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administrative assistant senior Jobs in Seattle

administrative assistant senior

law office front desk coordinator/administrative assistant Jobs in Seattle

office manager

YMCA Of Greater Seattle

<div>Overview:<div></div><div><b><br>
Our Commitment to Equity
</b><br>
The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.</div><p></p><div><b><br>
Job Summary</b></div><div>
The Executive Assistant &ndash; Office of the President delivers comprehensive executive and operational support to the President/CEO and the Office of the President. This position is offered as a temporary-to-permanent role, providing an initial opportunity for candidates to demonstrate their capabilities with the potential to transition to a permanent position. Responsibilities include executive operations, financial management coordination, leadership and board support, event logistics, communications, and data tracking, all under the guidance of the President/CEO and Director of Administration. The Executive Assistant supports legal and compliancerelated processes through document management, coordination with internal and external legal partners, records maintenance, and deadline tracking. Must demonstrate exceptional organizational abilities, a high degree of professionalism and discretion, meticulous attention to detail, and the capacity to prioritize and execute multiple tasks within a dynamic executive environment while adhering to established systems and processes.</div><div></div><div><b><br>
Position Type/Expected Hours of Work</b></div><div>
This is a full-time position, and hours of work and days are Monday through Friday, 8:30 a.m. to 5:00 p.m. Occasional evening and weekend work may be required as job duties demand.</div><div><br>
</div><div><b>What you'll get from working at The Y</b></div><ul><li>
Membership to the YMCA of Greater Seattle for you and your household</li><li>
Medical, Dental, Vision, and Life insurance</li><li>
Retirement with generous employer contributions</li><li>
Free access to mental health resources</li><li>
Rapidly accruing paid time off (PTO)</li><li>
Discounts on qualifying YMCA of Greater Seattle childcare, day camp, overnight camp and outdoor leadership programs. 25% for part-time staff, 50% for full-time staff.</li><li><i> Some benefits only available to full-time staff</i></li></ul><div></div><div><b><br>
Hiring Range: $80,168.40-$85,000 annually.</b></div>
Responsibilities:
<ul><li>Manage financial operations for the Office of the President by ensuring executive expenses, reimbursements, mileage, invoices, and related documentation are processed and reconciled accurately and efficiently.</li><li>
Oversee scheduling and calendaring, preparation of meeting materials and presentations, and follow-up communications for internal and external meetings, including, fundraising and donor meetings in coordination with the President/CEO.</li><li>
Attend meetings at the request of the President/CEO, taking notes, tracking action items, and supporting follow-ups with donors, foundations, and internal stakeholders.</li><li>
Provide executive-level administrative support for fundraising, including maintaining logs, tracking contacts, and supporting timely and accurate data entry and reporting.</li><li>
Assist the Director of Administration in maintaining executive tracking tools for communications, contacts, outreach, and follow-ups.</li><li>
Gather, clean, organize, and track data to support executive reporting and decision-making; promptly communicate any gaps or inconsistencies to the Director of Administration.</li><li>
Manage the President/CEO&rsquo;s physical and electronic correspondence, ensuring that time-sensitive, confidential, legal, or complaint-related items are routed appropriately and handled with discretion.</li><li>
Draft, prepare, and follow up on executive correspondence related to fundraising, partnerships, or compliancerelated matters specific to the Office of the President, and external stakeholders, as assigned.</li><li>
Organize, coordinate, and lead planning for events and initiatives, such as Staff Appreciation Day, Cinematique events, and other key organizational milestones.</li><li>
Provide administrative legal support for the Office of the President by organizing, maintaining, and tracking legal documents, contracts, agreements, correspondence, and related records escalating timesensitive matters as appropriate.</li><li>
Maintain confidential legal files and records for the Office of the President in accordance with organizational policies, document retention schedules, and privacy requirements.</li><li>
Serve as a back up to the Director of Administration as needed.</li></ul><div></div><div><b><br>
Leadership Competencies</b></div><div>
Cause Driven Leader Level: LEADER</div><div><b><i>
Values</i></b></div><div>
Strengthens the Y&rsquo;s culture by demonstrating the values of the Y - honesty, caring, respect, and responsibility - in every aspect of work.</div><div></div><div><b><i><br>
Inclusion</i></b></div><div>
Models cultural competence and supports diversity, effectively working with people of different backgrounds, abilities, opinions, and perceptions.</div><div></div><div><b><i><br>
Develop</i></b><b><i> Self and Others</i></b></div><div>
Demonstrates teamwork and personal accountability, seeking and providing feedback, coaching, and resources for development.</div><div></div><div><b><i><br>
Quality Results</i></b></div><div>
Takes the initiative and holds self and others accountable to meet or exceed quantitative and qualitative goals relating to people (employees and members), philanthropy, finance and volunteerism.</div><div></div><div><b><i><br>
