2027 cooperative education program (co-op) – office of inspector general – national capitol region

2027 cooperative education program (co-op) –office of management and infrastructure– national capito

advanced associate, sales excellence administrator

concierge security officer- dcso required

clinical pharmacist - prior authorization/oncology (bcop required)

administrative officer Jobs in Washington

administrative officer

2027 cooperative education program (co-op) – office of inspector general – national capitol region Jobs in Washington

2027 cooperative education program (co-op) –office of management and infrastructure– national capito Jobs in Washington

advanced associate, sales excellence administrator Jobs in Washington

concierge security officer- dcso required Jobs in Washington

office administrator

Defense Holdings, Inc.

<div>Defense Holdings, Inc. (DHi) 
Location: Hybrid (US) 
Employment Type: Full-Time 
Department: Executive Administration 
Reports To: Chief of Staff / Executive Director
Company Overview
Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.
At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.
Position Summary
Defense Holdings, Inc. (DHi) is seeking an Executive Office Administrator to provide high-level administrative support to senior leadership. The ideal candidate will manage executive calendars, prepare reports and presentations, coordinate internal communications, and ensure smooth office operations.
This role requires exceptional organizational skills, strong communication abilities, and discretion in handling sensitive executive information.
Key ResponsibilitiesExecutive Support
Manage executive calendars, appointments, and travel arrangements. 
Prepare reports, presentations, and executive correspondence. 
Coordinate meetings and ensure proper follow-ups.
Administrative Operations
Maintain office systems, records, and documentation. 
Support communication across departments and teams. 
Assist in special projects, initiatives, and events as needed.
Reporting &amp; Compliance
Generate executive-level reports and briefings. 
Ensure compliance with internal policies and confidentiality standards.
Cross-Functional Collaboration
Coordinate with internal teams, HR, and operations to support leadership objectives. 
Assist in process improvement initiatives for executive office efficiency.
Required Qualifications
Bachelor&rsquo;s degree in Business Administration, Executive Support, or related field. 
3&ndash;5 years of experience in executive administration or high-level administrative support. 
Proficiency in Microsoft Office Suite and collaboration tools. 
Excellent organizational, communication, and interpersonal skills. 
Ability to manage confidential and sensitive information responsibly.
Preferred Qualifications
Experience supporting executives in government contracting or defense environments. 
Familiarity with multi-office coordination and executive operations.
Core Competencies
Integrity &amp; Confidentiality 
Attention to Detail 
Analytical Thinking 
Interpersonal Communication 
Organizational Skills 
Adaptability &amp; Initiative
Work Environment
Professional office environment (or hybrid/remote if applicable). 
May require occasional travel. 
Must be eligible to work in the United States. 
Ability to obtain and maintain security clearance may be required.
Compensation &amp; Benefits
Defense Holdings, Inc. (DHi) offers a competitive compensation package including:
Competitive base salary (commensurate with experience) 
Medical, Dental, and Vision Insurance 
401(k) with company match 
Paid Time Off (PTO) and Holidays 
Life and Disability Insurance 
Professional development opportunities
Equal Opportunity Employer Statement
Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.</div>

Executive Office Administrator

Spg Inc

Position Description: 
Administrative & Accounting Assistant
 
Location: Remote/On-Site
 Position Type: Full Time
 SPG Inc.
 About SPG Inc.
 SPG Inc., a veteran-owned small business based in Warrenton, Virginia, is a recognized leader in the provision of comprehensive solutions for sensitive facility requirements. Specializing in the construction, testing, training, and accreditation support of Sensitive Compartmented Information Facilities (SCIF), Special Access Program Facilities (SAPF), and other secure environments, SPG boasts a distinguished track record of excellence. Our training division offers courses covering ICD 705, TEMPEST and other security-focused topics, providing clients with cutting-edge knowledge and expertise. Additionally, our recently launched construction division further expands our capabilities, allowing us to deliver integrated solutions tailored to our clients' unique needs. With a commitment to exceeding expectations, SPG thrives in complex and demanding environments, delivering unparalleled results while prioritizing client mission objectives.
 About the Admin & Accounting Assistant Role
 Job Description: The Admin & Accounting Assistant plays a critical role in supporting and streamlining the administrative, operational, and accounting functions that are central to SPGs mission. Reporting directly to the Vice President of Accounting and Administration, this highly collaborative position requires a detail-oriented and adaptable professional capable of managing both strategic initiatives and day-to-day operations.
 The Assistant is responsible for overseeing core administrative workflows, managing office systems and facilities, and supporting internal policy development and compliance. This includes handling cross-departmental coordination, maintaining records, and managing processes such as vendor relations, budget tracking, and the companys uniform ordering program. The role also supports hybrid work arrangements and office logistics to ensure an efficient and productive work environment.
 In addition to administrative oversight, the position plays a key role in employee development by supporting training logistics and implementation. The Administrator also contributes to the successful execution of industry conferences and events through planning and onsite coordination. With a focus on operational excellence and organizational effectiveness, this role ensures the companys internal infrastructure aligns with its broader goals and growth.
 Tasks & Responsibilities
 
