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marketing assistant

Buccellati

<div>
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Advertising &amp; Collateral
 </li>
 <li>
 Provide recommendations for the media plan in order to maximize brand awareness and exposure
 </li>
 <li>
 Manage all retail and wholesale marketing material
 </li>
 <li>
 Constant search for new media partners
 </li>
 <li>
 Understanding of traditional and emerging marketing channels.
 </li>
 <li>
 Ensure advertising material are strictly followed HQ guideline.
 </li>
 <li>
 Maintain advertising calendar
 </li>
 <li>
 Public &amp; Press Relations
 </li>
 <li>
 Support marketing director and department with product launches and brand initiatives
 </li>
 <li>
 Develop a strong relationship with local PR agency for ensuring Qualitative and Quantitative media coverage
 </li>
 <li>
 Manage all logistics and security requirements for product loans
 </li>
 <li>
 Support celebrities/influencers/tastemakers dressings
 </li>
 <li>
 Monitor press clippings and dressings
 </li>
 <li>
 Continuously monitor and analyze media coverage of competitors and industry trends
 </li>
 <li>
 Events
 </li>
 <li>
 Manage the planning, execution and follow-up of all events/initiatives/activations
 </li>
 <li>
 Ensure positive ROI&rsquo;s with each event/initiative/activation across press, retail and wholesale
 </li>
 <li>
 Develop briefs and mood boards for events/initiatives/activations, as needed
 </li>
 <li>
 Identify and suggest new vendors including but not limited to: catering, production, florist, etc.
 </li>
 <li>
 Collaborate internal teams to identify and develop retail opportunities, such as events, sponsorships, and partnerships
 </li>
 <li>
 Proactively propose event concepts
 </li>
 <li>
 Social Media
 </li>
 <li>
 In collaboration with HQ, build strong influencer marketing strategies with a concentration in the US market
 </li>
 <li>
 Suggest collaborations with new influencer talent and friends of the brand
 </li>
 <li>
 Propose local influencer campaigns to drive brand awareness and engagement
 </li>
 <li>
 Support Lucrezia Buccellati&rsquo;s Instagram channel
 </li>
 <li>
 Communication (Internal &amp; External)
 </li>
 </ul>
 <li>
 Manage all internal and external communications, included but not limited to:
 </li>
 <ul>
 <li>
 Editorial coverage &amp; talent dressings
 </li>
 <li>
 Inventory ppts (HJ/OAK and Bridal)
 </li>
 <li>
 Product News
 </li>
 <li>
 Advertising
 </li>
 <li>
 Holiday Communication
 </li>
 <li>
 Trainings
 </li>
 <li>
 Monthly recaps
 </li>
 <li>
 Finance &amp; Administration
 </li>
 <li>
 Responsible to keep the brand image: brand guidelines, quality.
 </li>
 <li>
 Recommend new ideas to develop and improve per market the brand awareness and notoriety
 </li>
 <li>
 Mange onboarding and payment execution for all current and new vendors
 </li>
 <li>
 Follow up on Invoices for Media, Production and PR.
 </li>
 <li>
 Act as liaison between corporate, external partners, and retail teams
 </li>
 <li>
 Prepare marketing and PR reports and presentations
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in marketing, communications or a related field
 </li>
 <li>
 3 - 5 years of experience in marketing, communications or a related field
 </li>
 <li>
 Proficiency working with social media platforms and digital landscape
 </li>
 <li>
 Past event planning experience
 </li>
 <li>
 Ideal candidates should display an interest in the luxury industry, specifically jewelry
 </li>
 <li>
 Highly detail-oriented with strong time management skills, with the ability to juggle multiple priorities and meet deadlines in a fast-paced, often-changing environment
 </li>
 <li>
 Strategic thinker who can quickly adjust approach and priorities on a day-to-day basis
 </li>
 <li>
 Strong interpersonal skills, approachable, positive and flexible. Ability to work collaboratively and proactively with internal and external parties
 </li>
 <li>
 Self-starter, high degree of initiative and independence &ndash; not afraid to ask questions, take constructive feedback, lead new projects and &ldquo;roll up your sleeves&rdquo; for any task at hand
 </li>
 <li>
 Excellent computer skills in Microsoft Office (Office, Word, Excel and PowerPoint).
 </li>
 <li>
 Travel required based on the needs of the business
 
 
 </li>
 </ul>
 Richemont offers a generous compensation and benefits package for eligible employees. Only candidates selected for further consideration will be contacted.
 
