administrative assistant

executive assistant

office manager

senior executive assistant Jobs in New York

senior executive assistant

administrative assistant (external agency staff) Jobs in New York

office administrative assistant

Above the Barre Dance Academy

We are looking for a highly organized and detail-oriented Remote Executive Assistant to support senior executives. You will manage calendars, coordinate meetings, handle communications, organize travel, and assist with various tasks. This role requires strong organizational skills, professionalism, discretion, and the ability to work independently from home. To succeed in this role, you should know the Microsoft Office suite well, be quick at solving problems, and have prior experience as an executive or administrative assistant. Key Responsibilities:- Manage executive calendars, schedule appointments, and coordinate meetings.- Organize virtual meetings, prepare agendas, and take meeting notes as needed.- Handle email correspondence and respond to inquiries for executives.- Arrange business travel, accommodations, and prepare itineraries.- Prepare reports, presentations, spreadsheets, and other business documents.- Keep confidential records and handle sensitive information carefully.- Coordinate projects and follow up on tasks to ensure they are completed on time.- Assist with data entry, document management, and file organization.- Communicate effectively with internal teams, clients, and external partners.- Perform other administrative duties as assigned. Qualifications:- High school diploma or equivalent; an associate's or bachelor's degree is a plus.- Previous experience as an Executive Assistant, Administrative Assistant, or in a similar role is preferred.- Excellent verbal and written communication skills.- Strong organizational, time management, and multitasking skills.- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and virtual tools like Microsoft Teams or Zoom.- Ability to work independently while being accurate and detail-oriented.- Reliable high-speed internet and a quiet home workspace. Preferred Skills:- Strong problem-solving and decision-making skills.- Professional demeanor and good interpersonal skills.- Ability to prioritize tasks and meet deadlines in a fast-paced environment.- Flexibility to support various executive and administrative tasks. Benefits:- Competitive pay.- 100% remote work.- Flexible work schedule (if applicable).- Paid training and ongoing professional development.- Opportunities for career growth and advancement.- Paid time off and comprehensive employee benefits (eligibility based on employment status).

Remote Executive Assistant (Work From Home)

Hospice & Palliative Care

Job Overview Job Title: Virtual Assistant Company: Hospice &amp; Palliative Care Location: Remote Employment Type: Full-Time Salary: $250 - $450 USD per day Hospice &amp; Palliative Care is seeking a compassionate and highly organised Virtual Assistant to provide essential administrative support to our dedicated care team. We are deeply honoured to work with outstanding people who are fully committed to meeting the needs of our patients and their families. As a Virtual Assistant, you will play a crucial role in ensuring our operations run smoothly, allowing our clinical staff to focus on what they do best: sharing life’s journey with patients and providing exceptional end-of-life care. This is a unique opportunity to contribute to a meaningful mission within a supportive and connected community. Responsibilities * Manage calendars, schedule appointments, and coordinate virtual meetings for the care team. * Handle email and phone correspondence with professionalism, empathy, and discretion. * Prepare, format, and edit documents, reports, and presentations. * Maintain confidential records and manage data entry tasks with a high degree of accuracy. * Provide general administrative support, including organising digital files and resources. * Assist in coordinating team projects and tracking progress on key initiatives. * Act as a reliable point of contact for internal team members, ensuring clear and timely communication. Qualifications * Proven experience as a Virtual Assistant, Administrative Assistant, or in a similar remote support role. * Exceptional organisational, planning, and time-management skills. * Excellent written and verbal communication abilities with a keen eye for detail. * High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other standard office software. * The ability to handle sensitive and confidential information with the utmost integrity. * A proactive, self-motivated, and resourceful work ethic. * Experience in a healthcare, hospice, or non-profit environment is highly desirable but not essential. * A compassionate and empathetic nature that aligns with our core values. What We Offer * A competitive daily rate of $250 - $450 USD. * The flexibility and convenience of a fully remote working arrangement. * The profound opportunity to be part of a mission-driven organisation that makes a real difference in people's lives. * A supportive, collaborative, and caring team environment where your contribution is truly valued.

