administrative assistant

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office & administration manager Jobs in Riyadh

office & administration manager

office services manager

Bechtel

<div><p><b>Requisition ID: </b><b>288543</b></p><ul><li><b>
Relocation Authorized: </b><b>National - Single</b></li><li><b>
Telework Type: </b><b>Full-Time Office/Project</b></li><li><b>
Work Location: Riyadh</b></li></ul><p><br>
</p><div><div><div><h2 class="jobSectionHeader"><b>Extraordinary teams building inspiring projects:</b></h2></div><div><p>
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.</p><p>
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security &amp; Environmental; Energy; Mining &amp; Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.</p><p>
Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Project Overview:</b></h2></div><div><p>
Bechtel Mining and Metals offers engineering, procurement, and construction services for customers in the mining sector across multiple commodities including Iron Ore, Bauxite, Alumina, Aluminium, Copper, Gold, Coal, Lithium and Rare Earths markets.</p><p>
Headquartered in Santiago, Chile, the M&amp;M global business unit also has offices in Brisbane, Perth and Adelaide in Australia along with execution units in the United States, Peru, Kingdom of Saudi Arabia, India and other project locations around the world.</p><p>
To support ongoing and future project delivery, Bechtel is currently seeking a Office Services Manager to join the team at our sites in GCC countries (Arab states: Oman, Saudi Arabia, and the United Arab Emirates).</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Summary:</b></h2></div><div><p>
In this role, you will plan and coordinate facility office designs, space allocation and moves, write procedures and instructions, provide guidance to administrative personnel, and stay informed of developments in technology, equipment, software applications, programs, and processes. Your input will help develop and implement new or improved systems and procedures for the facility.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Major Responsibilities:</b></h2></div><div><ul><li>
Plans and coordinates detailed phases of the facilities office designs, construction, major moves, renovation activities, space allocation, furniture and equipment control and disbursement, requiring substantial judgment and experience.
</li><li>Develops and implements new or improved systems and procedures
</li><li>Writes procedures and application instructions
</li><li>May provide input to subcontractors and suppliers
</li><li>Provides guidance and/or direction to administrative support personnel.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Education and Experience Requirements:</b></h2></div><div><p>
Requires bachelor's degree (or international equivalent) and 2-5 years of relevant experience or 6-9 years of relevant work experience</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Required Knowledge and Skills:</b></h2></div><div><ul><li>
Proficiency and experience in budget management and preparation of work plans.</li><li>
Knowledge of Bechtel, Government and industry standards, practices, and regulatory requirements related to facility management, office services, and records and information management.</li><li>
Demonstrated leadership ability, including proven success in managing multiple work priorities, driving process improvements, and developing and executing long term plans.</li><li>
Working knowledge in various O&amp;AS disciplines, including knowledge of O&amp;AS policies and programs preferred.</li><li>
Ability to interface effectively with all levels of a diverse, global organization and to make presentations to senior managers, committees, or large gatherings as necessary.</li><li>
Must have the ability to address the concerns of all levels of Bechtel employees and to resolve problems or issues.</li><li>
An experienced senior manager with previous oversight responsibilities directing the activities mentioned above.</li><li>
Candidate must have demonstrated leadership capabilities, with an emphasis on quality, team building, and work process improvement.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Total Rewards/Benefits:</b></h2></div><div><p>
For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Diverse teams build the extraordinary:</b></h2></div><div><p>
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.</p><p>
We are committed to being a company where every colleague feels that they belong-where colleagues feel part of &quot;One Team,&quot; respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.</p></div></div></div><p></p><p><b><i><br>
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to </i></b><b>acesstmt@bechtel.com</b></p></div>