Change Capacity</i></b></div><div>
Facilitates change, seeks opportunities in the change process, models adaptability, and leads transition in support of the Y&rsquo;s mission.</div><div></div><div><b><i><br>
Inspire Others</i></b><br>
Promotes creativity, generates excitement, and rewards risk taking, while consistently demonstrating a high level of <i>emotional maturity</i>, maintaining a <i>positive attitude</i> and <i>building strong relationships</i>.</div><div></div><div><b><br>
Cpmpetencies</b></div><ul><li>
Business Acumen.</li><li>
Communication.</li><li>
Critical Evaluation.</li><li>
Relationship Management.</li><li>
Ethical Practice.</li></ul><div></div><ul><li><br>
<i>Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</i></li></ul><div></div><div><br>
Code of Conduct for Applicants</div><div></div><div><b><br>
All employees and volunteers </b><b>are responsible for</b><b> adhering to abuse prevention policies, </b><b>maintaining</b><b> </b><b>appropriate boundaries</b><b>, completing required training, reporting suspicious or inappropriate behavior, and </b><b>complying with</b><b> mandated reporting requirements.</b></div><div></div><div><b><br>
Responsible for ensuring staff are properly screened, trained, </b><b>supervised</b><b> and held accountable to the organization&rsquo;s </b><b>abuse</b><b> risk management standards.</b></div>
Qualifications:
<ul><li>A high school diploma or its equivalent is required for this position.</li><li>
Candidates must have a minimum of two years of experience in administrative or clerical roles.</li><li>
Experience supporting a CEO and Board of Directors within a nonprofit organization is strongly preferred.</li><li>
Experience and formal training as paralegal- a plus.</li><li>
Disciplined experience using AI tools for greater efficiency and productivity is strongly preferred.</li><li>
The ideal candidate must be proactive, take initiative, be driven by deadlines, pay close attention to detail, work independently, uphold confidentiality, and exercise sound judgment and discretion in all functions and responsibilities.</li><li>
Exceptional planning and project management abilities are essential. Candidates should be able to use tools such as Microsoft Planner to organize tasks, set deadlines, assign responsibilities, and track progress for timely completion of projects and initiatives.</li><li>
Strong oral and written communication skills are necessary. The candidate should be comfortable interacting with senior executives and other staff, both inside and outside the organization, displaying tact and diplomacy.</li><li>
The ability to manage multiple, simultaneous, and complex tasks and projects efficiently and effectively is required.</li><li>
The candidate must work well with a diverse group of people at all levels, especially in an executive environment, and demonstrate professionalism at all times.</li><li>
Demonstrated integrity and a strong work ethic are essential. The candidate must possess excellent organizational and time management skills.</li><li>
Experience in organizing, prioritizing, and scheduling work assignments is required.</li><li>
Proficiency in Microsoft Office Suite, Google Suite, and social media platforms is necessary.</li><li>
Candidates must also be proficient with cloud-based collaboration tools such as Zoom, Microsoft Teams, and Google Workspace.</li><li>
The ability to adapt to and learn new technologies in the workplace is expected. Candidates should be tech-savvy and able to troubleshoot issues with office equipment, software, and applications.</li><li>
Candidates should be comfortable evaluating and implementing new AI-driven solutions to enhance office efficiency, data management, and communication. Staying current with emerging AI technologies and integrating them into daily operations as appropriate is also required.</li></ul><div><b>
Preferred Qualifications</b></div><ul><li>
Prefer knowledge of and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.). Ability to speak any language in addition to English may be helpful.</li></ul><p><b>
You'll</b><b> </b><b>be a great fit for the Seattle Y if you:</b></p><ul><li>
Thrive on working in a collaborative environment.</li><li>
Are very adaptable.</li><li>
Have high ownership and strong work ethic.</li><li>
Are a great problem solver who can think on your feet.</li><li>
Truly enjoy being of service to people.</li><li>
Like being part of a team that cares about one another as people and enjoy working together.</li><li>
Want to know that the work you do contributes to building a better, stronger community for all.</li></ul><p><b>
OUR MISSION</b></p><p>
Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body.</p><p><b>
OUR VALUES</b></p><ul><li>
Respect</li><li>
Responsibility</li><li>
Honesty</li><li>
Caring</li><li>
Passion for Excellence</li></ul><p>
YGS is an equal opportunity employer and is committed to creating a diverse and equitable work environment. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by local, state, or federal law.</p><p><i>
We are a drug</i><i> </i><i>&amp; alcohol</i><i>-free workplace.</i> <i>We</i><i> </i><i>participate</i><i> </i><i>in the Federal E-Verify system.</i><i> </i><b><i>All job offers are contingent on the results of a background check</i></b><b><i> </i></b><b><i>in accordance with</i></b><b><i> </i></b><b><i>Washington's Fair Chance Act.</i></b></p><p><b>
If you need</b><b> </b><b>assistance</b><b> </b><b>of any kind with the application process, reach out to</b><b> </b><b>recruiting@seattleymca.org.</b></p></div><p></p>

