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mobile business office manager (on-site, travel required) Jobs in Boston

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mobile business office manager on site travel required

Summation Financial Services

<div><h3 class="jobSectionHeader"><b>Mobile Business Office Manager (On-Site, Travel Required)</b></h3>
<p><b>
Summation Financial Services</b><br>
Boston, MA (Greater Boston Area)<br>
Full-Time</p>
<p></p>
<h3 class="jobSectionHeader"><b>Position Overview</b></h3>
<p>
Summation Financial Services is hiring a <b>Mobile Business Office Manager</b> to support business office operations across skilled nursing facilities in the Boston and Greater Boston area.</p>
<p>
This is a <b>fully on-site, travel-based role</b> requiring regular local travel between facilities. This position is not remote.</p>
<p>
In this role, you will provide hands-on leadership, training, and operational support to ensure strong financial performance, accurate billing, and compliance across multiple locations.</p>
<p></p>
<h3 class="jobSectionHeader"><b>Key Responsibilities</b></h3>
<p><b>
Accounts Receivable &amp; Billing</b></p>
<ul>
<li>Manage and oversee <b>Medicare, Medicaid, and private pay billing</b></li>
<li>Monitor <b>accounts receivable aging</b>, collections, and cash flow</li>
<li>Identify and resolve billing discrepancies and denials</li>
<li>Report delinquent accounts and trends to leadership</li>
</ul>
<p><b>Operational Support &amp; Coverage</b></p>
<ul>
<li>Step in as needed to perform <b>Business Office Manager or Billing Assistant duties</b></li>
<li>Provide coverage during staffing shortages or transitions</li>
<li>Ensure continuity of business office operations across facilities</li>
</ul>
<p><b>Training &amp; Process Improvement</b></p>
<ul>
<li>Train and support on-site staff in billing systems and best practices</li>
<li>Implement standardized processes to improve <b>accuracy, compliance, and efficiency</b></li>
<li>Assist with system implementations and workflow improvements</li>
</ul>
<p><b>Compliance &amp; Reporting</b></p>
<ul>
<li>Ensure adherence to <b>state, federal, and payer regulations</b></li>
<li>Maintain accurate documentation and audit readiness</li>
</ul><p></p><h3 class="jobSectionHeader"><b>Qualifications</b></h3>
<ul><li>Minimum <b>2+ years of experience in healthcare billing, accounts receivable, or business office operations</b></li>
<li>Experience in <b>skilled nursing facilities (SNF) or long-term care strongly preferred</b></li>
<li>Strong knowledge of <b>Medicare, Medicaid, and insurance billing processes</b></li>
<li>Proven ability to improve AR performance and resolve complex billing issues</li>
<li>Excellent organizational, communication, and problem-solving skills</li>
<li>Ability to travel locally between facilities on a regular basis</li>
</ul><p></p><h3 class="jobSectionHeader"><b>Compensation &amp; Benefits</b></h3>
<p>
We offer a competitive compensation package including:</p>
<ul>
<li>Medical, Dental, and Vision Insurance</li>
<li>Prescription Coverage &amp; Telemedicine</li>
<li>Health Savings Account (HSA) &amp; Flexible Spending Account (FSA)</li>
<li>Company-Paid Life Insurance</li>
<li>401(k) Retirement Plan</li>
<li>Paid Time Off (PTO)</li>
<li>Employee Assistance Program (EAP)</li>
</ul><p></p><h3 class="jobSectionHeader"><b>Why Join Summation Financial Services?</b></h3>
<ul><li>Work in a <b>high-impact role</b> supporting multiple healthcare facilities</li>
<li>Gain exposure to <b>diverse operational environments</b></li>
<li>Be a key contributor in improving <b>financial performance and compliance</b></li>
<li>Join a team focused on <b>support, structure, and results</b></li>
</ul><p></p><h3 class="jobSectionHeader"><b>Apply Today</b></h3>
<p>
If you have a background in healthcare billing and enjoy a hands-on, fast-paced role with travel, we encourage you to apply.</p><br>
<p></p>
<div>
SFSMBOM</div></div><p></p>

Mobile Business Office Manager (On-Site, Travel Required)

