administrative assistant Jobs in New York

administrative assistant

office manager

administrative manager

administrative support manager Jobs in New York

administrative support manager

assistant facilities manager Jobs in New York

assistant facilities manager

nanny household manager

Critical Path Advisors

Professional Nanny (BACB a Plus)Full-Time | 12-Hour Shifts | 5 Days/Week | 1-Hour Break | Some Weekends Required Travel Required (including extended and short-notice travel) ($50 per diem for travel)We are seeking a highly experienced, Nanny (BACB a plus) to support a loving, fast-paced household. This is a unique dual-role position for a childcare professional who can combine exceptional infant/toddler care with organizational and household support. The ideal candidate is mature, proactive, detail-oriented, and thrives in a structured environment where excellence is expected.This is an exciting opportunity for someone deeply committed to supporting a family at the highest level of care, travel-readiness, and household management.In order to be considered, please provide:<ul><li>Resume</li><li>Short Introductory Video Bio</li><li>Letters of recommendation</li></ul>Key ResponsibilitiesChildcare &amp; Development<ul><li>Provide attentive, developmentally aligned care to infants and toddlers.</li><li>Engage children in age-appropriate learning and play activities to support milestone development.</li><li>Ensure the children&rsquo;s safety at all times, maintaining a watchful and nurturing presence.</li><li>Prepare and serve nutritious meals and snacks tailored to children&rsquo;s dietary needs.</li></ul>Household &amp; Butler Support<ul><li>Assist the family with meal prep, tidying common areas, preparing outfits for events and outings, and other household-related support as needed.</li><li>Maintain a flexible, service-oriented mindset to accommodate evolving parental needs.</li></ul>Organization &amp; Environment Management<ul><li>Oversee children&rsquo;s rooms and play areas to ensure they remain clean, organized, sanitized, and safe.</li><li>Manage children&rsquo;s laundry, including washing, folding, organizing, and maintaining clothing and linens.</li><li>Maintain a systemized inventory of baby supplies&mdash;diapers, formula, food, toiletries&mdash;and conduct weekly restocking (with prior approval).</li><li>Ensure the refrigerator and nursery are fully stocked each shift.</li></ul>Travel Support<ul><li>Participate in frequent and sometimes extended travel with the family.</li><li>Pack and unpack children&rsquo;s belongings and ensure all travel necessities are organized and accessible.</li><li>Remain calm and efficient during last-minute schedule changes or unexpected travel needs.</li></ul>Safety, Hygiene, &amp; Emergency Preparedness<ul><li>Maintain a clean, sanitized environment for children&rsquo;s living and play spaces.</li><li>Be prepared to handle emergencies with basic first aid knowledge and awareness of all emergency protocols.</li><li>Maintain active communication with parents, providing regular updates and observations.</li></ul>Time Management &amp; Professionalism<ul><li>Manage tasks efficiently during your 12-hour shift to ensure all responsibilities are completed.</li><li>Proactively identify daily needs and maintain a high standard of professionalism at all times.</li></ul>Required CertificationsYou must hold:<ul><li>Active TrustLine Registration</li><li>BACB, strongly preferred</li></ul>Applications without these will not be considered.Schedule<ul><li>12 hours/day</li><li>5 days per week</li><li>Includes some weekends depending on family schedule</li><li>1-hour paid break per shift</li><li>Day, night, and overnight availability preferred</li></ul>Compensation &amp; Benefits<ul><li>Full-Time Employment</li><li>Health Insurance</li><li>Paid Time Off</li><li>$50 per diem for travel</li></ul>Ideal Candidate Traits<ul><li>Professional, discreet, and highly trustworthy</li><li>Strong communicator with parents and household staff</li><li>Flexible and able to adapt to shifting schedules</li><li>Confident in both childcare and household support</li><li>Highly organized with a strong sense of initiative</li><li>Comfortable with heavy travel requirements</li></ul>Pay: $150,000.00 per yearBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Professional Nanny (BACB a plus)

Maison D'Enfants NY

<div>
 
 
 Full Time live-out Nanny required for a SoHo family with a toddler (b. Sep 2024), starting ASAP.
 
 
 Specific duties to be negotiated with the family, but in general,
 
 
 you will be responsible for all child related duties including providing nurturing care and interacting with their daughter in an engaging, loving and age-appropriate way. To be successful, you will need to be experienced with toddler care, have high emotional IQ and looking to partner with parents who value good communication. The ideal candidate is able to complete light, child related housekeeping duties (laundry, meal preparation, organization, etc) and maintain all common areas in a clean and tidy state (family has a housekeeper for deep cleans). The ability to work independently and show initiative with engaged wake windows and intentional activity planning is important to this role. This family is a great match for creative and energetic candidates who are prompt and dependable!
 
