administrative assistant

executive assistant

office manager

executive administrative assistant Jobs in Miami

executive administrative assistant

executive assistant (contract) Jobs in Miami

executive assistant (contract)

office assistant

BlueCrest Capital Management

<div>
 
 Overview:
 
 
 
 BlueCrest was formed in 2000. In 2015 the fund decided to close to external investors and return the funds of our clients and we became a private investment partnership.
 
 
 BlueCrest have offices in London, Jersey, Geneva, Singapore, Dubai, New York and Miami. Our Miami office is looking for a full-time Office Administration Assistant who will be the first point of contact for visitors and a key liaison for internal stakeholders across the office.
 
 
 The position reports to the Head of Americas Technology in New York, and will be expected to work with minimal guidance, deliver on urgent priorities, and act with a high level of discretion and confidentiality when handling confidential information.
 
 
 In this position the successful incumbent will:
 
 
 <ul>
 <li>
 Conduct general office administration duties
 </li>
 <li>
 Liaise with local building management teams external parking company, organise local vendors and office visits
 </li>
 <li>
 During periods of absence you may be required to perform Personal Assistant duties to Senior Executives.
 
 
 
 </li>
 </ul>
 
 Reception duties:
 
 
 
 <ul>
 <li>
 Receiving visitors at the front desk
 </li>
 <li>
 Answering, screening and managing incoming phone calls
 </li>
 <li>
 Setting up video conferences/meetings as needed
 
 
 
 </li>
 </ul>
 
 Office Administration duties:
 
 
 
 <ul>
 <li>
 Receiving, sorting, scanning, and delivering mail
 </li>
 <li>
 Processing invoices, payments and expenses
 </li>
 <li>
 Arranging local and international couriers
 </li>
 <li>
 Managing security access passes for new hires and leavers
 </li>
 <li>
 Liaison with building security and building management
 </li>
 <li>
 Liaison with contractors / cleaners visiting office
 </li>
 <li>
 Tracking and ordering office supplies
 </li>
 <li>
 Ad-hoc administrative assistance to all staff locally
 
 
 
 </li>
 </ul>
 
 Personal Assistant duties (when required):
 
 
 
 <ul>
 <li>
 Coordinating and scheduling team calendars and arranging meetings (including video-conferences)
 </li>
 <li>
 Arranging travel and accommodation when needed
 </li>
 <li>
 Additional ad-hoc daily assistance
 
 
 
 </li>
 </ul>
 
 Experience required:
 
 
 
 <ul>
 <li>
 Previous work experience as an Office Administration Assistant (Financial services environment advantageous)
 </li>
 <li>
 Excellent written and verbal communication skills in English essential, with fluency in Spanish desirable;
 </li>
 <li>
 Proficient in Outlook Calendar, Word, PowerPoint and Excel;
 </li>
 <li>
 Ability to handle documents with confidentiality and discretion;
 </li>
 <li>
 Excellent interpersonal skills;
 </li>
 <li>
 Resourceful, proactive, assertive, detail-oriented and energetic;
 </li>
 <li>
 Self-starter, high level of motivation, ability to work independently;
 </li>
 <li>
 Excellent organization and follow up skills;
 </li>
 <li>
 Proven ability to make effective decisions and solve problems;
 </li>
 <li>
 Effective time management and organizational skills;
 </li>
 <li>
 Flexibility to work outside of business hours (when required)
 
 
 
 </li>
 </ul>
 
 BlueCrest is committed to providing an inclusive environment for its workforce. As an employer, we provide equal opportunities to all people regardless of their gender, marital or civil partnership status, race, religion or ethnicity, disability, age, sexual orientation or nationality.
 