Daley And Associates, LLC

<div>
 <span>
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      Office Manager &amp; Executive Assistant
      <br/>
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    We are currently seeking candidates for an Office Manager &amp; Executive Assistant opportunity at a highly successful hedge fund located in Boston, MA. The Office Manager &amp; Executive Assistant will manage daily operations and provide executive support to the CFO and additional C-suite leaders. Key responsibilities include complex calendar management, travel coordination (domestic and international), internal/external correspondence, meeting preparation and coordination, vendor relations, and event planning. The ideal candidate will have 5+ years of executive assistant, administrative assistant, and/or office management experience.
    <br/>
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    This is a 3-6+ month contract-to-hire position, paying between $40-$50/hour (depending on experience).
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      Provide executive support to the CFO and additional C-Suite leaders while overseeing day-to-day office operations
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      Manage complex calendars, meetings, and domestic and international travel
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      Prepare and manage executive correspondence, presentations, and briefing materials
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      Coordinate executive, board, and investor/client meetings, including agendas, materials, and logistics
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      Track priorities and ensure timely follow-through on action items
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      Oversee office operations, including vendor management (IT, facilities, supplies, security), onboarding support, and workspace logistics
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      Serve as the primary point of contact for office needs and a trusted liaison for internal and external stakeholders
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      Manage event planning for in-office activities/lunches/events, portfolio meetings, holiday parties, and company outings
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      Handle confidential information with discretion and support special projects as needed
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      Perform additional responsibilities as needed
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     Qualifications:
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      Bachelor&rsquo;s degree (required)
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      5-6+ years of executive assistant, administrative assistant, and office manager experience in investment management, financial services, or professional services industry
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      Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook)
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      Fluency in English and Spanish, with the ability to communicate professionally in both written and verbal contexts (preferred, but not required)
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      Strong organizational, time management, and prioritization skills
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      High degree of professionalism, discretion, and sound judgement
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      Exceptional follow-through skills with strong attention to detail
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    For immediate consideration, interested and qualified candidates should send their resume to Jenny at jfriedman@daleyaa.com.
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</div>


