executive assistant

administrative assistant Jobs in San Francisco

administrative assistant

administrative & office manager / lead coordinator Jobs in San Francisco

administrative specialist Jobs in San Francisco

administrative specialist

office administrative assistant Jobs in San Francisco

office administrative assistant

office administrator

Global Relay

<div>
 <strong>
  Who we are:
  <br/>
  <br/>
 </strong>
 For over 25 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world&rsquo;s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.
 <br/>
 <br/>
 Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It&rsquo;s a place where you can genuinely make an impact &ndash; and be recognized for it.
 <br/>
 <br/>
 We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.
 <br/>
 <br/>
 <strong>
  About the Role
  <br/>
  <br/>
 </strong>
 Global Relay has just opened a state-of-the-art office in the financial district of San Francisco. Located over 15,000 sq ft, with an amazing fit out and the highest quality furniture and fittings. Our office is equipped with desking for around 40 staff members, with event space to host our clients and partners.
 <br/>
 <br/>
 Global Relay is seeking a proactive and highly organized
 <strong>
  Office Manager
 </strong>
 to support our San Francisco office. This role is central to creating a welcoming, efficient, and engaging workplace while coordinating internal and external events. You will be the go-to person for day-to-day office operations, vendor coordination, employee support, and event execution.
 <br/>
 <br/>
 <strong>
  Your Responsibilities
  <br/>
  <br/>
 </strong>
 Office Operations
 <br/>
 <br/>
 <ul>
  <li>
   Own the day-to-day operations of the SF office, ensuring it is always organized, functional, and welcoming
  </li>
  <li>
   Manage office supplies and equipment, including inventory tracking, ordering, distribution, and invoice reconciliation
  </li>
  <li>
   Maintain overall office appearance and cleanliness, coordinating cleaning, repairs, and maintenance
  </li>
  <li>
   Partner with building management, contractors, and vendors to resolve issues quickly and cost-effectively
  </li>
  <li>
   Greet visitors, manage check-ins, and ensure office security procedures are followed
  </li>
  <li>
   Handle phone operations, incoming calls, messages, mail, courier deliveries, and collections
   <br/>
   <br/>
  </li>
 </ul>
 Administrative and Cross-functional Support
 <br/>
 <br/>
 <ul>
  <li>
   Create and maintain vendor records, administrative templates, and office documentation
  </li>
  <li>
   Support HR and Business Operations teams with new-hire onboarding (office tours, access card setup, background screening coordination)
  </li>
  <li>
   Ensure compliance with local Health &amp; Safety regulations
  </li>
  <li>
   Provide ad hoc administrative and project support to executive management and other teams as needed
   <br/>
   <br/>
  </li>
 </ul>
 Events &amp; Hospitality
 <br/>
 <br/>
 <ul>
  <li>
   Coordinate and support in-house events, including client, partner, and internal team events
  </li>
  <li>
   Arrange catering and on-site event logistics, ensuring a polished and professional experience
  </li>
  <li>
   Support internal social events that help build community and connection within the office
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About You
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3+ years of administrative experience in a fast-paced environment
  </li>
  <li>
   Post-secondary education preferred
  </li>
  <li>
   Excellent organizational, time-management, and prioritization skills with strong attention to detail
  </li>
  <li>
   Proficient in Microsoft Office applications (Word, Excel, Access, PowerPoint, Outlook)
  </li>
  <li>
   Demonstrated good judgment with the ability to proactively and independently solve problems and make decisions
  </li>
  <li>
   A self-starter mindset with a strong work ethic and appetite for continuous learning
  </li>
  <li>
   Ability to exercise tact and discretion and be trusted with confidential information
  </li>
  <li>
   Goal-oriented self-starter who can work independently and reliably with minimal supervision, and who has an appetite for continuous learning
  </li>
  <li>
   Friendly, "can-do" attitude with a customer-focused approach
   <br/>
   <br/>
  </li>
 </ul>
 Compensation: Global Relay advertises the pay range for this role in accordance with the pay transparency laws of the state of California. In addition to the annual base salary (range listed below), compensation for this role also includes commissions, extended health benefits, and 401k contributions.
 <br/>
 <br/>
 San Francisco - Base salary range: $85,000 USD - $110,000 USD
 <br/>
 <br/>
 <strong>
  What you can expect:
  <br/>
  <br/>
 </strong>
 At Global Relay, there&rsquo;s no ceiling to what you can achieve. It&rsquo;s the land of opportunity for the energetic, the intelligent, the driven. You&rsquo;ll receive the mentoring, coaching, and support you need to reach your career goals. You&rsquo;ll be part of a culture that breeds creativity and rewards perseverance and hard work. And you&rsquo;ll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills.
 <br/>
 <br/>
 Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion.
 <br/>
 <br/>
 We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual.
 <br/>
 <br/>
 To learn more about our business, culture, and community involvement, visit www.globalrelay.com.
</div>


