office manager

executive assistant office manager Jobs in New York

executive assistant office manager

office & employee experience manager (part-time) Jobs in New York

part time teller

administrative assistant and office manager Jobs in New York

office employee experience manager part time

Betches Media

<div>
 
 About Us
 
 
 
 Betches Media is the ultimate digital media and lifestyle destination for women. As a pioneer in the humor and entertainment space, we&rsquo;ve built a powerful platform that connects with over 250M fans across social media, podcasts, web, events, and e-commerce. Our funny, honest, and candid approach resonates with women globally, creating a one-of-a-kind community.
 
 
 Now as a part of LBG Media, Betches is in an exciting new chapter, leveraging the global reach and innovation of our parent company to push the boundaries of creative media.
 
 
 This is your opportunity to be at the forefront of shaping the future of Betches Media and propel the brand through its next phase of growth.
 
 
 
 Description
 
 
 
 We are seeking a Part-Time Office + Employee Experience Manager to lead the day-to-day office operations and facilities management of our NYC office. The hours will be 9:00 AM &ndash; 3:00 PM ET, three days per week Tuesday, Wednesday and Thursday. On average the Part-time Office + Employee Experience Manager will work 18 hours per week, with the opportunity to take on additional hours based to support special events as needed.
 
 
 The ideal candidate is proactive, organized, and passionate about creating environments where people thrive. You will work in partnership with the Senior People and Culture Coordinator to bring a daily focus to facilities maintenance, hospitality, and employee experience. You will serve as the go-to resource for employees, guests, and vendors alike and bring our office culture to life.
 
 
 This role requires adaptability, strong communication skills, and a hospitality mindset. You will anticipate needs, solve problems before they arise, and serve as a trusted, approachable resource for employees.
 
 
 
 Roles &amp; Responsibilities
 
 
 
 <ul>
 <li>
 Serve as the #1 point of contact for employees&rsquo; workspace needs in NYC.
 </li>
 <li>
 Optimize our facilities routines, day to day office maintenance and build an office playbook to facilitate repeatable processes across office maintenance, vendor and landlord management, and employee experience.
 </li>
 <li>
 Own the reception area and ensure a seamless experience for all guests.
 </li>
 <li>
 Lead NYC office operations, including vendors, supplies, maintenance, mail, shipping &amp; receiving, and logistics.
 </li>
 <li>
 Manage inventory to ensure the office is well equipped with snacks, beverages, and essential supplies.
 </li>
 <li>
 Maintain the NYC office budget and ensure financial stewardship with strong ROI.
 </li>
 <li>
 Build and execute in-person events and programs that drive engagement and community.
 </li>
 <li>
 Organize and support internal and external company events, including new hire onboarding and all hands meetings.
 </li>
 <li>
 Design office communication tools and processes to enhance clarity and engagement.
 </li>
 <li>
 Support space and capacity planning, continually improving office layout and seating plans.
 </li>
 <li>
 Partner with property management and vendors for services, repairs, and support.
 </li>
 <li>
 Provide light executive support as needed, including calendar management, scheduling meetings, and assisting with day-to-day administrative needs.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 5+ years of experience in Office Management, Facilities, or Community roles, ideally at a high-growth company.
 </li>
 <li>
 Availability to work onsite in our New York City office Tuesday&ndash;Thursday from 9:00 AM &ndash; 3:00 PM ET is required.
 </li>
 <li>
 Proven ability to create an outstanding employee and guest experience.
 </li>
 <li>
 Strong communication and project management skills; able to manage multiple priorities seamlessly.
 </li>
 <li>
 Experience in fast-paced, evolving environments; enjoys building new systems and processes. You&rsquo;re scrappy, resourceful and you see challenges as opportunities.
 </li>
 <li>
 Customer service and hospitality mindset &mdash; friendly, approachable, and solutions-oriented.
 </li>
 <li>
 Detail-oriented with strong follow-through and focus on employee experience.
 </li>
 <li>
 Proactive problem solver who anticipates needs and resolves issues before they escalate.
 </li>
 <li>
 Excellent at prioritization, time management, and handling multiple work streams simultaneously.
 