Office Manager & Executive Assistant

Corgan

<div>Overview:
<div>
At Corgan we are passionate about great design but the best thing we build is each other. Here, you&rsquo;ll find camaraderie and collaboration as abundantly as curiosity and creativity. Corgan is a welcoming and supportive environment that provides significant career advantages. You&rsquo;ll find room to grow, freedom to explore &mdash; and the safety to fail. Thank you for your interest in joining our curious, passionate, hardworking team.</div><div></div><div><br>
Corgan is actively recruiting a dynamic Interior Design Project Manager to join the firm as part of our Interiors Studio to focus on Retail projects in our Boston office location. Tackle these responsibilities alongside a team of creative, highly motivated individuals who are passionate about their work and ready to collaborate to achieve outstanding results. Our ideal team member is passionate and progressively seeking more responsibilities to expand their expertise.</div><br>
<div></div>
Responsibilities:<br>
<div></div><ul><li>
Develop competitive fee structures reflecting defined scope of services for project pursuits</li><li>
Establish and manage project schedules</li><li>
Oversee the completion of projects on time and within fee budget</li><li>
Anticipate, understand and manage client expectations</li><li>
Provide leadership to staff by identifying project studio team members&rsquo; roles and responsibilities, leveraging their strengths, providing stretch opportunities, and offering mentorship</li><li>
Lead and encourage open dialogue with project team regarding design and technical ideation and facilitate appropriate solutions</li><li>
Motivate the project team to meet project goals through encouragement and/or course correction</li><li>
Oversee the selection of materials, furnishings, fixtures, and equipment</li><li>
Oversee administration of construction phase procedures and documentation (shop drawings/submittals, requests for information, and addenda/clarifications)</li><li>
Oversee development and presentation of appropriate technical solutions to project stakeholders</li><li>
Drive the coordination of internal staff, external consultants and other stakeholders to achieve a cohesive and collaborative project team.</li><li>
Attend and conduct presentations
</li><li>Actively explore and recognize new business opportunities through professional networks</li><li>
Drive each project team to seek innovation in design solutions in an ongoing spirit of curiosity, continuous improvement, and increased project performance</li><li>
Develop effective project directives, outlines, projections, schedules, and strategies over the course of the project</li><li>
Oversee development and communication of appropriate project phasing</li><li>
Manage all facets of project production resulting in a thorough set of documents</li><li>
Identify solutions and effectively resolve technical challenges
</li><li>Understand and apply appropriate industry standards and construction practices</li><li>
Oversees, and is responsible for, the identification, understanding and documentation of regulatory agencies&rsquo; requirements, as well as recognizing and resolving code-related design issues</li><li>
Oversee quality assurance processes and quality control of project documents</li><li>
Demonstrate, share, and appropriately apply, new methodologies, practices, codes, and products</li></ul><br>
<div></div>
Qualifications:<br>
<div></div><ul><li>
This role is an in-office position</li><li>
Degree from a CIDA accredited Interior Design program or equivalent</li><li>
10+ years of experience in commercial design; Retail experience preferred
</li><li>Professional registration</li><li>
Display strong design portfolio showing strengths in conceptual design, space planning skills and detailing</li><li>
Demonstrated skills in developing design schemes and coordinating design teams</li><li>
High commitment to QA/QC</li><li>
Revit proficiency and technical excellence</li><li>
Thorough understanding of how a drawing set goes together</li><li>
Acumen for how things are built and constructability, and the ability to apply that knowledge to support the project design and budget</li><li>
Knows how to research and document codes for specific projects
</li><li>Experience managing a variety of consultants and contractors</li><li>
Interest in sustainable design</li><li>
Effective organizational and communication skills</li><li>
Strong attention to detail</li><li>
Flexible attitude</li><li>
Proficiency or experience with managing overall project fees and schedules</li><li>
Demonstrated ability to successfully manage client and team relationships including overall work plan development and sub-consultant coordination efforts</li><li>
Successful record of pursuing new projects through business development, marketing, and client satisfaction
</li><li>Confident presentation ability</li><li>
Potential travel opportunities</li></ul><div>
This position is designated as <b>full-time on-site</b> and requires the employee to be physically present at the assigned office location <b>Monday through Friday during standard business hours</b>. Regular, reliable on-site attendance is an essential function of this role.</div><div></div><div><br>
Corgan creates opportunities for personal and professional growth that bring out the best in ourselves and those around us by sharpening skills, leveraging technology, and encouraging communication. Our commitment to the highest standards of professional ethics is unwavering. Our passion, drive for excellence, and abiding curiosity guide us each day in our interaction with our clients, partners, associates, and with each other. Corgan promotes a healthy work-life balance by removing obstacles and allowing you to focus on what you love doing, both inside and outside the office.</div><div></div><div><br>
Join Corgan and help make amazing places at a place that makes you amazing!</div><div></div><div><br>
*Only applications received through our website will be considered. For design positions, please also be sure to upload your portfolio or review of your application will be delayed. *</div><div>
EOE/M/F/Disability/Vet</div><div></div><div><br>
Base Salary Range: $90,000.00 - $135,000.00 annually &ndash; Boston locations only</div><div></div><div><br>
The estimate range represents the general base salary range of candidates hired in Boston, MA only. Factors that may be used to determine your actual salary may include internal equity, experience, education, specialty, and training. In addition, base salary is not inclusive of total compensation.</div><div></div><div><br>
#LI-LW1</div></div>

