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office administrator [english/chinese bilingual] Jobs in Irvine

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senior executive assistant

office administrator english chinese bilingual

WEI Aesthetic Institute

Job Overview We are seeking a dynamic and highly organized Office Administrator who is bilingual in English and Chinese to join our team. This pivotal role involves managing daily office operations, coordinating administrative tasks, and ensuring seamless communication across departments. The ideal candidate will bring energy, efficiency, and a proactive attitude to support our organizational goals. Your expertise in office management, vendor relations, and team coordination will help create a productive and welcoming environment for staff and visitors alike.Key Responsibilities<ul><li>Oversee daily office operations, including front desk management, multi-line phone systems, and scheduling for providers, executives, and staff</li><li>Manage patient check-in/check-out, appointment coordination, and follow-ups</li><li>Maintain accurate patient records and ensure HIPAA compliance</li><li>Coordinate meetings, training sessions, and company events to ensure smooth execution</li><li>Supervise administrative staff and support training and development initiatives</li><li>Handle HR-related functions including onboarding/offboarding, and employee records</li><li>Monitor office supplies inventory and ensure a clean, professional environment</li><li>Assist with patient communication, marketing efforts, and promotions</li></ul>Qualifications<ul><li>Proven experience in office administration, office management, or medical front office roles</li><li>Bilingual fluency in English and Chinese (written and spoken)</li><li>Strong organizational and multitasking abilities in a fast-paced environment</li><li>Excellent communication skills with professional phone etiquette</li><li>Proficiency in Microsoft Office and scheduling systems (EMR experience a plus)</li><li>Ability to handle confidential information with discretion</li></ul>Preferred Skills<ul><li>Experience in a medical, aesthetic, or dermatology practice</li><li>Event planning and vendor management experience</li><li>Familiarity with HR processes and medical office workflows</li><li>Opportunities for professional growth and advancement</li></ul>Job Type: Full-timePay: From $20.00 per hourExpected hours: 40 per weekBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Medical office: 1 year (Required)</li></ul>Language:<ul><li>Mandarin (Required)</li></ul>Work Location: In person

Office Administrator [English/Chinese Bilingual]

Cosmic Energy Innovation

Executive Assistant &ndash; International Operations &amp; FinancePosition OverviewWe are seeking a bilingual Executive Assistant with strong financial acumen to support our portfolio of businesses. This role combines executive-level administrative support with specialized responsibilities in bookkeeping operations and international procurement. The ideal candidate will be fluent in both Chinese and English and comfortable managing complex cross-border transactions.Key ResponsibilitiesFinancial &amp; Bookkeeping Management<ul><li>Maintain accurate accounting records and reconcile accounts across multiple business entities</li><li>Prepare financial reports, invoices, and expense documentation for executive review</li><li>Manage accounts payable and receivable processes</li><li>Process payroll documentation and ensure compliance with financial regulations</li><li>Coordinate with external accountants and auditors as needed</li><li>Monitor budgets and flag discrepancies or unusual spending patterns</li></ul>International Procurement<ul><li>Source, evaluate, and negotiate with suppliers in China and other Asian markets for equipment and materials</li><li>Prepare detailed procurement requests and manage the complete acquisition lifecycle</li><li>Conduct due diligence on overseas vendors; verify credentials, pricing, and delivery terms</li><li>Communicate directly with international suppliers in Chinese and English</li><li>Coordinate shipping, customs documentation, tariffs, and logistics for imported equipment</li><li>Manage supplier relationships and resolve issues related to quality, delivery, or pricing</li></ul>Executive Support<ul><li>Serve as a liaison between management and external partners</li><li>Manage administrative tasks such as purchasing office supplies, handling executive accounts, etc.</li></ul>Required Qualifications<ul><li>Native or near-native proficiency in both Chinese and English (written and spoken); ability to handle technical, financial, and negotiation discussions</li><li>Bookkeeping, accounting, or financial administration experience</li><li>Procurement, sourcing, or supply chain management experience, preferably with international suppliers</li><li>Demonstrated experience working with Chinese business partners or operating in cross-cultural environments |</li><li>Ability to manage multiple projects simultaneously with precision and accuracy</li><li>Excellent written and verbal communication; ability to draft professional correspondence in both languages</li></ul>Compensation &amp; Employment Details<ul><li>Salary - $2,500 per month</li><li>Employment Type - Part-time, Hybrid, this position requires 1-2 days in-office in Irvine, CA</li><li>Flexible hybrid schedule with mix of remote and on-site work</li></ul>Interested candidates, please email resumes to info@cei-solar.comPay: Up to $2,500.00 per monthWork Location: Hybrid remote in Irvine, CA 92614