Administrative: 
Oversee and refine administrative processes to improve efficiency and compliance with company policies.
 Maintain accurate records, reports, and documentation for all administrative functions.
 Track budgets and expenses related to administrative operations.
 Act as a liaison between departments to facilitate seamless communication and collaboration.
 Coordinate executive calendars, schedule meetings, and prepare agendas, ensuring alignment with company priorities.
 Assist in the preparation of reports, presentations, and internal communications for leadership review.
 Monitor deadlines for compliance, reporting, and licensing requirements to prevent lapses.
 Ad hoc functions and other duties as assigned.
 Assist with data entry for invoices, payments, and financial transactions
 Support accounts payable and accounts receivable by organizing invoices and posting payments
 Help reconcile bank statements and credit card transactions under supervision
 Maintain organized financial records and files (digital and paper)
 Assist with preparing expense reports and tracking receipts
 Respond to basic internal and vendor inquiries and route questions appropriately
 Assist with month-end close tasks and other accounting projects
 Perform general administrative duties related to the accounting function
 
Office Administrator: 
Oversee daily office operations, including facilities management and supply inventory.
 Assist in the enforcement of HR policies to ensure a productive and safe work environment.
 Coordinate vendor relationships and service agreements to support office needs.
 Manage hybrid work arrangements, ensuring effective support for in-office and remote staff.
 Implement and maintain office systems and procedures to streamline operations and reduce inefficiencies.
 Organize internal staff events and morale-boosting initiatives to promote positive team culture.
 Support health and safety compliance by maintaining appropriate records and ensuring required postings are current.
 Oversee and manage the companys uniform ordering process, including coordination with vendors, tracking inventory levels, processing employee uniform requests, and ensuring timely fulfillment and delivery in alignment with operational needs.
 Qualifications
 Administrative Manager
 Proven experience in administration management or a similar role.
 Strong organizational and problem-solving skills with attention to detail.
 Excellent written and verbal communication skills, with the ability to draft clear correspondence and reports.
 Demonstrated ability to work independently, manage priorities, and handle confidential information with discretion.
 Skilled in the use of Microsoft Office Suite and common business applications.
 Office Manager
 Previous experience in office management or operations.
 Excellent interpersonal and communication skills.
 Ability to manage multiple priorities in a fast-paced environment.
 Familiarity with vendor coordination, office policy development, and operational logistics.
 Demonstrated ability to support a hybrid or remote-first workforce.
 Experience overseeing office compliance with health, safety, and workplace regulations.
 Accounting
 2 years of accounting, bookkeeping, or administrative experience
 Basic knowledge of accounting principles preferred
 Familiarity with Excel and willingness to learn accounting software (i.e. QuickBooks)
 SPG Inc. is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law. SPG Inc is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or accommodation due to a disability, you may contact us at Marco@SPGSecure.com.

Administrative/Accounting Asst

Gallaudet University

<div>OVERVIEW: Gallaudet University, federally chartered in 1864, is a bilingual, diverse, multicultural institution of higher education that ensures the intellectual and professional advancement of Deaf and hard of hearing individuals through American Sign Language and English. Gallaudet maintains a proud tradition of research and scholarly activity and prepares its graduates for career opportunities in a highly competitive, technological, and rapidly changing world. 
 