Office Manager

Epiq

<div><p>It's fun to work at a company where people truly believe in what they are doing!
</p><p></p><p><b>Job Description:
</b></p><h1 class="jobSectionHeader"><b>Join our prestigious law firm client in San Francisco as an Administrative Assistant supporting the Sr. Director of Operations. We are seeking a proactive individual, with a commitment to exceptional </b><b>client service, professionalism, and adeptness in engaging with executives, attorneys, staff and clients at all levels. Your role will encompass the handling of confidential information with maturity, judgement and discretion.
</b></h1><p></p><p><b>Responsibilities
</b></p><ul><li><p>Provide comprehensive administrative support to the Senior Director.
</p></li><li><p>Collaborate closely with the office administrative team, including HR, Recruiting, &amp; Management.
</p></li><li><p>Manage the Director&rsquo;s calendar and assist with travel arrangements as necessary.
</p></li><li><p>Prepare expense reports and process invoices.
</p></li><li><p>Telephone support, schedule meetings and coordinate conference calls.
</p></li><li><p>Provide administrative support to ensure efficient office operations: ordering business cards, updating maps, tracking expenses.
</p></li><li><p>Skilled in MS Office; Word, Outlook, Excel and Adobe
</p></li><li><p>Create, revise, and format documents as per requirements.
</p></li><li><p>Assisting with processing invoices in Chrome River.
</p></li><li><p>Assisting with data entry into Aderent.
</p></li><li><p>Maintain both physical and digital filing systems, including data entry and electronic file organization.
</p></li><li><p>Assist with coordinating meeting logistics, including room setup and catering.
</p></li><li><p>Draft reports and spreadsheets, particularly in relation to the office move and other projects.
</p></li><li><p>Cross train and provide back-up support for the Receptionist when needed.
</p></li><li><p>Cross train and provide back-up support for the Hospitality Specialist when needed.
</p></li><li><p>Maintain flexibility to meet deadlines and adapt to changing priorities.
</p></li><li><p>Contribute to special projects as needed.
</p></li></ul><p></p><p><b>Qualifications
</b></p><ul><li><p>High school diploma required; some college preferred.
</p></li><li><p>Demonstrated initiative, highly organized and detail oriented.
</p></li><li><p>Possess strong interpersonal and time-management skills.
</p></li><li><p>Excellent written and verbal communication skills
</p></li><li><p>Strong technical skills: Microsoft Office Suite, Proficient with Excel, Chrome River a plus
</p></li><li><p>Comfortable with calendar management and scheduling.
</p></li><li><p>Exemplary customer service and collaborations skills, with the ability to work well within a team.
</p></li><li><p>Demonstrate initiative, independent thinking and creative problem solving.
</p></li><li><p>Proven ability to work independently while maintaining a high level of efficiency.
</p></li><li><p>Capability to handle multiple tasks simultaneously and see projects through to completion.
</p></li><li><p>Ability to lift or move 40 lbs. or greater
</p></li><li><p>Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.
</p></li><li><p>Ability to walk, bend, kneel, stand or sit for an extended period of time
</p></li><li><p>Shift is 8-5, but may need to come in earlier, stay later or work OT occasionally. Flexibility is required.
</p></li></ul><p></p><p>The Compensation range for this role is up to 27.50 per hour USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.
</p><p></p><p>This position is part of the Opensity Solutions team. For Information on Opensity&rsquo;s benefits please visit opensitybenefits.com .<br>
</p><p></p><p>Opensity is a technology‑enabled managed services organization that helps leading law firms and professional services organizations modernize how their operations run <b>. </b>We bring together talented people, innovative technology, and integrated services to create scalable, efficient environments where teams can do their best work and grow their careers.
</p><p></p><p><b>It is Opensity&rsquo;s policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual&rsquo;s race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Opensity&rsquo;s policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition, Opensity will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Opensity is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Opensity will consider for employment qualified applicants with arrest and conviction records.</b></p></div>