 
 Expected Salary Range: $75,000 to $85,000 (annual)
 
 
 This role is eligible for bonus.
 
 
 Salary will be determined based on relevant skills and experience.
</div>

Marketing Assistant Manager

Solomon Page

<div>
 We are hiring an Editorial Assistant to join a top entertainment company in NYC. This freelance position will run for 10 months with potential to extend and will be fully onsite Monday &ndash; Friday in their NYC office.
 
 
 <ul>
 <li>
 Pay Rate: $24/HR
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Supporting Editorial team on projects with writing, research and brainstorming
 </li>
 <li>
 Partnering with designers and video specialists to develop ideas that translate across multiple platforms &mdash; film, digital, social, experiential, print and OOH, for internal and external audiences
 </li>
 <li>
 Writing everything from taglines, headlines and social copy to short- and long-form content for a wide range of marketing touchpoints
 </li>
 <li>
 Ensuring brand voice, tone and narrative consistency across all materials
 </li>
 <li>
 Presenting creative concepts and rationale to internal stakeholders
 </li>
 <li>
 Conducting periodic industry analysis &mdash; i.e., trends in entertainment marketing, storytelling formats, fandom behavior and best-in-class creative &mdash; and translating it into presentations
 </li>
 <li>
 Creating content for department Slack channels
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 0-2 years of experience; recent graduates encouraged to apply
 </li>
 <li>
 Writing experience required (can be via internships or in school)
 </li>
 <li>
 B.A. required (English, Advertising, Communications or Journalism major preferred)
 </li>
 <li>
 Internship in marketing, advertising, media or related field a plus
 </li>
 <li>
 Innovative and creative, with an aptitude for big ideas and written executions
 </li>
 <li>
 Passion for the entertainment industry and strong knowledge of pop culture
 </li>
 <li>
 A portfolio showcasing conceptual thinking and multi-platform campaign work
 </li>
 <li>
 Strong organizational, communication and presentation skills
 </li>
 <li>
 Proactive mindset; able to run with projects and &ldquo;yes-and&rdquo; assignments
 </li>
 <li>
 Detail-, deadline- and solutions-oriented
 </li>
 <li>
 Flexibility to write in multiple voices, depending on intended audience and platform
 </li>
 <li>
 Able to collaborate across the department and cross-functionally with members of other teams
 </li>
 <li>
 Comfortable receiving and providing creative feedback on projects, often in a group setting
 </li>
 <li>
 Knowledge of Mac operating system and experience with software including Microsoft Word, Excel, PPT; Keynote; Outlook; Slack
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Editorial Assistant

Simulacra

<div>
 
 
 Location:
 
 New York City or Los Angeles (Hybrid / Remote)
 
 
 
 Annual Salary Range:
 
 $55k - $65k (Based on experience)
 
 
 
 Status:
 
 Full-Time
 
 
 
 
 
 
 Meet Orenda!
 
 
 
 We partner with brands to tell their stories, build meaningful connections, and create impactful results. Orenda was born out of a desire to help founders and small teams be scrappy and effective. We strive to be a force for good in the world by partnering with mission-driven brands to create a lasting impact. We value warmth, trust, curiosity, and creativity, and are looking for a Marketing Associate to amplify our purpose and support our rapid growth.
 
 
 
 
 
 
 The Role
 
 
 
 We&rsquo;re seeking a Marketing Associate who&rsquo;s eager to leverage their skills across content creation, social media, design, copywriting, and brand development. This role is perfect for someone who&rsquo;s naturally curious, highly organized, self-motivated, and excited to help brands grow from the inside out. You&rsquo;ll be working hands-on with multiple clients in both a creative and strategic capacity, collaborating closely with the founders to directly influence the company&rsquo;s growth trajectory.
 