 
 
 
 
 Location: SoHo, NY
 
 
 
 
 
 Start date: ASAP
 
 
 
 
 
 Days/times: G
 
 
 uaranteed 40 hours a week with general hours expected to land between
 
 
 8am - 4pm. Flexibility as needed for additional evening or sporadic weekend hours is required.
 
 
 Ability to travel domestically and internationally with advance notice preferred.
 
 
 
 
 
 Children: One toddler daughter (born Sept 2024)
 
 
 
 
 
 Conditions: $35 - $40 per hour* (paid as a W2 employee + all hours over 40hr paid at x1.5 rate) plus unlimited monthly metrocard, sick/personal days, public holidays and at least two weeks paid leave per year. Family open to providing healthcare stipend for the perfect candidate.
 
 
 
 
 
 *dependent on experience
 
 
 
 
 
 For further consideration, applicants must possess the following:
 
 
 
 <ul>
 
 <li>
 
 Authorization to work in the US
 
 </li>
 
 <li>
 
 Clean drivers license required (no city driving)
 
 </li>
 
 <li>
 
 An ideal candidate has at least 7 years experience working with families with young children (with long term tenure)
 
 </li>
 
 <li>
 
 A well-suited demeanor + recent experience working with toddler
 
 </li>
 
 <li>
 
 Demonstrates professionalism and discretion at all times, reflecting the high standards and values prioritized by the family
 
 </li>
 
 <li>
 
 Fluent in both written and spoken English
 
 </li>
 
 <li>
 
 Exceptional childcare references that attest to strong communication skills, reliability, punctuality, and high emotional intelligence
 
 </li>
 
 <li>
 
 Education or equivalent knowledge of ages and stages of child growth and development
 
 </li>
 
 <li>
 
 A flexible schedule and ability/interest to support a busy, dual working parent household
 
 </li>
 </ul>
</div>

Nanny

Tiny Treasures NYC

Families Location: Upper East Side, Manhattan, NYNumber of children and Age: 1 child, 6-month-old son at starting date.Type of Position: Full time, Live out. Must be flexible.Schedule: Monday-Friday from 7:30 am - 4:30 pm (45 hours)Compensation &amp; benefits: $30-$40 DOE. 2 weeks paid vacation, paid federal holidays, sick days; OMNY pass provided.Start Date: 08/03/2026, latest September 1st.Travel Required: Yes, Occasional travels.Family Overview:A warm and loving family on the Upper East Side is seeking a kind, proactive nanny for their 6-month-old son. The ideal candidate has strong infant experience and a genuine passion for early childhood development. This family highly values engaging, developmentally appropriate care and is looking for someone who will support their son&rsquo;s growth through reading, music, sensory play, and introducing colors and shapes.The nanny should enjoy planning age-appropriate activities, outings, neighborhood playdates, and visits to local museums while maintaining a consistent daily routine and fostering a fun, nurturing, and supportive environment. A candidate who speaks German is a plus, though it is not required.Position Responsibilities will include, but are not limited to:<ul><li>Provide attentive, loving, and developmentally focused care for the family&rsquo;s infant son</li><li>Engage the child through age-appropriate activities including reading, music, sensory play, tummy time, and introducing colors and shapes</li><li>Plan enriching outings such as neighborhood walks, playdates, library visits, and museum activities</li><li>Maintain a consistent daily routine including naps, feedings, and playtime</li><li>Prepare healthy meals and snacks for the baby in accordance with the family&rsquo;s preferences and feeding routines</li><li>Prepare and sterilize bottles, clean and organize toys, and maintain a tidy and sanitary environment for the child</li><li>Encourage an interactive, screen-free environment centered around hands-on play and engagement</li><li>Communicate regularly with parents regarding the child&rsquo;s development, milestones, schedule, and daily activities</li><li>Handle the child&rsquo;s laundry and keep nursery, play, and feeding areas organized and tidy</li><li>Assist with light child-related housekeeping duties as needed</li><li>Support a warm, positive, and collaborative household environment</li><li>Running occasional errands (groceries, pickups, etc.)</li></ul>Qualifications:<ul><li>Legally authorized to work in the United States.</li><li>A minimum of 5 years of professional nanny experience.</li><li>Experience in caring for Infants and toddlers.</li><li>Up-to-date vaccinations (Flu, COVID-19, and Booster).</li><li>CPR and First-Aid certifications</li><li>Excellent communication skills and ability to work collaboratively with parent</li><li>Strong understanding of early childhood development and age-appropriate milestones</li><li>German Speaker is a plus, though it is not required.</li></ul>Pay: $30.00 - $40.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Loving & Proactive Infant Nanny Needed for UES Family