Office Administration Manager - Office of the President

Seattle Wellness Group

<p><b>Job Summary</b><br/>We are seeking a dynamic chiropractic assistant to join our team! This is an opportunity to be trained at the front desk, assist with a variety of tasks throughout the office, and over time, move into an office admin position with the opportunity for office management.</p><p>We are looking for a candidate with:</p><ul><li>Positive attitude &amp; growth-oriented mindset</li><li>Confidence in multitasking efficiently</li><li>An expressive personality, who will create a welcoming patient environment</li><li>A driving work ethic, with a commitment to excellence and improvement</li></ul><p><b>Duties</b></p><ul><li>Scheduling patients and managing appointments</li><li>Collecting payments and setting up payment plans</li><li>Verifying insurance coverage and managing insurance inquiries</li><li>Assisting with patient care, including portions of exams and therapies</li><li>Supporting additional office tasks as needed</li></ul><p><b>Qualifications</b></p><ul><li>Prior experience in office assistant or administrative roles is beneficial, but not required. We will train the right candidate.</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.</li><li>Excellent communication skills in both verbal and written forms.</li><li>Ability to provide outstanding customer support with professional phone etiquette.</li><li>Experience supporting wellness or health-related programs is beneficial, but not required.</li><li>High level of computer literacy combined with keen attention to detail; typing speed is beneficial.</li></ul><p>If you're ready to make a positive impact in a supportive environment, we'd love to hear from you! Join us in fostering wellness in our community.</p><p>Pay: $22.00 - $26.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Office Admin/Wellness Assistant

Sea renovation

<p><b>Overview</b><br/>We are seeking a dynamic and highly organized Office Administrator to join our construction company team and ensure the smooth operation of our office environment. This vital role involves managing daily administrative tasks, coordinating schedules, overseeing vendor relationships, and supporting team members . The ideal candidate will thrive in a fast-paced setting, demonstrate exceptional communication skills, and possess a proactive approach to problem-solving. By fostering an efficient and welcoming office atmosphere, you will contribute significantly to our company's success and growth.</p><p><b>Duties</b></p><ul><li>Manage and coordinate daily office operations, including front phone call leads responsibilities and multi-line phone systems to ensure seamless communication.</li><li>Oversee schedule management for executives and team members, including calendar organization, appointment setting, and meeting arrangements.</li><li>Facilitate vendor management by coordinating service providers, processing invoices, and maintaining positive professional relationships.</li><li>budgeting tasks, and basic office bookkeeping to maintain financial accuracy.</li><li>Manage office supplies inventory, order necessary materials, and ensure the office remains well-stocked and organized.</li><li>Maintain excellent phone etiquette while managing inquiries professionally and courteously across all communication channels.</li></ul><p><b>Experience</b></p><ul><li>Proven experience in office administration or related roles within a professional environment.</li><li>Supervising experience is preferred to oversee administrative staff or support teams effectively.</li><li>Strong organizational skills with the ability to manage multiple calendars, schedules, and priorities simultaneously.</li><li>Experience in vendor management, budgeting, and basic bookkeeping enhances your effectiveness in this role.</li><li>Prior experience in construction or service management settings is a plus.</li><li>Excellent communication skills&mdash;both verbal and written&mdash;are essential for fostering positive interactions internally and externally. Join us as an Office Administrator to bring energy, efficiency, and professionalism into our workplace! Your proactive approach will help create an organized environment where teams can thrive while delivering outstanding support across all facets of our operations.</li></ul><p>Pay: $21.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li></ul><p>Work Location: Remote</p>