Law Firm Operations/Administrative Assistant

Docusign

<div>
 <strong>
  Company Overview
  <br/>
  <br/>
 </strong>
 Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people&rsquo;s lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign&rsquo;s Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).
 <br/>
 <br/>
 What you'll do
 <br/>
 <br/>
 We are looking for a strategic, proactive, organized, dependable, flexible and people-driven Administrative Assistant, to support 2 Vice President(s) within the COO organization. You'll assume a wide range of internal, day-to-day responsibilities as well as external customer- and partner-facing tasks, all of which will require coordination, prioritization, confidentiality, and a high EQ. Using your exceptional strategic and critical thinking skills, as well as your focused multitasking capabilities, you'll effectively and independently help to manage the executive&rsquo;s time, while proactively future-planning, in order to make the team as efficient as possible and ensure smooth day-to-day business operations for the broader organization.
 <br/>
 <br/>
 This position is an individual contributor role reporting to the Vice President, Sales &amp; Partnerships Strategy &amp; Operations.
 <br/>
 <br/>
 <strong>
  Responsibility
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Perform administrative tasks for the Vice President(s)s within the COO organization including but not limited to calendar management, expenses, preparing meeting materials, presentations and other collateral, arranging international and domestic travel
  </li>
  <li>
   Arrange and coordinate medium-to-large onsite/offsite/virtual meetings, liaising with other departments as needed for event execution support, while helping to drive agenda, content, speakers and follow-up items
  </li>
  <li>
   Act as back-up to other Executive and Administrative Assistants in the COO organization as needed
  </li>
  <li>
   Assist with San Francisco based COO team needs and logistics as necessary by working closely with the Executive Assistant to the COO
  </li>
  <li>
   Arrange and coordinate logistics for customer meetings, conferences and other events as necessary including both internal and external participants
  </li>
  <li>
   Attend and participate in staff meetings, and other business meetings, as needed, so as to build an understanding of business priorities
  </li>
  <li>
   Conduct new vendor and purchasing requests, as needed, following through to ensure prompt processing, approvals and payments
  </li>
  <li>
   Build and maintain cross-functional and cross-company relationships and leverage such relationships to execute all tasks efficiently and with the best interest of the department, company and customers in mind
  </li>
  <li>
   Perform other administrative related functions, delegated or assigned
   <br/>
   <br/>
  </li>
 </ul>
 Job Designation
 <br/>
 <br/>
 <strong>
  Hybrid:
 </strong>
 Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation)
 <br/>
 <br/>
 Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.
 <br/>
 <br/>
 What you bring
 <br/>
 <br/>
 <strong>
  Basic
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree or equivalent experience
  </li>
  <li>
   2+ years of administrative assistant work supporting VP-level executives or higher
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3+ years of experience assisting multiple executives in a Saas company
  </li>
  <li>
   Thrives in an unstructured environment with minimal direction
  </li>
  <li>
   Able to manage multiple executives with different working styles
  </li>
  <li>
   Experience working at a rapidly-growing company
  </li>
  <li>
   Experience and demonstrated success managing multiple priorities while working in remote environments and/or with remote executives
  </li>
  <li>
   Strong computer and software skills (Google apps, Zoom, Concur, Word, Excel)
  </li>
  <li>
   Excellent organization, attention to detail and ability to context switch between tasks and topics
  </li>
  <li>
   High level of integrity
  </li>
  <li>
   Excellent communication skills
  </li>
  <li>
   Enthusiasm, adaptability, and ability to navigate ambiguity and take action accordingly
   <br/>
   <br/>
  </li>
 </ul>
 Wage Transparency
 <br/>
 <br/>
 Pay for this position is based on a number of factors including geographic location and may vary depending on job-related knowledge, skills, and experience.
 <br/>
 <br/>
 Based on applicable legislation, the below details pay ranges in the following locations:
 <br/>
 <br/>
 California: $40.14/hour - $58.13/hour
 <br/>
 <br/>
 <strong>
  This Role Is Also Eligible For The Following
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of pre-established sales goals. Non-Sales roles are eligible for a company bonus plan, which is calculated as a percentage of eligible wages and dependent on company performance.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 Global benefits provide options for the following:
 <br/>
 <br/>
 <ul>
  <li>
   Paid Time Off: earned time off, as well as paid company holidays based on region
  </li>
  <li>
   Paid Parental Leave: take up to six months off with your child after birth, adoption or foster care placement
  </li>
  <li>
   Full Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment
  </li>
  <li>
   Retirement Plans: select retirement and pension programs with potential for employer contributions
  </li>
  <li>
   Learning and Development: options for coaching, online courses and education reimbursements
  </li>
  <li>
   Compassionate Care Leave: paid time off following the loss of a loved one and other life-changing events
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Work Authorization Notice:
 </strong>
 Please note that we do not provide visa sponsorship or immigration support for this position. Applicants must already be authorized to work in the United States on a full-time, permanent basis without the need for current or future sponsorship.
 <br/>
 <br/>
 Life at Docusign
 <br/>
 <br/>
 <strong>
  Working here
  <br/>
  <br/>
 </strong>
 Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what&rsquo;s right, every day. At Docusign, everything is equal.
 <br/>
 <br/>
 We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you&rsquo;ll be loved by us, our customers, and the world in which we live.
 <br/>
 <br/>
 <strong>
  Accommodation
  <br/>
  <br/>
 </strong>
 Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at accommodations@docusign.com.
 <br/>
 <br/>
 If you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at taops@docusign.com for assistance.
 <br/>
 <br/>
 Applicant and Candidate Privacy Notice
 <br/>
 <br/>
 States Not Eligible for Employment
 <br/>
 <br/>
 This position is not eligible for employment in the following states: Alaska, Hawaii, Maine, Mississippi, North Dakota, South Dakota, Vermont, West Virginia and Wyoming.
 <br/>
 <br/>
 Equal Opportunity Employer
 <br/>
 <br/>
 It's important to us that we build a talented team that is as diverse as our customers and where all employees feel a deep sense of belonging and thrive. We encourage great talent who bring a range of perspectives to apply for our open positions. Docusign is an Equal Opportunity Employer and makes hiring decisions based on experience, skill, aptitude and a can-do approach. We will not discriminate based on race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, or any other legally protected category.
 <br/>
 <br/>
 EEO Know Your Rights poster
 <br/>
 <br/>
</div>