Interior Design Project Manager | Retail Interiors

Real Chemistry

<div><div><p>At Real Chemistry, making the world a healthier place isn&rsquo;t just an aspiration&mdash;it&rsquo;s our everyday reality. Our drive to transform healthcare is informed by our blend of deep scientific expertise, human-centred creativity, and AI-driven insights, fostering a unique environment where innovation thrives and our people are impact-obsessed. As a global agency, we provide a full suite of services across healthcare communications and marketing to our clients, including top players in the pharmaceutical and biotech industries.</p>
<p>
Our #LifeatRealChem culture is rooted in our people&mdash;we believe we are best together and are committed to excellence for both our clients and colleagues. Whether you're a seasoned professional or just starting your career, if you share our passion for healthcare and connection, we invite you to explore our opportunities.</p>
<p>
Discover your purpose. Embrace innovation. Experience #LifeatRealChem.</p></div><div><p>
Real Chemistry is looking for a Technical Delivery Manager to join our growing team!
</p><p>At ROOM42 (we are 21GRAMS&rsquo; in-house production company), we are seeking a Senior Technical Delivery Manager to coordinate the delivery of digital products and technical solutions across development teams. This role is ideal for an emerging leader with a solid technical foundation, project management experience, and strong client service skills. The successful candidate will manage day-to-day technical delivery, coordinate between creative and development teams, and ensure projects are delivered on time, on budget, and to specification while growing their leadership capabilities in a fast-paced agency environment.</p>
<p>
This is a hybrid role, based in any of our US offices&mdash;including New York City, Boston, Chicago, Carmel, Lambertville, or San Francisco&mdash;or remotely within the US, depending on team and business needs.</p>
<p><b>
What you&rsquo;ll do:</b></p>
<p><b>
Project Delivery
</b></p><ul><li>Manage technical delivery for digital projects including websites, web applications, mobile apps, landing pages, email campaigns, interactive modules, banners, motion graphics, and UI/UX design deliverables.</li>
<li>Coordinate production workflows from requirements gathering through development, QA, and deployment, ensuring smooth handoffs between creative, UX, development, and QA teams.</li>
<li>Manage timelines for assigned projects (typically 10-20 concurrent projects), tracking progress, identifying blockers, and ensuring deliverables meet deadlines and quality standards.</li>
<li>Translate creative briefs and design concepts into actionable technical tasks, resource needs, and realistic timelines in collaboration with development leads.</li>
<li>Maintain project documentation including technical requirements, development specifications, test plans, and deployment procedures.</li>
</ul>
<p><b>Client &amp; Stakeholder Communication</b></p>
<ul>
<li>Participate in client meetings to discuss project status, timelines, and technical requirements. Provide regular status updates and proactive communication on progress, risks, and resolutions.</li>
<li>Build and maintain positive working relationships with internal creative teams, account managers, and external clients through responsive communication and reliable delivery.</li>
<li>Communicate technical concepts and constraints to non-technical stakeholders in clear, accessible language.</li>
<li>Track and report on project progress, risks, and key metrics using project management tools (Jira, Workfront, Asana). Provide regular status reports to senior delivery managers and stakeholders.</li>
</ul>
<p><b>Team Collaboration &amp; Agile Practices</b></p>
<ul>
<li>Work closely with developers, QA engineers, designers, UX architects, and vendors to drive effective execution and foster collaborative team dynamics.</li>
<li>Facilitate daily standups, sprint planning meetings, and team syncs. Remove impediments and maintain project momentum.</li>
<li>Coordinate with offshore and nearshore development teams, managing time zone differences and ensuring clear communication and documentation.</li>
<li>Follow and help maintain agile methodologies (Scrum, Kanban) to manage project workflows, adapting processes to fit project needs and client expectations.</li>
</ul>
<p><b>Quality Assurance &amp; Technical Standards</b></p>
<ul>
<li>Oversee QA testing processes to ensure deliverables are error-free, meet technical specifications, and comply with accessibility standards (ADA/WCAG) where required.</li>
<li>Manage asset coordination including copy, design files, technical specifications, client approvals, and legal/regulatory reviews throughout the production lifecycle.</li>
<li>Provide hands-on support for technical tasks when needed, including reviewing, testing functionality, troubleshooting issues, or coordinating technical deployments.</li>
</ul>
<p><b>Resource &amp; Vendor Management</b></p>
<ul>
<li>Coordinate with third-party developers, platform providers (Cloudflare, AWS, Pantheon, Veeva), and technical vendors to support project delivery and integration.</li>
<li>Assist in resource planning and allocation across projects, working with senior delivery managers to optimize team capacity and productivity.</li>
<li>Track project financials, resource allocation, and time against budgets. Flag scope changes and support creation of change orders when needed.</li>
</ul>
<p><b>AI &amp; Emerging Technology</b></p>
<ul>
<li>Working knowledge of AI development tools (GitHub Copilot, AI code assistants) and their impact on development timelines.</li>
<li>Understanding of AI design and QA tools and their role in modern digital workflows.</li>
<li>Familiarity with AI-powered project management and automation tools.</li>
<li>Eagerness to learn and adopt emerging AI technologies that improve project delivery and team efficiency.</li>
</ul>
<p><b>Continuous Improvement &amp; Professional Growth</b></p>
<ul>
<li>Contribute to continuous improvement initiatives by sharing lessons learned, identifying process optimizations, and staying current with new technologies and best practices.</li>
<li>Develop technical delivery expertise and leadership skills through hands-on project management, mentorship from senior team members, and exposure to diverse technical challenges.</li></ul><br>
<p></p>
<p><b>
This position is a perfect fit for you if:</b></p>
<ul>