Virtual Assistant

Sunher Royal Company

<h2>Job Overview  </h2>We are seeking a highly organized, detail-oriented, and proactive Remote Data Entry / Executive Assistant to join our remote team. This position is ideal for a professional who excels at administrative support, data management, and executive coordination while maintaining a high level of accuracy, confidentiality, and professionalism.The successful candidate will be responsible for providing executive administrative support, maintaining accurate records, coordinating schedules, managing communications, and performing data entry tasks to ensure smooth day-to-day business operations.  <h2>Key Responsibilities  </h2>Accurately enter, update, and maintain company records, databases, and confidential information.Provide administrative support to executives and management teams.Manage calendars, schedule appointments, meetings, and virtual conferences.Prepare, edit, and organize correspondence, reports, presentations, and other business documents.Respond to emails, phone calls, and other communications professionally and promptly.Organize electronic files and maintain accurate documentation and records.Coordinate travel arrangements, meeting logistics, and expense reports as required.Perform document management, filing, and record-keeping while ensuring data accuracy.Assist with special projects, research, and general administrative tasks.Maintain confidentiality when handling sensitive company and executive information.Collaborate with internal departments to ensure efficient workflow and operational support.Perform additional administrative duties as assigned.  <h2>Qualifications  </h2>High school diploma or equivalent required; an associate's or bachelor's degree is preferred.Previous experience in data entry, executive assistance, administrative support, or office administration is preferred.Excellent written and verbal communication skills.Exceptional organizational and time-management abilities.Strong attention to detail and a high level of accuracy.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.Excellent typing and computer skills.Ability to prioritize multiple tasks and meet deadlines in a remote work environment.Strong problem-solving and interpersonal skills.Ability to work independently while maintaining professionalism and confidentiality.  <h2>Preferred Skills  </h2>Experience with CRM systems, document management software, and scheduling tools.Knowledge of virtual collaboration platforms such as Microsoft Teams or Zoom.Strong multitasking and project coordination abilities.Professional demeanor with excellent customer service and communication skills.  <h2>Benefits  </h2>Competitive salary with performance-based growth opportunities.Fully remote work environment.Flexible work schedule.Paid training and professional development opportunities.Career advancement within a growing organization.Paid time off and holiday benefits.Comprehensive benefits package for eligible employees.Supportive, collaborative, and professional work environment.  If you are a motivated professional with exceptional organizational skills and a passion for administrative excellence, we encourage you to apply for this exciting opportunity to grow your career as a Data Entry / Executive Assistant.

Data Entry / Executive Assistant

NUANCE DENTAL STUDIO, PLLC

<div>
 
 Benefits/Perks
 
 
 
 <ul>
 <li>
 Careers Advancement Opportunities
 </li>
 <li>
 Flexible Scheduling
 </li>
 <li>
 Competitive Compensation
 
 
 
 </li>
 </ul>
 
 Summary
 
 
 
 We are seeking a qualified and caring
 
 Registered Dental Assistant
 
 to join our team! As a Registered Dental Assistant, you will provide top-notch dental care that makes our clients feel like family. You will provide assistance to the dentist during exams and procedures and complete administrative tasks such as scheduling appointments. The ideal candidate is state-licensed as a Registered Dental Assistant (RDA) and has at least two years of experience. If you&rsquo;re friendly, outgoing, and committed to creating a fantastic dental experience, we want to hear from you!
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Welcome patients into the treatment area and make them feel comfortable
 </li>
 <li>
 Discuss the dental care plan with patients and answer any questions they have
 </li>
 <li>
 Take vital signs and accurately record medical history
 </li>
 <li>
 Prep sterilized equipment and make it available to the dentist for exams and procedures
 </li>
 <li>
 Assist dentist during procedures and exams
 </li>
 <li>
 Adhere to all health and safety regulations and office policies
 </li>
 <li>
 Schedule appointments
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Associate&rsquo;s Degree from a school certified by the Commission on Dental Accreditation
 </li>
 <li>
 Current Registered Dental Assistant (RDA) state licensure
 </li>
 <li>
 Previous experience as a dental assistant
 </li>
 <li>
 Current Basic Life Support/CPR certification is required
 </li>
 <li>
 Strong computer and data entry skills
 </li>
 <li>
 Excellent communication and customer service skills
 </li>
 <li>
 Ability to provide high-quality patient care
 </li>
 </ul>
</div>

Registered Dental Assistant

<div>Temporary Administrative Assistant - PR

We are looking to hire this temporary position immediately through December 2026. Depending on fit and performance, there may be an opportunity for the role to extend/become permanent.