 
 
 
 
 
 Who You Are
 
 
 <ul>
 <li>
 A marketing professional who blends creativity with strategy: you have a keen eye for design and emerging trends, a strategic mindset, and the ability to craft compelling stories.
 </li>
 <li>
 Experienced in content creation, from crafting engaging visuals to writing compelling copy.
 </li>
 <li>
 Skilled at leveraging UGC (user-generated content) to build authentic brand connections.
 </li>
 <li>
 You&rsquo;ve worked in startups or scaling brands and understand the unique challenges of fast-growing environments.
 </li>
 <li>
 You know social media inside and out: understanding each platform&rsquo;s unique features, staying on top of trends, and tracking engagement effectively.
 </li>
 <li>
 Neat, organized, and detail-oriented: you don&rsquo;t shy away from spreadsheets, and follow projects through from start to finish.
 </li>
 <li>
 Confident, professional, and comfortable presenting in client meetings and attending tradeshows.
 </li>
 <li>
 A self-motivated learner who&rsquo;s excited to grow your skills and contribute ideas.
 </li>
 <li>
 Bright, warm, and open-minded: you thrive in collaborative settings and bring a positive energy.
 </li>
 <li>
 Trustworthy, reliable, and thoughtful: you know how to manage up and advocate for yourself.
 </li>
 </ul>
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 
 
 
 
 
 Content Creation &amp; Copywriting
 
 
 <ul>
 <li>
 Produce and edit short-form video (CapCut, Premiere Pro); stay on top of editing trends.
 </li>
 <li>
 Capture and edit UGC and iPhone content.
 </li>
 <li>
 Use Canva and Adobe to create and edit branded content and marketing materials.
 </li>
 <li>
 Collaborate with photographers and contribute to brand shoots.
 </li>
 <li>
 Craft compelling, on-brand copy that pairs seamlessly with visuals.
 </li>
 <li>
 Translate brand stories into engaging visual and written content for social platforms (TikTok, Instagram, LinkedIn, Pinterest) using Canva and other graphic design tools.
 </li>
 <li>
 Continually stay up to date on the latest trends and implement them into UGC content across TikTok, Instagram, LinkedIn, Pinterest.
 </li>
 </ul>
 
 
 
 
 
 Brand Building &amp; Strategy
 
 
 <ul>
 <li>
 Support creative ideation: mood boarding, brand voice development, campaign pillars, and creative briefs.
 </li>
 <li>
 Manage social media, community engagement, and copywriting (captions, blogs, email, and brand voice).
 </li>
 <li>
 Stay up-to-date on social and design trends, and apply them strategically to client work.
 </li>
 <li>
 Contribute to weekly/monthly content calendars, helping shape strategy based on analytics.
 </li>
 <li>
 Leverage consumer psychology insights to strengthen branding, and positioning.
 </li>
 </ul>
 
 
 
 
 
 Analytics &amp; Reporting
 
 
 <ul>
 <li>
 Track and interpret analytics across TikTok, Instagram, LinkedIn, Pinterest.
 </li>
 <li>
 Understand KPIs and campaign components; provide actionable insights for optimization.
 </li>
 </ul>
 
 
 
 
 
 Collaboration &amp; Growth
 
 
 <ul>
 <li>
 Work closely with founders and clients.
 </li>
 <li>
 Be a reliable partner in managing projects from start to finish.
 </li>
 <li>
 Continuously learn new creative tools and applications.
 </li>
 <li>
 We&rsquo;re a growing team, so your responsibilities will evolve too!
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Qualifications
 