Executive Assistant

Keystone Supply

We are looking for a detail-oriented and proactive Order Management Coordinator to support our fast-growing business with major U.S. retail accounts (e.g., Walmart, Walgreens, Family Dollar).This role focuses on order management, supply chain coordination, and communication with internal teams and retail partners.Key Responsibilities<ul><li>Manage and track purchase orders (POs) from major retail accounts</li><li>Coordinate with Client, freight forwarders, and warehouses to ensure on-time delivery</li><li>Monitor order status including production, in-transit, and delivery timelines</li><li>Work with internal teams to update MABD / DNSB / shipping schedules</li><li>Assist in resolving issues related to:</li><li>Routing</li><li>Labeling (SSCC, pallet labels, etc.)</li><li>Delivery delays</li><li>Communicate with retail partners&rsquo; systems such as:</li><li>Supplier portals (e.g., Supplier One, Retail Link, etc.)</li><li>Maintain accurate records of orders, shipments, and inventory</li><li>Support logistics planning and help prevent stock-outs or delays</li><li>Prepare reports for management (order status, shipment updates, etc.)</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree preferred</li><li>1&ndash;2 years of experience in:</li><li>Order management / sales support / supply chain / logistics</li><li>Strong attention to detail and organizational skills</li><li>Ability to handle multiple tasks and deadlines</li></ul>Preferred Experience<ul><li>Experience working with major U.S. retailers (e.g., Walmart, Walgreens, Family Dollar)</li><li>Familiar with:</li><li>PO lifecycle (from order creation to delivery)</li><li>Retail compliance requirements</li><li>Experience with EDI / supplier portals is a plus</li><li>Knowledge of:</li><li>Shipping terms (FOB, Collect, etc.)</li><li>Routing and scheduling processes</li></ul>Skills<ul><li>Strong communication skills (English required; Chinese is a plus)</li><li>Proficient in Microsoft Excel (data tracking, basic analysis)</li><li>Problem-solving mindset and ability to work under pressure</li><li>Team player with a proactive attitude</li></ul>Pay: $55,000.00 - $65,000.00 per yearBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Irvine, CA 92614