Administrative Assistant

Rosendin Electric

<div><p>Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.</p>
<p><b>Why Rosendin?</b>
</p><p><b>Committed. Innovative. Engaged.</b>
</p><p>If you're looking to take career to the next level and work with some of the best and brightest in the industry, we want to hear from you. We are an organization built on integrity. We have a culture that empowers people, embraces diversity, and inspires everyone to do their best. Rosendin is one of the largest electrical contractors in the United States employing over 7,000 people. We are the largest <b>EMPLOYEE-OWNED</b> company in the industry which means you will be a company owner too and have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success which means you benefit tremendously.
</p><h2 class="jobSectionHeader"><b>YOUR NEXT OPPORTUNITY:</b><b>
</b></h2><p>The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments as assigned. This position will provide general assistance to all levels of staff.
</p><h2 class="jobSectionHeader"><b>WHAT YOU'LL DO:</b><b>
</b></h2><ul><li><p>Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.).
</p></li><li><p>Provide prompt and professional service to all internal and external clients.
</p></li><li><p>Prepares and distributes internal communications and serves as a central clearing position for general information.
</p></li><li><p>Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc.
</p></li><li><p>Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed.
</p></li><li><p>Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary.
</p></li><li><p>Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff.
</p></li><li><p>Maintain supervisor's calendar, schedule meetings and conference rooms for Department.
</p></li><li><p>Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time.
</p></li><li><p>Provide support by photocopying, filing, and sending faxes as needed.
</p></li><li><p>Pulls and put files to dead storage as required.
</p></li><li><p>The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit.
</p></li></ul><h2 class="jobSectionHeader"><b>WHAT YOU BRING TO US:</b><b>
</b></h2><ul><li><p>Associate degree in Business Administration or related discipline
</p></li><li><p>Minimum 2 years' experience in office administrative work
</p></li><li><p>Can be a combination of education, training, and relevant experience
</p></li></ul><h2 class="jobSectionHeader"><b>WHAT YOU'LL NEED TO BE SUCCESSFUL:
</b></h2><ul><li><p>Computer, filing, and 10-key skills required attention to detail is necessary; strong analytical skills favored
</p></li><li><p>Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
</p></li><li><p>Prioritize and manage multiple tasks, changing priorities as necessary
</p></li><li><p>Work under pressure and adapt to changing requirements with a positive attitude
</p></li><li><p>Oral and written communication skills as required for the position
</p></li><li><p>Self-motivated, proactive and an effective team player</p></li><li><p>
Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others</p></li></ul>
<h2 class="jobSectionHeader"><b>TRAVEL:
</b></h2><ul><li><p>0 %</p></li></ul>
<h2 class="jobSectionHeader"><b>WORKING CONDITIONS:</b><b>
</b></h2><ul><li><p>General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning.
</p></li><li><p>Noise level is typically low to medium.
</p></li><li><p>Occasional lifting of up to 30 lbs.
</p></li><li><p>We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.</p></li></ul>
<p>Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.
</p><p><b>YOU Matter - Our Benefits
</b></p><ul><li><p>ESOP - Employee Stock Ownership
</p></li><li><p>401k
</p></li><li><p>Annual bonus program based upon performance, profitability, and achievement
</p></li><li><p>17 PTO days per year plus 10 paid holidays
</p></li><li><p>Medical, Dental, Vision Insurance
</p></li><li><p>Term Life, AD&amp;D Insurance, and Voluntary Life Insurance
</p></li><li><p>Disability Income Protection Insurance
</p></li><li><p>Pre-tax Flexible Spending Plans (Health and Dependent Care)
</p></li><li><p>Charitable Giving Match with our Rosendin Foundation</p></li></ul>
<p><b>Pay Range</b></p>
$25.55-$33.50 Hourly
<p>The pay range for this role is what we expect to pay for candidates that meet the specified qualifications and requirements listed on this job description. Candidate's pay can vary based on location, job-related experience, skills, and education.</p>
<p>Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career.</p>
<p>Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.</p></div>