</div>

Office Administration Assistant - Miami based

Fargo Funding LLC

MUST FOLLOW US ON BOTH LINKEDIN AND INSTAGRAM TO BE FURTHER CONSIDEREDFargo Funding on LinkedIn@fargofunding on InstagramJob Overview We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will play a crucial role in ensuring smooth office operations, providing exceptional customer service, and supporting various administrative tasks. This position requires proficiency in office management, strong communication skills, and the ability to multitask effectively in a fast-paced environment.Duties<ul><li>Manage front desk operations, including greeting visitors and handling inquiries.</li><li>Answer and direct calls using a multi-line phone system, demonstrating excellent phone etiquette.</li><li>Perform data entry tasks accurately and efficiently, maintaining organized records.</li><li>Assist with calendar management, scheduling appointments, and coordinating meetings.</li><li>Provide clerical support such as filing, proofreading documents, and managing correspondence.</li><li>Utilize Microsoft Office and Google Workspace for document creation, spreadsheets, and presentations.</li><li>Maintain office supplies inventory and assist with bookkeeping tasks as needed.</li><li>Offer customer support by addressing client inquiries and resolving issues promptly.</li><li>Collaborate with team members to ensure effective communication and workflow within the office.</li><li>Support dental or medical reception duties as required, ensuring patient information is handled confidentially.</li></ul>Requirements<ul><li>Proven experience in an administrative role or similar position is preferred.</li><li>Proficiency in QuickBooks is a plus; familiarity with bookkeeping practices is advantageous.</li><li>Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.</li><li>Excellent organizational skills with the ability to manage multiple tasks simultaneously while maintaining attention to detail.</li><li>Bilingual candidates are encouraged to apply to enhance communication with diverse clientele.</li><li>Previous experience as a dental or medical receptionist is beneficial but not mandatory.</li><li>Strong typing skills and familiarity with data entry processes are essential.</li><li>Demonstrated customer service experience with a focus on providing support in a professional manner.</li><li>Ability to manage time effectively and prioritize tasks to meet deadlines. Join our team as an Administrative Assistant where you can contribute your skills while growing professionally in a supportive environment!</li></ul>Job Types: Full-time, ContractPay: $55,000.00 - $70,000.00 per yearWork Location: Remote

Administrative Assistant

University of Miami

<div>
 
 Current Employees:
 
 
 
 If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.
 
 
 
 Administrative Assistant
 
 
 
 The University of Miami/UHealth department of Neurology has an exciting opportunity for a Full Time Administrative Assistant to work at the UHealth Medical Campus. The Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.
 
 
 <ul>
 <li>
 Supports department and/or department leadership with daily clerical tasks.
 </li>
 <li>
 Prepares basic reports, charts, budgets and other presentation materials.
 </li>
 <li>
 Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.
 </li>
 <li>
 Plans meetings and takes detailed minutes, as needed.
 </li>
 <li>
 Answers phone calls, provides information to callers or connects callers to appropriate staff.
 </li>
 <li>
 Schedules appointments and updates calendars.
 </li>
 <li>
 Makes travel arrangements and reservations for department leadership and staff, as needed.
 </li>
 <li>
 Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
 </li>
 <li>
 Greets and provides general support to visitors.
 </li>
 <li>
 Develops and maintains department filing system.
 </li>
 <li>
 Adheres to University and unit-level policies and procedures and safeguards University assets.
 
 
 
 </li>
 </ul>
 
 Department Specific Functions
 
 
 
 <ul>
 <li>
 Prepare and coordinate travel arrangements including reservations for hotels, air travel and other related arrangements for research participants.
 </li>
 <li>
 Compose visit schedules for research participants in accordance with study team
 </li>
 <li>
 Responsible for the maintenance, requisition and submission of supplies and regular inventory of research spaces.
 </li>
 <li>
 Prepare research materials for upcoming research visits (both in person and remote) for study team.
 </li>
 <li>
 Maintenance and filing of research records.
 </li>
 <li>
 Prepare and submit forms required for reimbursement of travel expenses, including but not limited to, gathering all pertinent receipts, preparation of BERF and submission of required information to administrative office for processing.
 </li>
 <li>
 Composes and types correspondence and takes detailed minutes
 
