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administrative assistant Jobs in Los Angeles

administrative assistant

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assistant: office services

office manager

Hermeus

<div>
 Hermeus is a high-speed aircraft manufacturer focused on the rapid design, build, and test of high-Mach and hypersonic aircraft for the national interest. Working directly with the Department of Defense, Hermeus delivers capabilities that will ensure that our nation, and our allies, maintain an asymmetric advantage over any and all potential adversaries.
 
 
 We are looking for an enthusiastic and organized Office Manager to enhance our facilities team in LA office. This pivotal role is not only about managing front office operations but also about fostering a welcoming environment for customers, new hires, and candidates.
 
 
 The ideal candidate will demonstrate strong leadership skills, effectively guide a team while ensure seamless administrative support. You will be responsible for overseeing daily front office activities, coordinating team initiatives, and contributing to a positive workplace culture. If you are proactive, detail-oriented, and passionate about creating an exceptional employee experience, we invite you to join our dynamic team.
 
 
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Reception &amp; Hospitality
 </li>
 <li>
 Greet and welcome customers, new hires, and potential candidates warmly and professionally, creating a positive and lasting first impression.
 </li>
 <li>
 Serve as the face of the office, ensuring all guests and employees receive prompt assistance and direction.
 </li>
 <li>
 Office &amp; Facility Operations
 </li>
 <li>
 Maintain a clean, organized, and well-stocked reception, lobby, and common areas.
 </li>
 <li>
 Manage the full lifecycle of mailroom and office supply operations, including vendor management, cost tracking, service quality monitoring, and process improvement.
 </li>
 <li>
 Restock drinks, snacks, and food items twice daily; maintain coffee and refreshment stations, ensuring cleanliness and availability.
 </li>
 <li>
 Manage food deliveries, small packages, and interoffice mail, ensuring timely distribution.
 </li>
 <li>
 Oversee basic facility needs such as supply replenishment, meeting room readiness, and cleanliness standards.
 </li>
 <li>
 Event &amp; Engagement Support
 </li>
 <li>
 Coordinate weekly lunches, meeting refreshments, and employee engagement activities.
 </li>
 <li>
 Assist in planning and executing office events, orientations, and special projects.
 </li>
 <li>
 Administrative Coordination
 </li>
 <li>
 Assist with clerical and administrative tasks including scheduling, data entry, filing, and document preparation.
 </li>
 <li>
 Act as the primary point of contact for site-level inquiries related to office services and supplies.
 </li>
 <li>
 Work cross-functionally with other departments to ensure efficient communication and operational support.
 </li>
 <li>
 Prepare and present periodic reports to management on office operations, vendor performance, and improvement initiatives.
 </li>
 <li>
 Continuous Improvement
 </li>
 <li>
 Identify opportunities to enhance operational efficiency, employee satisfaction, and cost-effectiveness.
 </li>
 <li>
 Implement solutions in collaboration with leadership to streamline workflows and improve service delivery.
 
 
 
 
 </li>
 </ul>
 
 Minimum Requirements:
 
 
 
 
 <ul>
 <li>
 High school diploma or equivalent; additional education or certification in office administration or facilities management preferred.
 </li>
 <li>
 5+ years previous experience in an office coordinator, front office, or administrative support role in a manufacturing or aerospace environment.
 </li>
 <li>
 Excellent interpersonal and communication skills with a professional and approachable demeanor.
 </li>
 <li>
 Strong organizational skills with the ability to manage multiple priorities effectively.
 </li>
 <li>
 Proficient in Microsoft Office Suite and comfortable using basic office equipment.
 </li>
 <li>
 Ability to stand for extended periods and lift up to 50 lbs.
 </li>
 <li>
 Proactive, resourceful, and adaptable to changing needs in a fast-paced environment.
 </li>
 <li>
 Experience in aerospace or similar industry a plus.
 