Office Administrator

Heatcon Inc

<div><div><b>Summary</b></div><div></div><div><br>
Responsible for the operational processes in the Accounting department and ensuring the accuracy of all general ledger accounts. The Accounting Manager will work very closely with the VP of Finance to streamline all accounting processes and will be responsible for job costing and monitoring inventory. The Accounting Manager will interface with outside audit firms(s), banks and lessors, casualty/liability insurance agent(s), credit card companies, and collection agencies as identified. This position will also assist in the preparation and distribution of financial statements and help to ensure that all deliverables comply with regulatory guidance and professional standards.</div><div></div><div><b><br>
Essential Duties and Responsibilities</b> <b>include the following. Other duties may be assigned.</b></div><br>
<div></div><ul><li>
Responsibilities will include overseeing the accounts receivable and accounts payable functions as well as cost accounting work, and preparing monthly lead sheets for management review.</li></ul><ul><li>
Monthly reconciliation of inventory accounts.</li><li>
Weekly sales reporting and operational metrics.</li><li>
Perform various cost accounting functions including analysis, maintenance of material, labor and overhead rates.</li><li>
Investigate variances and produce weekly variance reports.</li><li>
Maintain &amp; update the depreciation schedules for the Company and its subsidiaries.</li><li>
Oversee the Company&rsquo;s daily, weekly and monthly and year- end closings.</li><li>
Timely completion of payroll entries, commissions and tax reporting.</li><li>
Accounting, reporting and assisting with preparation of consolidation of the Company&rsquo;s subsidiaries and international operations.</li><li>
Establish and maintain the ERP system as it pertains to the accounting department.</li></ul><ul><li>
Provide back-up for accounts receivable and payable functions.</li><li>
Assist in any system or program upgrades of the companies ERP system and other systems such as CRM.</li><li>
Assist on special projects as needed.</li></ul><div></div><div><b><br>
Supervisory Responsibilities</b></div><h3 class="jobSectionHeader"><b>
Motivate and train accounts receivable and accounts payable personnel through example, coaching, mentoring, and hands-on experiences. Responsible for the overall direction, coordination and evaluation of accounts receivable and accounts payable functions. Carry out managerial responsibilities in accordance with the Company's policies and applicable laws. Responsibilities include interviewing and training employees; planning, assigning, and directing work; appraising and writing performance evaluations; rewarding and disciplining employees; documenting feedback, coaching, and mentoring; and addressing complaints and resolving problems in the sales and marketing departments while maintaining constant communication and keeping Human Resources apprised of personnel issues. Support decisions and convey a positive image of the overall management team. Contribute to management teambuilding and foster an environment that encourages employee engagement.</b></h3><div></div><div><b><br>
Minimum Qualifications</b></div><div>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div><div></div><div><b><br>
Education and/or Experience</b></div><div>
Bachelor&rsquo;s degree (B.A. or B.S.) in Business Administration, Accounting or Finance and four years of related experience in Accounting and/or training or equivalent combination of education and experience. Must have three plus years of Accounting experience in a manufacturing environment. Must have experience with cost accounting and sales tax preparation Must be familiar with standard accounting concepts, practices, procedures, and principals; skilled at using database, spreadsheet, and word processing software to prepare statistical and written reports; and have strong customer service skills and multitasking abilities. Prior employee management experience a plus.</div><div></div><div><b><br>
Computer Skills</b></div><div>
Proficient with a personal computer, word processing programs, as well as strong skills/experience working with databases, spreadsheets, and presentation software and ability to type.</div><div></div><div><b><br>
Language Skills</b></div><div>
Ability to read, analyze, and interpret professional reports and documents, financial reports, and legal documents. Ability to effectively prepare and present information in one-on-one and small group situations to management, customers, and other employees of the organization. Ability to respond to inquiries or complaints from customers, regulatory agencies, or members of the business community. Must be able to write professional reports, documentation, and correspondence.</div><div></div><div><b><br>
Mathematical Skills</b></div><div>
Ability to apply concepts of arithmetic, algebra, and statistics and their applications.</div><div></div><div><b><br>
Reasoning Ability</b></div><div>
Ability to assimilate information from diverse sources to form a complete situational picture and develop a plan of action to accomplish tasks. Ability to solve practical problems and deal with a variety of abstract and concrete variables in situations where only limited standardization exists. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.</div><div></div><div><b><br>
Physical Demands</b></div><div>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div><div></div><div><br>
While performing the duties of this job, the employee is regularly required to walk, stand, balance, sit for prolonged periods, speak clearly, and hear. Specific vision abilities required by this job include close vision and ability to adjust focus. The employee is regularly required to use fingers, hands, and arms to manipulate and shuffle documents, use writing instruments, and type on a keyboard.</div><div></div><h3 class="jobSectionHeader"><b><br>
Safety Rules</b></h3><div>
Employees are required to know and abide by all safety rules and programs. Employees must observe and practice safe working conditions and report any condition that does not meet safety standards. Under state law, employees have a duty to immediately report all accidents to their employer. Work areas should be kept clean and well-organized.</div><div><b><br>
A</b><b>AP/EEO Statement</b></div><div>
HEATCON&reg; is an affirmative action and equal opportunity employer - Minority/Female/Veteran/Disability. Applicants are considered based on knowledge, skills and abilities, without regard to race, color, religion, creed, gender, national origin, marital status, sexual orientation, age, protected veteran status, disability or any other basis protected by federal, state or local law.</div><div></div><h3 class="jobSectionHeader"><b><br>
Work Environment</b></h3><div>
Drug-free working environment. Usual office conditions.</div></div>