Judicial Council of California

<div></div><div><div><div><div><div><p>The Judicial Council of California is accepting applications for the position of Administrative Specialist with the Facilities Services office.</p><p>
The Administrative Specialist will provide comprehensive administrative support to the Program Accountability unit. This role will primarily involve assisting with the coordination and execution of internal programs, processes, and procedures. Key responsibilities include but are not limited to, supporting utility data entry, managing utility-related billing discrepancies, and assisting with the timely resolution of account issues. The position interacts with utility vendors, internal stakeholders, and customers to ensure accurate data entry and seamless billing processes. The role also requires coordination with various internal departments and external vendors to maintain data accuracy and resolve service-related issues, as well as report formatting and distribution, correspondence drafting, and procurement activities. Additionally, the role will involve managing travel arrangements, coordinating meeting logistics, preparing agendas, taking meeting minutes, and processing travel expense claims. The specialist will also maintain financial records and perform other administrative tasks as assigned.</p><p>
This position requires the ability to work independently with moderate to minimal supervision, collaborating with various stakeholders including JCC Facilities Services, Branch Accounting and Procurement, and vendors that work with the Sustainability unit.</p><p><b>
The Judicial Council</b><br>
The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.</p><p>
By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council&rsquo;s staff organization seeks to continue to evolve as one of California&rsquo;s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.</p><p>
The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, student loan forgiveness as part of Public Service Loan Forgiveness (PSLF), and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station. In Sacramento, the office is minutes from downtown, just north of Discovery Park.</p><p>
The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council&rsquo;s San Francisco or Sacramento office at least two days per week, based on their office leader&rsquo;s direction, and reside in the areas surrounding these locations. To be eligible for Judicial Council employment and participation in the Judicial Council&rsquo;s Hybrid Work Program, a prospective or current employee&rsquo;s primary residence/remote work location must be in the State of California and within a 150-mile driving radius of their assigned reporting location.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Responsibilities</b></h2>
<div>
<div></div><div><ul><li>Provide Administrative Support to the unit.<ul><li>
Oversee the Sustainability inbox, addressing inquiries from vendors, distribution to staff, and ensuring timely responses and action.</li><li>
Independently manage the unit manager&rsquo;s calendar, resolving scheduling conflicts, arranging meetings, and prioritizing appointments based on organizational needs and program requirements.</li></ul></li><li>
Contracts and Budget Administration<ul><li>
Attend monthly unit budget meetings, providing support to the Supervisor in monitoring budgetary needs and encumbrances.</li><li>
Manage requisitions, contracts, and amendment requests in Fi$Cal, including initiating requests, receiving goods and services, and proactive follow-up on pending tasks.</li></ul></li><li>
Utility Data Management Support<ul><li>
Review customized reports for late bills, late fees, and missing invoices, identifying discrepancies and ensuring proper documentation.</li><li>
Handle utility account concerns and service-related issues in a professional and timely manner, ensuring customer satisfaction.</li></ul></li><li>
Utility Invoice Payment Functions<ul><li>
Prepare daily batch reports from the Energy Manager application, summarizing utility invoices.</li></ul></li><li>
Serve as back up for Fiscal Invoice Intake and Processing<ul><li>
Regularly check the Facilities Services inbox for incoming invoices from vendors (both electronic and paper), ensuring timely processing and handling.</li><li>
Accurately enter basic invoice information into the invoice database, ensuring all relevant details are captured for processing.<br>
</li></ul></li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Qualifications</b></h2><div><br>
<div><div>
</div><p>EDUCATION AND EXPERIENCE<br>
Two (2) years of experience in administrative support, database maintenance, or meeting/event planning.</p><p>