<div><div><div><div><div><div><div>Job Title:
</div></div></div></div></div></div></div>Operations Specialist
<div><div><div><div><div><div><div>Worker Type:
</div></div></div></div></div></div></div>Regular 
 
Pay Type:
Hourly 
 
Exempt Status:
No 
 
Compensation Grade (Track/Level):
S3 
 
Hiring Range (Commensurate with experience and qualifications):
$27.14-$36.18 
 
<div><div><div><div><div><div><div>Salary Ranges (All Compensation Grades):
</div></div></div></div></div></div></div>Gallaudet University 
 
Supervisory Organization (Department):
Operations 
 
Summary:
Reporting to the Operations Manager, the Operations Specialist provides administrative support for Gallaudet Interpreting Service (GIS) and supports payroll for employees within GIS, including freelance interpreters. 
 
Job Description:
<ul><li>Coordinates the administrative and financial operations of Gallaudet Interpreting Services (GIS), including human resources, billing, and payroll; and assures that resources are allocated appropriately and fairly. 
 
</li><li>Coordinates payroll for employees within GIS, including freelance interpreters; oversees billing for GIS client and agencies are billed or paid for in a timely manner; coordinates additional projects and operations which support the GIS and Gallaudet missions; and assists with logistics of the daily operations of GIS, including scheduling, organization, reporting/assessment, and communications. 
 
</li><li>Verifies, prepares, and processes payroll for all departmental staff and an extensive pool of freelance interpreters each pay period and maintains payroll records. 
 
</li><li>Provides support in coordinating departmental meetings; manages departmental space use; manages departmental financial accounts regarding, but not limited to, items such as water, iPads, and cell phones; and tracks staff and freelance leave. 
 
</li><li>Provides support and direction in the resolution of problems or concerns that may be raised by staff; provides direction in the identification of appropriate resources to meet interpreting needs. 
 
</li><li>Collaborates with other key stakeholders on different projects, including improving the GIS Database, developing and updating policies, etc. 
 
</li><li>Supports Operations Manager in the management of the budget and ensures appropriate controls and practices are established; and assists with the development of annual budget targets and ensures they are met. 
 
</li><li>Prepares meeting materials, such as agendas, presentations, and supporting documents on an as-needed basis. 
 
</li><li>Assists in gathering information regarding demands and accomplishments for the annual accounting presentation and any additional mission-relevant support for university operations. 
 
</li><li>Supports staff as appropriate for internal meetings, activities, arranging meetings for preparation, debriefing, coordination, and project management. 
 
</li><li>Organizes and prepares various materials, including letters, memos, reports, and forms, and copies/collates materials for files or distribution; and establishes/maintains office filing system. 
 
</li><li>Coordinates special projects of mid-level impact. 
 
</li><li>Manages space use at GIS, including conference rooms, mentoring room, video rooms, and office assignments; coordinates key and ID access for all staff, freelance, and contacted. 
 
</li><li>Establishes and maintains a positive and supportive working relationship with co-workers and supervisors. 
 
</li><li>Demonstrates a genuine commitment to belonging in the workplace and participates in activities and workshops to foster continuous learning. 
 
</li><li>Serves as a mandatory reporter under Title IX; and commits to completing Title IX training and other compliance requirements on an annual basis. 
 
</li><li>Prioritizes safety in the workplace as a collective responsibility for the well-being of employees and fosters a culture of safety that is integral to our success, including strict adherence to safety procedures and protocols, as well as promptly reporting any safety hazards or incidents. 
 
</li><li>Performs related and other duties as needed.
</li></ul>Required Qualifications:
<ul><li>High school Diploma or GED.
</li><li>A minimum of five years of experience with payroll, office administration, or a related field (Bachelor&rsquo;s degree and a minimum of two years of the above-mentioned experience will be considered)
</li><li>Ability to communicate in American Sign Language.
</li></ul>Knowledge, Skills, And Abilities:
<ul><li>Strong knowledge of office practices and procedures.
</li><li>Strong knowledge of the interpreting field.
</li><li>Strong interpersonal and organizational skills.
</li><li>Strong writing and proofreading skills.
</li><li>Strong ability to cooperate in a team environment.
</li><li>Demonstrated experience with Windows and Microsoft office programs.
</li><li>Demonstrated ability to work with and across university departments, outside constituents, and groups. 
</li></ul> 
Other Important Information:
<ul><li>The successful candidate will undergo a background check that must be cleared prior to working at Gallaudet University. 
</li></ul> 
Current Employees (Regular Status and Extended Temporary)
 
Please use the link below or the &quot;Find Jobs&quot; report directly within Workday.
https://www.myworkday.com/gallaudet/d/inst/1$9925/9925$2322.htmld 
 
Need help finding the right job?
 