 
 
 </li>
 </ul>
 
 
 This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
 
 
 
 
 
 Core Qualifications
 
 
 
 <ul>
 <li>
 High school diploma or equivalent
 </li>
 <li>
 Minimum 1 year of relevant experience
 
 
 
 </li>
 </ul>
 
 Knowledge, Skills and Attitudes:
 
 
 
 <ul>
 <li>
 General knowledge of office procedures and operations.
 </li>
 <li>
 Ability to accurately prepare and maintain records, files, reports and correspondence.
 </li>
 <li>
 Ability to communicate effectively in both oral and written form.
 </li>
 <li>
 Ability to maintain effective interpersonal relationships.
 </li>
 <li>
 Ability to process and handle confidential information with discretion.
 </li>
 <li>
 Skill in completing assignments accurately and with attention to detail.
 </li>
 <li>
 Proficiency in computer software (i.e., Microsoft Office).
 
 
 
 </li>
 </ul>
 
 
 Any relevant education, certifications and/or work experience may be considered.
 
 
 
 
 The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
 
 
 UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
 
 
 The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
 
 
 
 Job Status:
 
 
 
 Full time
 
 
 
 Employee Type:
 
 
 
 Staff
</div>

Anillo Dentistry

Job Summary We are a well-established dental practice proudly serving our community for over 28 years. Our office is known for providing quality, compassionate care in a professional and welcoming environment. We are seeking a dependable and motivated Dental Assistant to join our team part-time, with the opportunity to transition into a full-time position in the future. Must be bilingual (English/Spanish required)Schedule Needed:<ul><li>Monday</li><li>Friday</li><li>Saturday</li></ul>Duties<ul><li>Assist the dentist during examinations and procedures, ensuring a smooth workflow through four-handed dentistry techniques.</li><li>Prepare and maintain treatment rooms, ensuring all necessary instruments and materials are sterilized and ready for use.</li><li>Take X-rays as needed, adhering to safety protocols and regulations.</li><li>Manage patient records using EMR systems such as Dentrix ensuring compliance with HIPAA regulations.</li><li>Conduct preliminary assessments including taking vital signs and documenting medical history.</li><li>Provide chairside assistance during various dental procedures including general dentistry, endodontics, prosthodontics, and pediatric dentistry.</li><li>Educate patients on post-operative care and proper oral hygiene practices.</li><li>Maintain an organized inventory of dental supplies and equipment, placing orders as necessary.</li><li>Uphold infection control standards in accordance with aseptic techniques and clinic policies.</li></ul>Skills<ul><li>Proficient in using EMR systems such as Dentrix</li><li>Knowledge of dental terminology, anatomy, and procedures relevant to general dentistry, pediatrics, endodontics, prosthodontics, and more.</li><li>Experience with medical imaging techniques including X-rays and 3D scanning technologies.</li><li>Familiarity with infection control protocols and aseptic techniques to ensure patient safety.</li><li>Strong communication skills to effectively interact with patients and team members.</li><li>Ability to work collaboratively in a team-oriented environment while managing multiple tasks efficiently.</li><li>Previous experience 1 year in a dental clinic setting is mandatory; training will be provided for the right candidate. Join our team where you can make a meaningful impact on patients' lives while advancing your career in dental assisting!</li></ul>If you are looking for a long-term opportunity in a respected and established dental office, we would love to hear from you. Please submit your resume to apply.Job Types: Full-time, Part-timePay: $17.00 - $19.00 per hourBenefits:<ul><li>Employee discount</li></ul>Experience:<ul><li>Dental assisting: 1 year (Required)</li></ul>Language:<ul><li>English and Spanish (Required)</li></ul>License/Certification:<ul><li>Certificate of Dental Assistant (Required)</li></ul>Ability to Commute:<ul><li>Miami, FL 33186 (Required)</li></ul>Ability to Relocate:<ul><li>Miami, FL 33186: Relocate before starting work (Preferred)</li></ul>Work Location: In person