OR</p><p>
Associate&rsquo;s degree, preferably in the area of assignment. Additional directly related experience and/or education may be substituted on a year-for-year basis.</p><p>
OR</p><p>
One (1) year as an Administrative Assistant with the Judicial Council of California or one (1) year of experience performing the duties of a class comparable in the level of responsibility to that of an Administrative Assistant in a California superior court or California state-level government entity.</p><br>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Other Information</b></h2><div><br>
<div><div>
</div><p>Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
How To Apply</b></h2><div><br>
<div><div>
</div><p>This position requires the submission of our official application, responses to the supplemental questions, and a resume. To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on <b>May 8, 2026</b>.</p><p>
To complete the online application, please click the <b>Apply for Job</b> button.</p><p>
The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Relay Service (TRS) is available by dialing 711. Once connected, provide the relay operator with the number for Human Resources: 415-865-4260.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Supplemental Questions</b></h2><div><br>
<div><div>
</div><p>To better assess the qualifications of each applicant, we will review your responses to the following questions. Please indicate for which employer you performed these functions. Your answers should not exceed a total of three pages.</p><ul><li>
This position involves daily utility invoice entry and review across 460+ facilities using multiple software platforms. Describe a time you performed high-volume, repetitive data entry over an extended period. How did you maintain accuracy and catch your own errors?</li><li>
The unit uses specialized systems (Energy Star Portfolio Manager, Energy Manager, Fi$Cal) that most applicants won't have used before. Tell us about a time you had to learn an unfamiliar software system or technical process with limited training. How did you approach the learning curve?</li><li>
This role requires coordinating with utility vendors, Branch Accounting, Procurement, and technical staff to resolve billing discrepancies and payment issues. Describe a situation where you worked with several different parties to resolve an administrative or financial problem.</li><li>
The position balances recurring daily tasks (invoice processing, inbox monitoring, batch reports) with unpredictable short-notice requests (ad-hoc reports, meeting prep, procurement). How do you organize your work when routine responsibilities and urgent requests compete for your time? Give a specific example.</li><li>
This position supports both the Sustainability unit and the Fiscal Support unit under Program Accountability. The work ranges from utility data management to contracts, requisitions, and budget tracking in Fi$Cal. Describe your experience supporting multiple teams or functional areas simultaneously. How did you ensure each area received adequate attention?</li><li>
Our unit works with energy and sustainability data that may be unfamiliar. The role doesn't require technical knowledge, but it does require willingness to understand what the data represents and why accuracy matters. What interests you about working in a sustainability-focused unit?</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Pay and Benefits</b></h2><div><br>
<div><div>
</div><p>$5,614 - $7,858 per month</p><p>
Please note due to statewide fiscal conditions, the posted salary range is subject to a temporary 3% reduction. In exchange for this reduction, judicial branch employees accrue an additional 5 hours of paid personal leave per month through June 30, 2027.</p><p>
Some highlights of our benefits package include:</p><ul><li>
Health/Dental/Vision benefits program</li><li>
14 paid holidays per calendar year</li><li>
Choice of Annual Leave or Sick/Vacation Leave</li><li>
1 personal holiday per year</li><li>
Up to $130 per month reimbursement for qualifying commuting costs</li><li>
CalPERS Retirement Plan</li><li>
401(k) and 457 deferred compensation plans</li><li>
Employee Assistance Program</li><li>
Basic Life and AD&amp;D Insurance</li><li>
FlexElect Program</li><li>
Pretax Parking</li><li>
Long Term Disability Program (employee paid/optional)</li><li>
Group Legal Plan (employee paid/optional)</li><li>
Public Service Loan Forgiveness (PSLF) eligibility</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Equal Employment Opportunity</b></h2><div><br>
<div><div>
</div><p><b>The Judicial Council of California Is an Equal Opportunity Employer.</b></p></div></div></div></div></div>