Accounting Manager

NationSafe Protection

<p><b>Overview</b><br/>We are seeking a dynamic and highly organized Executive Assistant to join our team and support our leadership with efficiency and professionalism. NationSafe Protection is a United States based company focused on physical and digital protection. Reporting directly to an Executive Director within the company, this role is a senior position and vital in ensuring smooth daily operations, managing complex schedules, and facilitating seamless communication across departments. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to anticipate needs and solve problems promptly. This salaried position offers an exciting opportunity to contribute to a thriving organization while developing your administrative expertise.</p><p><b>Duties</b></p><ul><li>Manage and maintain detailed calendars using Microsoft Outlook Calendar, Google Workspace, and other scheduling tools, coordinating meetings, appointments, and events with precision.</li><li>Provide comprehensive executive administrative support including drafting correspondence, proofreading documents, transcribing notes, and preparing reports with accuracy.</li><li>Organize and coordinate a variety of events, meetings, and conferences from planning stages through execution, ensuring all logistics are handled efficiently.</li><li>Handle multi-line phone systems with professionalism and courtesy, practicing excellent phone etiquette while directing calls or taking messages as needed.</li><li>Oversee office management tasks such as filing, data entry, record keeping, and maintaining organized digital and physical files.</li><li>Assist with bookkeeping responsibilities using QuickBooks or similar software to track expenses, process invoices, and manage petty cash.</li><li>Support project coordination efforts by tracking deadlines, preparing materials, and liaising with team members to ensure timely completion of tasks.</li><li>Manage personal assistant duties including travel arrangements, expense reports via DocuSign or other platforms, and other confidential tasks that support executive needs.</li><li>Provide exceptional customer service to our clients</li></ul><p><b>Requirements</b></p><ul><li>Proven experience in an administrative or executive assistant role with strong office management skills.</li><li>Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry systems.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.</li><li>Strong typing skills combined with transcription and proofreading abilities for document accuracy.</li><li>Experience with bookkeeping tools such as QuickBooks is highly desirable.</li><li>Exceptional communication skills including phone etiquette and professional interpersonal interactions.</li><li>Familiarity with multi-line phone systems, calendar management tools like Microsoft Outlook Calendar, and electronic signature platforms such as DocuSign.</li><li>Ability to handle confidential information discreetly while maintaining a high level of professionalism.</li><li>Previous office experience including clerical duties like filing, front desk responsibilities, and customer service is preferred. Join us as an Executive Assistant if you&rsquo;re eager to bring energy into your workday while supporting leadership through meticulous organization and proactive problem-solving!</li></ul><p>www.NationSafeUSA.com</p><p>Email: HR@NationSafeUSA.com</p><p>Pay: $95,000.00 - $125,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Parental leave</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul><p>Work Location: Hybrid remote in Seattle, WA 98115</p>