 
 </li>
 </ul>
 
 Compensation
 
 
 
 The expected hourly rate for this role is $25-$30 an hour, and a commitment of up to 20 hours per week.
 
 
 
 Learn more about
 
 
 our culture and perks
 
 
 
 
 Our DEI+ Commitment
 
 
 
 At Betches, we are committed to building a diverse and inclusive workplace that empowers talent from many different backgrounds, experiences, and identities. We believe that true creativity and knowledge emerge when diversity and inclusion are fully embraced. We strive to create a workforce that reflects the diversity of our clients and our communities, recognizing that our journey towards excellence is ongoing. Together, we aim to foster an environment where everyone can contribute to and benefit from our shared success.
 
 
 <ul>
 <li>
 We house all active job postings on careers.betches.com or LinkedIn.com, attaching jobs to our official Betches Media Company page. We will never request sensitive personal information via email or during an interview such as Social Security numbers, banking details, or other confidential data. If you receive a communication that seems suspicious or does not follow these guidelines, please do not respond or share personal information. Instead, contact us hr@betches.com.
 </li>
 </ul>
</div>

Office & Employee Experience Manager (Part-Time)

Phathom Pharmaceuticals

<div>Phathom Pharmaceuticals is a biopharmaceutical company dedicated to transforming the treatment of gastrointestinal (GI) diseases. With exclusive rights in the United States, Europe, and Canada to vonoprazan&mdash;a first-in-class potassium-competitive acid blocker (PCAB)&mdash;Phathom is working to transform the treatment of acid-related disorders.
Our current portfolio includes:
<ul><li>VOQUEZNA&reg; (vonoprazan) tablets, approved for the treatment of heartburn associated with Non-Erosive GERD, as well as the healing and maintenance of healing of Erosive GERD
</li></ul><ul><li>VOQUEZNA&reg; TRIPLE PAK&reg; (vonoprazan tablets, amoxicillin capsules, clarithromycin tablets) and VOQUEZNA&reg; DUAL PAK&reg; (vonoprazan tablets, amoxicillin capsules), approved for the treatment of H. pylori infection in adults
</li></ul>Beyond our commercialized products, we are advancing a pipeline focused on innovative treatments for other acid-related GI disorders, including Eosinophilic Esophagitis (EoE).
At Phathom, we are fueled by innovation, driven by purpose, and united by a shared commitment to improving patient outcomes. Our team comprises seasoned GI and industry experts with proven track records of delivering groundbreaking therapies, including anti-secretory agents. Together, we are tackling unmet medical needs and working hard to enhance the lives of patients.
We seek motivated, innovative problem-solvers who excel in fast-paced, collaborative environments and are eager to make an impact. At Phathom, you&rsquo;ll find more than a career &ndash; you&rsquo;ll join our &ldquo;Phamily,&rdquo; where employees feel empowered, valued, and inspired to do their best work.
In August 2025, we proudly earned the distinction of being Great Place to Work&reg; certified, with 91% of surveyed employees affirming that Phathom is an exceptional workplace.
Ready to help change the landscape in GI? Join us and be part of something extraordinary.
Job Summary
The Territory Sales Representative has a responsibility to meet and exceed sales objectives in their assigned geography while in accordance with all applicable company and regulatory standards. The territory sales representative will work to understand and identify customer needs, aligning appropriate resources and all pull through activities. The territory sales representative will acquire advanced product and disease state knowledge that allows for in-depth engagement with all health care professionals. Reporting to the Regional Sales Manager, this individual will promote the company's first ever product calling on Gastroenterologists, Advanced Practice Practitioners (APPs) and select Primary Care Physicians in assigned territory to achieve sales goals. The territory sales representative will work closely with peers, Regional Sales Managers, and commercial colleagues to achieve territory, region, and corporate goals.
Cities include: Saratoga Springs; Utica; Rotterdam; Schenectady
Essential Job Responsibilities
Responsibilities will include, but are not limited to, the following:
<ul><li>Drives sales performance to ensure sales goals are met or exceeded.</li>
<li>Maintain advanced product and disease state expertise to effectively engage Gastroenterologists, Primary Care Physicians, APPs, and office-staff delivering clinically focused messages introducing a new treatment option and overcoming objections.</li>
