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administrative affairs specialist Jobs in Riyadh

administrative affairs specialist

administrative assistant

office assistant

Salco Industrial LLC

Hiring: Administrative Assistant (Based in Riyadh, Saudi Arabia)We&rsquo;re looking for a reliable and detail-oriented Administrative Assistant to support our daily operations.Preferred: Lady applicants Key Responsibilities:<ul><li>Manage emails and calendars</li><li>Prepare reports and documents</li><li>Data entry and record keeping</li><li>Coordinate meetings and follow-ups</li><li>General admin support</li></ul>Requirements:<ul><li>Proven admin experience</li><li>Strong English communication skills</li><li>Proficient in Microsoft Office</li><li>Highly organized and dependable</li></ul>Job Type: Full-time

Administrative Assistant

WALTER P MOORE

<div>Responsibilities:
<div>
We have an immediate opening for a bright, energetic individual with the requisite skills to join our firm in the role of Administrative Assistant to leaders in the firm&rsquo;s Saudi Arabia office. This individual will be responsible for providing extensive support to Director-level professionals and their broad range of activities and will also serve in the capacity of Government Relation Officer; processing and carrying out legal matters relating to visas, permits, licenses and registration of employees.</div><div></div><div> 
In this role, the Administrative Assistant will provide support such as:</div><ul><li>
Coordinate with the Saudi Arabian government departments and agencies to obtain licenses, permits, and visa processing.</li><li>
Handle all government portals and update the company profiles on such portals as GOSI, CoC, SBC, MoC, Zacat, Qiwa, Muqeem and others as needed.</li><li>
General reception duties including greeting/assisting visitors; answering/screening/routing incoming calls; relaying messages; receiving/routing/handling all incoming/outgoing mail and deliveries; maintaining sign-in/sign-out of staff; scheduling conference rooms.</li><li>
Taking initiative to relieve management and production staff of all possible administrative tasks by providing general clerical support including IT and translation support, compiling and drafting letters, assistance with accessing and maintaining government portals to ensure compliance, typing, copying, coordinating calendars/scheduling, general and project filing and archiving, ordering supplies.</li><li>
Maintain appearance and organization of all public spaces including conference rooms, break rooms and casual meeting areas.</li><li>
Assist with internal and external activities such as staff activities, in-office lunches, trainings, social events, and client development activities as needed.</li><li>
Perform other duties as required.</li></ul> 
<div></div>
Qualifications:
<div>
Education: Bachelor&rsquo;s degree in business administration, IT, or English</div><div>
Experience: 5 years&rsquo; experience in an Administrative Assistant position with knowledge in Microsoft Office, and IT support. Prior experience with Saudi Arabian government relations processes is preferred.</div><ul><li>
Saudi National</li><li>
Excellent verbal and written communication skills with staff, management, and clients.</li><li>
Fluent in both Arabic and English (speaking, writing)</li><li>
Ability to plan, organize, manage, prioritize, coordinate workflow, and successfully execute multiple tasks.</li><li>
Strong computer and office equipment operation skills including competence in Microsoft Office Suite (specifically Outlook, Word, Excel, and PowerPoint).</li><li>
Proven competence in managing all administrative activities and needs of a small office environment.</li><li>
A/E/C industry experience and knowledge a plus.</li><li>
Strong organizational and communication skills</li><li>
Attention to detail</li><li>
Discrete, dependable and conscientious</li><li>
Excellent inter-personal skills</li><li>
Proactive</li><li>
Client-service oriented</li></ul><div>
Physical presence in the office is required</div>
Overview:
<div>
Walter P Moore is an international company of engineers, architects, innovators, and creative people who solve some of the world&rsquo;s most complex structural and infrastructure challenges. Providing structural, diagnostics, civil, traffic, parking, transportation, enclosure, WPM technology and construction engineering services, we design solutions that are cost- and resource-efficient, forward-thinking, and help support and shape communities worldwide. Founded in 1931 and headquartered in Houston, Texas, our 1000+ professionals work across 27 U.S. offices and 8 international locations.</div></div>