 
 
 
 </li>
 </ul>
 
 Working Conditions:
 
 
 
 
 <ul>
 <li>
 Primarily office-based role with frequent interaction across engineering, operations, and leadership teams
 </li>
 <li>
 May require occasional presence in manufacturing, hangar, or test environments where exposure to noise, dust, chemicals, or moving mechanical parts is possible
 </li>
 <li>
 Work is generally performed indoors in a climate-controlled environment
 </li>
 <li>
 Standard business hours with occasional evening or weekend work to meet program deadlines or support teams
 </li>
 <li>
 Regular use of computers, teleconferencing tools, and standard office equipment
 
 
 
 
 </li>
 </ul>
 
 Physical Conditions:
 
 
 
 
 <ul>
 <li>
 Ability to remain in a stationary position (sitting/standing) for extended periods while working at a computer or in meetings
 </li>
 <li>
 Frequent communication with team members, requiring clear verbal and written communication skills
 </li>
 <li>
 Occasional lifting, carrying, or moving objects up to 20 lbs (e.g., product samples, documentation, equipment)
 </li>
 <li>
 Ability to safely enter and move around industrial, production, or testing areas, including climbing stairs, bending, or wearing required personal protective equipment (PPE)
 
 
 
 
 </li>
 </ul>
 
 U.S. EXPORT CONTROL COMPLIANCE STATUS
 
 
 
 The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a &ldquo;U.S. person&rdquo; as defined by 22 C.F.R.
 
 
 
 <ul>
 <li>
 120.62 or otherwise eligible for deemed export licensing. US persons include U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending
 
 
 
 
 </li>
 </ul>
 
 EQUAL OPPORTUNITY
 
 
 
 Hermeus is an Equal Opportunity Employer. Employment decisions at Hermeus are based solely on merit, competence, and qualifications, without regard to race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
 
 
 The salary information provided is a general guideline only. Hermeus takes various factors into account, including, but not limited to, the position's scope and responsibilities, the candidate's professional background, education and training, essential skills, and market and business considerations, when presenting a job offer.
 
 
 Salary is only one part of our total compensation and benefits package. Hermeus offers competitive salary and equity, unlimited PTO policy, paid parental leave, potential for year-end bonuses, and more!
 
 
 100% employer-paid health care
 
 
 401k &amp; Retirement Plans
 
 
 Unlimited PTO
 
 
 Weekly Paid Office Lunches
 
 
 End of Year Bonuses
 
 
 Fully stocked breakrooms
 
 
 Stock Options
 
 
 Paid Parental Leave
</div>

Office Manager

MIG, Inc.