Office Services Manager

Hosuktravels

<p>At <b>Hosuk Travels</b>, we pride ourselves on delivering exceptional travel and tourism services with efficiency and professionalism. We are seeking an organized and proactive <b>Office Manager</b> to join our team in <b>Riyadh</b>. The ideal candidate will oversee daily office operations, manage administrative staff, and ensure smooth coordination across departments to maintain a productive and organized workplace.</p> Key Responsibilities <ul> <li>Supervise day-to-day office operations and administrative functions.</li> <li>Manage and coordinate the work of administrative staff to ensure smooth workflow.</li> <li>Maintain office supplies, equipment, and vendor relationships.</li> <li>Oversee scheduling, meetings, and internal communication between teams.</li> <li>Prepare and maintain company records, reports, and documentation.</li> <li>Assist in budgeting, expense tracking, and financial reporting.</li> <li>Ensure compliance with company policies and local regulations.</li> <li>Support HR processes including recruitment, onboarding, and employee engagement.</li> <li>Handle confidential documents and correspondence securely.</li> <li>Foster a positive and efficient office culture.</li> </ul> Requirements <ul> <li>Bachelor's degree in Business Administration, Management, or a related field.</li> <li>3-5 years of experience as an Office Manager or similar administrative role.</li> <li>Strong leadership, organizational, and multitasking abilities.</li> <li>Excellent communication and interpersonal skills.</li> <li>Proficiency in MS Office Suite (Word, Excel, PowerPoint).</li> <li>Experience in travel or tourism industry is a plus.</li> </ul> <p>At <b>Hosuk Travels</b>, we value efficiency, teamwork, and professionalism. Joining our <b>Riyadh</b> office as an <b>Office Manager</b> provides the opportunity to contribute to a dynamic travel organization while ensuring smooth operations and a supportive work environment.</p><img src="https://www.jobg8.com/Tracking.aspx?AIWcikCyAyzgBaOW7L0MfWiXBywqUE2jk" width="0" height="0" />

Office Manager

Hosuk Travel

<div><p>At <b>Hosuk Travels</b>, we pride ourselves on delivering exceptional travel and tourism services with efficiency and professionalism. We are seeking an organized and proactive <b>Office Manager</b> to join our team in <b>Riyadh</b>. The ideal candidate will oversee daily office operations, manage administrative staff, and ensure smooth coordination across departments to maintain a productive and organized workplace.</p>
<p><b>
Key Responsibilities:</b></p>
<ul>
<li>Supervise day-to-day office operations and administrative functions.</li>
<li>Manage and coordinate the work of administrative staff to ensure smooth workflow.</li>
<li>Maintain office supplies, equipment, and vendor relationships.</li>
<li>Oversee scheduling, meetings, and internal communication between teams.</li>
<li>Prepare and maintain company records, reports, and documentation.</li>
<li>Assist in budgeting, expense tracking, and financial reporting.</li>
<li>Ensure compliance with company policies and local regulations.</li>
<li>Support HR processes including recruitment, onboarding, and employee engagement.</li>
<li>Handle confidential documents and correspondence securely.</li>
<li>Foster a positive and efficient office culture.</li>
</ul>
<p><b>Requirements:</b></p>
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li>
<li>3&ndash;5 years of experience as an Office Manager or similar administrative role.</li>
<li>Strong leadership, organizational, and multitasking abilities.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Proficiency in MS Office Suite (Word, Excel, PowerPoint).</li>
<li>Experience in travel or tourism industry is a plus.</li>
</ul>
<p>At <b>Hosuk Travels</b>, we value efficiency, teamwork, and professionalism. Joining our <b>Riyadh</b> office as an <b>Office Manager</b> provides the opportunity to contribute to a dynamic travel organization while ensuring smooth operations and a supportive work environment.</p></div>