Order Management Coordinator

Kura Sushi

<div><div>Kura Sushi USA is a publicly traded Japanese restaurant brand delivering a unique &ldquo;eater-tainment&rdquo; dining experience through premium food, innovative technology, and a people-first culture. Since 2008, we&rsquo;ve grown rapidly across the U.S. &mdash; and we&rsquo;re just getting started.
We are seeking a Bilingual Employee Relations Specialist to support our growing restaurant operations and corporate teams. This role partners closely with the Employee Relations Manager and HR leadership to manage employee concerns, support investigations, ensure compliance, and foster a positive and respectful workplace culture across our restaurants. This position is ideal for an HR professional who thrives in a fast-paced, people-focused environment and has strong judgment, emotional intelligence, and follow-through.
Come join the Kura Krew!
ESSENTIAL DUTIES:
Employee Relations &amp; Investigations<ul><li>
Serve as a first point of contact for employee relations issues at the restaurant level</li><li>
Respond promptly and consistently to employee concerns, questions, and complaints</li><li>
Assist with internal investigations, including scheduling and conducting interviews</li><li>
Collect, document, and analyze information to support investigation outcomes</li><li>
Identify policy violations and escalate issues appropriately</li></ul>
Case Management &amp; Documentation<ul><li>
Maintain accurate case documentation in Navex (EthicsPoint) and internal systems</li><li>
Prepare and manage corrective action documentation and personnel files</li><li>
Draft termination letters, assemble termination packets, and coordinate final wage details with Payroll</li><li>
Administer employment terminations in accordance with company policy and labor laws</li></ul>
Compliance &amp; Policy Support<ul><li>
Communicate company policies, procedures, and guidelines clearly to restaurant employees and managers</li><li>
Support HR compliance efforts, including audits of forms, postings, and documentation</li><li>
Ensure restaurant leadership receives timely HR communications and required postings</li><li>
Assist with labor relations initiatives and internal complaint processes</li></ul>
Training &amp; Cross-Functional Support<ul><li>
Support employee relations and HR training initiatives</li><li>
Partner with Operations on HR-related projects and escalations</li><li>
Provide general HR support to other HR functions as needed</li></ul>
Qualifications and Education/Experience<ul><li>
Bilingual in English and Spanish required; (Japanese a plus)</li><li>
2&ndash;4 years of experience in HR, employee relations, or administrative support</li><li>
Strong working knowledge of Microsoft Office (Excel, Word, Outlook)</li><li>
Experience with HR systems such as ADP Workforce Now and Navex/EthicsPoint (or ability to learn quickly)</li><li>
Excellent written and verbal communication skills</li><li>
High level of discretion and ability to maintain confidentiality</li><li>
Strong organizational skills with exceptional attention to detail</li><li>
Ability to manage multiple priorities in a fast-paced environment</li><li>
High emotional intelligence and professionalism when handling sensitive situations</li></ul>
Preferred Qualifications<ul><li>
Associate&rsquo;s or Bachelor&rsquo;s degree in Human Resources or related field</li><li>
Experience supporting restaurant, retail, or multi-unit operations</li><li>
Familiarity with California labor laws and HR compliance</li></ul><div>
Work Environment &amp; Schedule<ul><li>
Hybrid role based in Irvine, CA</li><li>
In-office attendance required on designated days</li><li>
Availability to work one weekend day (Saturday or Sunday)</li></ul></div><div> 
Compensation &amp; Benefits<ul><li>
Pay Range: $77,250 &ndash; $87,250 annually (DOE)</li><li>
Competitive benefits package</li><li>
Growth opportunities within a rapidly expanding organization</li></ul><div>
Why You&rsquo;ll Love Working Here<ul><li>
People-first culture with a collaborative HR team</li><li>
Direct impact on employee experience across a growing national brand</li><li>
Opportunity to develop deep employee relations expertise in a multi-unit environment</li><li>
Fast-paced, engaging, and mission-driven workplace</li></ul></div></div></div> 
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INDHEADOFFICE</div>

Employee Relations Specialist

Jam Jam Tea & Moments

Job Summary We are seeking a highly organized, proactive, and operation-focused Executive Assistant to support senior leadership with daily administrative, coordination, and operational responsibilities. This role goes beyond calendar management and clerical support. The Executive Assistant will help keep priorities moving, follow up across departments, monitor ongoing tasks, and support leadership in maintaining strong day-to-day execution. The ideal candidate is detail-oriented, dependable, fast-paced, and capable of handling sensitive information with professionalism and discretion.Key Responsibilities<ul><li>Manage calendars, appointments, and scheduling for senior leadership</li><li>Track operational priorities, deadlines, and follow-up items to ensure execution</li><li>Coordinate communication between leadership and store, management, or corporate teams</li><li>Assist with organizing reports, documents, trackers, and internal records</li><li>Follow up with team members, vendors, and departments on outstanding tasks and action items</li><li>Support leadership with daily operations, project coordination, and administrative needs</li><li>Prepare meeting materials, take notes, and organize post-meeting follow-up</li><li>Help monitor operational issues and ensure they are communicated and addressed in a timely manner</li><li>Assist in building structure around ongoing projects, procedures, and workflow organization</li><li>Handle confidential documents, internal communication, and sensitive business matters with discretion</li><li>Support executive requests related to operations, staffing coordination, compliance follow-up, and business organization</li><li>Assist with special projects and other duties as assigned</li></ul>Qualifications<ul><li>Minimum 3 years of food industy management experience required</li><li>Bilingual in Mandarin and English required</li><li>Bachelor&rsquo;s degree or higher required</li><li>Strong organizational skills with the ability to manage multiple moving priorities</li><li>Strong follow-up, coordination, and task management ability</li><li>Excellent verbal and written communication skills</li><li>High attention to detail and strong sense of urgency</li><li>Ability to work independently and solve problems quickly</li><li>Professionalism, discretion, and ability to handle confidential information</li><li>Proficiency in Google Workspace, Microsoft Office, and general administrative systems</li><li>Previous experience in executive support, operations support, administrative coordination, or similar roles preferred</li></ul>Preferred Traits<ul><li>Operation-minded and highly structured</li><li>Strong execution and follow-through</li><li>Able to keep leadership organized and priorities on track</li><li>Comfortable working in a fast-paced, changing environment</li><li>Able to communicate firmly, clearly, and professionally</li><li>Resourceful, dependable, and proactive</li></ul>Work Environment<ul><li>Fast-paced, high-responsibility role supporting leadership and business operations</li><li>Requires strong responsiveness, coordination, and attention to shifting priorities</li><li>May involve urgent tasks, cross-department follow-up, and time-sensitive operational support</li></ul>Pay: $5,500.00 - $8,000.00 per monthBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Senior Executive Assistant