<li>Our Company values &ndash; <i>Best Together, Impact-Obsessed, Excellence Expected, Evolve Always</i> and <i>Accountability with an &ldquo;I&rdquo;</i> &ndash; really speak to you.</li>
</ul><ul><li>You are adaptable, resilient, and OK with adjusting your scope, responsibilities, and focus as we grow. When things change, so do we. We&rsquo;re always evolving.</li>
<li>You are proactive, driven, and resourceful with strong prioritization skills and a desire to dive into the data.</li>
<li>You are highly organized self-starter, able to work independently and under tight deadlines.</li></ul><br>
<p></p>
<p><b>
What you should have:</b></p>
<ul>
<li>Bachelor&rsquo;s degree in Computer Science, Information Technology, Business, Communications, or related field.</li>
<li>3-5 years of experience in digital project management, technical delivery, or related role managing web development, digital design, or interactive media projects.</li>
<li>Experience working in an agency, consulting, or fast-paced production environment. Healthcare/pharmaceutical experience is a plus but not required.</li>
<li>Demonstrated ability to manage multiple concurrent projects with competing priorities and tight deadlines.</li>
<li>Solid understanding of web technologies (HTML, CSS, JavaScript), responsive design principles, CMS platforms and mobile development concepts.</li>
<li>Familiarity with software development lifecycle (SDLC), QA testing processes, version control systems (Git), and deployment workflows.</li>
<li>Understanding of web accessibility standards (WCAG) and cross-browser/cross-device testing requirements.</li>
<li>Working knowledge of agile methodologies (Scrum, Kanban) and project management best practices.</li>
<li>Proficiency with project management tools such as Jira, Workfront, Asana, Monday or similar platforms.</li>
<li>Experience creating project timelines, tracking budgets, managing resources, and producing status reports.</li>
<li>Strong communication skills with ability to collaborate effectively with technical and non-technical team members across different roles and levels.</li>
<li>Excellent organizational and multitasking abilities. Comfortable owning 10-25 projects simultaneously in a dynamic environment.</li>
<li>Client service mindset with focus on quality, responsiveness, and exceeding expectations.</li>
<li>Problem-solving skills and ability to think critically about technical challenges, resource constraints, and project risks.</li>
<li>Proactive, self-motivated work style with attention to detail and commitment to delivering high-quality results.</li>
<li>Eagerness to learn, grow technical delivery expertise, and develop leadership capabilities.</li>
<li>Collaborative team player who thrives in cross-functional environments and contributes to positive team culture.</li></ul><br>
<p></p>
<p><b>
Pay Range:</b> $80,000 &ndash; $95,000<br>
This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on job-related, non-discriminatory factors including but not limited to work experience, skills, certifications, and geographical location. The Company reserves the right to modify this pay range at any time.</p></div><p></p><div><div><p><br>
Posting Salary</p><p>
$80,000 - $95,000 USD</p></div></div><div><p>
Real Chemistry is proud to be Great Place to Work&reg; certified; check out what our people shared about our culture and workplace on .</p>
<p>
We believe we can do our best when feeling our best, which is why we&rsquo;ve put together a benefits program designed to give you the support you and your family need at every stage of life. Real Chemistry offers a comprehensive benefit program and perks, tailored to your region. Globally, this includes offices in our key markets with free snacks to keep you running all day long, generous holiday and paid time off, options for private medical, dental, and vison plans, and support in saving for the future. Other perks include mental wellness coaching and support and access to more than 13,000 online classes with LinkedIn Learning. Learn more about our great benefits and perks and search specific offerings in your region at: www.realchemistrybenefits.com.</p>
<p>
Working with Real HART: Since the pandemic, we have adapted to how our people told us they want to work. We have office locations in cities in the US, UK, and Europe with many employees and clients that serve as hubs where and when they need us.<i> </i>For employees who are within an hour of one of our offices, we expect attendance in the office two days per week, either at a Real Chemistry office or onsite with clients. We are also actively opening new office locations, so if one opens near you, our Real HART policy will apply. We are not looking for attendance for the sake of attendance but believe that the opportunity to coordinate in-office team meetings, 1:1 meetings with managers, taking advantage of on-site learning, and connecting with client partners is a critical to delivering on our purpose of making healthcare what it should be.<i> </i>Outside of these offices, we have regions, where people work remotely but come together quarterly for collaboration, culture and learning opportunities. We call this our Real Hybrid and Regional Teams (Real HART) approach. Real Chemistry believes we are best together &ndash; and our workplace strategy fosters connection and collaboration in person &ndash; but also supports flexibility for our people.</p>
<p>
Real Chemistry is an Equal Opportunity employer. We continually strive to build and sustain an inclusive and equitable work environment where our employees feel empowered to leverage all they bring from their personal lived experience and professional expertise, to make our team the best in the industry. We encourage motivated and qualified applicants to apply without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity/expression, ethnic or national origin, age, physical or mental disability, genetic information, marital information, or any other characteristic protected by federal, state, or local employment discrimination laws where Real Chemistry operates. Should you require accommodations throughout the interview process please let your recruiter know.</p>
<ul><li>Notice: Real Chemistry and its affiliates' names are being misused by scammers through messaging services, fake websites, and apps. Do not share personal or financial information or make payments to any unverified sources claiming to be connected to Real Chemistry. We are working to stop these unauthorized activities and protect our community.</li></ul></div></div>