Administrative Specialist

Abby Care

<div><h2 class="jobSectionHeader"><b>About Abby Care</b></h2><p>
Making family care possible. At Abby Care, we are tackling one of the most important and unsolved challenges of our time: family caregiving.<br>
<br>
Over 50 million Americans are family caregivers for loved ones without pay, tools, or support. Our mission is clear and ambitious: to train and employ family caregivers so they can get paid for the care they already provide at home.<br>
<br>
Abby Care is building a tech-powered, family-first care platform to efficiently deliver care, improve health outcomes, and provide the best-in-class experience nationwide.<br>
<br>
We are rapidly expanding our mission and looking for passionate team members to join. Abby Care has partnered with leading insurance plans, healthcare providers, and community organizations. We&rsquo;re supported by top, mission-driven VCs to empower families throughout the country.</p><p></p><h2 class="jobSectionHeader"><b>
The Role</b></h2><p>
We are seeking a hands-on <b>Salesforce Administrator</b> to join our Business Applications team. This is a <b>Full Time Hybrid </b>position based in our <b>San Francisco, CA</b> office. While your primary focus will be owning and optimizing our <b>Salesforce</b> instance, you will also play a critical role in managing and integrating a variety of business applications such as <b>Dialpad</b>, <b>PandaDocs</b>, <b>Notion</b>, and <b>Jira</b>. You will be instrumental in reducing manual data entry and ensuring our foundational architecture across all technical systems is secure and scalable.</p><p><b>
Key Responsibilities:</b></p><ul><li><p><b>
Salesforce Management &amp; Support:</b> Act as the primary owner for Salesforce, managing daily requests including field fixes, data corrections, and advanced troubleshooting.</p></li><li><p><b>
Multi-Application Administration:</b> Lead the administration and maintenance of peripheral tools including Dialpad (IVR and call routing), PandaDocs (template management), Notion, Jira, etc.</p></li><li><p><b>
System Cleanup &amp; Data Integrity:</b> Proactively drive the cleanup of technical debt, duplicate fields, and inconsistent naming conventions across all integrated platforms.</p></li><li><p><b>
Cross-Functional Enablement:</b> Partner with Sales and Ops leadership to deliver critical visibility into performance through reports and dashboards.</p></li><li><p><b>
Security &amp; Compliance:</b> Enforce role-based access across Salesforce, Dialpad, and PandaDocs to ensure HIPAA compliance and secure data handling.</p></li></ul><p><b>
The Requirements:</b></p><ul><li><p><b>
3+ years</b> of proven experience as a System Administrator in a complex, fast-paced environment.</p></li><li><p><b>
Expertise in Salesforce:</b> Proven ability to build and troubleshoot advanced Flows, validation rules, and custom objects. Salesforce Administrator Certificate preferred.</p></li><li><p><b>
Broad SaaS Proficiency:</b> Proven experience administering or integrating external tools like Dialpad, PandaDocs, Jira, or Notion.</p></li><li><p><b>
Technical Fluency:</b> A strong interest in leveraging AI tools (e.g., Salesforce Einstein, AgentForce) to boost user efficiency.</p></li><li><p><b>
Location:</b> Must be located in the San Francisco Bay Area and able to work hybrid from our office 3&ndash;4 days per week.</p></li></ul><p></p><h2 class="jobSectionHeader"><b>
Our Values:</b></h2><ul><li><p><b>
Families First:</b> Redefining healthcare starts with how we treat the parents and children we serve. We go above and beyond for every family, building strong, lasting relationships. We continually ask ourselves, &ldquo;Would we want this for our own families?&rdquo;.</p></li><li><p><b>
Urgency with Precision:</b> Millions of families are waiting for care, and they cannot wait, therefore this is not your typical 9 to 5 job. We match their urgency with our own, delivering exceptional care without compromise. Here, speed and excellence go hand in hand.</p></li><li><p><b>
Relentlessly Resourceful:</b> As an ambitious startup, we adapt quickly and make the most of limited time and resources. We solve challenges with creativity to deliver results without unnecessary complexity.</p></li><li><p><b>
Purpose with Positivity:</b> We take our mission seriously while never losing sight of the people behind the work. Respect, kindness, memes, and coffee make us stronger as a team and better for the families we serve.</p></li><li><p><b>
Driven to Redefine What&rsquo;s Possible:</b> We are here to make healthcare better, which means asking hard questions, challenging outdated systems, and finding smarter, more compassionate ways to deliver care.</p></li></ul><p></p><h2 class="jobSectionHeader"><b>
Benefits:</b></h2><ul><li><p><b>
Competitive compensation packages that reflect the value you bring</b>. We reward our team for the impact of their work &ndash; full-time employees are eligible for an annual company performance bonus.</p></li><li><p><b>
Comprehensive health coverage that works for you</b>. We cover 90% of your premiums and 70% for your dependents, with multiple PPO plan options to choose from for medical, vision, dental, life, and short-term disability.</p></li><li><p><b>
Generous paid time off</b>. We provide policies that allow you to recharge along with 10 paid company holidays.</p></li><li><p><b>
Team bonding.</b> We love bringing our teams together. As a full-time employee, you&rsquo;ll get to connect, collaborate, and have fun through team activities and our annual company retreat.</p></li><li><p><b>
Financial savings benefits to support your future. </b>We support your financial well-being with HSA contributions, optional FSA and commuter benefits, and full coverage of all 401(k) account fees (employer match not currently offered).</p></li><li><p><b>
Paid parental leave to support your growing family.</b> We provide paid leave, so you can focus on bonding and adjusting to life as your family grows.</p></li></ul><p></p><p><i>
We are an equal opportunity employer and welcome applicants from all backgrounds, consistent with applicable laws. Employment is contingent upon successful completion of a background check, satisfactory references, and any required documentation.</i></p></div>

