administrative assistant

executive administrative asst Jobs in Atlanta

executive administrative asst

executive assistant

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front desk administrative assistant Jobs in Atlanta

front desk administrative assistant

office assistant

Emory Healthcare

<div>Overview:

Be inspired. Be rewarded. Belong. At Emory Healthcare.
At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoing mentorship and leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be. We provide:<ul><li>
Comprehensive health benefits that start day 1</li><li>
Student Loan Repayment Assistance &amp; Reimbursement Programs</li><li>
Family-focused benefits</li><li>
Wellness incentives</li><li>
Ongoing mentorship, development, and leadership programs</li><li>
And more</li></ul>
Description: JOB DESCRIPTION: Maintains files, orders supplies, operates equipment, and performs other office procedures. Receives, screens, and assists visitors and resolves routine problems. Maintains records and audits for accuracy. May perform routine data entry or maintain databases. May train and direct the work of support staff. Provides necessary forms, answers related questions, reviews for accuracy, and forwards to appropriate areas. Processes incoming and prepares outgoing mail. Performs related responsibilities as required.
 
 
MINIMUM QUALIFICATIONS: A high school diploma or equivalent. Two years of office experience.
 
 
PHYSICAL REQUIREMENTS (MediumMax 25lbs): up to 25 lbs, 0-33% of the work day (occasionally); 11-25 lbs, 34-66% of the workday (frequently); 01-10 lbs, 67-100% of the workday (constantly); Lifting 25 lbs max; Carrying of objects up to 25 lbs; Occasional to frequent standing &amp; walking, Occasional sitting, Close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work tasks.
 
 
ENVIRONMENTAL FACTORS: Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to: Blood-borne pathogen exposure Bio-hazardous waste Chemicals/gases/fumes/vapors Communicable diseases Electrical shock, Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel may be required. Use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks. Additional Details:
<div>
Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.</div><div></div><div> 
Emory Healthcare is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. Please contact Emory Healthcare&rsquo;s Human Resources at careers@emoryhealthcare.org. Please note that one week's advance notice is preferred.</div></div>

Senior Office Assistant

Zion Memorial Gardens

Job Summary (Remote 3 days/ Birmingham AL office 2 days) We are seeking a detail-oriented and proactive Office Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office and must be willing to travel to Birmingham office two days out of the week (travel expenses will be covered). This role involves a variety of tasks including managing front desk duties, handling multi-line phone systems, processing payments, and assisting with bookkeeping and data entry. A successful Office Assistant will possess strong organizational skills, excellent customer service abilities, and proficiency in various office software.Responsibilities<ul><li>Must travel to Birmingham, AL office two days out of the work week (travel expenses will be covered)</li><li>Greet visitors and manage front desk operations with professionalism and courtesy.</li><li>Answer and direct incoming calls using multi-line phone systems while maintaining proper phone etiquette.</li><li>Perform data entry tasks accurately and efficiently, ensuring all information is up-to-date in the system.</li><li>Assist with scheduling appointments and conducting meetings with customers.</li><li>Maintain organized filing systems for both physical and digital documents.</li><li>Provide customer support by addressing inquiries and resolving issues promptly.</li><li>Utilize Google Workspace for document creation and spreadsheets.</li><li>Support bookkeeping tasks including invoicing and expense tracking as needed.</li><li>Collaborate with team members on various administrative projects to improve office efficiency.</li></ul>Preferred<ul><li>Degree in Business (communications is appreciated as well)</li></ul>Qualifications<ul><li>Previous office experience or clerical experience is preferred.</li><li>Proficiency in QuickBooks is a plus; familiarity with bookkeeping practices is beneficial.</li><li>Strong computer skills including Google Workspace applications.</li><li>Excellent organizational skills with the ability to manage multiple tasks simultaneously while maintaining attention to detail.</li><li>Demonstrated time management skills to prioritize workload effectively.</li><li>Ability to work independently as well as collaboratively within a team environment. Join us in creating a welcoming atmosphere while ensuring the smooth operation of our office!</li></ul>Pay: $18.00 - $22.00 per hourWork Location: Hybrid remote in Atlanta, GA 30328

Travelling/Remote Office Assistant

CANADA CREEK RANCH

<div>Front Desk Office Assistant

Prestigious Hunt Club is seeking a friendly and service orientated person to join our amazing front desk office team!