NASCOM USSC

Job Title: Office Clerk (Male / Female)Location: Riyadh, Saudi Arabia Employment Type: Full-time Salary Range: SAR 1,200 &ndash; 1,800 (depending on experience and skills)Job Summary:We are seeking a reliable and organized Office Clerk (Male / Female) to support daily administrative and office operations. The ideal candidate will assist with general office tasks, documentation, data entry, and coordination to ensure smooth and efficient office functioning.Key Responsibilities:<ul><li>Perform general clerical and administrative duties.</li><li>Handle office assistant tasks including filing, photocopying, scanning, and documentation.</li><li>Maintain accurate records, files, and office documents.</li><li>Support day-to-day office operations and assist other departments as required.</li><li>Use MS Office applications (Word, Excel, Outlook) for data entry and reporting.</li><li>Coordinate with staff and management for administrative requirements.</li><li>Ensure office cleanliness, organization, and proper document control.</li><li>Perform overtime duties when required as per operational needs.</li></ul>Requirements:<ul><li>Education: Higher Secondary Certificate or equivalent.</li><li>Experience: Minimum 2 years of experience in an office or administrative role.</li><li>Technical Skills:</li><li>Good working knowledge of MS Office applications.</li><li>Communication Skills:</li><li>Good verbal and written communication skills.</li><li>Other Requirements:</li><li>Ability to manage multiple tasks and work independently.</li><li>Willingness to work overtime when required.</li><li>Male and Female candidates are encouraged to apply.</li></ul>What We Offer:<ul><li>Competitive salary based on experience</li><li>Stable working environment</li><li>Opportunity to grow within the organization</li></ul>Job Type: Full-timePay: ﷼1,200.00 - ﷼1,500.00 per month

Office Clerk (Male / Female)

CATRION

<div>
 
 
 Job Summery
 
 
 
 To perform a variety of administrative and clerical tasks. Duties of the administrative assistant include but not limited to providing support to managers and employees, assisting in daily office needs, and managing company&rsquo;s general administrative activities.
 
 
 
 
 
 
 Job Description
 
 
 
 &bull; Manages and implements CATRION systems to ensure that processes are followed.
 
 
 &bull; Maintains adequate staffing levels and rosters in accordance with the labour budget.
 
 
 &bull; Complete paperwork in timely and efficient manner.
 
 
 &bull; Prepare and gather information for company and client presentations.
 
 
 &bull; Develop and maintain recordkeeping systems and procedures.
 
 
 &bull; Raise recruitment requests for replacement staff when staff resigns, being terminated, and not return from leave.
 
 
 &bull; Liaise with executive administrative to handle requests and queries from senior managers.
 
 
 &bull; Inform team leaders in advance of staff movements, ensuring master file is updated and appropriate cost centre is assigned, ensuring staff movement to camp is minimal.
 
 
 &bull; Assist in the preparation of regularly scheduled reports.
 
 
 &bull; Act as the point of contact for internal and external clients.
 
 
 &bull; Update and maintain office policies and procedures as instructed.
 
 
 &bull; Prepare clearance paper for employee. Collect present time sheet of employee from site. Prepare current time sheet base on office format and take approval from RM/OM. Attach previous time sheet.
 
 
 &bull; Coordinate with various trainers to provide training schedule when available.
 
 
 &bull; Ensure all employees are aware of the training schedule and has all the necessary documents.
 
 
 &bull; Prepare training materials and visual aids for FF, CPR &amp; FA trainer.
 
 
 &bull; Look for alternative replacement for employees going for vacation or exit. Prepare feasible replacement and/or swap for employees on emergency cases.
 
 
 &bull; Receiving of evaluation and annual appraisal from site.
 
 
 &bull; Manage staff under control effective and as directed by your superiors.
 
 
 &bull; Keep staff board up to date and personnel records up to date.
 
 
 &bull; Manage RO Petty cash and safe keeping as per company policy.
 
 
 &bull; Ensure that each staff member is issued with a JD, signed and a copy is placed on his personal file.
 
 
 &bull; Any other task being given by his superior for action.
 
 
 
 Skills
 
 
 
 &bull; Flexible schedule.
 
 
 &bull; Good oral and written communication skills, with the ability to solve problems.
 
 
 &bull; Good organization skills, able to work as part of a team as well as on own abilities.
 
 
 &bull; Fluency in written and spoken English.
 
 
 &bull; The proven ability to prioritize incoming works and the ability to manage on-site works to the highest standard possible.
 
 
 &bull; Basic understanding of Health and Safety and ability to apply principles.
 
 
 &bull; Ability to read, understands, follow, and enforce safety procedures.
 
 
 &bull; Ability to process computer data and to format and generate reports.
 