Dental Assistant (1yrs exp req)

Rajesh Dhairyawan, MD PA

This is a solo cardiology practice looking for a medical assistant. Must be detail oriented, able to multitask, bilingual, reliable and have exceptional customer service/patient care skills. A positive attitude and team player is a must. As a medical assistant, you will be responsible for providing clinical and administrative support to the physician and other team members. The goal is to complete all activities accurately, efficiently and effectively, with high quality and in a timely manner.Responsibilities:<ul><li>Perform pre-visit planning in anticipation of patient's visit by preparing clinical electronical charts for the doctor.</li><li>Complete patient intake: verify patient information by interviewing patients, confirming reason of visit and documenting basic medical history, vitals and medication reconciliation.</li><li>Perform EKG, holter monitor and stress tests</li><li>Remote monitoring</li><li>Prepare exam rooms by making sure room is clean and supplies are stocked</li><li>Electronic and paper medical record maintenance, including electronic filing, faxing, scanning and uploading documents into EMR</li><li>Assist in patient check-in and check-out, and scheduling appointments.</li><li>Answer phones, take/forward messages</li><li>Perform other job related duties as needed</li></ul>Qualifications and Skills:<ul><li>High school diploma or GED/equivalent</li><li>Bilingual (English and Spanish) - Fluent verbal and written</li><li>Certified Medical Assistant or Registered Medical Assistant</li><li>Proven working experience as a medical assistant</li><li>Minimum one to two years experience in a medical office</li><li>An understanding of patient care, medical terminology</li><li>Excellent time management skills and ability to multitask and prioritize work</li><li>Exhibit a high degree of courtesy, tact and poise when interacting with patients, families, and other healthcare professionals.</li><li>Excellent communication and phone etiquette</li><li>Proficient in Electronic Medical Record systems</li><li>Computer skills</li><li>Must enjoy working with people</li><li>Organized, professional, team player</li><li>Detail oriented and self motivated</li></ul>Job Details:<ul><li>Full time: 40 hours a week</li><li>Starting at $21 (pay will depend on experience)</li><li>Paid time off</li></ul>Job Type: Full-timePay: From $21.00 per hourExpected hours: 40 per weekBenefits:<ul><li>Paid time off</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>EMR systems: 1 year (Required)</li><li>Medical records: 1 year (Preferred)</li><li>Vital signs: 1 year (Required)</li><li>Medical office: 1 year (Preferred)</li><li>medical assistant: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Spanish (Required)</li></ul>License/Certification:<ul><li>Certified Phlebotomy Technician (Preferred)</li><li>Certified Medical Assistant (Required)</li></ul>Work Location: In person

Medical Assistant

Angel Cordova & Co

We are a well-established accounting firm offering a friendly atmosphere, flexibility when needed, and a comfortable work environment. We assist businesses and their owners with accounting, tax compliance, tax planning, and international tax structuring and reporting.We are seeking a part-time, permanent Administrative Assistant who is bilingual (English/Spanish), reliable, motivated, organized, and friendly. The ideal candidate will have a professional attitude and appearance and a genuine interest in learning our business.Extensive training will be provided.Required Skills<ul><li>Bilingual (English/Spanish) &ndash; excellent verbal and written communication skills</li><li>Strong computer skills, including MS Word, Excel, and Outlook</li><li>Internet savvy</li><li>1&ndash;2 years of clerical/administrative experience (preferred)</li><li>High school diploma or equivalent</li></ul>Duties<ul><li>Answer and route phone calls; take accurate messages</li><li>Greet and communicate with clients professionally</li><li>Prepare, edit, and mail correspondence</li><li>File, scan, and retrieve documents</li><li>Manage and maintain digital and physical filing systems</li><li>Organize email correspondence</li><li>Manage appointments and schedules</li><li>Provide administrative support to staff</li></ul>Attributes<ul><li>Well-spoken and professional with excellent client-service skills</li><li>Exceptional attention to detail</li><li>Punctual, positive attitude, and dependable</li><li>Able to multitask and work independently with minimal supervision</li><li>Motivated and willing to learn</li></ul>Our office is located in Miami, 42nd Avenue (LeJeune Road) &amp; N.W. 7th Street.Final candidates will have background check performed.Job Type: Part-timePay: $20.00 - $23.00 per hourEducation:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Customer service: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li><li>Spanish (Required)</li></ul>Work Location: In person

