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Global Relay

<div>
 
 Who we are:
 
 
 
 For over 25 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world&rsquo;s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.
 
 
 Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It&rsquo;s a place where you can genuinely make an impact &ndash; and be recognized for it.
 
 
 We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.
 
 
 
 About the Role
 
 
 
 Global Relay has just opened a state-of-the-art office in the financial district of San Francisco. Located over 15,000 sq ft, with an amazing fit out and the highest quality furniture and fittings. Our office is equipped with desking for around 40 staff members, with event space to host our clients and partners.
 
 
 Global Relay is seeking a proactive and highly organized
 
 Office Manager
 
 to support our San Francisco office. This role is central to creating a welcoming, efficient, and engaging workplace while coordinating internal and external events. You will be the go-to person for day-to-day office operations, vendor coordination, employee support, and event execution.
 
 
 
 Your Responsibilities
 
 
 
 Office Operations
 
 
 <ul>
 <li>
 Own the day-to-day operations of the SF office, ensuring it is always organized, functional, and welcoming
 </li>
 <li>
 Manage office supplies and equipment, including inventory tracking, ordering, distribution, and invoice reconciliation
 </li>
 <li>
 Maintain overall office appearance and cleanliness, coordinating cleaning, repairs, and maintenance
 </li>
 <li>
 Partner with building management, contractors, and vendors to resolve issues quickly and cost-effectively
 </li>
 <li>
 Greet visitors, manage check-ins, and ensure office security procedures are followed
 </li>
 <li>
 Handle phone operations, incoming calls, messages, mail, courier deliveries, and collections
 
 
 </li>
 </ul>
 Administrative and Cross-functional Support
 
 
 <ul>
 <li>
 Create and maintain vendor records, administrative templates, and office documentation
 </li>
 <li>
 Support HR and Business Operations teams with new-hire onboarding (office tours, access card setup, background screening coordination)
 </li>
 <li>
 Ensure compliance with local Health &amp; Safety regulations
 </li>
 <li>
 Provide ad hoc administrative and project support to executive management and other teams as needed
 
 
 </li>
 </ul>
 Events &amp; Hospitality
 
 
 <ul>
 <li>
 Coordinate and support in-house events, including client, partner, and internal team events
 </li>
 <li>
 Arrange catering and on-site event logistics, ensuring a polished and professional experience
 </li>
 <li>
 Support internal social events that help build community and connection within the office
 
 
 </li>
 </ul>
 
 About You
 
 
 
 <ul>
 <li>
 3+ years of administrative experience in a fast-paced environment
 </li>
 <li>
 Post-secondary education preferred
 </li>
 <li>
 Excellent organizational, time-management, and prioritization skills with strong attention to detail
 </li>
 <li>
 Proficient in Microsoft Office applications (Word, Excel, Access, PowerPoint, Outlook)
 </li>
 <li>
 Demonstrated good judgment with the ability to proactively and independently solve problems and make decisions
 </li>
 <li>
 A self-starter mindset with a strong work ethic and appetite for continuous learning
 </li>
 <li>
 Ability to exercise tact and discretion and be trusted with confidential information
 </li>
 <li>
 Goal-oriented self-starter who can work independently and reliably with minimal supervision, and who has an appetite for continuous learning
 </li>
 <li>
 Friendly, "can-do" attitude with a customer-focused approach
 
 
 </li>
 </ul>
 Compensation: Global Relay advertises the pay range for this role in accordance with the pay transparency laws of the state of California. In addition to the annual base salary (range listed below), compensation for this role also includes commissions, extended health benefits, and 401k contributions.
 
 
 San Francisco - Base salary range: $85,000 USD - $110,000 USD
 
 
 
 What you can expect:
 
 
 
 At Global Relay, there&rsquo;s no ceiling to what you can achieve. It&rsquo;s the land of opportunity for the energetic, the intelligent, the driven. You&rsquo;ll receive the mentoring, coaching, and support you need to reach your career goals. You&rsquo;ll be part of a culture that breeds creativity and rewards perseverance and hard work. And you&rsquo;ll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills.
 
 
 Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion.
 
 
 We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual.
 
 
 To learn more about our business, culture, and community involvement, visit www.globalrelay.com.
</div>

Office Manager

Levelpath

<div>
 
 About You
 
 
 
 You&rsquo;re a problem-solver who dives deep, learns fast, and applies knowledge to drive progress. Big challenges inspire you - you map the path and own the results. You love helping others, thrive in smart teams, and find motivation in shared milestones. You value fast iteration and real feedback from both your team and from customers. You're an early riser, and ready for your next adventure.
 
 
 
 About Us
 
 
 
 Levelpath is the modern AI procurement platform for global enterprises. Since our founding in 2022, we have been on a mission to make procurement delightful. Uniquely intuitive, Levelpath makes procurement more nimble in days and unlocks savings in weeks, while delivering clarity, control and intelligence for all stakeholders. Levelpath provides a complete view of spend for procurement, finance, legal and IT - from intake and sourcing to contracting and payment. Built in AI delivers contextually relevant and genuinely helpful answers, uncovering valuable opportunities and dramatically increasing efficiency. Global brands trust Levelpath&rsquo;s deep procurement expertise to transform their business outcomes and drive value from their supplier relationships.
 