We can recommend jobs specifically for you! Create a custom Job Alert by selecting criteria that suit your career interests. 
 
Gallaudet University is an equal opportunity employer/educational institution and does not discriminate on the basis of race, sex, national origin, religion, age, hearing status, disability, genetic information, covered veteran status, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, political affiliation, source of income, place of business or residence, pregnancy, childbirth, or any other unlawful basis. This policy is in compliance with Title VII of the Civil Rights Act, the Americans with Disabilities Act, the Rehabilitation Act, the Age Discrimination in Employment Act, the District of Columbia Human Rights Act, and other applicable laws and applies to all procedures affecting applicants and employees including, but not necessarily limited to: recruitment, hiring, placement, promotion, transfer, reassignment, reappointment, tenure, demotion, selection for training, layoff, furlough, and termination, compensation, and all other conditions or privileges of employment.</div>

Operations Specialist

Howard University

<div><div>The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff &ldquo;for fit&rdquo; makes significant contributions to Howard University&rsquo;s overall mission.</div><div></div><div>
At Howard University, we prioritize well-being and professional growth.</div><div></div><div>
Here is what we offer:</div><ul><li>
Health &amp; Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support</li><li>
Work-Life Balance: PTO, paid holidays, flexible work arrangements</li><li>
Financial Wellness: Competitive salary, 403(b) with company match</li><li>
Professional Development: Ongoing training, tuition reimbursement, and career advancement paths</li><li>
Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture</li></ul><div></div><div> 
Join Howard University and thrive with us!</div><div><div>
https://hr.howard.edu/benefits-wellness</div></div><div></div><div>
JOB PURPOSE: 
The Administrative Assistant provides front-line administrative and operational support for the Office of Student Accessibility (OSA). This position supports a high-volume, student-facing office that processes requests for reasonable accommodations and coordinates testing services. The Administrative Assistant ensures a welcoming, organized, and efficient environment for students, faculty, staff, and visitors and handles sensitive and confidential information with discretion.</div><div> 
SUPERVISORY AUTHORITY: 
This position does not supervise staff; may provide functional guidance to student employees or temporary staff as assigned.</div><div> 
NATURE AND SCOPE: 
The primary function of the Administrative Assistant is to manage daily office operations, including reception and communications, testing and exam administration support, scheduling and calendar coordination, supply ordering, records management, and general administrative support. The position provides direct support to OSA professional staff and helps ensure consistent, timely, and student-centered service delivery.</div><div> 
PRINCIPAL ACCOUNTABILITIES:</div><ul><li>
Serve as the primary front-desk contact for OSA, including greeting visitors, answering phones, monitoring the main office email inbox, and routing inquiries appropriately.</li><li>
Respond to student, faculty, and staff inquiries in a timely, professional, and service-oriented manner, including drafting routine correspondence and status updates as needed.</li><li>
Coordinate testing operations, including scheduling accommodated exams, communicating testing logistics, and maintaining an accurate testing calendar.</li><li>
Proctor accommodated exams in alignment with office procedures, maintaining test security and academic integrity standards.</li><li>
Prepare, set up, and organize testing rooms and materials, including maintaining a clean, orderly, and accessible testing environment.</li><li>
Maintain and update records, logs, and tracking documents related to testing and office operations; assist staff with data entry and document organization.</li><li>
Receive, distribute, and store exams and related materials securely; ensure appropriate chain-of-custody procedures and confidentiality.</li><li>
Receive, distribute, and store exams and related materials securely; ensure appropriate chain-of-custody procedures and confidentiality.</li><li>
Order office and testing supplies; maintain inventory and coordinate delivery/stocking of supplies, including break room supplies and shared office resources.</li><li>
Support scheduling and logistics for student appointments, meetings, trainings, and office programming as needed.</li><li>
Create and sustain a pleasant, professional work environment, including maintaining the reception area, testing areas, and common spaces.</li><li>
Handle confidential and sensitive information in compliance with applicable university policies and privacy requirements (e.g., FERPA) and maintain discretion in all communications.</li><li>
Perform other duties as assigned by the Director of Student Services to support the mission and operational needs of the office.</li></ul><div> 
CORE COMPETENCIES:</div><ul><li>
Collaborate with OSA professional staff to support timely processing of testing logistics and student support activities.</li><li>
Coordinate with faculty and academic departments regarding exam delivery, pick-up, and return procedures and testing requirements.</li><li>
Partner with campus units as needed (e.g., Residence Life, Advocacy &amp; Support, HUPantry, Military &amp; Veterans, and other Student Affairs offices) to support accommodation-related logistics and service delivery.</li></ul><div></div><div>
MINIMUM REQUIREMENTS:</div><ul><li>
High school diploma or equivalent required; associate's degree preferred.</li><li>
2+ years of administrative, office management, front-desk, or customer service experience in a busy office environment (higher education experience preferred).</li><li>
Demonstrated ability to manage multiple priorities, meet deadlines, and work effectively in a high-volume, student-facing setting.</li><li>
Strong interpersonal, customer service, and written/oral communication skills.</li><li>
Demonstrated ability to handle sensitive matters with exceptionally good judgment, professionalism, and discretion.</li><li>
Proficiency with standard office technology (e.g., Microsoft Office, email, calendars, scheduling systems) and comfort learning new systems.</li><li>
Ability to maintain confidentiality and follow privacy requirements and office protocols.</li><li>
Ability to sit/stand for extended periods, lift and move testing materials/supplies as needed, and support testing operations during peak periods, which may fall outside of normal operating hours.</li></ul><div></div><div>
Compliance Salary Range Disclosure</div><div></div><div>
Expected Salary Range: $45,000 - $52,000</div></div>