 
 <ul>
 <li>
 4-year degree in a relevant field like Business, Marketing, or Communications.
 </li>
 <li>
 1-2 years of experience in a marketing or content creation role.
 </li>
 <li>
 Skilled in crafting copy that tells a story and reflects brand voice.
 </li>
 <li>
 Creative eye for design, color, typography, and layout.
 </li>
 <li>
 Strong written and verbal communication skills in English.
 </li>
 <li>
 Strong experience editing and creating materials in Canva.
 </li>
 <li>
 Strong experience creating and editing short-form video (CapCut required).
 </li>
 <li>
 Proficient in G-Suite, Microsoft Office
 </li>
 <li>
 Social media savvy: TikTok, Instagram, LinkedIn, Pinterest.
 </li>
 <li>
 Familiarity with CPG and retail industries.
 </li>
 </ul>
 
 
 
 
 
 Nice-to-Haves
 
 
 <ul>
 <li>
 Adobe Creative Suite
 </li>
 <li>
 Experience writing copy for different brand voices.
 </li>
 <li>
 HeyOrca, Later or similar scheduling platforms
 </li>
 <li>
 Sprout or similar analytics platforms
 </li>
 <li>
 Experience with Klaviyo (email design).
 </li>
 <li>
 SEO, hashtags, and keyword strategy knowledge.
 </li>
 <li>
 Traditional Photography/videography skills.
 </li>
 <li>
 Someone who loves dogs (cats are welcome too)!
 </li>
 </ul>
 
 
 
 
 
 Why Orenda?
 
 
 <ul>
 <li>
 Work in a collaborative, supportive environment where creativity and curiosity are celebrated.
 </li>
 <li>
 Get hands-on experience across a wide variety of clients and industries.
 </li>
 <li>
 Grow your skills and build your career, while adding your finger-print to Orenda&rsquo;s growth.
 </li>
 <li>
 Be part of a team that values work/life balance: you have a life outside of work, we respect that!
 </li>
 </ul>
 
 
 
 
 
 Perks &amp; Benefits
 
 
 <ul>
 <li>
 Flexible hybrid work environment.
 </li>
 <li>
 Unlimited PTO, and we insist you use it!
 </li>
 <li>
 10 paid holidays, plus any additional religious holidays you observe.
 </li>
 <li>
 Annual education credits to support professional development, courses, or certifications.
 </li>
 <li>
 Access to networking events, industry events, and all tradeshows attended to by the team.
 </li>
 <li>
 Onboarding &amp; training program.
 </li>
 </ul>
 
 
 
 
 
 Simulacra
 
 
 
 We partnered with Simulacra (www.simulacra.co), a specialized recruiting firm, on this Marketing Associate position. Please look out for related communication and updates from the Simulacra team.
 
 
 
 
 
 
 Equal Opportunity Workplace
 
 
 
 Orenda is proud to be an equal-opportunity workplace. We welcome teammates from all backgrounds and experiences, and we&rsquo;re committed to building an inclusive space where everyone can thrive. If you need any accommodations during the application or interview process, just let us know&ndash; we&rsquo;re happy to help!
 
 
 
 
 
 
 How To Apply
 
 
 
 Please apply and submit your resume through our LinkedIn job post.
 
 
 
 
 
 
 The Fine Print
 
 
 
 Compensation will be based on experience, skills, and location. Employment is contingent upon eligibility to work in the US and completion of any required background or reference checks. Any personal information you provide will be handled in accordance with our privacy policy and used only for recruitment purposes. This job description is not a contract and may be updated as business needs change. Due to the high volume of applications, a response is not guaranteed and only qualified candidates will be contacted.
 
</div>

Marketing Associate

Jobot

<div>
 Want to learn more about this role and Jobot Consulting? Click our Jobot Consulting logo and follow
 
 our LinkedIn page!
 
 
 
 Job details:
 
 
 Temporary | 10-20 hrs/week | Immediate Start!
 
 
 
 This Jobot Consulting Job is hosted by: Kristin Lederer
 
 Are you a fit? Easy Apply now by clicking the "Easy Apply" button
 
 and sending us your resume.
 
 Salary: $22 - $25 per hour
 
 
 
 
 
 A bit about us:
 
 
 
 
 Join a leading wealth management and advisory firm in downtown Chicago that values professionalism, collaboration, and client excellence. This is a unique opportunity to work in a dynamic office environment and gain hands-on experience supporting a skilled team.
 
