office manager executive assistant

AdaptHealth

<div>Description:

Position Summary:
The Senior Executive Assistant (EA), C Suite &amp; Office Operations Manager provides high level executive support to multiple C Suite leaders while overseeing the daily operations of AdaptHealth&rsquo;s NYC Executive Office. This role blends advanced administrative leadership with operational management, ensuring the executive workplace functions efficiently, professionally, and in alignment with organizational priorities. The EA serves as a central coordination point for executive needs, office logistics, vendor relationships, and cross functional communication. Operating in a fast paced, high visibility environment, this position requires exceptional judgment, proactive problem solving, and the ability to manage complex priorities with discretion. This role is a hybrid position; in person in the NYC Executive Office based on business need. Reports to the Senior Executive Assistant, CEO Office.
Essential Functions and Job Responsibilities:
Executive Support<ul><li>
Lead complex calendar and priority management across multiple C Suite executives, ensuring alignment, efficiency, and readiness for all commitments.</li><li>
Act as the primary liaison for internal and external inquiries, exercising exceptional professionalism, confidentiality, and judgment.</li><li>
Prepare, refine, and organize briefing documents, executive summaries, presentations, and strategic materials.</li><li>
Proactively anticipate needs, resolve scheduling challenges, and ensure executives are equipped with the necessary information and resources.</li><li>
Maintain organized executive files and workflows to support seamless operations.</li></ul>
Office Operations Management<ul><li>
Oversee day to day operations of the NYC Executive Office, ensuring a professional, efficient, and well supported workspace.</li><li>
Manage vendor relationships&mdash;including facilities, IT support, building management, catering, and office services&mdash;and ensure quality execution of service agreements.</li><li>
Maintain office supply inventory, oversee procurement, and manage budget-conscious purchasing decisions.</li><li>
Serve as the on site operational lead, coordinating timely solutions to office, facility, or workspace issues.</li><li>
Oversee logistics for onsite visitors, new hires, and traveling executives, ensuring workspace readiness and a positive guest experience.</li><li>
Support compliance with facility and security requirements, including access coordination and building protocols.</li></ul>
Collaboration &amp; Communication<ul><li>
Serve as a key liaison between C Suite executives, internal teams, board members, and external partners, ensuring accurate and timely communication of priorities.</li><li>
Draft and route correspondence, manage follow ups, and maintain alignment across executive stakeholders.</li><li>
Partner closely with the Senior Executive Assistant and broader EA team to ensure integrated and consistent support across the C Suite.</li></ul>
Meeting &amp; Event Coordination<ul><li>
Coordinate leadership and cross functional meetings, including agenda creation, material preparation, minutes capture, and action item tracking.</li><li>
Organize and support NYC-based executive events, leadership sessions, and onsite programming.</li><li>
Assist with board meeting preparation, including materials, logistics, and scheduling.</li></ul>
Travel &amp; Expense Management<ul><li>
Arrange domestic and international travel&mdash;including flights, accommodations, ground transportation, and detailed itineraries&mdash;for multiple C Suite leaders.</li><li>
Ensure timely and compliant submission, reconciliation, and tracking of executive expenses.</li></ul>
Project Support<ul><li>
Support special projects through research, data collection, analysis, and report preparation.</li><li>
Track milestones, deadlines, and project deliverables to ensure timely progress and follow through.</li><li>
Maintain adherence to regulatory and privacy requirements, including HIPAA compliance.</li><li>
Maintains patient confidentiality and functions within the guidelines of HIPAA.</li><li>
Completes assigned compliance training and other education programs as required.</li><li>
Maintains compliance with AdaptHealth's Compliance Program.</li><li>
Performs other related duties as assigned.</li></ul>
Competency, Skills and Abilities:<ul><li>
Exceptional organizational and time management skills</li><li>
Strong written/verbal communication; proficiency in Microsoft Office Suite</li><li>
High discretion, multitasking under pressure, analytical problem-solving</li><li>
Proactive, adaptable in fast-paced settings</li><li>
Leadership-oriented, resourceful and capable of navigating ambiguity</li><li>
Results-driven, committed to continuous improvement</li></ul>
Requirements:

Education and Experience Requirements:<ul><li>
Bachelor's degree in Business Administration, Communications, or related field preferred</li><li>
Minimum 5 years executive assistant experience, preferably healthcare/corporate</li></ul>
Physical Demands and Work Environment:<ul><li>
Work environment may be stressful at times, as overall office activities and work levels fluctuate</li><li>
Must be able to bend, stoop, stretch, stand, and sit for extended periods of time</li><li>
Subject to long periods of sitting and exposure to computer screen</li><li>
Ability to perform repetitive motions of wrists, hands, and/or fingers due to extensive computer use</li><li>
Must be able to lift 30 pounds as needed</li><li>
Excellent ability to communicate both verbally and in writing</li><li>
May be exposed to angry or irate customers or patients</li></ul></div>

Senior Executive Assistant, C-Suite & Office Operations Manager

Withum Wealth Company

Administration and Accounts Executive Job Overview Withum Wealth Company is seeking a diligent and organised Administration and Accounts Executive to join our dynamic team. This is a remote role with flexible **full-time or part-time** opportunities available, based in **New York, United States**. At Withum, we are guided by 'The Withum Way', a philosophy rooted in integrity, trust, and transparency, which shapes how we serve our clients and support our team. The ideal candidate will be a proactive professional responsible for providing comprehensive administrative and financial support, contributing directly to our mission of delivering a world-class client experience. The successful candidate will receive a competitive hourly rate of $20 - $33 USD, commensurate with experience. Responsibilities As an Administration and Accounts Executive, you will be integral to the smooth operation of our business. Your key duties will include: * Managing day-to-day administrative tasks, including handling correspondence and client enquiries in a professional and timely manner. * Scheduling meetings, managing calendars, and coordinating team activities. * Processing sales and purchase invoices, and diligently managing accounts payable and receivable. * Assisting with bank reconciliations and the processing of expense claims. * Preparing financial summaries and reports to support management decisions. * Maintaining accurate and confidential electronic and physical filing systems. * Providing general support to our team to ensure organisational effectiveness and efficiency. Qualifications To be considered for this role, you should possess the following skills and experience: * Proven experience in a similar administrative or accounts-focused position. * Exceptional organisational and time-management skills with a proven ability to prioritise tasks effectively. * Strong proficiency in the Microsoft Office Suite, with particular expertise in Excel. * Excellent attention to detail and a high level of accuracy in all work. * Strong numerical and analytical skills. * Outstanding written and verbal communication abilities. * The discipline and self-motivation to work independently in a remote environment. * Familiarity with accounting software (e.g., Xero, QuickBooks) is highly desirable. * A relevant qualification in business administration, accounting, or finance is advantageous but not essential. Benefits At Withum Wealth Company, we believe in creating meaningful opportunities and supporting our team members. We offer: * A competitive hourly wage of $20 - $33 USD. * Flexible working hours and the option to work on a full-time or part-time basis. * The convenience and flexibility of a fully remote position. * A supportive and collaborative team culture that values integrity and professional growth. * Opportunities for continuous professional development and career progression within the company.