Administrative Assistant

Ardent Eagle Solutions

<div>
 The objective is to provide the U.S. Department of Commerce with essential administrative support services to enable more efficient operations.
 
 
 
 Background
 
 
 
 The Administrative Officer will play a critical role in ensuring operational efficiency by performing administrative duties through an on-site presence to support senior staff in effective and efficient daily office functions. This position requires exceptional organizational, communication, and technical skills (e.g., with MS Office suite tools) to develop and implement administrative processes, manage internal and external data/correspondence/information requests and flow, and assist leadership in executing key business objectives. This position is full-time onsite.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Develop, implement, and/or assist with planning, direction, and execution of office duties, primarily involving but not limited to performing required senior-level administrative tasks and coordination of time and resources for management purposes.
 </li>
 <li>
 Execute word processing and data entry relying on expertise/advanced proficiency with the Microsoft Office Suite of tools, especially Outlook, Excel, Word, and PowerPoint.
 </li>
 <li>
 Perform calendar management (e.g., schedule and deconflict meetings, invite attendees, prepare briefing binders, ensure room readiness), executive correspondence management (e.g., draft, coordinate, edit, track), and time and resource management (e.g., ensure compliance with internal and external reporting requirements and deadlines).
 </li>
 <li>
 Create, review, and provide various acquisition/procurement, financial management, and human resources documents, tracking systems, memos, complex reports, and briefing materials.
 </li>
 <li>
 Provide administrative support in the areas of general administration, budget/finance/procurement, property and fleet management, personnel training, information resources and management, and other areas as may be required.
 </li>
 <li>
 Demonstrate strong customer service skills and work effectively both independently and as a team member.
 </li>
 <li>
 In senior leadership/executive-level professional federal environments, be the first person to greet, answer, and screen walk-in inquiries, telephone calls, and electronic mail.
 </li>
 <li>
 Develop, implement, and/or assist within the general areas of scheduling/tracking, procurement/acquisitions, financial management, human resources, records management, property management, and services coordination.
 </li>
 <li>
 Develop, coordinate, prepare, and track internal and external data calls and requests, draft memoranda and document responses, and prepare and control other high-level communication, including dissemination, coordination, and collection of reviews by key stakeholders.
 </li>
 <li>
 As assigned, perform special studies to identify and implement opportunities that enhance office effectiveness and efficiency.
 </li>
 <li>
 Communicate highly complex matters to personnel at all levels and build and maintain organizational relationships to ensure awareness, effective messaging, and service delivery.
 </li>
 <li>
 Review, analyze, and interpret applicable administrative directives and policies.
 </li>
 <li>
 Assist in developing, implementing, and updating administrative policies and procedures.
 </li>
 <li>
 Establish and maintain records and files, to include performing appropriate reductions per general records schedules.
 </li>
 <li>
 Use office information technology systems and tools for data entry and/or data validation.
 </li>
 <li>
 Perform other general office duties as may be assigned.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 A minimum of 6 years of relevant experience, primarily in federal environments, is required.
 
