict confidence of all employee and employment-related information.
 </li>
 <li>
 Demonstrate the highest level of integrity and ethics in all the decision-making process.
 
 
 </li>
 </ul>
 
 Desired Experience
 
 
 
 The ideal Assistant Store Manager in a retail company should have 3+ years of progressive experience in customer centric role with strong management experience, leadership skills and problem-solving skills. Proven success in enhancing customer engagement, and achieving &amp; exceeding sales KPI targets for stores. A bachelor's degree in business administration, retail management, or a related field is preferred.
</div>

Assistant Store Manager

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