MIG, Inc. is a national firm providing services in planning, design, communications, management, science, and technology. We believe that the environment around us has a profound impact on our lives and our shared vision is of a world where people, communities, and ecosystems thrive. For over 40 years, MIG has engaged the talents and vitality of top professionals who plan, design, and sustain environments that support human development. Our team members are passionate about their work and share a common desire to engage closely with our client and the communities impacted by our work.We are seeking an experienced, professional Project Accountant/Office Manager to fill a multifunctional role in both accounting and administrative to support two proximate offices - downtown Los Angeles and Pasadena, CA. MIG supports a hybrid work-from-home/remote and in-office schedule and encourages in-person work for learning and team-building opportunities. Due to the nature of the role, this position must work the majority of the week from the office and split time between LA and Pasadena. How to ApplyIf this position sounds like a fit for your skillsets and you are passionate about helping people and interested in a challenging position with fun groups, we would love to hear from you! Please respond to this posting with your resume and a cover letter as PDFs OR email careers@migcom.com and include the location and title of the position you are applying for (Project Accountant/Office Manager).Responsibilities &ndash; What You&rsquo;ll Accomplish<ul><li>Collaborative Teammate: You will work as part of a cross-office, cross-discipline team of professional planners, designers, and technical staff who provide consultation to private non-profit, public agencies and private sector clients throughout the nation on projects that enhance community livability, support revitalization, and connect people with nature and culture.</li><li>Dual Role: The primary role for this position is as the Project Accountant (75% of your time), where you have an integral role in the offices&rsquo; billing and related administration that requires collaboration with office leadership and our headquarters (&ldquo;Business Office&rdquo;). The Office Management role will be approximately 25% of your time to help both offices and staff with various general administrative tasks. You will report to the office&rsquo;s Principals and Director of Operations primarily, and to the Director of Business Services for accounting, and the Chief Operating Officer and the Director of Human Resources for firmwide policies and the firmwide administrative/accounting support team.</li><li>Project Accountant duties: Duties include, but are not limited to the following and can expand if capacity is available:</li></ul>o Project accounting/invoicing/project billing: Generate monthly invoices; coordinate with PMs and Principals for changes and to ensure accuracy with any requirements under the contract; submit invoices to client; process subconsultant A/P invoices.o Project set up in Deltek including the project team, budgets, phases/tasks, and sub consultants.o Contracts: Work with project teams to ensure contract compliance and understanding of contract terms; tracking for signatures and end dates; coordinate with PMs and Principals as needed for follow up and additional services or change letters.o Project management/financial health: Analysis and reporting support; monitor, communicate and resolve accounting issues related to assigned projects with PMs and Principals; assist with follow through to recover losses; detail remedies for overages in a monthly Financial Health Report in Deltek.o Expenses: Collect and verify expense receipts from staff, enter expenses into Deltek, submit expense report and backup to the Business Office for payment.o Monthly A/R reporting and collecting: Coordinate with Principal/Director of Office Operations and Business Office for follow up on late payments and record updates in a monthly A/R report.<ul><li>Office Manager duties: Responsible for support to the front desk, and miscellaneous office support and organization, including but not limited to:</li></ul>o General office: Assist the Principals/Directors of Operations manage daily administrative office functions (e.g., receiving guests, mail, phones, supplies orders, coordinating vendors or maintenance), coordinate/manage office calendar, time off requests, and events to support office culture (e.g., lunches, picnics, presentations).o Timesheets: Review, make edits to and approve staff timesheet entries.o Workload planning: Facilitate entries and updates to Deltek Resource Planning in coordination with Project Managers.o Internal reporting &ndash; complete various bi-weekly and monthly reporting duties for the office including financial health, sales, accounts receivable, and workload reporting.o Document production: formatting, layout, text flow, picking up edits, proof reading, meeting note transcription.o Meetings coordination - for meetings with multiple attendees; conference room and virtual meeting room booking; meeting room set up/clean up.o Subconsultant coordination, including certificates of insurances, W9 forms, drafting and tracking contracts, etc.Experience and Qualifications for Success &ndash; What We&rsquo;d Like to SeeTo accomplish these responsibilities, you must be able to manage competing priorities, think critically and creatively, work as part of a collaborative team in an open environment, and maintain a sense of humor and camaraderie. In addition, you will have some combination of the following qualifications:<ul><li>An Associate&rsquo;s degree in any field. A Bachelor&rsquo;s or Master&rsquo;s degree in accounting or another field is a plus.</li><li>Relevant experience in project accounting and office administration is required. Experience with and understanding of applications of Federal Accounting Rules, billing A/R management and supporting projects in professional services consulting and design-build contracts is preferred.</li><li>You are local to the Greater Los Angeles Area and are willing to travel between the downtown LA and Pasadena office on set days throughout the week.</li><li>You have software proficiency in accounting software (Deltek or similar), Word and Excel (required). Experience using Deltek Vision/Vantage Point and Google Suite is a plus.</li><li>Excellent skills in written and verbal communication for internal team communication as well as external client communication.</li><li>You have a professional and approachable demeanor, positive attitude, and a sense of urgency and responsibility/dedication to ensure tasks are carried through to completion and in a timely manner.</li><li>You are a proactive, organized, efficient, and adaptable teammate who can work under deadlines and is willing to pitch in to help others.</li></ul>MIG values diversity in the workplace and is an equal opportunity employer; we encourage candidates of all backgrounds to apply. Our teams enjoy a flexible work schedule, a rewarding work environment, and a creative atmosphere that allows for professional development and career advancement opportunities while promoting team spirit and genuine camaraderie. We offer a comprehensive benefits program including paid time off (PTO), 10 paid holidays, medical, dental, vision, FSA, and HRA with employer contributions and 401K matching. The compensation range for this position is $40-53/hour ($85,000-$110,000/year full-time salary equivalent), commensurate with skills and experience. Candidates that reach the final selection stage in the interview process may be asked to complete a brief.Pay: $40.00 - $53.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Are you willing to work in person, and commute between our downtown LA office and Pasadena office a portion of each week?</li><li>Do you have experience working in an office that does architecture, landscape architecture, engineering, planning, construction, or a similar consulting industry? </li></ul>Work Location: In person