CCMSI

Overview: Position Title: CA Work Comp Supervisor Location: Irvine, California Schedule: Hybrid - 8am to 4:30pm PST Salary Range: $110,000 - $115,000 Build Your Career With Purpose at CCMSI At CCMSI, we partner with global clients to solve their most complex risk management challenges, delivering measurable results through advanced technology, collaborative problem-solving, and an unwavering commitment to their success. We don&rsquo;t just process claims&mdash;we support people. As the largest privately owned Third Party Administrator (TPA), CCMSI delivers customized claim solutions that help our clients protect their employees, assets, and reputations. We are a certified Great Place to Work&reg;, and our employee-owners are empowered to grow, collaborate, and make meaningful contributions every day. Job Summary We are seeking an experienced Workers&rsquo; Compensation Claim Supervisor with indemnity experience to lead a single‑account team in our Irvine, California office. This is a hybrid position, and an in‑office presence is required to effectively coach, mentor, and support the team. The Supervisor will oversee a typically 4-5 Examiners and 1 Assistant, guiding the full investigation, evaluation, and resolution of California Workers&rsquo; Compensation claims. This role ensures timely and accurate claim handling, compliance with all CA requirements, and adherence to CCMSI&rsquo;s Corporate Claim Standards. It also serves as a strong developmental path for advancement into management. Responsibilities: Supervise and direct daily workers&rsquo; compensation claim activity for assigned accounts, ensuring compliance with corporate claim standards, client-specific instructions, and California workers&rsquo; compensation laws. Review, assign, and oversee claim files to ensure timely, accurate, and compliant handling by claim staff. Directly handle and provide oversight of complex, litigated, and high-exposure workers&rsquo; compensation claims. Establish, review, and authorize claim reserves within designated authority levels in accordance with best practices and regulatory requirements. Evaluate medical, legal, indemnity, and expense invoices to ensure appropriateness, necessity, and claim-relatedness; negotiate disputed charges to resolution. Authorize and process workers&rsquo; compensation payments within established authority using claim management and payment systems. Negotiate settlements in compliance with corporate standards, client instructions, and applicable California regulations. Guide and support claim staff in vendor selection and management, including legal counsel, medical case management, surveillance, and other external resources. Provide coaching, training, performance feedback, and professional development support to assigned claim staff. Maintain review oversight of claim diaries and documentation to ensure accuracy, timeliness, and audit readiness. Ensure adherence to corporate claim handling standards, internal controls, and special client requirements at all times. Qualifications: Required 10+ years of Workers&rsquo; Compensation claims handling experience, including full claim investigation, evaluation, and resolution. Demonstrated ability to lead and oversee adjusters in a fast-paced, compliance-driven environment while maintaining quality and service standards. Strong understanding of California Workers&rsquo; Compensation regulations, claim practices, and compliance requirements. Active SIP is required Effective communication skills with the ability to engage professionally with adjusters, clients, and internal partners. Working knowledge of entry- and mid-level WC adjusting roles and workflows. Reliable attendance during established client service hours for the Irvine branch location. Nice to Have Prior supervisory or people-lead experience within Workers&rsquo; Compensation. Bachelor&rsquo;s degree or equivalent combination of education and experience. Industry certifications such as [Certification &ndash; e.g., SIP, WCP, AIC]. AIC, CPCU, or ARM preferred Bilingual (Spanish) proficiency &mdash; highly valued for communicating with claimants, employers, or vendors, but not required. Why You&rsquo;ll Love Working Here 4 weeks PTO + 10 paid holidays in your first year Comprehensive benefits: Medical, Dental, Vision, Life, and Disability Insurance Retirement plans: 401(k) and Employee Stock Ownership Plan (ESOP) Career growth: Internal training and advancement opportunities Culture: A supportive, team-based work environment How We Measure Success At CCMSI, great adjusters stand out through ownership, accuracy, and impact. We measure success by: Quality claim handling &ndash; thorough investigations, strong documentation, well-supported decisions Compliance &amp; audit performance &ndash; adherence to jurisdictional and client standards Timeliness &amp; accuracy &ndash; purposeful file movement and dependable execution Client partnership &ndash; proactive communication and strong follow-through Professional judgment &ndash; owning outcomes and solving problems with integrity Cultural alignment &ndash; believing every claim represents a real person and acting accordingly This is where we shine, and we hire adjusters who want to shine with us. Compensation &amp; Compliance Compensation: The posted salary reflects CCMSI&rsquo;s good-faith estimate in accordance with applicable pay transparency laws. Actual compensation will be based on qualifications, experience, geographic location, and internal equity. This role may also qualify for bonuses or additional forms of pay. Visa Sponsorship: CCMSI is unable to provide visa sponsorship for this position. ADA Accommodations: Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Equal Opportunity Employer: CCMSI is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our Core Values At CCMSI, we believe in doing what&rsquo;s right&mdash;for our clients, our coworkers, and ourselves. We look for team members who: Lead with transparency We build trust by being open and listening intently in every interaction. Perform with integrity We choose the right path, even when it is hard. Chase excellence We set the bar high and measure our success. What gets measured gets done. Own the outcome Every employee is an owner, treating every claim, every decision, and every result as our own. Win together Our greatest victories come when our clients succeed. We don&rsquo;t just work together&mdash;we grow together. If that sounds like your kind of workplace, we&rsquo;d love to meet you. #EmployeeOwned #GreatPlaceToWorkCertified #CCMSICareers #TPA #InsuranceCareers#WorkersCompensation #WorkersComp #WCClaims #ClaimSupervisor #ClaimsLeadership #ClaimsManagement #InsuranceCareers #InsuranceJobs #TPACareers #CAWorkersComp #CaliforniaJobs #IrvineJobs #SoCalJobs #LeadershipOpportunity #JoinOurTeam #HiringNow #IND123 #LI-Hybrid