 
 
 
 
 Why join us?
 
 
 
 
 Full-time work in a professional, fast-paced Chicago office.
 
 Collaborate with supportive and talented colleagues.
 
 Temporary assignment through June, perfect for short-term experience.
 
 Competitive pay through Jobot, plus additional benefits, medical, dental, etc.
 
 Build administrative, organizational, and office management skills in a real-world setting.
 
 
 
 
 
 Job Details
 
 
 
 
 We are seeking a reliable, detail-oriented Temporary Marketing Operations Coordinator to join the team on a part-time REMOTE basis. This role provides essential support to our marketing merger process.
 
 
 Hours: 10-20 hours per week, with at least half of these hours during normal business hours (ET)
 
 
 
 Key Responsibilities:
 
 <ul>
 <li>
 Monitor and audit shared files in Box.com to track incoming assets
 </li>
 <li>
 Flag missing or incomplete information and inform team members
 </li>
 <li>
 Coordinate task management across Box.com, Asana and Smartsheet
 </li>
 <li>
 Review headshot photos in Adobe Photoshop to verify quality standards
 </li>
 <li>
 Maintain digital asset libraries
 </li>
 <li>
 Collaborate with internal teams
 
 </li>
 </ul>
 Qualifications:
 
 <ul>
 <li>
 Experience navigating and managing files within Box.com
 </li>
 <li>
 Experience with project management tools such as Asana or Smartsheet
 </li>
 <li>
 Proficient in Adobe Photoshop
 </li>
 <li>
 Basic WordPress skills to edit pages
 </li>
 <li>
 Experience in corporate or professional services industries
 </li>
 <li>
 Experience with mergers, rebranding initiatives or marketing transitions in a PLUS
 </li>
 <li>
 Prior experience supporting a marketing, communications or branding team is highly preferred
 
 </li>
 </ul>
 This is a fantastic opportunity to contribute to a thriving office, gain valuable experience, and work remotely for a growing organization.
 
 
 Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
 
 
 
 
 Want to learn more about this role
 
 and Jobot Consulting?
 