Renew You

About Us: Hudson Valley Childcare Agency (HVCA) is a growing, high-quality childcare agency dedicated to connecting families with trusted, reliable, and experienced caregivers. We work with families throughout the Hudson Valley to provide consistent, safe, and professional childcare.We are currently expanding our network of caregivers and are seeking dependable, nurturing, and experienced nannies and sitters to join our team.---Position Overview: As an HVCA caregiver, you will be matched with families based on your availability, experience, and preferences. Opportunities range from occasional babysitting to consistent part-time and full-time placements.This is an ideal role for individuals seeking flexible work while being part of a professional and supportive agency.---Responsibilities: - Provide attentive, safe, and engaging care for children of various ages - Maintain a clean and organized environment related to childcare - Follow family routines and preferences - Communicate clearly and professionally with both families and HVCA - Arrive on time and maintain reliability for scheduled bookings---Qualifications: - Prior childcare experience (nannying, babysitting, daycare, teaching, etc.) - Strong references (2&ndash;3 preferred) - Reliable transportation - Excellent communication and professionalism - CPR/First Aid certification - Background check required---What We Offer: - Flexible scheduling (you choose when you work) - Access to consistent job opportunities (a number of families currently waiting for placement) - Support from a local, responsive agency - Opportunities for both short-term and long-term placements - Competitive pay based on experience and role---Compensation: $18&ndash;$30 per hour (based on experience, role, and placement type)---Why Join HVCA: We are not a typical babysitting platform. HVCA is committed to building strong, lasting relationships with both families and caregivers. We aim to provide our caregivers with reliable opportunities while maintaining a high standard of care for our clients. THIS IS NOT A DAYCARE OPPORTUNITY.---How to Apply: Please visit our website hudsonvalleychildcareagency.com and fill out our Provider Application form. The 5-minute form can also be completed here: https://docs.google.com/forms/d/e/1FAIpQLSeuG7rCa4uufOHD7YBvk9CndHvi6SoUYQn1jq38k1-cUGxv5A/viewformPlease forward any resumes, referrals, and questions to info@hudsonvalleychildcareagency.com.Qualified applicants will be contacted for the next steps, which may include a phone screening and reference checks.---Hudson Valley Childcare Agency is an equal opportunity employer and values professionalism, reliability, and a genuine passion for working with children.Pay: $18.00 - $35.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Professional development assistance</li></ul>Work Location: In person

NANNY/BABYSITTER - Hudson Valley Childcare Agency

Atrium

<div>
 
 Atrium is seeking on behalf of our private equity client an
 
 Executive Personal Assistant
 
 based in
 
 New York, NY
 
 .
 
 
 
 Position
 
 : Executive Personal Assistant
 
 
 
 Location:
 
 New York, NY
 
 
 
 Employment Type:
 
 Full-time
 
 
 
 Compensation:
 
 120,000-150,000
 
 
 
 Position Overview
 
 
 
 The Executive Personal Assistant will provide high-level personal and administrative support to the 2 Founders of this private equity firm, ensuring seamless coordination of their personal and family-related activities. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and logistics across multiple residences. The ideal candidate will thrive in a fast-paced environment and demonstrate a proactive approach to problem-solving.
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Oversee and maintain personal calendars for Founders, ensuring alignment with family and household schedules.
 </li>
 <li>
 Manage logistics for multiple residences, including vendor coordination, deliveries, and household projects.
 </li>
 <li>
 Arrange and confirm personal appointments, reservations, and errands with attention to detail.
 </li>
 <li>
 Plan and execute personal and family travel, including booking accommodations, activities, and transportation.
 </li>
 <li>
 Organize private travel arrangements, including private jet scheduling and related logistics.
 </li>
 </ul>
 