CA Work Comp Supervisor

TECHNIC BUSINESS SOLUTIONS

WHO WE ARE:Privately owned and operated since 1976, Technic Computer Service Corporation (DBA &quot;Technic Business Solutions&quot;) (www.technic.net) has over 45 years of trusted experience and reliable service. We started as a Value Added Reseller (VAR) and authorized service provider for Data Products legacy impact printers, and expanded our sales and services over the years to early laser printers and production printers. Today, we partner with leading companies such as Sharp, Konica-Minolta, HP and Dell to provide a wide range of products and services to meet our customers' diverse needs from office equipment to taking care of their entire network infrastructure.JOB DUTIES AND RESPONSIBILITIES:As an Order Administrator, you are task with the following:- order parts/supplies requests- inventory management- excellent verbal and written communication skills- excellent customer service skills, with friendly and professional attitude and appearance- excellent organizational skills- strong ability to multi-task- ability to work independently, with and without direction- excellent knowledge and understanding of computersSpecific Duties:- Setup and audit inventory count- Process supplies and parts orders- Dispatching service Techs and answering phones- Work with Management to implement processes- Other misc. administrative dutiesPay: $24.00 - $28.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Order Processing

Explore 86+ Office administrator english chinese bilingual in Irvine this April. Find roles across top companies and apply now to boost your career.