 
 Click our Jobot Consulting logo and follow our LinkedIn page!\n
</div>

Marketing Operations Coordinator - Part time REMOTE

Just Salad

<div><div>Just Salad is looking for a talented, creative, hard-working individual to join its marketing team as an intern for Summer 2026!
Location: Corporate Office (1350 Avenue of the Americas, Suite 730)
Reports to: Senior Field Marketing Manager
Internship Responsibilities:
Field Marketing &amp; Administrative Support
<ul><li>Administrative Support: Provide day-to-day administrative support to the Field Marketing team, including coordination and follow-ups.</li><li>
Data &amp; Tracker Management: Maintain and update lead, contact, and opportunity tracking spreadsheets to ensure accuracy and organization.</li><li>
Event Coordination Support: Assist with logistics for store openings, VIP Experiences, and food festivals, including scheduling and prep.</li><li>
Lead Tracking &amp; Research: Support lead tracking through research, data entry, and basic outreach coordination.</li><li>
Reporting &amp; Documentation: Help gather information related to market activity and compile summaries as needed.</li><li>
Operational Problem-Solving: Assist with resolving administrative or logistical issues, such as shipment tracking or delivery delays.</li></ul><div>
Influencer &amp; Social Marketing Support</div><div><ul><li>
Creator Discovery &amp; Outreach: Identify, research, and engage micro-influencers across Instagram and TikTok to support store openings, VIP experiences, and local activations.</li><li>
Influencer Relationship Management: Assist with outreach, scheduling visits, managing communications, and maintaining positive, ongoing relationships with creators.</li><li>
Social &amp; Influencer Tracking: Maintain influencer trackers including handles, follower counts, engagement rates, visit details, and content links.</li><li>
Event &amp; Visit Support: Help coordinate influencer visits tied to new store openings, tastings, food festivals, and community events.</li><li>
Trend Monitoring: Track social trends, viral formats, audio, and competitor influencer activity to inform outreach and content direction.</li></ul><div>
Our ideal intern would have the following qualities:</div><div><ul><li>
Passionate about social media, influencers, and creator culture.</li><li>
Actively uses Instagram and TikTok and understands what performs well on each platform.</li><li>
Strong written communication skills and confident drafting outreach messages.</li><li>
Calm under pressure and able to adapt quickly in live environments.</li><li>
Recent graduate with a degree in business, liberal arts, or communications.</li><li>
Experience with Microsoft Office and Google Suite.</li><li>
Exceptional organizational skills and strong attention to detail.</li><li>
Creative, personable, and fun to work with.</li><li>
Excellent writing, communication, and research skills.</li><li>
Fast learner &amp; quick worker.</li></ul><div>
Time Commitment &amp; Compensation:</div><div><ul><li>
Full Time ~ 40 hours per week Monday - Friday</li><li>
Free lunch while working</li><li>
12 weeks (June 1, 2026 to August 21, 2026)</li><li>
Hourly Pay ($17.00/hr to $17.50/hr)</li></ul></div></div></div>
About Us<div><div><div><div>
Just Salad is a fast-casual restaurant chain with a mission to make everyday health and sustainability possible. The brand serves craveable, accessible, plant-centric meals made with homemade dressings, prepped-daily produce, from-scratch recipes and fresh, flavorful ingredients. Guests can choose from over 15 chef-designed salads, wraps, warm bowls, market plates, soups and smoothies, including classic offerings and rotating seasonal favorites. Empowering customers to &ldquo;Eat with Purpose,&rdquo; Just Salad is a Certified B Corporation&trade; and home to the world&rsquo;s largest restaurant reusable program, as well as the first U.S. restaurant chain to carbon label its menu and offer a Climatarian menu category. The company was founded in 2006 and has over 100 locations across New York, New Jersey, Connecticut, Florida, Illinois, Pennsylvania, Massachusetts and Washington D.C.</div></div></div></div></div>
INDMANAGE</div>

Just Salad Field Marketing Administrative & Influencer Internship

Tata Consultancy Services

<div>
 
 Job Description
 
 
 
 Executive Admin Assistant
 
 
 Must Have Technical/Functional Skills
 
 
 Technical Skills
 
 
 <ul>
 <li>
 Strong proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Word, Teams).
 </li>
 <li>
 Experience with internal banking tools such as:
 </li>
 <li>
 Expense management and reconciliation systems (e.g., Concur, Ariba, or bank-specific tools).
 </li>
 <li>
 Travel booking platforms used in BFSI environments.
 </li>
 <li>
 Collaboration and workflow tools used in enterprise banking.
 </li>
 <li>
 Ability to prepare management level reports, dashboards, and polished presentations.
 </li>
 <li>
 Familiarity with handling audit ready documentation, compliance workflows, and secure data handling.
 </li>
 <li>
 Comfort working with confidential financial, HR, and regulatory data.
 
 
 </li>
 </ul>
 Functional Skills
 
 
 <ul>
 <li>
 Prior experience supporting senior leaders in Banking, Financial Services, or FinTech environments.
 </li>
 <li>
 Strong understanding of operational workflows, regulatory sensitivity, and internal controls.
 </li>
 <li>
 Exceptional calendar, scheduling, and cross team coordination skills.
 </li>
 <li>
 Excellent written and verbal communication tailored for executive level interactions.
 </li>
 <li>
 Ability to prioritize multiple tasks under tight deadlines.
 </li>
 <li>
 High degree of integrity, professionalism, and discretion with sensitive information.
 </li>
 <li>
 Strong stakeholder management skills, working with cross functional teams such as Risk, Compliance, HR, Finance, and Technology.
 