21GRAMS- Delivery Manager

Mass General Brigham

<div>Site: Mass General Brigham Incorporated<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
The Department of Anesthesiology at Mass General Brigham&mdash;an internationally recognized leader in clinical care, research, and education&mdash;is seeking a highly skilled Executive Administrative Assistant to provide direct support to the Chair of Anesthesiology as well as the Executive Vice Chair. This role is based primarily at Brigham and Women&rsquo;s Hospital, with occasional on‑site needs at Massachusetts General Hospital, and follows a hybrid schedule of three days on‑site and two days remote after an initial on‑site probationary period.<br>
<br>
Working in a suite alongside physicians and senior‑level leaders, this position delivers advanced administrative and secretarial support within a fast‑paced academic medical environment. The role requires exceptional professionalism, communication skills, discretion, and the ability to manage complex and confidential matters with sound judgment.<br>
<br>
Key responsibilities include heavy and proactive calendar management, ensuring daily preparedness for the Chair and Executive Vice Chair, coordinating travel and reimbursements, preparing presentations and project materials, ordering supplies, and managing benevolence gifts on behalf of the Chair (e.g., for births, bereavements, and special occasions). Additional duties include drafting correspondence, maintaining files and budget records, and supporting broader programmatic initiatives for candidates interested in expanding their scope.<br>
<br>
This position is ideal for someone who is organized, poised, and eager to grow. With exposure to senior leadership and significant opportunities for professional development, the role offers a meaningful pathway within one of the most innovative and historically significant anesthesiology departments in the world.<br>
<br>
Does this position require Patient Care?<br>
No<br>
<br>
Essential Functions<br>
<ul><li>Perform secretarial and administrative duties for an executive or chief.
</li><li>Manage schedule, arrange appointments, travel, meetings including coordinating documents, refreshments and resources, and conference calls.
</li><li>Prepares correspondence, meeting minutes or executive summaries.
</li><li>Maintains files and office supplies, budget records, reconciles and verifies expenses, and completes reimbursements.
</li><li>Work requires some analysis and use of initiative and independent judgment.
</li><li>Remain knowledgeable of corporate policy.
</li><li>Often called upon to interpret and communicate executive or board's intent to other employees.
</li><li>Assists other administrative/executive assistants, and may assist with orientation and training of staff.
</li><li>May make contacts of a sensitive, complex, and confidential nature.
</li><li>Completes routine tasks under minimal supervision.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><div>
Education<br>
High School Diploma or Equivalent required and Associate's Degree Related Field of Study preferred<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Licenses and Credentials<br>
<br>
Experience<br>
experience as an Administrative Assistant to Executive or Chair or Senior Leader 3-5 years required<br>
<br>
Knowledge, Skills and Abilities<br>
<ul><li>Requires highly proficient/advanced administrative skills and office applications skills.</li><li>Ability to proofread and edit written documents.</li><li>Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate.</li><li>Highly proficient in all communication skills (phone, verbal and written).</li><li>Ability to handle sensitive information and situations with poise and professionalism.</li><li>Strong organizational, coordination and judgment skills.</li><li>Ability to prioritize effectively.</li><li>Ability to problem solve and troubleshoot.</li><li>Ability to analyze a situation and determine best course of action within established guidelines.</li><li>Basic math knowledge with some knowledge of bookkeeping.</li><li>Advanced understanding and use of medical terminology and comprehension of billing and fiscal information.</li><li>Ability to demonstrate good leadership skills in a team environment, including ability to provide guidance, orient, train and assist other administrative staff.</li></ul></div><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p><b>
Physical Requirements</b></p><ul><li>
Standing Occasionally (3-33%)</li><li>
Walking Occasionally (3-33%)</li><li>
Sitting Constantly (67-100%)</li><li>
Lifting Occasionally (3-33%) 20lbs - 35lbs</li><li>
Carrying Occasionally (3-33%) 20lbs - 35lbs</li><li>
Pushing Rarely (Less than 2%)</li><li>
Pulling Rarely (Less than 2%)</li><li>
Climbing Rarely (Less than 2%)</li><li>
Balancing Occasionally (3-33%)</li><li>
Stooping Occasionally (3-33%)</li><li>
Kneeling Rarely (Less than 2%)</li><li>
Crouching Rarely (Less than 2%)</li><li>
Crawling Rarely (Less than 2%)</li><li>
Reaching Occasionally (3-33%)</li><li>
Gross Manipulation (Handling) Constantly (67-100%)</li><li>
Fine Manipulation (Fingering) Frequently (34-66%)</li><li>
Feeling Constantly (67-100%)</li><li>
Foot Use Rarely (Less than 2%)</li><li>
Vision - Far Constantly (67-100%)</li><li>
Vision - Near Constantly (67-100%)</li><li>
Talking Constantly (67-100%)</li><li>
Hearing Constantly (67-100%)</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Hybrid<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
75 Francis Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$25.50 - $36.49/Hourly<p></p><p><b><br>
Grade</b></p>
5<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
0100 Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Executive Assistant, MGB Anesthesiology