Dental Care Alliance

<div>Overview:
<div>
Miami Center for Cosmetic &amp; Implant Dentistry is looking for a Pediatric Dental Assistant in Miami, FL 33175 to assist our clinical team by providing a high level of patient care and satisfaction while operating in a team-based environment.</div><div></div> 
Position Overview: 
As a Dental Assistant you are an integral part of care team in providing support to the office and assisting the professional dental staff with treatment. Support our mission to providing excellent dental care in the community and help us create more smiles and memorable experiences. Join a team that believes in teamwork and truly cares about their patients. Candidates must have prior dental assisting experience to be considered.<div> 
What we offer:</div> 
<div></div><ul><li>
Flexible scheduling options</li><li>
Health, dental, and vision insurance</li><li>
Life insurance and disability benefits</li><li>
401(k) plan</li><li>
Support for continuing education and professional development</li><li>
Modern office with advanced dental technology</li></ul><div></div><div> 
How to Apply: 
 
If you are a dedicated Dental Assistant looking to advance your career in a modern, patient-centered practice, we invite you to apply by submitting your CV.</div><div></div><div> 
Be part of our journey to shape the future of dentistry. Apply today to join our mission-driven team!</div>
Responsibilities:
<ul><li>Clinical Support: Prepare treatment rooms, sterilize instruments, and assist dentists during procedures.</li><li>
Patient Care: Welcome, comfort, and educate patients on oral hygiene and post-treatment care.</li><li>
Radiography &amp; Diagnostics: Take and develop X-rays, assist with impressions, and maintain study models.</li><li>
Compliance &amp; Safety: Ensure infection control protocols, maintain patient confidentiality, and follow workplace regulations..</li><li>
Maintain accurate patient records and documentation, including scheduling and patient intake (if needed)</li><li>
Helps dentist manage dental and medical emergencies by maintaining CPR certification, emergency drug and oxygen supply, and emergency telephone directory.</li></ul>
Qualifications:
<div>
Qualifications:</div><ul><li>
Completion of a one-year certified dental assistant program</li></ul><div>
or</div><ul><li>
Six months on-the-job-experience (with supporting documentation)</li><li>
X-Ray certification</li><li>
Nitrous Oxide certification is highly recommended</li><li>
High school diploma or equivalent</li></ul><div>
Dental Assistant are also expected to maintain annual OSHA, HIPAA, CPR, and infection control training as required by law.</div><div> 
 
#LI-CM1</div><div>
#CYE</div><div>
Legal Disclaimer: 
We comply with all minimum wage laws as applicable. All benefits are subject to potential vesting and eligibility requirements. 
 
The company is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ancestry, color, age, national origin, ethnicity, religious creed or belief, physical or mental disability, marital or familial status, legally protected medical condition, genetic information, military or veteran status, sex, gender, sexual orientation, citizenship status, or any other characteristic protected by applicable law.</div></div>

Pediatric Dental Assistant @ Miami Center for Cosmetic & Implant Dentistry

Explore 192+ Office assistant in Miami this March. Find roles across top companies and apply now to boost your career.

192 office assistant jobs In Miami

Office Administration Assistant - Miami based

Administrative Assistant

Administrative Assistant

Dental Assistant (1yrs exp req)

Medical Assistant

Administrative Assistant

Pediatric Dental Assistant @ Miami Center for Cosmetic & Implant Dentistry