 
 </li>
 </ul>
 Roles &amp; Responsibilities
 
 
 Executive Support
 
 
 <ul>
 <li>
 Manage complex calendars, prioritize meetings, and coordinate across global banking time zones.
 </li>
 <li>
 Handle inbox management and communications on behalf of senior leadership.
 </li>
 <li>
 Prepare presentations, business decks, meeting summaries, and regulatory facing documentation.
 </li>
 <li>
 Coordinate travel arrangements and itineraries in compliance with bank policies.
 </li>
 <li>
 Track action items, follow-ups, and deliverables across initiatives running within the LOB.
 
 
 </li>
 </ul>
 Operational &amp; Administrative Support
 
 
 <ul>
 <li>
 Support financial administration tasks such as:
 </li>
 <li>
 Submitting expenses, reviewing statements, and ensuring policy compliance.
 </li>
 <li>
 Managing procurement workflows, vendor requests, and purchase approvals.
 </li>
 <li>
 Maintain organized, audit ready documentation and confidential executive records.
 </li>
 <li>
 Coordinate logistics for meetings, town halls, project reviews, quarterly business reviews, etc.
 
 
 </li>
 </ul>
 Communication &amp; Stakeholder Coordination
 
 
 <ul>
 <li>
 Serve as the primary point of contact for internal stakeholders, clients, and external partners.
 </li>
 <li>
 Draft professional communication on behalf of leadership and support internal messaging.
 </li>
 <li>
 Collaborate with cross functional teams in Risk, Compliance, Technology, Finance, and Operations.
 </li>
 <li>
 Facilitate smooth information flow between leadership and project teams.
 
 
 </li>
 </ul>
 Project Coordination
 
 
 <ul>
 <li>
 Monitor project timelines, track milestones, and support leadership with operational updates.
 </li>
 <li>
 Assist with organizing leadership offsites, workshops, team events, and strategic planning sessions.
 </li>
 <li>
 Support ad hoc banking operational initiatives, process improvements, and documentation requests.
 
 
 </li>
 </ul>
 Salary Range- $100,000-$115,000 a year
 
 
 
 Qualifications:
 
 BACHELOR OF COMPUTER SCIENCE
</div>

Executive Admin Assistant

Integrated Systems, New York

<div>
 
 
 Brief Description: An established 42-year-old IT/Telecommunications Integrator in the Upstate New York Area is looking for a unique individual to become a key player in our Victor Office Operations. We are looking for highly motivated individuals that are eager to learn and apply proven company processes for successful customer service and business management functions in the exciting field of Data communications, Data Center Operations and Security.
 
 
 
 
 &nbsp;
 
 
 
 As the Office Operations Assistant, you will be engaged in accurate management of billing and service order tracking systems. You will also provide support for the following:
 
 
 &nbsp;
 
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Partial List of Candidate&rsquo;s Experience:
 
 
 
 
 &nbsp;
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Maintenance of the Solution Delivery System to yield accurate and &ldquo;up to date&rdquo; data for order processing, billing, purchasing, sales and marketing related support.
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Data Entry for these systems is shared by multiple people
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Oversee the Accurate management of the company PURCHASING functions
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Oversee &amp; Support for JOB COST accounting/reporting functions and processes
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Identify, research and resolve customer issues using computer data, company personnel and resources
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Share and support in efficient and expedient follow up of customer inquiries not immediately resolved
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Research billing issues
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Recognize, document and alert supervisor of trends in customer calls and service issues
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Recommend process improvements
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Support for Marketing and Sales Staff
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Possible assistance with seminars, user days, exhibitions, etc
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Serve as point person for maintenance scheduling, mailing, supplies, bills etc.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage General Ledger and Bank Statement reconciliations
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage relationships with vendors
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Company Culture Ambassador
 
 
 
 o&nbsp;&nbsp;&nbsp;Create, Schedule &amp; Oversee Team Building Events
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Provide General Support to visitors
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage CUSTOMER SERVICE Systems through telephone interaction and CRM management and updating
 
 <ul>
 <li>
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Other Duties not assigned that contribute to TEAM accomplishment of Company Goals
 
 </li>
 </ul>
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Office Operations Assistant - Bookkeeping

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