<li>Continuously builds understanding of territory market dynamics and market access opportunities accelerating pull through by effectively communicating with HCPs and office staff.</li>
<li>Works closely with Regional Sales Manager and Strategic Account Specialists (SAS) to effectively develop territory business plans to achieve sales goals.</li>
<li>Works with peers, marketing, training, and sales operations driving operational execution and sharing best practices.</li>
<li>Meets all administrative management responsibilities including effective use of CRM, and expense reporting.</li>
</ul>
Qualifications
<ul><li>Bachelor&rsquo;s degree from an accredited college or university</li>
<li>Two years or more of successful medical sales experience (e.g., dental, medical device, laboratory, diagnostics) or one year pharmaceutical sales experience; GI Specialty experience preferred</li>
<li>Proven and consistent track record of success in sales performance</li>
<li>Experience launching new products</li>
<li>Demonstrated success leveraging all resources (marketing, market access pull through and technology solutions).</li>
<li>Proven business acumen and analytical expertise</li>
<li>Builds professional relationships with office staff and others in the customer network</li>
<li>Demonstrated success in both live and virtual interactions.</li>
<li>Ability to work in a fast paced, dynamic work environment</li>
<li>Strong technical skills, computer proficiency with Microsoft Office Suite including Excel, PowerPoint and digital meeting platforms including Veeva Engage, Teams, Zoom etc.</li>
<li>Valid driver&rsquo;s license and safe driving record</li>
<li>Some territory overnight travel may be required depending on geography</li>
<li>Travel to national, regional, and corporate office may be required</li>
</ul>
Phathom&rsquo;s Core Values:
<ul><li>Perseverance &ndash; With hard work and determination, together we overcome all obstacles
</li></ul><ul><li>Humble &ndash; We put others first, remain grounded and let our work speak for itself
</li></ul><ul><li>Accountable &ndash; We are reliable and take personal responsibility in all that we do. We take pride and ownership in our work every day
</li></ul><ul><li>Transparent &ndash; We say what we mean, debate openly and respectfully, and have no hidden agendas
</li></ul><ul><li>Entrepreneurial &ndash; We are nimble, agile and embrace innovation. We challenge the status quo, enjoy change and approach problems unconventionally
</li></ul>Working at Phathom:
At Phathom, we prioritize the total well-being of our &ldquo;Phamily&rdquo; members. Our commitment is reflected in a competitive employee benefits package designed to support employees and their families&rsquo; overall well-being, now and in the future, including:
<ul><li>Highly competitive medical, dental and vision coverage options with low monthly premiums
</li></ul><ul><li>Roth &amp; Traditional 401(k) savings plan with annual employer match
</li></ul><ul><li>Long-term incentive equity compensation program
</li></ul><ul><li>Employee Stock Purchase Plan (ESPP)
</li></ul><ul><li>Comprehensive paid leave programs, including:
</li></ul><ul><li>16 weeks of paid parental leave for all new parents
</li></ul><ul><li>4-week part-time Bridge-Back-to-Work Program
</li></ul><ul><li>Hybrid and Flex Working Arrangements
</li></ul><ul><li>Unlimited Time Off
</li></ul><ul><li>17 paid company holidays in addition to a year-end winter shutdown period
</li></ul>Other Benefits:
<ul><li>Annual Fitness &amp; Wellbeing Reimbursement
</li></ul><ul><li>Company-provided Life and Accidental Death &amp; Dismemberment (AD&amp;D) insurance
</li></ul><ul><li>Company-provided short and long-term disability benefits
</li><li>Company-funded HSA plan
</li><li>Accident and Hospital Indemnity insurance
</li></ul><ul><li>Employee Assistance Program (EAP)
</li><li>Employee recognition program
</li><li>Employee discounts
</li></ul>The expected annual base salary range for this role is $90,000 - $140,000.
Phathom is an equal opportunity employer that is committed to inclusion and diversity and provides equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.
Applicants with a disability who require a reasonable accommodation for any part of the application, interview or hiring process can contact us by sending an email to careers@phathompharma.com.</div>

Territory Sales Representative - Saratoga Springs NY

Baseten

<div>
 
 About Baseten
 
 
 
 Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $300M Series E, backed by investors including BOND, IVP, Spark Capital, Greylock, and Conviction. Join us and help build the platform engineers turn to to ship AI products.
 