 
 
 Qualifications
 
 
 
 
 Education Certificate
 
 
 
 Diploma Degree
 
 
 
 Qualifications
 
 
 
 Public Administration
 
 
 
 General Years of Experience
 
 
 
 4- 5 Years
 
 
 
 Special Years of Experience
 
 
 
 3 - 4 Years
 
</div>

Admin Assistant

Euro Group Engineering Consultancy

Position OverviewEuro Group Engineering Consultancy in Riyadh is seeking a professional, detail‑oriented Administrative Assistant / Secretary to support our team working on the operation and maintenance of municipal assets in Riyadh for the Riyadh Amanah. The ideal candidate will have strong administrative capabilities and solid experience handling municipal procedures, documentation, and coordination with local government authorities.Key ResponsibilitiesCorrespondence &amp; Documentation<ul><li>Prepare, format, and edit official letters, memos, and reports in Arabic and English, especially correspondence with Riyadh Amanah and municipal departments related to O&amp;M contracts.</li><li>Create and update PowerPoint presentations for project progress meetings, Amanah reviews, and internal briefings.</li><li>Organize, maintain, and update physical and electronic archiving systems for all O&amp;M project documents: contracts, work orders, permits, completion reports, approvals, inspections, and correspondence.</li><li>Maintain logs and registers for all correspondence, submittals, and O&amp;M documentation.</li></ul>Follow‑Up &amp; Coordination<ul><li>Track and follow up on submissions, approvals, renewals, and routine procedures related to municipal assets O&amp;M (facilities, infrastructure, public spaces, and related services).</li><li>Handle incoming and outgoing mail, emails, and calls with Amanah officials, contractors, and internal teams; ensure proper registration and distribution.</li><li>Coordinate appointments, meetings, and schedules with Riyadh Amanah representatives, municipal inspectors, and project staff.</li><li>Liaise with Riyadh Amanah and other relevant municipal entities to complete administrative procedures, obtain signatures/stamps, and follow up on project‑related matters.</li></ul>Confidentiality &amp; Support<ul><li>Ensure confidentiality and proper handling of company, project, and municipal documents.</li><li>Perform other administrative and secretarial duties to support the O&amp;M project as assigned.</li></ul>Requirements<ul><li>Experience: Minimum 5 years of administrative/secretarial experience with Saudi government entities, preferably municipalities or Amanah.</li><li>Experience in an engineering consultancy or in operation and maintenance / infrastructure / municipal services projects is a strong advantage.</li><li>Good knowledge of municipal procedures, documentation, and platforms used by Riyadh Amanah.</li><li>Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).</li><li>Excellent written and verbal communication skills in Arabic; good command of English preferred.</li><li>Strong organizational skills, accuracy, and attention to detail.</li><li>Ability to handle multiple tasks, work under pressure, and meet deadlines.</li><li>Professional appearance, strong sense of responsibility, and high level of discretion.</li></ul>Job Type: Contract Contract length: 36 months

Administrative Assistant / Secretary

Magrabi Health

<div>
 
 The ideal candidate will be responsible for providing care to patients while adhering to compliance standards. This candidate should be able to recognize patient needs and prioritize those needs with the needs outlined by physicians.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Assure quality care by adhering to standards set by the physicians
 </li>
 <li>
 Provide care education to patients in person or over the phone
 </li>
 <li>
 Adhere to compliance guidelines throughout processes (OSHA, FDA, HIPAA)
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Degree in Dental Assistance
 </li>
 <li>
 Must have valid SCFHS as a dental assistant or General Dentist.
 </li>
 </ul>
</div>

Dental Assistant

DYAR

<ul><li>Visitor Management: Welcoming, greeting, and directing visitors, clients, and vendors upon arrival.</li><li>Communication Hub: Answering, screening, and forwarding incoming phone calls and managing emails.</li><li>Administrative Support: Performing clerical tasks such as filing, photocopying, transcribing, and faxing.</li><li>Scheduling: Managing calendars, booking meeting rooms, and coordinating appointments.</li><li>Front Desk Maintenance: Ensuring the reception area is clean, tidy, and organized.</li><li>Mail and Deliveries: Receiving, sorting, and distributing daily mail, packages, and courier deliveries.</li><li>Security: Monitoring visitor access, issuing visitor badges, and following safety protocols.</li><li>Office Supplies: Monitoring inventory and ordering office supplies.</li></ul>Required Skills and Qualifications<ul><li>Experience: Proven work experience as a receptionist, front office representative, or similar role.</li><li>Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment (printers, fax machines).</li><li>Communication: Strong verbal and written communication skills.</li><li>Interpersonal Skills: Professional attitude, appearance, and a customer-service-oriented approach.</li><li>Organization: Excellent organizational, multitasking, and time-management skills.</li></ul>Common Education and Requirements<ul><li>High school diploma or equivalent is generally required.</li><li>Sometimes, additional training or a degree in administration may be preferred.</li></ul>This role often reports to an Office Manager or HR Manager and acts as the face of the organizationJob Type: Full-timeApplication Question(s):<ul><li>Should Be Female</li></ul>

reception

Explore 241+ Office assistant in Riyadh this February. Find roles across top companies and apply now to boost your career.

241 office assistant jobs In Riyadh

Administrative Assistant

Administrative Assistant

Office Clerk (Male / Female)

Admin Assistant

Administrative Assistant / Secretary

Dental Assistant

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