Boston Children's Hospital

<p>Business Manager, Operations for the foundation is responsible for the HR duties for foundation employees including onboarding process, leave administration and compliance. This role is also charged with project management and continuous improvement for different facets of the organization including business, clinical and administrative. Works closely with foundation senior leadership to engage a variety of stakeholders to diagnose organizational issues and to offer problem solving techniques which will favorably impact workflows and enhance analytical capabilities. Position will also develop and help implement initiatives to meet long term business goals.<br/></p><p>Key responsibilities<br/>Oversees HR benefits for foundation W-2 employees. Serves as the liaison for benefit related questions and coordinates the leave of absence and PTO for foundation employees. May be responsible for maintaining and updating HR related documents including foundation HR employee manual<br/>Handles the onboarding process for foundation W-2 and per diem employees and responsible for the communication of this process to participants. When requested by foundation leadership, assists external parties with the development/enhancement of the onboarding process.<br/>Manage payroll administration for faculty physicians and per diem staff utilizing ADP, including employee onboarding, compensation and benefit deductions, multi-state payroll considerations, payroll reconciliations, reporting, and compliance with organizational policies and regulatory requirements.<br/>May require the oversight of the annual bonus process for foundation W-2 employees, which would include the coordination of needed preparation time to review annual results with Chief and Executive Administrator Director.<br/>Serves as the in-house process improvement consultant to leadership, supervisors and managers on various projects, which includes the use of technology to minimize manual input and enhance throughput. Assists with the development and implementation of business and clinical initiatives to ensure alignment with short and long term strategy.<br/>Responsible for retrieving data and performing analysis to support operations and benchmarking initiatives. Duties may include compensation and benefit analysis for recruitment and retention purposes; performing annual analysis on use of OR time and allocating block time across foundation faculty; and communicating data and other findings to various stakeholders within the foundation and at BCH.<br/>Oversees the application of the various business agreements and offer letter templates to ensure consistency in contract language. If requested, may works with outside counsel and, as needed, with Children&rsquo;s Hospital general counsel to ensure legal and regulatory compliancy.<br/>Coordinates the annual renewal of business insurances for both MA and multi-state locations. Serves as principal point of contact for insurance related questions and requests.<br/>Develops policies, procedures and functions for sound business practices. Manages modification of these as necessary.<br/></p><p>Minimum qualifications<br/></p><p>Education<br/>Bachelor&rsquo;s degree required. Master&rsquo;s preferred.<br/></p><p>Experience<br/>Minimum of 6 years of previous experience.<br/>Experience using ADP payroll or similar application preferred.<br/>Analytical skills to collect information from diverse sources and the ability to condense material into a format that can be easily digested by various stakeholders.<br/>Ability to use excel and other data visualization tools.<br/>Ability to identify complex organizational issues and to creatively apply project management and problem-solving solutions to enhance systems and workflows for the betterment of the organization and its end-users.<br/></p><p>Status<br/></p><p>Full-Time<br/></p><p>Regular, Temporary, Per Diem<br/></p><p>Regular<br/></p><p>Standard Hours per Week<br/></p><p>40<br/></p><p>Pay Range<br/></p><p>$99153.60-$158631.20 Annual<br/></p><p>Office/Site Location<br/></p><p>Boston<br/></p><p>Job Posting Category<br/></p><p>Administration<br/></p><p>Remote Eligibility<br/></p><p>Part Remote/Hybrid<br/></p>