A24 is seeking an organized, proactive Administrative Assistant to support our Global PR team, including the Global Head of PR. This role is critical to the smooth operation of the PR function and will work with other departments to ensure schedules, information flow, and team logistics are well-managed. While this position does not manage individual film or project campaigns, it plays a key role in enabling the team's effectiveness through coordination, organization, and day-to-day support.

Candidates who can work from our NY office are preferred, but we're open to remote work for the right candidate.

Responsibilities
<ul>
<li>Manage complex calendar and scheduling for Global Head of PR, including meetings across time zones.</li>
<li>Support overall PR team operations, working closely across all internal departments to streamline information such as team meeting coordination, scheduling, communication, travel, expenses, offsites, internal events (logistics, materials, notes), and shared documentation.</li>
<li>Coordinate internal and external meetings, prepare agendas as needed, and track follow-ups and action items.</li>
<li>Design, implement, and continuously improve technical tools and operational processes that drive efficiency across PR; proactively identify opportunities to streamline workflows, reduce redundancy, and evolve how information, approvals, and collaboration function long-term.</li>
<li>Serve as a point of contact for scheduling and logistical needs related to PR leadership.</li>
<li>Maintain up-to-date team trackers, distribution lists, quote grids, and organizational documents.</li>
<li>Support with festival submissions and screening coordination, in collaboration with broader PR and distribution teams</li>
<li>Help ensure messaging materials, calendars, and approvals are organized and accessible.</li>
<li>Work with PR accounting to process expenses, invoices, and purchase requests related to PR operations.</li>
<li>Assist with preparation of presentations, briefing documents, and internal reports as needed.</li>
<li>Anticipate needs, flag scheduling conflicts, and help resolve issues before they escalate.</li>
<li>Act proactively to create a more efficient environment for the team and internal departments to streamline communication and documentation.</li>
</ul>
Qualifications
<ul>
<li>1-3 years of experience in a coordination, administrative, or operations role</li>
<li>Exceptional organizational and time-management skills, with strong attention to detail</li>
<li>Proactive management with multiple priorities and shifting deadlines with a sense of urgency, while maintaining professionalism and calm demeanor</li>
<li>Strong written and verbal communication skills</li>
<li>High level of discretion and comfort working closely with senior leadership</li>
<li>Proficiency with Google Workspace, Microsoft Office, Zoom, and collaboration tools (e.g., Slack, project trackers)</li>
<li>Humble, diligent and resourceful</li>
</ul>
We are looking for diverse perspectives. A24 is an Equal Opportunity Employer and encourages applications from all kinds of candidates.

Our target hourly range for this role is between $22 to $24 per hour. We do not use formal job titles internally and similarly named positions may have different compensation levels. Actual starting hourly rate within the range will depend on various considerations, including: work experience, skills, specializations, and training.

A24 is an acclaimed global entertainment company known for producing and distributing films, television series, documentaries, music, publishing, and consumer products. Established in New York in 2012, A24 has cultivated a library of over 150 films and 50 TV series, earning critical and commercial acclaim with more than 21 Oscars, 20 Golden Globes, and 19 Emmys. Renowned for groundbreaking hits like Backrooms, Everything Everywhere All at Once, Moonlight, and Uncut Gems as well as television successes such as Euphoria, Beef, and Ramy, A24 has developed a passionate fanbase and expanded into ventures like Half Magic and the Cherry Lane Theater.</div>

Temporary Administrative Assistant - PR

Ralph Lauren

<div>
 Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world's most widely recognized families of consumer brands.
 
 
 At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education &amp; Communication, Employee Groups and Celebration.
 