 
 
 Pathfinders Wanted - Join Us!
 
 
 
 As our Office Manager, you will shape the heartbeat of our workplace. This role is critical to creating a welcoming, organized, and high-functioning office that supports our growing team. As we continue to scale, we need someone who can own day-to-day office operations while elevating the employee experience in meaningful, thoughtful ways.
 
 
 In a typical week, you might coordinate with building management, plan an in-office team event, troubleshoot a facilities issue, support onboarding logistics for a new hire, and partner with People Ops on an employee experience initiative. You&rsquo;ll have real ownership and autonomy, with the opportunity to continuously improve how our office runs and how our team feels at work.
 
 
 Success in this role looks like an office that runs smoothly, employees who feel supported, and culture moments that bring our team together.
 
 
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Own and manage day-to-day office operations to ensure a welcoming, efficient, and well-run workplace
 </li>
 <li>
 Serve as the primary point of contact for building management, vendors, and service providers, proactively resolving facilities and operational issues
 </li>
 <li>
 Act as the first line of support for employees&rsquo; office and workplace needs, delivering a friendly and professional experience
 </li>
 <li>
 Plan and execute employee experience initiatives, including team events, office lunches, and in-office culture programs
 </li>
 <li>
 Partner closely with the People Ops Manager to support onboarding, offboarding, equipment coordination, and workplace logistics
 </li>
 <li>
 Identify and implement process improvements that enhance office efficiency and employee satisfaction
 </li>
 <li>
 Jump into special projects and evolving operational needs, adapting quickly as priorities shift
 
 
 </li>
 </ul>
 
 What You Bring To The Table
 
 
 
 <ul>
 <li>
 3+ years of experience in office management, workplace operations, facilities coordination, or a related role
 </li>
 <li>
 Strong organizational skills with exceptional attention to detail and the ability to manage multiple requests simultaneously
 </li>
 <li>
 Experience using modern workplace tools such as Google Workspace, Slack, Notion, and calendaring systems
 </li>
 <li>
 A proactive, resourceful mindset with a demonstrated ability to troubleshoot and solve practical problems
 </li>
 <li>
 Clear, friendly communication skills and a strong service-oriented approach
 </li>
 <li>
 Experience handling sensitive information with discretion and professionalism
 </li>
 <li>
 A growth mindset and enthusiasm for improving systems, processes, and employee experiences
 
 
 </li>
 </ul>
 
 While not required, it&rsquo;s an added plus if you have:
 
 
 
 <ul>
 <li>
 Experience with HRIS or ATS systems
 </li>
 <li>
 Basic IT troubleshooting or office technology support experience
 </li>
 <li>
 Prior experience at an early-stage or high-growth startup
 </li>
 <li>
 Exposure to people operations processes or employee engagement programs
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 100% Medical, dental, and vision insurance
 </li>
 <li>
 Flexible PTO, Parental Leave, Sick Leave
 </li>
 <li>
 Competitive compensation and equity package
 </li>
 <li>
 401k
 </li>
 <li>
 Commuter benefits
 </li>
 <li>
 In-office snacks and Friday team lunches
 </li>
 <li>
 Team-driven happy hours and celebrations
 
 
 </li>
 </ul>
 
 The estimated annual base cash salary for this role is $80,000 - $100,000.
 
 
 
 
 Levelpath is committed to equal treatment and opportunity in all aspects of recruitment, selection, and employment. We work hard to evaluate all employees and job applicants consistently, without regard to race, color, religion, gender, national origin, age, disability, pregnancy, gender expression or identity, sexual orientation, citizenship, or any other legally protected class. We&rsquo;re working to build a more inclusive economy where our customers have equal access to opportunity, and we strive to live by these same values in our workplace.
 
</div>

Administrative Assistant

University of California - San Francisco

<div><div>Please note: this will be fully on-site at Zuckerberg (ZSFG) campus. Duration of approximately six months; will include optional medical coverage, holiday pay and sick leave accrual.
 
 
The Administrative Assistant III provides critical administrative and operational support for the Division. This role is responsible for maintaining employee and client databases, ordering supplies, performing data entry, managing medical records, filing, faxing, and assisting with division-wide projects. The position supports daily program operations while ensuring compliance with Clinic and University standards.
 