Executive Assistant

Amazon.com

<div><h2 class="jobSectionHeader"><b>DESCRIPTION</b></h2><p>
We are seeking an experienced Finance Manager to join the One Medical Accounting team, where you will own critical operational accounting processes that ensure the accuracy and integrity of Amazon's healthcare financial statements. In this role, you will manage the monthly close cycle, oversee account reconciliations, and provide detailed flux and variance explanations while supporting internal and external audit requirements.
<br>
<br>
As a Finance Manager, you will serve as a trusted consultant and decision-maker, partnering with technology teams and diverse stakeholders to design and implement automated financial processes that improve accuracy and efficiency. You will be responsible for ensuring controlled, compliant accounting operations as Amazon's healthcare business scales, while leading initiatives that streamline financial statement preparation.
<br>
<br>
The ideal candidate brings deep expertise in Accounting and Financial Systems. You should have demonstrated experience in operational accounting, month-end close processes, account reconciliation ownership, variance analysis, and audit support, with a proven track record of leading and influencing teams to accomplish complex, ambiguous initiatives. This role requires someone who can operate as an empowered leader, driving strategic direction while maintaining the day-to-day rigor of accounting operations to keep Amazon's financial statements materially correct.<br>
<br>
<br>
<br>
Key job responsibilities<br>
Key job responsibilities
<br>
o Own Operational Accounting: You'll own and manage the monthly close cycle, account reconciliations, flux and variance analysis, and audit support activities while partnering with technology teams and stakeholders to ensure accurate, timely financial reporting.
<br>
o Automate: You'll work on automation projects and lead the coordination of designing processes and tools to make financial statement processes easier and more accurate.
<br>
o Support Expansion: You'll support the expansion of Amazon's healthcare business by ensuring implementation of controlled processes to keep Amazon's financial statements materially correct.
<br>
o Consult: You'll operate as a valued consultant to partner with many different stakeholder teams across Amazon.
<br>
o Make Decisions: You'll be an empowered, impactful decision maker who drives the direction of accounting operations and process improvements to completion.
<br>
o Collaborate: You'll collaborate with Amazonians of diverse backgrounds.
<br>
<br>
Successful candidates will have deep experience in the following two disciplines &ndash; Accounting and Financial Systems. Candidate experience should cover operational accounting, month-end close processes, account reconciliation ownership, variance analysis, audit support, accounting requirements documentation, and process design. Demonstrated experience in leading and influencing teams to accomplish unusually complex challenges is expected as this is an ongoing requirement for this position.</p><h2 class="jobSectionHeader"><b><br>
BASIC QUALIFICATIONS</b></h2><ul><li>5+ years of finance or a related analytical field experience</li><li>Bachelor's degree in accounting or related field</li></ul><h2 class="jobSectionHeader"><b>
PREFERRED QUALIFICATIONS</b></h2><ul><li>CPA</li><li>Knowledge of internal control framework (specifically COSO) to assess control design and operational efficiency</li><li>Knowledge of GAAP research tools and the FASB codification</li><li>Experience in accounting management in Big Four with Fortune 500 clients</li><li>Experience researching and documenting support for accounting conclusions</li></ul><br>
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.<br>
<br>
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.<p><br>
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.</p><br>
USA, MA, Boston - 95,400.00 - 163,200.00 USD annually<br>
USA, VA, Arlington - 95,400.00 - 163,200.00 USD annually<br>
USA, WA, Seattle - 95,400.00 - 163,200.00 USD annually</div><p></p>