 
 ,
 
 
 The Executive &amp; Studio Assistant provides day to day administrative support and studio coordination for the Women&rsquo;s Polo Design Leadership Team. Key responsibilities include, calendar management, travel arrangements, office management, tracking &amp; submission of expenses, creating &amp; updating documents, supporting with presentations, and communicating with a host of internal colleagues &amp; external partners.
 
 
 This role requires excellent organizational skills and the ability to effectively handle multiple priorities while maintaining confidentiality. In addition, this role requires the ability to exercise independent judgment, escalating serious or unique problems to the appropriate parties. The ideal candidate is a proactive thinker, always considering the future and how to best plan as well as ability to adapt procedures, processes, and techniques to the completion of assignments.
 
 
 ,
 
 
 Executive Assistant
 
 
 <ul>
 <li>
 All general executive day to day tasks including calendar, teams, and telephone management, expense reporting, responding to basic requests.
 </li>
 <li>
 Manage Outlook calendar which involves frequent adjustments and updates throughout the day.
 </li>
 <li>
 Scheduling &amp; confirming of all internal &amp; external meetings and conference calls.
 </li>
 <li>
 Provide daily next-day calendar briefings including meeting locations, contact details, agendas, required documents, and relevant information
 </li>
 <li>
 Partner and coordinate with other Brand EAs on overall calendar tracking and management of cross brand meetings; ensuring meetings take place as scheduled.
 </li>
 <li>
 Handle timely submission &amp; tracking of expenses on corporate credit cards with Accounts Payable; this involves ensuring timely approval of expenses.
 </li>
 <li>
 Code and approve all invoices in Ariba as required.
 </li>
 <li>
 Coordinate all travel arrangements with internal Travel department; inclusive of booking, logistics and changes
 </li>
 <li>
 Maintain updated contact lists and key information databases
 </li>
 <li>
 Prepare written materials as requested, i.e. memos, meeting agendas, PowerPoint presentations
 </li>
 <li>
 Manage and respond to routine requests and inquiries (Teams / telephone / communications)
 </li>
 <li>
 Manage lunch, coffee and personal requests/logistics as schedule requires.
 </li>
 <li>
 Assist in Special Projects as needed
 
 
 </li>
 </ul>
 Studio Assistant
 
 
 <ul>
 <li>
 Act as a liaison between design and all cross functional partners for scheduling cross functional team meetings (PMT, Merchandising, TD, etc.)
 </li>
 <li>
 Prepare materials for design meetings (print photo references, cutting swatches, organizing presentation boards).
 </li>
 <li>
 Prepare conference rooms for meeting needs (tv&rsquo;s, design boards, water, snacks etc.)
 </li>
 <li>
 Manage digital photos and create PowerPoints for design team presentations.
 </li>
 <li>
 Provide agendas, recaps + action plans for team meetings as needed.
 </li>
 <li>
 Maintain and book conference room calendars
 </li>
 <li>
 Order supplies and coordinate equipment servicing, oversee general floor upkeep, create work orders on Service Point when needed for IT or facilities issues*
 </li>
 <li>
 Support and arrange travel logistics for design team.
 
 
 </li>
 </ul>
 Salary range: $85,000 - $12,000 annually,
 
 
 <ul>
 <li>
 Prior administrative or support experience in a fast-paced environment
 </li>
 <li>
 Demonstrated ability to support executive-level professionals
 </li>
 <li>
 Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and experience with Ariba, Concur, and Workday systems
 </li>
 <li>
 Strong problem-solving and critical-thinking abilities
 </li>
 <li>
 Excellent follow-through and task completion
 </li>
 <li>
 Ability to prioritize and multitask effectively under pressure
 </li>
 <li>
 Excellent cross-cultural, cross-division and cross-functional communication and partnering skills
 </li>
 <li>
 Professional interpersonal skills suitable for diverse stakeholder interactions
 </li>
 <li>
 Proactive, solution-oriented mindset with ability to anticipate needs
 </li>
 <li>
 Results-driven with ability to meet critical deadlines
 </li>
 <li>
 High degree of discretion and confidentiality
 </li>
 <li>
 Minimum of three days a week on site/office, wherever Creative director is and needs support
 
 
 </li>
 </ul>
</div>

Senior Executive Assistant

Society Staffing

<div>
 
 
 Personal Assistant (Hybrid Role)
 
 
 
 
 
 
 
 Division:
 
 Private Household / Personal Support
 
 
 
 Location:
 
 New York, NY 10022
 
 
 
 
 
 
 Salary:
 
 $85,000 - $105,000
 
 
 
 Schedule:
 
 Full-time, primarily remote with regular support from the family's home office in New York City and flexibility to respond to occasional evenings, weekends, and on-site emergencies.
 