 
 
 THE ROLE
 
 
 
 
 Note: This is an in-person role based in New York, and we&rsquo;d like you in the office five days a week.
 
 
 
 As our Office Manager, you&rsquo;ll own the rhythms and details that make the New York office work: facilities coordination, vendor management, supplies and pantry programs, visitor and onboarding readiness, and a high bar for cleanliness and functionality.
 
 
 This role is hands-on and highly collaborative. Baseten moves
 
 fast
 
 , and you should be ready to hit the ground running. You&rsquo;ll report to the Workplace Experience Manager, be a founding member of our Workplace Experience Team (WPX) and partner with IT, People Ops, and EA&rsquo;s to proactively solve problems before they impact employees.
 
 
 This role is based in hospitality with employees as the customers. You&rsquo;ll create an exceptional workplace experience by pairing high-touch hospitality with high-precision execution. Employees will know you as the calm, friendly point of contact, while you quietly orchestrate vendors, access workflows, and last-mile details behind the scenes so the office runs smoothly every day.
 
 
 
 OUR NEW YORK OFFICE
 
 
 
 <ul>
 <li>
 Union Square
 </li>
 <li>
 Up to 100 people onsite per day
 </li>
 <li>
 Rapidly growing, with frequent visitors
 </li>
 <li>
 ~9k sq ft
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 
 Events and culture
 
 
 
 <ul>
 <li>
 Plan and execute a thoughtful calendar of employee-facing events.
 </li>
 <li>
 Own NY-based event production end-to-end: vendor sourcing, catering and rentals, contracts, run-of-show, onsite setup, and day-of execution.
 </li>
 <li>
 Support logistics for team onsites hosted in NY, including space setup, catering coordination, and on-the-ground execution.
 </li>
 <li>
 Track budgets, contracts, and feedback to continuously improve quality and efficiency.
 </li>
 <li>
 Partner with the Workplace Experience team to support planning and execution of bi-annual company off-sites (logistics, vendor coordination, onsite support as needed).
 
 
 </li>
 </ul>
 
 Office operations and facilities
 
 
 
 <ul>
 <li>
 Serve as the first point of contact for employees and guests, creating a welcoming, professional experience.
 </li>
 <li>
 Own daily office operations: shared space upkeep, inventory management, and lunch/pantry/coffee programs.
 </li>
 <li>
 Manage relationships with building management and service vendors (janitorial, maintenance, repairs, security), including contracts and COIs.
 </li>
 <li>
 Oversee physical security and access processes (badge coordination, visitor workflows, vendor access, and compliance with building requirements).
 </li>
 <li>
 Partner with the IT team to ensure office-facing systems (A/V, conference rooms, access workflows) function reliably.
 </li>
 <li>
 Identify and implement process improvements that reduce friction and increase reliability.
 </li>
 <li>
 Support employee travel between offices including making sure they have access, lunch and a desk.
 
 
 </li>
 </ul>
 
 Space and workplace logistics
 
 
 