Accounting Manager, Accounting, Amazon Health Services

YMCA

<div><div><div>Join the YMCA of Greater Seattle as Executive Assistant.
</div><div><div>Job Description
</div><div><p>The YMCA of Greater Seattle is currently looking for temporary, short-term help for our Office of the President. The Executive Assistant serves as a primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the President/CEO and communicates with the board of directors, volunteer leaders, the Association&rsquo;s leadership team(s), and staff. They work independently, while managing up, on projects from conception to completion and works across functions and teams in the organization to ensure the CEO&rsquo;s point of view and needs are represented and met.
</p><p><b>The Executive Assistant will demonstrate the following attributes:
</b></p><ul><li>Strengthen the Y&rsquo;s culture by demonstrating the values of the Y - honesty, caring, respect, responsibility, and passion for excellence - in every aspect of work
</li><li>Deep commitment to the mission of the YMCA, its members and the communities served
</li><li>Proven champion of social responsibilities, diversity, and inclusion; model cultural competence and support diversity, effectively working with people of different backgrounds, abilities, opinions, and perceptions
</li><li>Demonstrate executive presence, influence, and gravitas
</li><li>Demonstrates teamwork and personal accountability, seeking and providing feedback, coaching, and resources for development
</li><li>Strategic, results-oriented, growth-focused, and strong work ethic; takes initiative and holds self and others accountable to meet or exceed quantitative and qualitative goals relating to operations, people (employees and members), philanthropy, finance, and volunteerism
</li><li>Responsible for continuous quality improvement of office practices and procedures
</li><li>Facilitate change, seek opportunities in the change systems process, model adaptability, and lead transition and transformation in support of the Y&rsquo;s mission
</li><li>Inspire others; promote creativity, generate excitement, and reward risk-taking, while consistently demonstrating a high level of emotional maturity, maintaining a positive attitude and building strong relationships
</li><li>Culture influencer, trust builder, pacesetter, change maker at the systems level, and community connector
</li><li>Passionate community organizer and advocate
</li><li>Big thinker at the systems level to drive sustainable social change
</li><li>Established reputation as a diplomatic team player who is able to transcend personal politics, engage a wide range of ideologies, and build consensus and community
</li><li>Ability to work through political barriers, build consensus, and enact change
</li><li>Eloquent, articulate, and persuasive communication style (oral and written)
</li>Position Type/Expected Hours of Work<br>
<li>
</li></ul><p></p><p>This is a full-time, temporary position from April 2026 to December 31, 2026, with the potential to transition into a permanent role. This position will be expected to work majority of the week from the Association Office in downtown Seattle, with some remote flexibility as agreed upon. Some evening and weekend flexibility is required, although not the standard expectation.<br>
</p><p></p><p><b>What you'll get from working at The Y:
</b></p><p>Membership to the YMCA of Greater Seattle for you and your household
</p><p>Hiring Range: $27.00-$33.00 hourly<br>
</p></div></div><p></p><div><div>Qualifications
</div><div><ul><li>High school diploma required; bachelor&rsquo;s degree preferred
</li><li>8-10 years&rsquo; experience as an Executive Assistant
</li><li>Experience supporting a CEO and Board of Directors for a nonprofit organization strongly preferred
</li><li>Must be proactive, biased for action, deadline driven, detail oriented, able to work independently, maintain confidentiality and exercise judgment and discretion in the performance of all functions and responsibilities
</li><li>Outstanding planning skills and the ability to look and plan ahead
</li><li>Excellent oral and written communication skills; comfortable interacting with senior-level executives and other staff within and outside of the organization with a great deal of tact and diplomacy
</li><li>Ability to effectively and efficiently handle multiple, simultaneous, and complex tasks and projects
</li><li>Work well with a diverse group of people, at all levels, particularly in an executive environment, and with a high level of professionalism
</li><li>Demonstrated integrity and work ethics. Strong organizational and time management skills
</li><li>Experienced at organizing, prioritizing, and scheduling work assignments; employee performance management skills
</li><li>Must have advanced skill level in Microsoft Word, Excel and PowerPoint, as indicated by proficiency testing
</li><li>Proficiency in any board management software strongly desired
</li><li>Ability to relate effectively to diverse groups of people from all social and economic segments of the community; track record of building authentic, constructive relationships with others
</li><li>Strong strategic planning skills, including execution expertise
</li><li>Demonstrated experience in financial planning, budgeting, and analysis