 
 Required Experience/Skills
 
 
 <ul>
 <li>
 4&ndash;15 years of experience as a Personal Assistant or Executive Assistant with a strong focus on personal support.
 </li>
 <li>
 Proven ability to manage complex schedules and coordinate across multiple stakeholders.
 </li>
 <li>
 Exceptional attention to detail and organizational skills.
 </li>
 <li>
 Strong communication and interpersonal skills, with discretion and confidentiality.
 </li>
 <li>
 Ability to anticipate needs and proactively resolve issues in a fast-paced environment.
 </li>
 <li>
 Prior experience supporting high-net-worth individuals or executives in financial services.
 </li>
 <li>
 Familiarity with luxury travel planning and private aviation coordination.
 </li>
 <li>
 Experience managing multiple residences and household operations.
 </li>
 <li>
 Strong vendor management and negotiation skills.
 </li>
 <li>
 Tech-savvy with proficiency in calendar management tools and communication platforms.
 </li>
 </ul>
 
 
 Education Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred or equivalent experience in a related field.
 </li>
 </ul>
 
 
 Benefits
 
 
 
 If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable.
 
</div>

Executive Personal Assistant

TBG | The Bachrach Group

<div>
 
 PERSONAL ASSISTANT/EA
 
 
 
 
 
 NYC 4 days plus one day in Westchester
 
 
 
 
 
 Personal Assistant needed for a high net worth individual out their midtown office ! Manage everything as it relates to keeping life of employer running fluidly. Deal with charities, organize calendars, meetings, domestic and global travel and special events. Order flowers and gifts, deal with IT and staff issues. Handle filing, archiving, emails and bill paying. Coordinate home renovations, manage household schedules. Create spreadsheets and presentations.
 
 
 
 
 
 Must possess prior experience working out of the home of a highly recognizable individual and have a true love of the role. 5 days in the home !!
 
 
 This is not a remote role!
 
 
 Must have exceptional MS Office skills and be a strong communicator.
 
 
 
 
 
 Should you or anyone you know be interested and qualified, please send resume to:
 
 
 
 
 
 maggi@bachrachgroup.com
 
</div>

Per Scholas

<div><div>ABOUT PER SCHOLAS:

For 30 years, Per Scholas has been on a mission to drive mobility and opportunity in the ever-advancing technology landscape by unlocking the untapped potential of individuals, uplifting communities, and meeting the needs of employers through rigorous tech training. By teaming up with dynamic employer partners, ranging from Fortune 500 companies to innovative startups, we're forging inclusive tech talent pipelines, fulfilling an ever-increasing need for skilled talent. With national remote training and campuses in 20+ cities and counting, Per Scholas offers no-cost training programs in the most sought-after tech skills, spanning Cloud, Cybersecurity, Data Engineering, IT Support, Software Engineering, and more. To date, 30,000+ individuals have been trained through Per Scholas, propelling their professional trajectories into high-growth tech careers with salaries three times higher than their pre-training earnings. Learn more by visiting PerScholas.org and follow us on LinkedIn, X, Facebook, Instagram, and YouTube.

Per Scholas preferred hires reside within the following states: AZ, CA, CO, FL, GA, IL, IN, KS, MD, MA, MI, MO, NC, NJ, NY, OH, PA, TX, WA</div>
WHO WE ARE LOOKING FOR: 


As a key member of the national development team, you will support the Senior Manager, Development Operations, in ensuring that the entire Development team operates at the highest level of effectiveness. You will help coordinate department functions, including gift and list management, prospect moves data management, and reporting. In partnership with the Senior Manager, Development Operations, you will work closely with the Information Technology department to ensure all systems function optimally and liaise with the Finance department to ensure all income is being recorded and reconciled across our systems. The Associate, Development Operations will report to the Senior Manager, Development Operations, and learn from an experienced and talented team of Development professionals. 


WHAT YOU'LL DO:

The development associate provides critical administrative support to a team of 30+ full-time development professionals and multiple consultants by managing the following responsibilities: 

<ul>
<li>Manage daily gift recording, acknowledgments, and recurring reporting, in partnership with Fiscal and the Senior Manager for Development Operations</li>
<li>Manage constituent and gift quality control through dynamic reporting and team training to reinforce accurate data entry</li>
<li>Maintain and organize updated financial documents and attachments in Google Drive and Salesforce</li>
<li>Prepare monthly invoices, payment requests, and other documents for approval and submission to Fiscal</li>
<li>May assist in assembling letters of interest, grant proposals, reports, budgets, and other documentation to respond to donor guidelines</li>
<li>Assisting with special events as needed.</li></ul> 


WHAT YOU'LL BRING TO US: 