Project Accountant and Office Manager (LA & Pasadena)

Children's Hospital Los Angeles

<div>Location/Org Data : Introduction:
<div>
NATIONAL LEADERS IN PEDIATRIC CARE 
Ranked among the top 10 pediatric hospitals in the nation, Children&rsquo;s Hospital Los Angeles (CHLA) provides the best care for kids in California.</div><div></div><div> 
Here world-class experts in medicine, education and research work together to deliver family-centered care half a million times each year. From primary to complex critical care, more than 350 programs and services are offered, each one specially designed for children.</div><div></div><div> 
The CHLA of the future is brighter than can be imagined. Investments in technology, research and innovation will create care that is personal, convenient and empowering. Our scientists will work with clinical experts to take laboratory discoveries and create treatments that are a perfect match for every patient. And together, CHLA team members will turn health care into health transformation.</div><div></div><div> 
Join a hospital where the work you do will matter&mdash;to you, to your colleagues, and above all, to our patients and families. The work will be challenging, but always rewarding. 
 
It&rsquo;s Work That Matters.</div>
Overview:
<div>
Schedule: Day Shift, Monday-Friday</div><div></div><div> 
Purpose Statement/Position Summary: The Office Manager II is responsible for management, supervision, and oversight of the daily clerical and administrative office duties in the department. Acts as the Office Manager supervising administrative assistants and other personnel as assigned to ensure that support for a broad range of functions is available to senior leadership team. Responsible for staff development, facilities management, materials management, coordinating paperwork and access for onboarding administrative new hires and service excellence.</div><div></div><div> 
Minimum Qualifications/Work Experience: 3+ years of experience in a supervisory or office manager capacity preferred or equivalent combination of experience and education. 1+ years of experience in a medical office/clinic setting preferred.</div><div></div><div> 
Preferred Skills:</div><ul><li>
Demonstrated experience supporting a large and complex department, including clinicians and administrative personnel. Comfortable navigating a multi-layered organizational structure and can quickly develop an understanding of diverse interdisciplinary services, clinical specialties, and their varying operational and administrative needs.</li><li>
Strong organizational and problem-solving skills with exceptional attention to detail and follow-through. Ability to effectively collaborate and partner with individuals throughout the enterprise to gather information and resolve questions or issues on behalf of our team, while managing competing priorities in a fast-paced, dynamic environment. Proactive, resourceful, and adaptable.</li><li>
Experience managing and maintaining databases, including asset tracking for office, medical, and IT equipment.</li><li>
Proven ability to coordinate operational logistics, including clinic improvement initiatives and projects; facilities and information services work orders; AV and office equipment troubleshooting; and space planning and management. This includes overseeing office assignments and space coordination for a hybrid workforce (with onsite staff located at main campus and Wilshire locations, and remote staff working from home), as well as managing conference and treatment room scheduling.</li><li>
Experience planning and coordinating department meetings and events.</li></ul><div>
Education/Licensure/Certification: High School Diploma, GED, or equivalent required. Bachelor&rsquo;s Degree preferred.</div>
Pay Scale Information: CHLA values the contribution each Team Member brings to our organization. Final determination of a successful candidate&rsquo;s starting pay will vary based on a number of factors, including, but not limited to education and experience within the job or the industry. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. Additional pay may be determined for those candidates that exceed these specified qualifications and requirements. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. CHLA looks forward to introducing you to our world-class organization where we create hope and build healthier futures. Posting Range: $71,781.00-$123,053.00 Location/Org Data : Closing:
<div>
Children's Hospital Los Angeles (CHLA) is a leader in pediatric and adolescent health both here and across the globe. As a premier Magnet teaching hospital, you&rsquo;ll find an environment that&rsquo;s alive with learning, rooted in care and compassion, and home to thought leadership and unwavering support. CHLA is dedicated to creating hope and building healthier futures &ndash; for our patients, as well as for you and your career!
 