Assists members and their guests in all front office related areas in an efficient, courteous and professional manner that maintains high standards of service and hospitality. This position is one of our initial faces of the club and is held to a high standard. 
Brief Job Description-

Receptionist:
<ul><li>Register member &amp; guest accommodations; complies with special requests whenever possible</li></ul>
<ul><li>Thoroughly understands and follows proper credit, cash-checking and cash handling policies and procedures</li></ul>
<ul><li>Operates and manages front office equipment</li></ul>
<ul><li>Uses proper telephone etiquette</li></ul>
<ul><li>Maintains cleanliness and neatness of the front desk area</li></ul>
<ul><li>Interacts with members answering questions, solving problems, overseeing services and cleanliness and showing the ranch to visitors</li></ul>
<ul><li>Responds to member billing inquiries</li></ul>
<ul><li>Performs general office tasks not limited to word processing and dictation</li></ul>
<ul><li>Performs other ad-hoc duties as assigned by his/her supervisors</li></ul> 
Reports to: Office Manager or On Call Manager if direct report in not available</div>

Front Desk Receptionist

The Home Depot

<div>Position Purpose:
The Administrative Assistant performs full administrative and general office duties in support of a Director and/or department. 
Key Responsibilities:<ul><li>
30% Performs clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate; Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials.</li><li>
30% Schedules and coordinates appointments and makes arrangements for meetings, conferences and travel to ensure effective management of supervisor's/department's calendar.</li><li>
25% Prepares routine letters, memorandums, agendas, presentations, forms, etc.; Maintains Director' s email and voicemail correspondence to maintain adequate and timely communication;
</li><li>15% Screens telephone calls and resolves or refers them as appropriate; assists with some light accounting/budget review.</li></ul> 

Direct Manager/Direct Reports:<ul><li>
This position typically reports to Director/Sr. Director</li><li>
This position has 0 Direct Reports</li></ul> 

Travel Requirements:<ul><li>
No travel required.</li></ul> 

Physical Requirements:<ul><li>
Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.</li></ul> 

Working Conditions:<ul><li>
Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
</li><li>No travel required</li></ul> 

Minimum Qualifications:<ul><li>
Must be eighteen years of age or older.</li><li>
Must be legally permitted to work in the United States.</li><li>
Provides primary support to a specific supervisor and/or department.</li><li>
Typically has frequent contacts outside the workgroup.</li><li>
Typically assignments follow existing routines or instructions.</li><li>
Typically considers among a few options and past practice when solving problems</li><li>
Typically, guidance is always available and prior permission is required before changing work methods.</li></ul> 

Preferred Qualifications:<ul><li>
PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.</li><li>
Strong written/verbal communication skills, strong organizational skills and attention to detail, &amp; strong interpersonal skills.</li><li>
Skills in operating office equipment (e.g., fax, copier, phone, etc.)</li></ul> 

Minimum Education:<ul><li>
The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.</li></ul> 

Preferred Education:<ul><li>
No additional education</li></ul> 

Minimum Years of Work Experience:<ul><li>
2</li></ul> 

Preferred Years of Work Experience:<ul><li>
No additional years of experience</li></ul> 

Minimum Leadership Experience:<ul><li>
None</li></ul> 

Preferred Leadership Experience:<ul><li>
None</li></ul> 

Certifications:<ul><li>
None</li></ul> 

Competencies:<ul><li>
Action Oriented</li><li>
Decision Quality</li><li>
Collaborates</li><li>
Instills Trust</li><li>
Situational Adaptability</li><li>
Communicates Effectively</li><li>
Customer Focus</li><li>
Resourcefulness</li></ul></div>