 
Key Responsibilities
 
 
Program Assistant Duties
</div><ul><li>Support administrative operations for the Division.
</li><li>Ensure custodial operations meet Clinic requirements.
</li><li>Procure outside vendors (e.g., shredding, water, equipment repair, refuse/recycling services), ensuring cost efficiency and compliance with Clinic standards and contractual requirements.
</li><li>Manage key and access assignments.
</li><li>Shop for, organize, and maintain the food pantry for client distribution.
</li></ul>Administrative Support
<ul><li>Order, inventory, distribute, and store office supplies for six programs.
</li><li>Answer telephones and route inquiries appropriately.
</li><li>Update and distribute the Staff Directory.
</li><li>Distribute mail and faxes.
</li><li>Open and close client charts.
</li><li>Perform filing and assist with other general office functions.
</li></ul>Program Support
<ul><li>Provide administrative support for 10+ clinicians and managers.
</li><li>Manage client information in the Epic system (Department of Public Health database).
</li><li>Monitor client Medi-Cal eligibility, UMDAP, and treatment plans; run weekly Avatar reports and ensure timely updates and cleanup.
</li><li>Oversee client medical records for approximately 1,200 clients, including creating new records, ensuring quality, reorganizing files, and managing inventory and thinning processes.</li></ul></div>

Propel Recruitment LLC

<div>
 
 
 Meet the company:
 
 
 
 Our long-time client is seeking a compliance-driven Senior HR Generalist to join their team. This is a great opportunity to join a fun, well-established group located in San Francisco's Mission Bay. This is an in-office (4-5 / week in office). Free parking for those that drive.
 
 
 
 
 
 
 About the role and your impact:
 
 
 
 HR Policies and Compliance
 
 <ul>
 <li>
 Ensure compliance with federal and state laws and company policies including on matters related to worker&rsquo;s compensation, wage and hour, and quarterly reporting
 </li>
 <li>
 Stay up-to-date on labor laws, compliance requirements, and industry trends
 </li>
 <li>
 Ensure HR practices align with legal standards and make research- and data-driven recommendations for HR improvements
 </li>
 <li>
 Maintain HR data and generate reports for analysis
 </li>
 </ul>
 
 Employee Relations and Engagement
 
 <ul>
 <li>
 Provide guidance and resolution regarding employee relations issues using a direct, friendly approach
 </li>
 <li>
 Coordinate employee onboarding and offboarding
 </li>
 <li>
 Ensure employees&rsquo; completion of required trainings
 </li>
 <li>
 Support the performance appraisal process
 </li>
 <li>
 Assist with recruiting efforts as needed
 </li>
 </ul>
 
 Payroll Support
 
 <ul>
 <li>
 Collaborate with payroll administrator and provide backup as needed
 </li>
 <li>
 Ensure employee information is accurately recorded in ADP
 </li>
 <li>
 Understand commission structure and calculation
 </li>
 <li>
 Additional duties as assigned
 </li>
 </ul>
 
 
 
 
 
 What you&rsquo;ll bring:
 
 
 <ul>
 <li>
 5+ years of human resources experience
 </li>
 <li>
 HR certification (SHRM/PHR) required
 </li>
 <li>
 Strong understanding of HR compliance
 </li>
 <li>
 Prior payroll experience or understanding of payroll processes
 </li>
 <li>
 Proficiency with MS Office (including Excel)
 </li>
 </ul>
</div>

Senior Human Resources Generalist

Kanz

<div>
 Data Entry Clerk to type information into a database from paper documents. The ideal candidate will be computer savvy and a fast typist with a keen eye for detail. You will report to a data manager or another senior data team member. Understanding of data confidentiality principles is compulsory. The company will rely on you for having accurate and updated data that are easily accessible through a digital database.
 
 
 Are you a professional and highly organised Administrator? Are you efficient and a strong communicator? Are you looking to work within a forward-thinking and thriving business that puts its people at the heart of all it does?
 
 
 What will you be doing?
 
 
 You will effectively communicate with internal departments
 
 
 You will enter data accurately and precisely
 
 
 You will have good attention to detail
 
 
 You will effectively cleanse old data from the system
 
 
 You will check the accuracy of the data, the orders, and the invoices
 
 
 You will carry out all administrative duties professionally
 
 
 Answer telephones if required although not required to do so regularly
 
 
 Experience / Attributes
 
 
 Basic Skills in Microsoft Office applications such as Word,
 
 
 Adaptability/flexibility and the ability to problem-solve effectively
 
 
 Strong communication and teamwork skills
 
 
 High level of attention to detail and excellent time management skills
 
 
 Strong written, numerical, and verbal skills
 
 
 All your information will be kept confidential according to EEO guidelines.
</div>

Data Entry Specialist (Remote)

<div><div>The Identity and Access Management (IAM) Senior Credential Administrator - Imprivata, a recognized leader in their field, will serve as a key strategic leader in the university's digital identity and access management initiatives, driving the development and implementation of advanced IAM solutions across all departments, including academic, medical, research, and administrative units. They will oversee the creation and maintenance of university IDs for faculty, staff, and students, ensuring the IAM infrastructure supports secure, efficient, and scalable access to critical information systems and resources. They will also play a key role in the design, implementation, and optimization of badge login solutions to enhance secure authentication, single sign-on (SSO), and identity governance.</div></div>

Senior Credential Administrator - Imprivata

Explore 137+ Office administrator in San Francisco this April. Find roles across top companies and apply now to boost your career.

137 office administrator jobs In San Francisco

Office Manager

Office Manager

Administrative Assistant

Administrative Assistant

Senior Human Resources Generalist

Data Entry Specialist (Remote)

Senior Credential Administrator - Imprivata