</li>Ability to partner and provide strategic-level input to senior leadership and the ability to influence others at all levels of the organization<br>
<li>
</li></ul><p></p><p><b>Preferred Qualifications
</b></p><ul><li>Prefer knowledge of and previous experience with diverse populations (language, culture, race, physical ability, sexual orientation, etc.). Ability to speak any language in addition to English may be helpful.
</li>Experience with using Artificial Intelligence tools to drive greater administrative and operational efficiency is preferred.<br>
<li>
</li></ul><p></p><p><b>You'll be a great fit for the Seattle Y if you </b>:
</p><ul><li>Thrive on working in a collaborative environment
</li><li>Are very adaptable
</li><li>Have high ownership and strong work ethic
</li><li>Are a great problem solver who can think on your feet
</li><li>Truly enjoy being of service to people
</li><li>Like being part of a team that cares about one another as people and enjoy working together
</li>Want to know that the work you do contributes to building a better, stronger community for all<br>
<li>
</li></ul><p></p><p><b>OUR MISSION
</b></p><p>Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body.
</p><p><b>OUR VALUES
</b></p><p>Respect
<br>
Responsibility
<br>
Honesty
<br>
Caring
<br>
Passion for Excellence
</p><p>YGS is an equal opportunity employer and is committed to creating a diverse and equitable work environment. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by local, state, or federal law.
</p><p>We are a drug &amp; alcohol-free workplace. We participate in the Federal E-Verify system. All job offers are contingent on the results of a background check in accordance with Washington's Fair Chance Act.
</p><p>If you need assistance of any kind with the application process, reach out to recruiting@seattleymca.org .<br>
</p></div></div><p></p><div><div>Essential Functions
</div><div><p><b>Responsibilities
</b></p><ul><li>Works directly with the President/CEO and anticipates their needs to provide support to all aspects of their daily work.
</li><li>Manages President/CEO&rsquo;s day-to-day calendar and the annual calendar for the Association and supports the development and implementation of meeting agendas and logistical arrangements for all Association meetings involving the President/CEO.
</li><li>Serves as main contact for communications to the senior leadership team and assist administratively to maximize effectiveness. Determines priority of matters of attention for the executive team; redirect matters to staff members to handle, or handle matters personally, as appropriate.
</li><li>Develops and manages budgets directly overseen by the Office of the President/CEO. Processes all expense reports and invoices, time reports, and PTO requests for the office of the President/CEO.
</li><li>Collects data and documents for the senior leadership team. Helps collect information and draft briefing materials and reports to ensure President/CEO is prepared and positioned to advance organizational goals and initiatives.
</li><li>Independently composes, prepares, and follows up on internal and external correspondence on behalf of the President/CEO. Attends meetings with and on behalf of the President/CEO, as needed.
</li><li>Attends planned and ad hoc meetings, providing direct support to the President/CEO. Schedules meetings, organizes agendas and materials, takes and disseminates notes, tracks and follows up on all action items. Follow up on outstanding actions to ensure timely completion. Manages special projects as assigned.
</li><li>Serves as backup to the Executive Assistant &ndash; Board Liaison to the Board of Directors for general communications, inquiries, and scheduling.
</li><li>Support AO Board and Executive Committee in-person meetings, as needed, ensuring proper procedures, tasks and action items are completed in a timely manner.
</li><li>Assists President/CEO with agenda setting and material preparation for SLT meetings, retreats, business reviews, listening session, and related meetings. Researches background material and prepare agendas, and presentation material for meetings. Creates supplemental materials (PowerPoint presentations, financial charts, special reports, executive summaries, etc.) independently and in collaboration with other staff members, as needed.
</li><li>Handles administrative tasks for the President/CEO, including travel planning, expense reporting, onboarding of direct reports, space planning, mail management, hosting all-hands meetings, and other administrative tasks and projects as needed.
</li><li>May provide supervision and/or team leadership for other administrative staff.
</li></ul><ul><li>Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<br>
</li></ul><p></p><p><b>Code of Conduct for Applicants
</b></p><p>All employees and volunteers are responsible for adhering to abuse prevention policies, maintaining appropriate boundaries, completing required training, reporting suspicious or inappropriate behavior, and complying with mandated reporting requirements.
</p><p>Responsible for ensuring staff are properly screened, trained, supervised and held accountable to the organization&rsquo;s abuse risk management standards.</p></div></div></div></div><p></p>

Executive Assistant - Office of the President

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