Professional Requirements
<ul>
<li>Ability to learn and manage a database with confidential information; prior experience with Salesforce or other CRMs desirable</li>
<li>Exceptional organizational and attention to detail, and strong follow-through</li>
<li>Strong writing, editing, note-taking, and copy-editing skills</li>
<li>Excellent verbal communication skills, both in person and on phone</li>
<li>Ability to manage multiple tasks in a deadline-driven environment, working both independently and as a team member</li>
<li>Experience with or ability to learn Google Apps for Business (Docs, Drive, Gmail, Calendar, Chat, etc.) and Slack</li>
<li>Prior administrative, non-profit and/or development experience desirable, but not required</li></ul> 


Personal Characteristics
<ul>
<li>You thrive in a creative, inventive, fast-paced startup environment with people who are passionate about their work and mission.</li>
<li>You are detail oriented, with exceptional organizational and time management skills.</li>
<li>You have a collaborative and flexible work style. You're excited to work cross-functionally with other departments and independently.</li>
<li>You are tech savvy and can learn fast.</li>
<li>You are data-driven, result-oriented and a forward-looking catalyst for social change.</li>
<li>You are interested in workforce development, technology, diversity, organizational growth, and scaling impact.</li>
<li>You stand behind our mission, believing that individuals from any community should have access to well-paying career positions, and that talent should be recognized and recruited from many diverse sources.</li>
</ul>
For this role specifically, we are targeting a salary of $55,000 with a range between $50,000- $55,000 where the difference in salary is typically determined by several factors, including geography in which the selected candidate resides, and alignment with qualifications and experience. 


LI# Remote
<div><div>
Benefits &amp; Perks

Per Scholas offers a comprehensive benefits package designed to support your health, financial well-being, and overall quality of life!

Holidays &amp; PTO: Full-Time Per Scholas team members enjoy over 40 days of paid time off each year through a mix of holidays, vacation, and sick/personal time! All employees are eligible for Holiday pay upon hire (a total of 22 holidays annually, including a week off for Independence day and a week before the New Year). Full-Time Benefits Eligible employees also receive 80 Wellness Hours to use for Sick, Safe, or Personal reasons and accrue Vacation at a rate of 8 hours at the beginning of every month, supporting rest, recharge, and work-life balance. Vacation accruals increase with tenure. Part-time employees are afforded time off on a prorated basis and in accordance with local requirements.

Comprehensive Medical Coverage: Benefit eligible employees can choose from multiple medical plans through Cigna or Kaiser Permanente (where available), with options to fit your needs. Eligible employees also have access to a Health Reimbursement Account (HRA) that reimburses eligible out-of-pocket expenses, up to $4,000 for individuals and $8,000 for families.

Dental and Vision Insurance: Eligible employees can select from two dental plan options and a vision plan. Employees who waive medical coverage receive employer paid dental and vision premiums.

Retirement Savings: 401(k) plan with a current 100% employer match on contributions up to 6%, eligible employees are offered entry and full vesting after 90 days with the company.

Employee Assistance Program (EAP): Free, confidential, 24/7 access to counseling, legal support, and financial resources for employees and their household members

Parental Leave: Eligible employees are offered up to 6 weeks of 100% paid parental leave to support employees as they welcome a new child and bond with their family.

Additional Benefits &amp; Perks: Eligible employees have access to employer-paid life and AD&amp;D Insurance, as well as employer-paid short-term disability coverage, with the option to elect additional life coverage and long-term disability insurance. Flexible Spending accounts are available for healthcare, dependent care, and commuting expenses. Per Scholas also offers a range of voluntary benefits, including: Accident, Critical Illness, Hospital Indemnity, Legal Services, and Pet Insurance. Additional resources include healthcare concierge support, financial wellness tools, and employee discount programs.

QUESTIONS?

If you have any questions about this role, please feel free to email our Talent team at jobs@perscholas.org. We look forward to viewing your application!

Equal Employment Opportunity

We're proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or national origin.

PII Policies

Non-Discrimination Policy</div></div></div>

Associate, Development Operations

Explore 91+ Nanny household manager in New York this June. Find roles across top companies and apply now to boost your career.

91 nanny household manager jobs In New York

Professional Nanny (BACB a plus)

Nanny

Loving & Proactive Infant Nanny Needed for UES Family

NANNY/BABYSITTER - Hudson Valley Childcare Agency

Executive Personal Assistant

Executive Personal Assistant

Associate, Development Operations