 <ul>
 <li>
 Support new hire onboarding logistics, including workspace setup.
 </li>
 <li>
 Maintain seating plans and manage desk moves, team reconfigurations, and workspace assignments.
 </li>
 <li>
 Anticipate workspace and supply needs (desks, chairs, monitors, meeting rooms, shared supplies) and coordinate procurement.
 </li>
 <li>
 Partner with the Workplace Experience Manager to support office buildouts, expansions, and moves as needed.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 3&ndash;5+ years of experience in office management, workplace operations, facilities coordination.
 </li>
 <li>
 Ability to work autonomously as you&rsquo;ll be the only WPX member in NY
 </li>
 <li>
 Strong vendor management skills, including working through issues quickly and professionally.
 </li>
 <li>
 Excellent organizational habits and follow-through, with comfort juggling multiple requests at once.
 </li>
 <li>
 Experience bringing people together and creating space for culture in a rapidly changing environment (e.g., local programming, office moments, team rituals).
 </li>
 <li>
 High attention to detail and pride in running a tight, welcoming office.
 </li>
 <li>
 Clear written and verbal communication skills.
 </li>
 <li>
 Calm under pressure, adaptable, and proactive about solving problems before they escalate.
 </li>
 <li>
 Availability and interest in being onsite in our New York office five days a week.
 </li>
 <li>
 Availability to accommodate early or late hours as needed for event production and onsite coordination.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive compensation, including meaningful equity.
 </li>
 <li>
 100% coverage of medical, dental, and vision insurance for employee and dependents
 </li>
 <li>
 Generous PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!)
 </li>
 <li>
 Paid parental leave
 </li>
 <li>
 Company-facilitated 401(k)
 </li>
 <li>
 Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities.
 
 
 </li>
 </ul>
 
 Apply now
 
 to embark on a rewarding journey in shaping the future of AI! If you are a motivated individual with a passion for machine learning and a desire to be part of a collaborative and forward-thinking team, we would love to hear from you.
 
 
 
 At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
 
 
 
 Compensation Range: $110K - $135K
 
 
</div>

Office Manager (New York)

SkinSpirit

<div>
 
 Department:
 
 Medical
 
 
 
 Location:
 
 New York City - Tribeca
 
 
 
 Compensation:
 
 $24.00 - $30.00 / hour
 
 
 
 Description
 
 
 
 Celebrating 20+ years of excellence, SkinSpirit is a top destination for aesthetic skincare and body-with over 55 locations nationwide. Our highly trained experts are the best in the industry-renowned for personalized service deliver safe, effective, medically-proven treatments and optimal results. SkinSpirit is here to ensure you find joy in your skincare journey and happiness in the results you're looking for.
 
 
 We thrive in a people-first culture with an authentic emphasis on wellbeing. As we grow, we reinforce the integrity of our unique culture by leading with love and an unparalleled passion for what we do. We offer world-class training and education. And as industry leaders we're always innovation-bringing stat-of-the-art equipment and services to our clinics. Join the SkinSpirit experience!
 
 
 The Aesthetic Medical Assistant - Support will act as liaison between front office and provider for ensuring timely and orderly client flow. This role will be responsible for back-office functions including client preparation, support of health care providers and clinic operations in a manager that promotes quality client care. The MA will report to the clinic manager, who will help determine provider support assignments to maximize clinic productivity. This role also includes assisting with rebooking and product sales to further enhance operational efficiency.
 
 
 
 What You Will Do
 
 
 
 <ul>
 <li>
 Provide exceptional service to our clients and team
 </li>
 <li>
 Support our Aesthetic specialists with patient intake and treatment prep and pre and post care
 </li>
 <li>
 Prepare equipment and examination rooms, and clean instruments
 </li>
 <li>
 Manage inventory of medical supplies and equip exam rooms with appropriate supplies
 </li>
 <li>
 Attend monthly trainings and meetings
 </li>
 <li>
 Knowledge of medical grade skincare products and services
 </li>
 <li>
 Assist with other duties as assigned
 </li>
 <li>
 Travel may be required to our other locations for training
 </li>
 <li>
 Ensure all charting and consents are completed
 </li>
 <li>
 Assist with social media content as directed by either clinic manager or provider
 </li>
 <li>
 Product sales
 </li>
 <li>
 Rebook appointments in the room
 
 
 </li>
 </ul>
 
 What You Will Bring
 
 
 
 Skills, Knowledge &amp; Expertise
 
 
 <ul>
 <li>
 High School Diploma or GED
 </li>
 <li>
 Previous work experience as Medical Assistant
 </li>
 <li>
 1+ years of customer or sales experience required; experience in an aesthetic setting preferred
 </li>
 <li>
 Ability to communicate clearly and effectively with clients, peers and manager in a friendly and courteous manner
 </li>
 <li>
 Ability to multi-task while being attentive to clients and remaining flexible to the needs of the business
 </li>
 <li>
 Ability to work as part of a team and take initiative independent of direct supervision
 </li>
 <li>
 Proficient with email and Word
 </li>
 <li>
 Availability to work evenings and weekends
 