 
 
 <ul>
 <li>
 Have at least advanced-level proficiency in Microsoft Excel, Outlook, Word, and PowerPoint.
 </li>
 <li>
 Communicate (both written and verbal) and present well.
 </li>
 <li>
 Be customer service focused.
 </li>
 <li>
 Have rock solid organizational and time management skills.
 </li>
 <li>
 Have experience performing calendar management, executive correspondence management, and time and resource management in a federal environment.
 </li>
 <li>
 Be comfortable learning and using new information technology tools/systems.
 </li>
 <li>
 Work effectively independently and as part of a team.
 </li>
 <li>
 Experience supporting the general areas of scheduling/tracking systems, acquisition/procurement, financial management, human resources documents, records management, property and fleet management, personnel training, and/or services coordination in a federal setting is also desired.
 
 
 </li>
 </ul>
 
 Education
 
 
 
 A bachelor&rsquo;s degree is required.
 
 
 <ul>
 <li>
 4 additional years of relevant experience may be considered in lieu of a bachelor&rsquo;s degree.
 
 
 </li>
 </ul>
 
 Benefits And EEO
 
 
 
 At Ardent Eagle Solutions, we offer a comprehensive benefits package to our employees and their families:
 
 
 <ul>
 <li>
 Medical/Dental/Vision Coverage
 </li>
 <li>
 Matching 401(k) Plan
 </li>
 <li>
 Continuing Education Assistance
 </li>
 <li>
 Paid Time Off
 
 
 </li>
 </ul>
 This job description is intended to describe the general scope of work and level of work that is needed to perform while on task with Ardent Eagle Solutions. Other duties may be assigned. Selected candidates may undergo a government security investigation and must fulfill eligibility criteria for accessing classified information. US citizenship may be a prerequisite for certain roles.
 
 
 
 Ardent Eagle Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to disability or protected veteran status.
 
 
 
 
 #ADMIN
 
</div>

Administrative Officer

Catholic Charities Archdiocese of Washington

<div>Description:

ORGANIZATION OVERVIEW: At Catholic Charities of the Archdiocese of Washington, your knowledge and service in areas such as immigrants and refugees, mental health, social work, employment and adult education, legal and financial services, health care, food assistance, shelter and housing, developmental disabilities and prison outreach can make a profound difference in the lives of many. Through more than 50 programs across the district and five surrounding counties, Catholic Charities is opening doors to help and hope. At CCADW, we continue to build an inclusive culture that celebrates a diverse workforce. We offer so much more than just a job. We offer careers. We take pride in our &ldquo;promote from within&rdquo; culture. We offer professional development, a comprehensive benefits package, and a passion for building and motivating world class, high performing teams. Explore your career opportunity with Catholic Charities. Join us in Inspiring Hope and Building Futures.
JOB SUMMARY: The Administrative Medical Assistant provides support to the ACT Team Program including collecting data for program outcome measures; developing reports; triaging incoming calls, providing support to consumers as indicated, documenting consumer support in the Credible (the electronic medical record), and distributing mail.
ESSENTIAL DUTIES and RESPONSIBILITIES:<ul><li>
Collect and/or assemble:</li></ul><ul><li>
Project data for reporting outcome measures.</li><li>
Documents for staff credentialing.</li><li>
Policy and Procedure binders.</li></ul><ul><li>
Prepare required reports for review by ACT Director.</li><li>
Answer and triage calls to ACT Teams.</li><li>
Copy, e-scan, and fax documents.</li><li>
Support consumers as indicated and document all billable services in Credible the same day of services.</li><li>
Distribute mail, manage supplies, e-scan consumer check requests to appropriate staff.</li><li>
Attend meetings and trainings as necessary or required.</li><li>
Assist and support other programs as needed.</li><li>
Perform other job-related duties as required.</li></ul>
Requirements:

EDUCATION and EXPERIENCE:<ul><li>
High School Diploma.</li><li>
Certification as an Administrative Medical Assistant preferred.</li><li>
2 years of administrative experience.</li></ul>
SKILLS and COMPETENCIES:<ul><li>
Communication skills, verbal and written. Problem-solving skills. Interpersonal skills.</li><li>
Skill in the use of computers, preferably a PC, Windows-based operating environment, and MS Office products.</li></ul>
Benefits Package:<ul><li>
Robust Professional development and training opportunities</li><li>
Medical, prescriptions, dental and vision insurance</li><li>
Retirement savings plan with company match</li><li>
Company-paid and supplemental life insurance</li><li>
Short Term/ Long Term disability</li><li>
Group Life Insurance and AD&amp;D</li><li>
Other Volunteer Insurance Benefits</li><li>
Flexible spending accounts</li><li>
Paid vacation, sick and personal leave</li><li>
11 paid holidays</li><li>
Tuition reimbursement</li><li>
Employee referral bonus program</li><li>
Parenting leave</li><li>
Pet&rsquo;s Insurance</li></ul>
Work Schedule: Monday - Friday, 8:30 AM - 5:00 PM</div>

Administrative Medical Assistant, (1123)

PRESTIGE HEALTHCARE RESOURCES INC

<div><div>SUMMARY
Under the direct supervision of the HR Manager this position provides administrative and secretarial support for the HR Manager and corporate office. In addition to typing, filing and scheduling, performs duties such as record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.
ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES
Knowledge:
Must have a thorough knowledge of and responsibility for a total office operation. Understanding of organizational policies and procedures must be demonstrated by regular relating of information regarding Agency policies and procedures via telephone, in person and/or correspondence. Knowledge of the Agency mission, goals, and objectives to carry out assignments.
Abilities:
To perform the job successfully, the individual should demonstrate the following competencies:
 1. Analytical &ndash; Synthesize complex or diverse information; collect and researches data; use intuition and experience to complement data; design work flow and procedures.
 2. Problem Solving &ndash; Identify and resolve problems in a timely manner; gather and analyze information skillfully; develop alternative solutions; work well in group problem solving situations; use reason even when dealing with emotional topics.
 3. Client Service &ndash; Manage difficult or emotional client situations; respond promptly to client needs; solicits client feedback to improve service; respond to requests for service and assistance; meets commitments.
 4. Ethics &ndash; Treat people with respect; keep commitments; inspire the trust of others; work with integrity and ethically; uphold organizational values.
 5. Professionalism- Approach others in a tactful manner; react well under pressure; treat others with respect and consideration regardless of their status or position; accept responsibility for own actions; follow through on commitments.
 6. Quantity &ndash; Meet productivity standards; complete work in timely manner; strive to increase productivity; work quickly.
 7. Attendance/Punctuality &ndash; Is consistently at work and on time; ensure work responsibilities are covered when absent by notifying immediate supervisor of need for coverage; arrive at meetings and appointments on time.
 MAJOR DUTIES AND RESPONSIBILITIES:
1. Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
2. Establishes, develops, maintains and updates filing system for the HR Manager and the agency. Retrieves information from files when needed. Establishes, develops, maintains and updates files.
3. Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the HR Manager, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.
4. Maintains documentation of services including service plans, progress notes, medication informed consent, quarterly treatment plan reviews, and other required information in compliance with agency and third-party compliance standards.
5. Completes other duties as may be assigned by the immediate supervisor that are consistent with the responsibilities of the position.
SUPERVISORY RESPONSIBILITY
This position has no supervisory responsibilities.
WORK ENVIRONMENT
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
PHYSICAL DEMANDS
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
POSITION TYPE AND EXPECTED HOURS OF WORK
This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5 p.m.
TRAVEL
Within the Washington, D.C Metro Area
REQUIRED EDUCATION AND EXPERIENCE<ul><li>
Associates Degree preferred.</li><li>
Two years of administrative/office or related experience.</li></ul>
Additional Eligibility Qualifications
None required for this position.
Work Authorization/Security Clearance (if applicable)
PHRI is committed to employing only individuals who are authorized to work in the United States and who comply with applicable immigration and employment law.
AAP/EEO STATEMENT
It is the policy of Prestige Healthcare Resources, Inc. to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Prestige Healthcare Resources, Inc. will provide reasonable accommodations for qualified individuals with disabilities.</div></div>

Human Resources Assistant

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