 
CHLA has been affiliated with the Keck School of Medicine of the University of Southern California since 1932.
 
 
At Children&rsquo;s Hospital Los Angeles, our work matters. And so do each and every one of our valued team members. CHLA is an Equal Employment Opportunity employer. We consider qualified applicants for all positions without regard to race, color, religion, creed, national origin, sex, gender identity, age, physical or mental disability, sexual orientation, marital status, veteran or military status, genetic information or any other legally protected basis under federal, state or local laws, regulations or ordinances. We will also consider for employment qualified applicants with criminal history, in a manner consistent with the requirements of state and local laws, including the LA City Fair Chance Ordinance and SF Fair Chance Ordinance.</div><div> 
Qualified Applicants with disabilities are entitled to reasonable accommodation under the California Fair Employment and Housing Act and the Americans with Disabilities Act. Please contact CHLA Human Resources if you need assistance completing the application process.</div><div></div><div> 
Our various experiences, perspectives and backgrounds allow us to better serve our patients and create a strong community at CHLA.</div></div>

Office Manager II / Department of Mental Health Operations / Full-time / Days

ECO-SHELL, LP

Overview*** Applicants must reside in the State of California and have a valid ID ***We are seeking a dynamic and highly organized Executive Assistant to provide exceptional administrative support to senior leadership. This vital role ensures smooth daily operations, manages complex schedules, and facilitates effective communication across teams. The ideal candidate will demonstrate proactive problem-solving skills, maintain confidentiality, and excel in a fast-paced environment. Join us to contribute to a vibrant workplace where your organizational talents will make a meaningful impact every day!Executive Assistant1) Telephone Communications:a) Screen and record all calls. E-mail call log at the end of each day.b) Monitor any communications requiring follow-up and make sure the necessary steps are taken in a reasonable amount of time.2) Maintain meeting calendar while working with other departments to coordinate meetings. Communicate every workday morning of schedule/itinerary for the day.3) Organize and maintain filing system and make suggestions for improvement.4) Prepare meeting documents and presentation material. This may require updating or development of power point presentations and or excel graphs.5) Attend meetings as needed to take notes, transcribe, make action plans, distribute to meeting participants as necessary and file.6) Assist in the flow of paperwork out of office and distribute to the appropriate person or department.Customer ServiceThe Executive Assistant will be the support person for customer service in the GA.1) Field inquiries in relation to all concerns regarding deliveries, timing of payments, and general information.2) Manage a comprehensive database with current email addresses, acreage planted, varieties, plant dates, locations, delivery timing and yield history. Work with the Field Representatives in compiling data keeping both electronic and physical files current.3) Schedule plant tours with the necessary plant personnel as requested.4) Work with web-site designer and/or sales department to insure information is current and accurate.5) Manage and oversee the compilation of information from all sources (WMB, NASS, and USDA) for graphs, handouts and new information packets.Event Planning and Marketing1) Coordinate promotional items for select groups, all growers, holiday gifts, trade shows and various meetings in the months of April/May/June so as not to interfere with harvest and grower payments.a) Coordinate advertising with trade publications within the annual budget for this purpose.b) Plan and coordinate Christmas gift and/or Holiday Cards organized and ready to mail 1st week of December to Level 1 &amp; 2 growers.c) Monitor ordering of all promotional items, Hats, Jackets, etc. for upcoming Harvest and Trade Shows by June of each year.d) Assist in scheduling and organizing grower meetings in July and August. It may be necessary to attend meetings and assist Owner and GA Manager with presentations.Trade ShowsThe GA Services Department will participate in two trade shows per year; The Colusa Farm Show and The World Ag Expo both in the month of February.1) Assist with creating and monitoring the display and promotional materials used in the trade show. This may include investigating other trade shows and booths to insure CWS is presenting the most current and progressive image for growers.2) Monitor and support Field Representatives with their communications with growers and follow up with emails, letters, etc. to potential growers.3) If necessary, the Grower Services Administrative Coordinator will attend the show making sure the booth is well staffed, and growers are receiving the necessary attention.4) Make suggestions for improvement for future trade shows.Field Representative Oversight &amp;SupportLend support to All Field Representatives as indicated:1) Develop accountability criteria for All Field Buyers2) Tonnage and Acreage Reports to All Field Buyers3) Establish projections and goals for Raw Product Acquisition growth by Field Buyer and monitor progression of goal achievement4) Contracting Support which includes preparing contracts with all known information prior to presenting to grower and making sure contracts are complete.5) Presentation Planning, creation and execution6) Trip scheduling and support.7) Plan and schedule special meetings and tours for groups of potential growersSpecial Projects and Additional SupportSpecial Projects and Support for Owner, the Grower Accounting Manager, the CFO and other Department Managers as needed.Pay: $50,000.00 - $80,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Executive Assistant