Foundation Business Operations Manager

Creative Circle

<div>
 <p>
  <strong>
   Title:
  </strong>
  Paid Social Manager
 </p>
 <p>
  <strong>
   Duration:
  </strong>
  Full time, direct hire
 </p>
 <p>
  <strong>
   Location:
  </strong>
  2 days per week on site in Boston, MA (Tuesday and Thursday)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Overview:
  </strong>
 </p>
 <p>
  Our client in the education space is looking for a full time Paid Social Manager to join their team! This role manages all paid social campaigns from start to finish across Meta, TikTok, LinkedIn, Pinterest, Reddit, YouTube, and emerging platforms. It requires both creative thinking and strong analytical skills, along with experience handling large budgets (50K+ per month). You will work with creative, analytics, and marketing teams to build, optimize, and scale paid social programs that support company growth.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Paid Social Strategy and Execution
  </strong>
 </p>
 <ul>
  <li>
   Own strategy and execution across multiple platforms.
  </li>
  <li>
   Build, optimize, and scale campaigns with advanced targeting and testing.
  </li>
  <li>
   Manage budgets, pacing, and performance tied to acquisition goals.
  </li>
 </ul>
 <p>
  <strong>
   Creative Collaboration
  </strong>
 </p>
 <ul>
  <li>
   Work with creative teams on briefs, feedback, and ongoing asset updates.
  </li>
  <li>
   Understand how visuals, messaging, and formats impact results.
  </li>
  <li>
   Maintain a consistent creative testing and refresh schedule.
  </li>
 </ul>
 <p>
  <strong>
   Analytics and Reporting
  </strong>
 </p>
 <ul>
  <li>
   Monitor daily performance using GA4, Tableau, and internal dashboards.
  </li>
  <li>
   Run A/B and multivariate tests.
  </li>
  <li>
   Present insights and recommendations to leadership.
  </li>
 </ul>
 <p>
  <strong>
   Cross-Functional Work
  </strong>
 </p>
 <ul>
  <li>
   Partner with content, brand, analytics, and marketing teams.
  </li>
  <li>
   Support paid search and display as needed.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Must-Have Experience:
  </strong>
 </p>
 <ul>
  <li>
   5+ years hands-on paid social experience
  </li>
  <li>
   Strong Meta Ads expertise
  </li>
  <li>
   Experience with TikTok, Pinterest, Reddit, YouTube
  </li>
  <li>
   Ability to manage 50K+ monthly budgets
  </li>
  <li>
   Strong analytical skills (GA4, Excel, reporting tools)
  </li>
  <li>
   Experience with A/B testing and optimizing creative and targeting
  </li>
  <li>
   Ability to work cross-functionally and communicate clearly
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Soft Skills:
  </strong>
 </p>
 <ul>
  <li>
   Interest in travel and mission-driven work
  </li>
  <li>
   Strong communicator
  </li>
  <li>
   Collaborative, personable, and team-oriented
  </li>
  <li>
   Brings energy, curiosity, and ownership
  </li>
  <li>
   Comfortable in a fast-paced, high-expectation environment
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What They Want to See on a Resume:
  </strong>
 </p>
 <ul>
  <li>
   Clear ownership of paid social channels
  </li>
  <li>
   Experience managing 50K+ monthly budgets
  </li>
  <li>
   Platforms managed (Meta, TikTok, Pinterest, Reddit, etc.)
  </li>
  <li>
   Examples of creative testing and insights
  </li>
  <li>
   Demonstrated impact on acquisition or revenue
  </li>
  <li>
   Hands-on execution, not just strategy
  </li>
 </ul>
 <p>
 </p>
</div>


Paid Social Media Manager

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