 
 </li>
 </ul>
 Physical Requirements
 
 
 <ul>
 <li>
 Prolonged periods of:
 </li>
 <ul>
 <li>
 Standing, bending or stooping
 </li>
 <li>
 Use of hands and arms to touch, handle, feel or control things including but not limited to tools, objects and/or controls
 </li>
 <li>
 Reaching with hands and arms
 </li>
 <li>
 Repeating of same movements
 </li>
 <li>
 Talking and hearing
 </li>
 </ul>
 <li>
 Occasional periods of:
 </li>
 <ul>
 <li>
 Sitting, crawling, kneeling, climbing or balancing
 </li>
 <li>
 Pushing/Pulling heavy objects and/or machinery
 
 </li>
 </ul>
 </ul>
 
 Benefits
 
 
 
 We offer a competitive benefits package which includes generous employee discounts, Friends &amp; Family discounts and a beautiful working environment with a stellar team. We also offer paid holidays and a 401k plan with a company match program. For full-time employees (24+ hours) we offer Medical, Vision, and Dental insurance.
 
 
 
 Notices for Applicants
 
 
 
 Notice at Collection
 
 
 Privacy Policy for California Residents
 
 
 SkinSpirit participates in
 
 E-Verify
 
 ; To learn more please visit E-Verify.gov - Employee Rights and Responsibilities
 
 
 
 SkinSpirit is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We seek to hire on the basis of merit, competence, performance, and business needs.
 
</div>

Aesthetic Medical Assistant

GSTV

<div>
 
 GSTV is dedicated to building an inclusive team and culture that reflects the communities we serve every day. Being part of the GSTV team means that we are always encouraged and challenged to grow personally and professionally. More importantly, we are accountable for our actions towards one another as the foundation for a strong and accepting workplace.
 
 
 
 
 GSTV Values:
 
 
 
 <ul>
 <li>
 Growth Focused
 </li>
 <li>
 Social Accountability
 </li>
 <li>
 Tenacious Behavior
 </li>
 <li>
 Valued Actions
 
 
 </li>
 </ul>
 
 Benefits Day One! Medical, Dental, Vision, Paternal Leave, Life Insurance, Accident, Critical Illness, Hospital Indemnity, STD/LTD + Vol Plans., Paid Holidays, 20 PTO days + Sick time, Perks, HSA and FSA and Lifestyle Spending Account (1 st of mo after 30 days), 401K Match (90 days).
 
 
 
 
 GSTV offers both hybrid and remote work situations. Candidates located within commutable distance to our New York Office will be tagged to that office and are not currently considered 100% remote.
 
 
 
 EXECUTIVE ADMINISTRATIVE ASSISTANT
 
 
 
 Summary:
 
 
 
 GSTV is seeking a polished, proactive Executive Assistant and Office Manager to support the CEO, CFO, and Senior Leadership Team. This role combines high-trust executive support with day-to-day NYC office operations and partnership with HR to deliver a strong employee experience for new team members. The ideal candidate is an exceptional communicator, exercises strong judgment, protects confidentiality, and thrives in a fast-paced environment.
 
 
 The right person will use good judgment, tools like Microsoft 365 (and basic AI skills), and organized shared documents to help the CEO and CFO stay on schedule, keep tasks moving, follow up reliably, and make sure nothing important gets missed.
 
 
 
 Responsibilities:
 
 
 
 Responsibilities include, but are not limited to:
 
 
 Executive Support and Operating Cadence:
 
 
 <ul>
 <li>
 Support the CEO and CFO with proactive, high-trust assistance and strong follow-through.
 </li>
 <li>
 Manage calendars, travel, and key meeting rhythms, including Board and executive leadership cadences.
 </li>
 <li>
 Schedule strategically: protect focus time, bundle meetings when helpful, and handle scheduling outreach.
 </li>
 <li>
 Draft and polish executive communications and materials (emails, agendas, presentations, board/investor docs).
 </li>
 <li>
 Assist in tracking priorities and follow-ups across departments to keep work moving.
 </li>
 <li>
 Serve as liaison and gatekeeper with the Board and external stakeholders.
 </li>
 <li>
 Handle confidential information with discretion; use AI appropriately and review all outputs for accuracy and tone.
 </li>
 <li>
 Maintain strong file organization and version control so the latest materials are easy to find.
 </li>
 <li>
 Manage expense reports and supporting documentation.
 </li>
 <li>
 Improve and automate repeatable workflows to reduce last-minute fire drills.
 