WFH Administration and Accounts Executive - Full time / Part time

MOMO HOLDINGS LLC

<div>Momofuku
Momofuku was founded by chef David Chang in 2004 with the opening of Momofuku Noodle Bar in New York City. Credited with &ldquo;the rise of contemporary Asian-American cuisine&rdquo; by the New York Times and named the &ldquo;most important restaurant in America&rdquo; by Bon App&eacute;tit magazine, Momofuku has restaurants in the New York, Los Angeles, and Las Vegas as well as Momofuku Goods, a line of restaurant-grade products for home cooks.
The Executive and Office Administrative Assistant is central to supporting Momofuku&rsquo;s business by effectively programming the Chief Operating Officer and Chief Executive Officer&rsquo;s time and communications, along with maintaining the home base office. This position will provide executive level communications support for the COO and CEO and is central to the development and maintenance of the Executive Officer&rsquo;s relationships with internal and external stakeholders and will contribute to our office culture with a professional and welcoming personality. Our office is used by various teams that support our restaurants and consumer packaged goods (CPG). This position will serve as the first point of contact for our headquarters, making it vital to positively represent the Momofuku brand to all guests and employees.
Responsibilities
EXECUTIVE RESPONSIBILITIES<ul><li>
Manage calendars. This includes accuracy in scheduling appointments, arranging and rearranging meetings, anticipating needs, setting up and scheduling meals/tasting, and setting up any necessary meeting technology.</li><li>
Assist top leadership with research projects, e.g. competitive analysis</li><li>
Process and track expenses accurately and timely</li><li>
On-call assistance including: professional errands, scheduling appointments, calendar management, coordinating travel &amp; logistics, and providing support as needed</li><li>
Assist with Board Member engagement including coordinating quarterly meetings</li><li>
Schedule PX reservations, as needed</li><li>
Ship CPG products to VIP guests, company stakeholders, etc.</li><li>
Lead development to execution of town hall and other key company communication efforts</li><li>
Support the deployment of new managers, welcome kits and other gifts to support the people team and employee engagement</li><li>
Manage interoffice communication between departments and home base regarding office events, closures and work schedules.</li><li>
Support leadership retreat activities, from site selection, agenda, travel, supplies, meals and activities</li><li>
Support development of business materials including but not limited to PowerPoint decks, organizational charts and field communications.</li><li>
Be a trusted confident with sensitive company material.</li></ul>
OFFICE RESPONSIBILITIES<ul><li>
Greet guests, employees and new hires</li><li>
Manage the conference and meeting spaces, ensuring that executive meeting needs are always met</li><li>
Maintain a clean office environment including the receiving, distribution of packages and mail to departments</li><li>
Maintain stock levels for office and kitchen supplies</li><li>
Monitor office expenses and submit purchase requests to management when necessary</li><li>
Oversee shipping accounts, receive and distribute mail and deliveries including CPG items</li><li>
Work with cleaning company to maintain office cleanliness, appearance and order</li><li>
Assist management with various office events and programming</li><li>
Proactively update and evolve systems and protocols for efficiency and success.</li></ul>
Required Qualifications<ul><li>
At least 1 year of experience as an Office Coordinator/Receptionist or Executive Assistant
</li><li>Organizational skills and attention to detail</li><li>
Ability to provide excellent customer service with a friendly demeanor</li><li>
Well spoken, courteous and professional</li><li>
A team player with a can-do-anything attitude</li><li>
Detail-oriented and always thinking at least one step ahead</li><li>
Excellent time management and ability to prioritize numerous tasks</li><li>
Knowledge/experience in the hospitality industry and a desire to learn more!</li></ul>
Preferred Qualifications<ul><li>
At least 2 years of experience as an Office Coordinator/Receptionist or Executive Assistant</li><li>
Bi-lingual in Spanish</li><li>
Administrative assistant experience in the hospitality or CPG industry</li></ul>
Physical Demands<ul><li>
The physical demands for this position are seeing, hearing, speaking, reaching, occasionally lifting up to 50 pounds, sitting, standing, bending, and moving intermittently during working hours. These physical requirements may be accomplished with or without reasonable accommodation.</li></ul>
Momofuku reserves the right to add or delete duties and responsibilities at the discretion of Momofuku or its managers. This job description is intended to describe the general level of work being performed. It is not intended to be all-inclusive.
Momofuku is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, creed, religion, gender (including gender identity or expression), pregnancy, childbirth or related medical conditions, sexual orientation, marital status, domestic violence, sexual violence or stalking victim status, ancestry, national origin, alienage or citizenship, age, disability, military or veteran status, genetic information or predisposing genetic characteristic, or other protected status.
Pay Scale Metrics
Momofuku Executive Assistant employed in our New York City operations function within a pay band of $66.300 - $75,000. The metrics for each individual pay is as follows: If a candidate meets all role Requirements, he/she/they are considered qualified for the position and eligible to receive a salary of $66,300.
For every Preferred Requirement a candidate meets, they are eligible to receive an additional $1,000</div>