Administrative Assistant

Realty Trust Group

COMPANY OVERVIEWRealty Trust Group (RTG) is a national leader in providing comprehensive real estate solutions for the healthcare industry. With a team of over 150 dedicated professionals, we serve clients in more than 40 states across the country. Our objective, accountable, and trusted expertise enables us to deliver innovative solutions in healthcare real estate through a comprehensive range of services, including advisory, development, transactions, operations, and regulatory compliance.We are honored to have received the &quot;Best Places to Work&quot; recognition from Modern Healthcare for five consecutive years, a testament to our unwavering commitment to fostering an exceptional work environment that values the well-being and professional growth of our employees. Furthermore, RTG was recently named a &quot;Best in Business&quot; company and ranked among the Top Healthcare Development Companies by Modern Healthcare, solidifying our position as a leader in the industry.In addition to our accolades, we currently manage a portfolio of over 26 million square feet of healthcare assets and have successfully completed healthcare transactions totaling more than $3 billion, reinforcing our expertise and reputation in the industry.With offices in Nashville, Knoxville, and Johnson City, TN; Atlanta, GA; Tampa, FL; Houston, TX; and Greensboro, NC, we are well-positioned to deliver exceptional services tailored to the diverse needs of our clients nationwide.For more information about RTG and our innovative healthcare real estate services, visit www.realtytrustgroup.com. Stay connected with us on Facebook, YouTube, and LinkedIn for the latest industry insights and company updates.JOB DESCRIPTION and RESPONSIBILITIESThe Administrative Assistant is responsible for supporting several members of the leadership team on various initiatives, both administrative and client related, and preparing documents and presentations for final production. Specific responsibilities include:<ul><li>Extensive use of InDesign, Microsoft Office with special focus on Outlook calendar usage, processing documents, and the creation of Executive Reports and Deliverables.</li><li>Draft, file and retrieve letters, reports, and other documents.</li><li>Produce information, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.</li><li>Maintain appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.</li><li>Schedule and initiate telecommunications/conference calls and videoconferences.</li><li>Assist with internal/external meetings, scheduling, organizing, setting up meals, preparing material, and clean-up of meeting location.</li><li>Communicate to the office/firm on behalf of the leadership team, as directed -- both in person and electronically.</li><li>Manage travel arrangements and related expenses for the leadership team.</li><li>Anticipate and prepare necessary materials for appointments, meetings, and telephone calls.</li><li>Work with marketing team assisting with maintaining, ordering, and shipping of marketing materials.</li><li>Open, sort, and distribute incoming correspondence.</li><li>Maintain workroom, copier, IT issues and order office supplies.</li><li>Other duties and/or administrative assignments as needed, which may include time entry, expense reports, etc.</li></ul>COMPETENCIESWork Style, Communication, and Problem Solving:<ul><li>Positive attitude.</li><li>Able to keep information confidential.</li><li>Ability to work both independently and within a professional team environment.</li><li>Adaptable.</li><li>Strong communicator.</li><li>Detail oriented.</li><li>Organized.</li><li>Team player and a leader.</li><li>Problem solver.</li><li>Multi-tasker.</li><li>Self-starter.</li><li>Able to accept constructive criticism.</li><li>Timely decision-maker.</li></ul>EDUCATION AND EXPERIENCE<ul><li>High school degree required, Associate's or Bachelor's Degree preferred.</li><li>3-5 years' experience in a similar position if the education requirements are not met. Internship or related work experience are preferred.</li><li>Competence with relevant software including Outlook, MS Word, PowerPoint, Excel, InDesign, Adobe Creative Suite, or similar graphic design platform.</li></ul>ALLOCATION OF TIME<ul><li>Business Client Development &ndash; 0%</li><li>Client / Project Work &ndash; 50%</li><li>Administrative &ndash; 50%</li></ul>BENEFITS RTG offers a competitive compensation package, including an incentive-based compensation plan, health, life and long-term disability insurance; 401(k) with company matching; and profit sharing.Job Type: Full-timeBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Schedule:<ul><li>Monday to Friday</li></ul>Work Location: In person

RTG Administrative Assistant (Atlanta, GA)

Atlanta Center for Reproductive Medicine

<div>
 
 Description
 
 
 
 Atlanta Center for Reproductive Medicine (ACRM) specializes in the treatment of infertility and other reproductive endocrinology disorders. As one of the largest centers in the metropolitan area treating infertility, for 25+ years ACRM has provided care in Advanced Reproductive Technologies (ART), including in-vitro fertilization (IVF), pre-genetic diagnosis (PGD), and egg recipiency. Find out more about our center by visiting http://www.acrm.com
 
 
 Atlanta Center for Reproductive Medicine is looking for a full time Clinical Medical Assistant to join our growing team. This position is an integral part of our team and vital to helping us create a smooth and personal experience for each of our patients. The ideal candidate will demonstrate they are able to contribute to, engage, and work well in a close-knit team atmosphere. Every member of our staff plays a critical role in care operations and therefore must be able to assume ownership of their responsibilities. Applicant must be mature, self-directed, well organized, thorough, well spoken, and a quick learner. We're looking for someone with a warm, calm personality that presents professionally to our patients.
 