JPMorganChase

<div>JOB DESCRIPTION 
Become an integral part of the Consumer Retail team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Assistant in Consumer Retail, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
Job responsibilities
<ul><li>Maintain complex and detailed calendars</li><li>
Screen incoming calls and determine the level of priority, while using caution in dispensing information</li><li>
Manage the coordination and logistics of both internal and external meetings</li><li>
Arrange and coordinate complicated domestic and international travel</li><li>
Organize all aspects of internal and external events, including catering and transportation</li><li>
Process invoices and T&amp;E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines</li><li>
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access</li><li>
Produce high quality emails and messages to individuals at all levels of the organization</li><li>
Maintain department documents, including current organizational charts and Executive Bio&rsquo;s</li><li>
Handle regular activities without prompting, and advise in advance with issues or delays</li><li>
Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
</li></ul>Required qualifications, capabilities, and skills
<ul><li>At least five years of administrative experience</li><li>
Advanced ability to organize</li><li>
Discretion and good judgment in confidential situations, and proven experience interacting with senior management</li><li>
Strong interpersonal, written, and oral communication skills</li><li>
Strong proficiency in Microsoft Office</li><li>
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management</li></ul>
Preferred qualifications, capabilities, and skills<ul><li>
Experience supporting at the Managing Director level (or equivalent) or above</li><li>
College degree is a plus</li></ul>
FEDERAL DEPOSIT INSURANCE ACT: 
 
This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options. 
 
ABOUT US 
<div>
<div>JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world&rsquo;s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
</div><div>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
<div>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans 
</div></div></div> 
 