Salesforce Administrator

Forge Global

<p></p><div><div><p>At Forge, we know our team is our greatest asset. As technology innovators in the private market, our vision is to deliver a richer future for everyone. We live that vision through our values of being bold, accountable, and humble. We experience the value that our vision brings to the world every day, helping the teams behind the greatest innovations of our generation, from space travel to artificial intelligence, and more.</p>
<p>
With liquidity solutions, exclusive data and insights, a custody offering, and a vibrant marketplace, Forge&rsquo;s goal is to build the best-in-class technology infrastructure to power a global private market that is transparent, accessible, and seamless for companies, their employees, and investors. Through Forge, employees can sell their private shares, employers can reward shareholders with pre-IPO liquidity and individual and institutional investors can participate in private unicorn growth.</p>
<p>
Forge's differentiated global marketplace addresses rising demand among individual and institutional investors for exposure to private company stocks and is building a growing network effect.</p>
<p>
Our ability to offer these powerful financial solutions has generated incredible interest from investors, demand from customers, and a need to grow our team to meet the needs of more companies, teams, and innovators in this way.</p></div><p></p><div>
<p><b>
The Role:</b></p>
<p>
As a Business Systems Analyst / Administrator on the Business Systems and Insights team, you&rsquo;ll serve as the bridge between business operations and technology. You&rsquo;ll analyze, configure, and maintain our core systems to drive efficiency, support financial workflows, and deliver strategic solutions.</p>
<p></p>
<p><b>Location: This role requires 2-3 days a week in office in San Francisco, CA.</b></p>
<div><b>
Responsibilities:</b><br>
<ul><li>Gather, analyze, and document business requirements from stakeholders across finance, operations, and product teams.</li><li>Translate business needs into functional specifications, system workflows, and configuration design.</li><li>Configure, administer, and maintain enterprise systems (e.g., ERP, accounting, CRM, back-office tools).</li><li>Lead system upgrades, new implementations, and integration projects; manage vendor relationships.</li><li>Develop and execute test plans, including user acceptance testing (UAT), to validate system changes.</li><li>Train end users, create documentation (user guides, SOPs), and provide post-implementation support.</li><li>Monitor system performance, perform root cause analysis for issues, and proactively recommend process improvements.</li><li>Ensure compliance with regulatory and internal controls relating to financial systems.</li></ul><br>
<b>
Qualifications:</b><br>
<ul><li>Bachelor&rsquo;s degree in Business, Information Systems, Finance, or a related field.</li><li>3&ndash;6 years of experience in a business systems analyst or systems administrator role within financial services, fintech, or accounting systems.</li><li>Strong understanding of financial operations, accounting principles, and regulatory requirements.</li><li>Proficiency with system configuration, user management, and role-based permissions.</li><li>Hands-on experience with system testing, UAT, and issue resolution.</li><li>Excellent communication skills &mdash; able to translate technical concepts to non-technical stakeholders and vice versa.</li><li>Analytical mindset with strong problem-solving and process-improvement skills.</li></ul></div>
<div><b>
Preferred Skills (Nice-to-Have)</b><br>
<ul><li>Experience administering SaaS platforms (e.g., Zendesk, Hubspot)</li><li>Experience working in a high-growth or startup environment.</li><li>Prior exposure to financial reporting, accounting automations, or transactional systems.</li></ul></div>
<p></p>
<p><b><i>For residents of San Francisco, CA the annual salary range for this role is $122,000 - $150,000+ annual bonus. Final offers may vary from the amount listed based on geography, candidate experience and expertise, bonus, and other factors</i></b></p></div><p></p><div>
<p>
Upon offer, we conduct background checks that include employment and education verification, state, and county criminal history searches.</p>
<p></p>
<p>Forge is proud to be an equal opportunity employer committed to supporting a diverse and inclusive workplace. Our employment decisions are made without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender, gender identity, gender expression, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, sexual orientation, veteran status, or any other characteristic protected by federal, state, or local laws.</p></div></div><p></p>

Business Systems Analyst / Administrator

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Business Systems Analyst / Administrator