Executive Assistant

Above the Barre Dance Academy

We are looking for a highly organized and detail-oriented Remote Executive Assistant to support senior executives. You will manage calendars, coordinate meetings, handle communications, organize travel, and assist with various tasks. This role requires strong organizational skills, professionalism, discretion, and the ability to work independently from home. To succeed in this role, you should know the Microsoft Office suite well, be quick at solving problems, and have prior experience as an executive or administrative assistant. Key Responsibilities:- Manage executive calendars, schedule appointments, and coordinate meetings.- Organize virtual meetings, prepare agendas, and take meeting notes as needed.- Handle email correspondence and respond to inquiries for executives.- Arrange business travel, accommodations, and prepare itineraries.- Prepare reports, presentations, spreadsheets, and other business documents.- Keep confidential records and handle sensitive information carefully.- Coordinate projects and follow up on tasks to ensure they are completed on time.- Assist with data entry, document management, and file organization.- Communicate effectively with internal teams, clients, and external partners.- Perform other administrative duties as assigned. Qualifications:- High school diploma or equivalent; an associate's or bachelor's degree is a plus.- Previous experience as an Executive Assistant, Administrative Assistant, or in a similar role is preferred.- Excellent verbal and written communication skills.- Strong organizational, time management, and multitasking skills.- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and virtual tools like Microsoft Teams or Zoom.- Ability to work independently while being accurate and detail-oriented.- Reliable high-speed internet and a quiet home workspace. Preferred Skills:- Strong problem-solving and decision-making skills.- Professional demeanor and good interpersonal skills.- Ability to prioritize tasks and meet deadlines in a fast-paced environment.- Flexibility to support various executive and administrative tasks. Benefits:- Competitive pay.- 100% remote work.- Flexible work schedule (if applicable).- Paid training and ongoing professional development.- Opportunities for career growth and advancement.- Paid time off and comprehensive employee benefits (eligibility based on employment status).

Remote Executive Assistant (Work From Home)

Ripco Real Estate

Job Overview We are seeking a highly organized and proactive Executive Assistant to support a key executive. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional administrative skills, attention to detail, and a positive, energetic attitude. As an integral part of our team, you will manage complex schedules, coordinate projects, and handle a variety of administrative tasks that keep our executive functioning at peak performance.Key Responsibilities Email Management (High Priority)<ul><li>Manage and organize a high-volume inbox, including drafting responses, flagging urgent items, and ensuring timely follow-up</li><li>Respond on behalf of the Owner when appropriate, maintaining tone and accuracy</li><li>Categorize, prioritize, and track key deal-related communications</li></ul>Calendar Management (High Priority)<ul><li>Maintain and coordinate a complex and constantly evolving calendar</li><li>Coordinate internal and external meetings, including preparing agendas</li><li>Proactively manage scheduling conflicts and ensure optimal time allocation</li><li>Prepare daily and weekly schedules with relevant context and material</li></ul>Administrative &amp; Operational Tasks<ul><li>Provide comprehensive administrative support such as drafting correspondence, proofreading documents</li><li>Manage office supplies inventory and oversee general office management duties to ensure a productive work environment</li><li>Provide personal assistant support as needed, while maintaining discretion</li></ul>Qualifications<ul><li>3&ndash;7+ years of experience as an Executive Assistant, preferably in real estate, finance, or a fast-paced professional services environment</li><li>Exceptional organizational skills and attention to detail</li><li>Strong written and verbal communication skills</li><li>Proven ability to manage high-volume email and complex scheduling</li><li>Ability to prioritize effectively and handle multiple tasks simultaneously</li><li>High level of discretion and confidentiality</li></ul>Technical Skills<ul><li>Proficiency in Microsoft Office (Outlook, Excel, PowerPoint)</li><li>Experience with CRM systems (e.g., Monday) is a plus</li></ul>Key Traits for Success<ul><li>Proactive and anticipatory mindset</li><li>Strong sense of urgency and responsiveness</li><li>Calm under pressure in a fast-paced deal environment</li><li>Highly professional with excellent judgment</li><li>Resourceful problem solver</li></ul>Join us in this exciting role where your organizational talents will empower our leadership team to achieve their goals! We value energetic professionals who are eager to contribute their skills in a vibrant workplace dedicated to excellence.Pay: $95,000.00 - $125,000.00 per yearBenefits:<ul><li>401(k)</li><li>Employee assistance program</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Work Location: In person

Executive Assistant to Executive

Tiger Recruitment

<div>
 
 Title: Personal Assistant / House Manager
 
 
 
 
 
 Salary: $125,000 p.a. - $175,000 p.a.
 
 
 
 
 
 Start: ASAP
 
 
 
 
 
 Tiger Recruitment is working with a UHNWF based in New York who is looking for a tech-savvy Personal Assistant / House Manager to help navigate their busy life. This role straddles supporting their busy personal life as well as executive assistant needs, as both principals have their own investment businesses. All candidates must be very detail-oriented, trustworthy, and very familiar with vendor management. They are looking for candidates who have supported principals who have worked in finance. To apply you must have experience working for UHNW as a Personal Assistant / House Manager. All candidates must have great project management skills preferrably with a project management software.
 