ABOUT THE TEAM 
 
J.P. Morgan&rsquo;s Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.</div>

Executive Administrative Assistant

Communities In Schools

<div>About Communities In Schools of Los Angeles (CISLA)
The mission of Communities in Schools of Los Angeles (CISLA) is to surround students with a community of support, empowering them to stay in school and achieve in life. Founded in 2007, CISLA works toward a vision that every student in Los Angeles&rsquo; public schools receives the supports they need to develop the emotional, social, and learning skills required to graduate high school ready for meaningful employment or higher education.
Currently serving 12,500+ students at 14 Los Angeles public schools, CISLA seeks a highly qualified Accounting Manager to join our team!
ACCOUNTING MANAGER
Job Description
CISLA seeks a dedicated, detail-oriented accounting professional with strong nonprofit finance experience to serve as Accounting Manager. The Accounting Manager will be responsible for ensuring accurate financial reporting, maintaining the general ledger, supporting audit readiness, and strengthening accounting processes to support departmental efficiency and effectiveness in a multi-funded environment. Our ideal candidate will be comfortable managing multiple priorities, partnering across departments, and contributing to a mission-driven, collaborative culture.
The Accounting Manager reports directly to the Chief Finance &amp; Operations Director and works closely with finance, operations, development, program, and executive leadership teams.
CLASSIFICATION
Full-time, Exempt
REPORTS TO
Chief Finance &amp; Operations Director
JOB RESPONSIBILITIES
General Ledger, Close &amp; Balance Sheet Integrity (35%)<ul><li>
Maintain integrity of the general ledger and chart of accounts</li><li>
Prepare journal entries and reconcile all balance sheet accounts</li><li>
Manage monthly and year-end close process</li><li>
Maintain accounting schedules and documentation</li><li>
Monitor cash activity and key balance sheet accounts for accuracy</li></ul>
Financial Statements &amp; Reporting (20%)<ul><li>
Prepare monthly financial statements and internal reports</li><li>
Produce budget-to-actual reports and variance explanations</li><li>
Support CFOD in preparing board financial materials</li><li>
Monitor trends and flag financial risks early</li></ul>
Grant &amp; Fund Accounting (20%)<ul><li>
Track restricted and unrestricted funding accurately</li><li>
Maintain grant allocations and cost structures</li><li>
Review spending for compliance with funding requirements</li><li>
Prepare grant financial reports and maintain documentation</li></ul>
Audit &amp; Compliance (15%)<ul><li>
Coordinate the preparation of audit schedules and documentation</li><li>
Serve as primary liaison with external auditors on accounting matters</li><li>
Maintain accounting policies, procedures, and internal controls</li><li>
Support Form 990 preparation and reporting compliance</li></ul>
Systems, Process Improvement &amp; Organizational Support (10%)<ul><li>
Strengthen accounting workflows and documentation</li><li>
Identify opportunities to improve reporting accuracy and efficiency</li><li>
Support financial system improvements</li><li>
Coordinate with Operations Coordinator on invoicing workflow</li><li>
Provide guidance to staff on coding and financial procedures</li></ul>
REQUIREMENTS AND EXPERIENCE<ul><li>
Bachelor&rsquo;s degree in Accounting, Finance, or related field</li><li>
5+ years of nonprofit accounting experience</li><li>
Demonstrated fluency with QuickBooks Online, including ownership of full-cycle accounting, reconciliations, and financial statement preparation</li><li>
Strong knowledge of general ledger management, monthly close, and balance sheet integrity</li><li>
Experience preparing financial statements and supporting audit schedules</li><li>
Familiarity with nonprofit GAAP, grant accounting, restricted funds, and multi-funding environments</li><li>
Advanced Excel skills and comfort working across accounting and financial reporting systems</li><li>
High attention to detail with strong analytical and problem-solving ability</li><li>
Ability to explain financial information clearly to non-finance staff</li></ul>
Preferred Qualifications<ul><li>
Experience improving accounting processes or systems</li><li>
Experience in tech-forward environments with integrated online finance and data systems</li></ul>
NOTE: This position is currently remote (90%) with occasional on-site meetings, site visits, and other events in the Los Angeles area (10%). Local candidates only.
SPECIAL REQUIREMENTS:<ul><li>
Criminal background check required.</li><li>
TB clearance, to be renewed every four years.</li><li>
Proof of COVID-19 vaccination required (digital record).</li><li>
This role may require regular travel between school sites and community locations. Candidates must be able to meet transportation requirements necessary to perform these duties, which may include use of a personal vehicle and maintaining legally required auto insurance.</li></ul>
PHYSICAL REQUIREMENTS<ul><li>
To perform this job, you must be able to carry out all essential functions successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the job.</li><li>
Remaining in a stationary position, often standing, or sitting for prolonged periods. Occasionally required to stoop, kneel, crouch or crawl. Adjusting or moving objects up to 25 pounds. Must have the ability to communicate with others to exchange information.</li></ul>
EXPECTATIONS FOR ALL COMMUNITY IN SCHOOLS OF LOS ANGELES STAFF
Candidates for employment at Communities In Schools of Los Angeles, regardless of position, will consistently demonstrate the following:<ul><li>
Unwavering belief in and commitment to fulfill the mission of Communities in Schools of Los Angeles.</li>
Commitment to excellence and high standards <li>- for self, students, and colleagues.</li><li>
Continuous learning by engaging in reflection, self-assessment, and individual professional development.</li><li>
Ability to thrive as a member of a highly collaborative team.</li></ul>
BENEFITS<ul><li>
Generous benefit package including: PTO/vacation, medical, dental and vision insurance, 401k, cell phone reimbursement, etc.</li><li>
Paid most major holidays, offices closed between Christmas and New Year&rsquo;s.</li></ul>
We offer a starting annual salary in the range of $85,000 to $95,000, depending on qualifications and experience.
CISLA is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.</div>