 
 </li>
 </ul>
 Office Management and Culture:
 
 
 <ul>
 <li>
 Keep the NYC office stocked and organized; manage office vendors and supplies.
 </li>
 <li>
 Support daily office operations and facilities needs with the Workplace Experience Manager.
 </li>
 <li>
 Coordinate onboarding and offboarding logistics with HR (and IT as needed).
 </li>
 <li>
 Communicate with building management/security to keep the office running smoothly.
 </li>
 <li>
 Coordinate meetings and office logistics (rooms, lunches, mail, packages).
 </li>
 <li>
 Partner with HR to support office culture and a welcoming team environment.
 
 
 </li>
 </ul>
 Other duties as assigned.
 
 
 
 Qualifications:
 
 
 
 Required:
 
 
 <ul>
 <li>
 Proficient at scheduling, travel, and meeting cadence management
 </li>
 <li>
 Excellent written and verbal communication; strong drafting/editing for executive-ready emails, agendas, and materials
 </li>
 <li>
 High judgment and discretion with confidential information and senior stakeholders
 </li>
 <li>
 Highly organized with strong attention to detail and consistent follow-through across multiple priorities
 </li>
 <li>
 Proficient in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel, SharePoint/OneDrive)
 </li>
 <li>
 Strong document hygiene: shared files, version control, and trackers
 </li>
 <li>
 Comfortable using basic AI tools for drafting/summarizing with appropriate accuracy and confidentiality checks
 </li>
 <li>
 Experience with expense reports and supporting documentation
 </li>
 <li>
 Experience managing office logistics (vendors, supplies, meeting setup, facilities coordination)
 
 
 </li>
 </ul>
 Preferred:
 
 
 <ul>
 <li>
 Board support experience (materials, cadence, secure distribution)
 </li>
 <li>
 Experience partnering with HR on onboarding/offboarding and office culture
 
 
 </li>
 </ul>
 
 Education and/or Experience:
 
 
 
 Experience:
 
 
 <ul>
 <li>
 Minimum of 5+ years of prior senior executive level (CEO/CFO/SLT) support in a fast-paced environment.
 
 
 </li>
 </ul>
 Education:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in a related program or field is preferred.
 
 
 </li>
 </ul>
 Of course, this is just a sample of the kinds of work this role will require! You should assume that your role will encompass other tasks, too, and that your job duties and responsibilities may change from time to time at GSTV's discretion, or otherwise applicable with local law.
</div>

Executive Administrative Assistant

Christian Dior Couture

<div>
 Position
 
 
 
 JOB TITLE:
 
 Human Resources Manager, Corporate &amp; Client Services Center
 
 
 
 REPORTS TO:
 
 Director, Human Resources - US
 
 
 
 Job Purpose
 
 
 
 Based in both the Client Services Center in Jersey City, NJ and the Corporate Office in New York, NY, the Human Resources Manager performs a wide variety of duties throughout the employee lifecycle ensuring that all is handled confidentiality with tact and maturity. This individual should have strong interpersonal skills coupled with strong initiative, independent judgement and possess strong analytical and organizational skills. This role will work closely with the Senior Director, Client Services Center and Corporate Partners.
 
 
 Job responsibilities
 
 
 
 Generalist Administration
 
 
 
 <ul>
 <li>
 Implement Human Resources policies regarding administration, benefits, compensation, etc.
 </li>
 <li>
 Review processes and policies and make proposals for improvement as necessary
 </li>
 <li>
 Manage employee relations cases in partnership with legal department
 </li>
 <li>
 Streamline processes for efficiency ensure accurate results
 </li>
 <li>
 Lead Next Generation talent programs, aligning with organizational goals and talent needs.
 </li>
 <li>
 Support various HR projects and initiatives as needed.
 