 
 This is a full time 40 hours a week position
 
 rotating between our Marietta and Sandy Springs locations
 
 from approximately 7:30am - 4:00pm plus rotating weekend and holidays from 7:30 to approximately 1:00pm.
 
 
 ACRM offers competitive compensation, full line of benefits, PTO and 401K Retirement plan.
 
 
 
 Position Overview
 
 
 
 The Medical Assistant is responsible for providing support to clinical staff to ensure smooth flow of information, routine clinical procedural preparedness, set-up, continuity, and communication.
 
 
 
 Essential Duties
 
 
 
 <ul>
 <li>
 Checks and records vital signs
 </li>
 <li>
 Administers injections
 </li>
 <li>
 Performs blood draw procedures
 </li>
 <li>
 Accurately labels blood/urine samples
 </li>
 <li>
 Ensures proper amount of blood/urine is taken/obtained
 </li>
 <li>
 Processes labs and submits requisitions
 </li>
 <li>
 Enters labs into the patient&rsquo;s EMR chart
 </li>
 <li>
 Calls patients with lab results and answers questions as needed
 </li>
 <li>
 Assists with nursing staff with call backs
 </li>
 <li>
 Assists in the performance of ultrasound scans
 </li>
 <li>
 Assists with clinical procedures and set-up
 </li>
 <li>
 Enter patient insurance information into system
 </li>
 <li>
 Submits patient prescription orders to pharmacy
 </li>
 <li>
 Schedules appointments
 </li>
 <li>
 Maintains patient flow throughout the office
 </li>
 <li>
 Opens, cleans, and closes exam rooms and bathrooms
 </li>
 <li>
 Orders supplies and stocking exam rooms and bathrooms
 </li>
 <li>
 Cleans and sterilizes equipment and updates maintenance log
 </li>
 <li>
 Logs and scans consent forms and documents
 </li>
 <li>
 Prints medical records as needed
 </li>
 <li>
 Enters, changes, and updates diagnosis codes when needed
 </li>
 <li>
 Works on other related projects as needed
 </li>
 <li>
 Provides back up support to other areas as needed
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 High School Diploma
 </li>
 <li>
 Some vocational training preferred
 </li>
 <li>
 Medical Assistant certification-recommended
 </li>
 <li>
 2 plus years&rsquo; experience in Clinical Medical Assistant position
 </li>
 <li>
 Excellent attendance and punctuality commitment
 </li>
 <li>
 Strong organizational skills
 </li>
 <li>
 Effective written and verbal communication skills with co-workers, management and patients
 </li>
 <li>
 Demonstrated ability to work effectively in teams and individually
 </li>
 <li>
 Ability to change priorities and manage task deadlines effectively
 </li>
 <li>
 Ability to effectively manage multiple tasks simultaneously
 </li>
 <li>
 Excellent attention to detail
 </li>
 <li>
 Ability to function with minimal supervision
 </li>
 <li>
 Demonstrated ability to consistently provide safe patient care and follow nursing policies, procedures and protocols
 </li>
 <li>
 Ability to exercise appropriate judgment and strong problem-solving skills
 </li>
 <li>
 Demonstrated excellent customer service and listening skills
 </li>
 <li>
 Must be empathetic and care about people
 </li>
 <li>
 Must have working knowledge of basic computer applications
 </li>
 <li>
 Demonstrated professionalism, dedication to quality, and strong work ethic
 
 
 </li>
 </ul>
 
 Physical And Mental Requirements
 
 
 
 <ul>
 <li>
 Ability to stand for prolonged periods of time
 </li>
 <li>
 Manual dexterity to operate a computer and other office equipment
 </li>
 <li>
 Ability to easily move around a 25,000 square foot facility
 </li>
 <li>
 Ability to lift 25 pounds without assistance
 </li>
 <li>
 Ability to push, pull, bend, twist and grip
 </li>
 <li>
 Position floats between Office locations.
 </li>
 </ul>
</div>

Clinical Medical Assistant

<div>
 Req173201
 
 
 