 
 
 Benefits:
 
 Comprehensive benefits package including health insurance, PTO, sick days, 401K with employer match, and discretionary bonus.
 
 
 
 
 
 
 Position Overview
 
 
 
 A UHNW family is seeking an experienced and highly organized
 
 Personal Assistant
 
 to oversee the day-to-day administrative and personal affairs of the household. This is a
 
 hybrid position
 
 , primarily working remotely while providing regular support from the family's home office in New York City and being available to assist on-site as needed for household projects, meetings, or emergencies.
 
 
 The ideal candidate is proactive, detail-oriented, calm under pressure, and able to manage multiple priorities while maintaining the highest level of discretion. This role works directly with the principals and collaborates closely with the household staff and trusted advisors to ensure the family's personal affairs run smoothly.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Manage household bills, invoices, expense tracking, and credit card reconciliation
 </li>
 <li>
 Process charitable donations, gifts, and maintain records for the family's tax advisors
 </li>
 <li>
 Coordinate property tax payments and organize tax-related documentation
 </li>
 <li>
 Prepare monthly spending summaries and assist with budgeting
 </li>
 <li>
 Coordinate home, auto, and personal property insurance policies and claims
 </li>
 <li>
 Track medical expenses, submit insurance reimbursements, and maintain healthcare records
 </li>
 <li>
 Schedule medical appointments and organize required documentation
 </li>
 <li>
 Serve as the primary liaison with household staff, property managers, and vendors
 </li>
 <li>
 Coordinate maintenance projects across multiple residences
 </li>
 <li>
 Assist with domestic staff recruiting, onboarding, payroll coordination, and HR support
 </li>
 <li>
 Oversee household purchases, deliveries, and returns
 </li>
 <li>
 Coordinate personal and family travel, including itineraries, transportation, and special requests
 </li>
 <li>
 Track passports, Global Entry, driver's licenses, and travel documents
 </li>
 <li>
 Maintain family calendars, appointments, and school schedules
 </li>
 <li>
 Research and book restaurants, entertainment, tickets, and reservations
 </li>
 <li>
 Assist with event planning, invitations, and family correspondence
 </li>
 <li>
 Order household supplies and personal items
 </li>
 <li>
 Coordinate technology support when needed
 </li>
 <li>
 Handle special projects, proofreading, and other personal requests
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Minimum 3+ years of experience as a Personal Assistant supporting a private principal or UHNW family
 </li>
 <li>
 Bachelor's degree preferred
 </li>
 <li>
 Strong proficiency with Google Workspace, Microsoft Office, iCloud, and related technology
 </li>
 <li>
 Exceptional organizational, communication, and problem-solving skills
 </li>
 <li>
 Experience coordinating multiple residences and household staff preferred
 </li>
 <li>
 High level of discretion, professionalism, and emotional intelligence
 </li>
 <li>
 Ability to manage multiple priorities independently in a fast-paced environment
 </li>
 <li>
 Must reside in the New York City metropolitan area
 </li>
 <li>
 Comfortable working in a hybrid environment with regular support from the family's NYC home office
 </li>
 <li>
 Available to provide on-site assistance for household matters, meetings, and emergencies as needed
 </li>
 <li>
 Flexible schedule with occasional evening and weekend availability
 </li>
 <li>
 Professional, punctual, and highly reliable
 </li>
 <li>
 Strong communication skills and attention to detail
 </li>
 <li>
 Valid U.S. work authorization
 </li>
 </ul>
 
 
</div>

Personal Assistant

Explore 276+ Office administrative assistant in New York this August. Find roles across top companies and apply now to boost your career.