Accounting Manager

Greenland USA

Job DescriptionReceptionist play a vital role in keeping us organized and on track. We are looking for a team-oriented professional to help manage daily sales operations. A Receptionist is a business professional who must be able to multi-task in a team environment where organizational expertise is essential.The Receptionist will generally be responsible for:<ul><li>Open and close Sales Center.</li><li>Perform receptionist duties in the Sales Office by answering phones, greeting, and registering traffic, and scheduling appointments and presentations for the sales team.</li><li>Oversee the daily operations of the Sales Center under the direction of the Marketing Director.</li><li>Sales administration as needed.</li><li>Providing general clerical support including mailing, scanning, invoice tracking, faxing and copying.</li></ul>Skills/Qualifications:<ul><li>Bachelor&rsquo;s Degree from an accredited college or university.</li><li>2+ years of experience in corporate retail/high end residential real estate.</li><li>Proficiency in managing multiple priorities simultaneously and meeting deadlines.</li><li>Detail orientated with excellent organization skills.</li><li>Strong interpersonal skills and an enthusiasm for working closely with a multitude of internal and external partners.</li><li>Significant Proficiency MS Office computer skills (Word, Excel, Outlook, Access, Power Point).</li></ul>Physical DemandsMust be able to remain in a stationary position 50% of the time. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer. The person in this position frequently communicates with other employees and outside business contacts. Must be able to exchange accurate information in these situations. Must frequently be able to safely and independently move or position up to 25 pounds.Work EnvironmentThe noise level in the work environment is usually quiet to moderate. Flexibility is a necessity as extended hours will be required from time to time to meet the needs of the business that will require some weekends and evenings.Greenland USA was established in 2013 as a subsidiary of Greenland Holding Group, which is a publicly traded on the Shanghai Stock Exchange (SSE) and ranked on the Fortune Global 500. Greenland Group has developed properties in 26 provinces in China as well as in nine countries on four continents, including the US, Australia, Canada, the UK, Germany, Japan, South Korea and Malaysia. We couple our international expertise in large-scale, mixed-use properties, our commitment to design innovation, quality and efficiency, and local market insight, to bring our vision to life. To date, we have invested more the $8B in projects on the east and west coast and we continually assess new opportunities.Excellent benefits, including health insurance plan, dental, vision, and life insurance plan, flexible spending account, 401K, vacation, sick, holiday pay and transit allowance.Greenland USA participates in the E-verify Program.http://www.uscis.gov/mye-verify/self-checkEqual Opportunity Employer / Americans with Disabilities Act (ADA)Greenland USA is an equal opportunity employer. Greenland USA does not discriminate in recruitment, hiring or terms or conditions of employment on the basis of race, religious creed, color, age, sex, gender identity, genetic information, sexual orientation, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state, and local laws and ordinances. Greenland USA also provides reasonable accommodations to disabled individuals to assist in the hiring process and to qualified individuals with disabilities in the performance of essential job functions, as required by federal, state or local law. Greenland USA is committed to reasonable accommodation of individuals&rsquo; religious beliefs and practices and reasonable accommodation of individuals with disabilities. DISCLAIMER: This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.Job Type: Full-timePay: $24.00 - $25.00 per hourExpected hours: 35 &ndash; 40 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Real Estate</li></ul>Experience:<ul><li>Receptionist: 2 years (Preferred)</li></ul>Ability to Commute:<ul><li>Los Angeles, CA 90017 (Preferred)</li></ul>Work Location: In person

Receptionist – Sales and Marketing Real Estate- Including weekend

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