 Position Purpose
 
 
 
 Performs advanced, diversified and confidential executive-level administrative duties requiring broad and comprehensive experience, skill and knowledge of organization' s policies and practices.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Independently identifies needs and initiates projects requiring assistant to set priorities and procedures for accomplishing work. Assistants collect information, compile, and analyze data and put in presentable form for officer. Where project requires information from sources outside of immediate function assistant may direct and delegate work to others.
 </li>
 <li>
 Receives and reviews highly sensitive correspondence for officer. Recommends solutions or actions required. Independently responds to routine correspondence under own signature or drafts response for officer' s review on more complex correspondence. Professionalism and confidentially are key.
 </li>
 <li>
 Screens telephone calls and visitors, and resolves routine and complex inquiries. Assistant may independently meet with or screen people before meeting with the officer.
 </li>
 <li>
 May supervise a single or group of nonexempt support secretary staff, including hiring, training, and performance appraisal.
 </li>
 <li>
 Closely controls calendar, with authority to determine who may be scheduled.
 </li>
 <li>
 Authorizes approval for travel expense reports for officer. Reviews and questions where necessary, expense reports of officer' s direct reports.
 </li>
 <li>
 Retains authority to approve invoices and purchase requisitions under own signature.
 </li>
 <li>
 Makes complex domestic or international travel arrangements.
 </li>
 <li>
 Operates a variety of office equipment, such as a personal computer, printer, photocopier, transcriber, facsimile, scanner, or calculator. Progressively utilizes the features of one or more standard business software packages.
 
 
 </li>
 </ul>
 
 Direct Manager/Direct Reports
 
 
 
 <ul>
 <li>
 Provides primary support to assigned designated executive.
 </li>
 <li>
 Direct reports may include one or more Administrative Assistants, as well as one or more Clerks.
 </li>
 <li>
 Typically requires frequent persuasion or influencing of others. Usually assigns and reviews work of others.
 </li>
 <li>
 Typically procedures for analyzing situations and making conclusions are very diverse.
 </li>
 <li>
 Typically considers among a few options and past practice when solving problems.
 </li>
 <li>
 Typically there is some leeway for changing the order of assigned tasks. Prior approval is required before dealing with unassigned tasks.
 
 
 </li>
 </ul>
 
 Travel Requirements
 
 
 
 <ul>
 <li>
 Typically requires overnight travel less than 10% of the time.
 
 
 </li>
 </ul>
 
 Physical Requirements
 
 
 
 <ul>
 <li>
 Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
 
 
 </li>
 </ul>
 
 Working Conditions
 
 
 
 <ul>
 <li>
 Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
 </li>
 <li>
 Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. There may a need to move or lift light articles.
 
 
 </li>
 </ul>
 
 Minimum Qualifications
 
 
 
 <ul>
 <li>
 Must be eighteen years of age or older.
 </li>
 <li>
 Must be legally permitted to work in the United States.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Microsoft Office Suite, including Outlook, PPT, Excel, and Word, as well as several proprietary software applications. Operates a variety of office equipment.
 
 
 </li>
 </ul>
 
 Minimum Education
 
 
 
 <ul>
 <li>
 The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.
 
 
 </li>
 </ul>
 
 Preferred Education
 
 
 
 <ul>
 <li>
 No additional education
 
 
 </li>
 </ul>
 
 Minimum Years Of Work Experience
 
 
 
 <ul>
 <li>
 3
 
 
 </li>
 </ul>
 
 Preferred Years Of Work Experience
 
 
 
 <ul>
 <li>
 No additional years of experience
 
 
 </li>
 </ul>
 
 Minimum Leadership Experience
 
 
 
 <ul>
 <li>
 None
 
 
 </li>
 </ul>
 
 Preferred Leadership Experience
 
 
 
 <ul>
 <li>
 None
 
 
 </li>
 </ul>
 
 Certifications
 
 
 
 <ul>
 <li>
 None
 
 
 </li>
 </ul>
 
 Competencies
 
 
 
 <ul>
 <li>
 PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.
 </li>
 <li>
 Ability to work independently with minimal direction, strong written/verbal communication skills, strong organizational skills and attention to detail, ability to handle multiple tasks at once.
 </li>
 </ul>
</div>

EXECUTIVE ADMINISTRATIVE ASST

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