 
 </li>
 </ul>
 
 Talent Acquisition
 
 
 
 <ul>
 <li>
 Handle all of the Full life-cycle recruitment for Client Services Center roles
 </li>
 <li>
 Continually identify, interview and pipeline strong talent to join the Client Services Center
 </li>
 <li>
 Ensure a qualitative recruitment validation process
 </li>
 <li>
 Schedule and conduct virtual or in person interviews, coordinate additional interview schedules, conduct reference check, extension of offers and follow-up to candidates
 </li>
 <li>
 Ensure background checks are complete
 
 
 </li>
 </ul>
 
 Compensation &amp; Benefits
 
 
 
 <ul>
 <li>
 Monitor compliance with all federal and state wage and hour regulations and make recommendations to meet the requirements
 </li>
 <li>
 Manage ICR process for Client Services Center
 </li>
 <li>
 Partner with HR controller in the staff cost budget planning
 
 
 </li>
 </ul>
 Profile
 
 
 
 Skills And Competencies
 
 
 
 <ul>
 <li>
 Ability to prioritize and multi-task in a highly complex work environment
 </li>
 <li>
 Ability to take initiative and work independently at times
 </li>
 <li>
 Ability to maintain confidentiality and to exercise discretion and professionalism with sensitive information
 </li>
 <li>
 Ability to organize and keep track of important documents
 </li>
 <li>
 Ability to deliver information in a clear, concise manner
 </li>
 <li>
 Ability to communicate effectively by phone and in person
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 At least 5 years of relevant experience
 </li>
 <li>
 Bachelor&rsquo;s Degree preferred
 </li>
 <li>
 Strong knowledge of US labor laws, compensation, benefits and payroll
 </li>
 <li>
 Occasional travel may be required
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Strong planning, organizational, and analytical skills
 </li>
 <li>
 Excel, PowerPoint and Microsoft Word
 
 
 </li>
 </ul>
 Additional information
 
 
 The selected candidate will be offered a salary within the range of $110,000-$120,000 annually, plus bonus eligibility. The salary offered will be dependent upon the candidate&rsquo;s relevant skills and experience. Christian Dior Inc. offers comprehensive benefit plans such as medical, dental, vision, Flexible Spending Accounts, and short and long-term disability. Additional employee perks include, but are not limited to employee discount program, various paid time off, volunteer time off, holidays, mental health and wellbeing support, family friendly benefits, reproductive health care, child and elder care services, commuter benefits, 401k plans with an employer contributions matching plan, employee referral program, and more.
 
 
 
 Additional Information
 
 
 
 Christian Dior was the designer of dreams. In founding his House in 1947, marked by the revolution of the New Look, he metamorphosed his reveries into wonderful creations. Christian Dior Couture, the Houst of Dreams, is recognized for its French heritage and vibrant culture sublimating its unique Savoir-faire and Creativity through empowering "metiers d&rsquo;art&rdquo;. Our Maison is a destination for sustainable growth &amp; success where we shape the future of our Talents in a positive, authentic &amp; generous environment. We bloom &amp; deliver excellence with passion, determination, courage &amp; optimism to offer meaningful &amp; daring codes.
 
 
 Christian Dior Couture is part of the LVMH Group, where People Make the Difference. We value, celebrate, and welcome each unique talent and strive to create an inclusive environment providing all employees a sense of purpose. Beyond your role, we recognize the importance and passion of creating communities with shared values that enrich and impact beyond our organization. As an employee, you will have an opportunity to engage in our employee-led communities such as Sustainability, Diversity, Equity and Inclusion, and Corporate Social Responsibility.
 
 
 Christian Dior Couture provides equal employment opportunities to all employees as part of the LVMH Group, which attaches great importance to ensuring that its Maisons and their partners share a set of common rules, practices, and principles with respect to ethics, social responsibility, and protection of the environment.
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Human Resources Manager, Corporate & Client Services Center

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