 
 
 
 
 RESPONSIBILITIES:
 
 <ul>
 <li>
 Manage principals' calendars, scheduling calls and appointments, whether professional or personal
 </li>
 <li>
 Research and make travel, restaurant, or entertainment bookings
 </li>
 <li>
 Manage collections such as art, wine, or cars
 </li>
 <li>
 Source items, from ordering supplies on Amazon to researching products to finding the rare
 </li>
 <li>
 Help plan parties &amp; events
 </li>
 <li>
 Recruit, interview, on-board, and guide household and administrative employees (under principals' supervision)
 </li>
 <li>
 Oversee property management of primary and secondary residences, including finding and booking services &amp; contractors, and possibly overseeing renovations
 </li>
 <li>
 Negotiate with various vendors
 </li>
 <li>
 Oversee contructions and repairs
 </li>
 <li>
 Coordinate household moves and processes with real estate agents
 </li>
 <li>
 Organize financial and tax information and professional firms, and complete routine forms
 </li>
 <li>
 Occasionally travel ensure that principals are set up correctlt.
 </li>
 <li>
 Maintain CRM for one principal
 </li>
 </ul>
 
 
 
 
 REQUIREMENTS:
 
 <ul>
 <li>
 College Degree required - a MUST
 </li>
 <li>
 Strong attention to detail &amp; accuracy
 </li>
 <li>
 Organizational skills
 </li>
 <li>
 Project Management software
 </li>
 <li>
 Research skills
 </li>
 <li>
 Self sufficient
 </li>
 <li>
 Financial acumen
 </li>
 <li>
 Ability to implement strategy
 </li>
 <li>
 Technology savvy and comfortable with AI
 </li>
 </ul>
 
 
</div>

Personal Assistant

Citi

<div><h2 class="jobSectionHeader">Discover your future at Citi</h2>
Working at Citi is far more than just a job. A career with us means joining a team of more than 230,000 dedicated people from around the globe. At Citi, you&rsquo;ll have the opportunity to grow your career, give back to your community and make a real impact.
<h2 class="jobSectionHeader">Job Overview</h2>
The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
 
 
Responsibilities:
<ul><li>Directly supports a C16 level manager and generally supports an entire department</li>
<li>Manages day to day calendar(s) of senior management</li>
<li>Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls</li>
<li>May prepare and review materials and correspondence for meetings</li>
<li>Assist with creation/modification of presentations, spreadsheets, and other various documents</li>
<li>Coordinates travel arrangements; prepare and distribute schedules/agendas for travel</li>
<li>Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system</li>
<li>Orders supplies and process invoices through Procure to Pay system</li>
<li>Process and follow-up on Virtual Requests</li>
<li>Assists in ad-hoc reports special projects as needed</li>
<li>Trains, coaches or guides other administrative staff when required</li>
<li>Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.</li>
</ul>Qualifications:
<ul><li>Previous office administration experience preferably within a large and complex financial services or similar organization</li>
<li>Highly proficient in Microsoft Office</li>
<li>Consistently demonstrates clear and concise written and verbal communication skills</li>
<li>Demonstrated ability to quickly gain command of new systems</li>
<li>Self-motivated and detail oriented</li>
</ul>Education:
<ul><li>Bachelor's/University degree or equivalent experience</li>
</ul>-
<h2 class="jobSectionHeader">Job Family Group:
</h2>Business Strategy, Management &amp; Administration
-
<h2 class="jobSectionHeader">Job Family:</h2>
Administrative Support
-
<h2 class="jobSectionHeader">Time Type:</h2>
Full time
-
<h2 class="jobSectionHeader">Primary Location:</h2>
New York New York United States
-
<h2 class="jobSectionHeader">Primary Location Full Time Salary Range:</h2>
$91,690.00 - $119,610.00 
 
In addition to salary, Citi&rsquo;s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental &amp; vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.
-
<h2 class="jobSectionHeader">Most Relevant Skills
</h2>Please see the requirements listed above.
-
<h2 class="jobSectionHeader">Other Relevant Skills
</h2>For complementary skills, please see above and/or contact the recruiter.
-
<h2 class="jobSectionHeader">Anticipated Posting Close Date:</h2>
Jul 15, 2026
-
Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.</div>

Senior Executive Assistant

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