Samaya Investment Company

<div>
 <p>
  <strong>
   About Us
  </strong>
 </p>
 <p>
  Samaya Investment is a leading company in developing and managing cultural projects locally and internationally, with 20+ years of expertise in museums, exhibitions, events, and major festivals.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Title: CEO Office Manager
  </strong>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Riyadh, Saudi Arabia
 </p>
 <p>
  <strong>
   Employment Type:
  </strong>
  Full-time
 </p>
 <p>
  <strong>
   Department:
  </strong>
  Office of the CEO
 </p>
 <p>
  <strong>
   Reports To:
  </strong>
  Chief Executive Officer
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Role Purpose
  </strong>
 </p>
 <p>
  The CEO Office Manager plays a critical role in supporting the Chief Executive Officer by ensuring the smooth operation of the executive office. This includes managing daily activities, coordinating across departments, representing the CEO in selected meetings, and handling sensitive communications with the utmost professionalism and confidentiality.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   1. Executive Support
  </strong>
 </p>
 <ul>
  <li>
   Act as the primary liaison between the CEO and internal/external stakeholders.
  </li>
  <li>
   Manage the CEO&rsquo;s calendar, travel, and meeting logistics.
  </li>
  <li>
   Prepare agendas, presentations, reports, and follow-up actions.
  </li>
  <li>
   Handle confidential documents with discretion.
  </li>
 </ul>
 <p>
  <strong>
   2. Office &amp; Operations Management
  </strong>
 </p>
 <ul>
  <li>
   Oversee daily operations of the CEO&rsquo;s office.
  </li>
  <li>
   Ensure availability of office resources and coordinate facility needs.
  </li>
  <li>
   Liaise with HR, Finance, and Administration for support services.
  </li>
  <li>
   Monitor workflows and prioritize tasks to enhance productivity.
  </li>
 </ul>
 <p>
  <strong>
   3. Communication &amp; Coordination
  </strong>
 </p>
 <ul>
  <li>
   Draft and manage correspondence, memos, and emails on behalf of the CEO.
  </li>
  <li>
   Maintain effective communication between the CEO and all departments.
  </li>
  <li>
   Facilitate timely information flow and follow-up on requests.
  </li>
  <li>
   Represent the CEO in meetings when required and document outcomes.
  </li>
 </ul>
 <p>
  <strong>
   4. Project &amp; Task Management
  </strong>
 </p>
 <ul>
  <li>
   Track strategic initiatives and ensure timely execution.
  </li>
  <li>
   Follow up on action items and prepare progress reports.
  </li>
  <li>
   Support special projects and business initiatives.
  </li>
 </ul>
 <p>
  <strong>
   5. Stakeholder &amp; Relationship Management
  </strong>
 </p>
 <ul>
  <li>
   Build and maintain relationships with partners, clients, and government entities.
  </li>
  <li>
   Organize high-level meetings, conferences, and events.
  </li>
  <li>
   Manage protocol and hospitality for VIP visitors.
  </li>
 </ul>
 <p>
  <strong>
   6. Confidentiality &amp; Governance
  </strong>
 </p>
 <ul>
  <li>
   Safeguard sensitive information and ensure policy compliance.
  </li>
  <li>
   Support board meetings through documentation and minute-taking.
  </li>
  <li>
   Maintain organized filing systems for executive records.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Requirements
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Public Administration, or related field.
  </li>
  <li>
   Minimum 5 years of experience in executive support or office management.
  </li>
  <li>
   Strong organizational and time-management skills.
  </li>
  <li>
   Excellent written and verbal communication skills.
  </li>
  <li>
   Proficiency in office software and productivity tools.
  </li>
  <li>
   High level of professionalism and confidentiality.
  </li>
  <li>
   Fluency in Arabic and English (spoken and written).
  </li>
 </ul>
 <p>
 </p>
</div>


BTG Pactual

<div>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit www.btgpactual.com
 <br/>
 <br/>
 <strong>
  The role
  <br/>
  <br/>
 </strong>
 BTG Pactual is seeking to hire an Office &amp; Administration Manager based in
 <strong>
  Riyad (Saudi Arabia)
 </strong>
 .
 <br/>
 <br/>
 The successful candidate will be responsible for administration, office management and executive assistance.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Administrative:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Government Relations: Oversee and manage the company&rsquo;s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat &amp; Tax Authority, and other relevant authorities.
  </li>
  <li>
   Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
  </li>
  <li>
   Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Office Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
  </li>
  <li>
   Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
  </li>
  <li>
   Office Maintenance &amp; Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
  </li>
  <li>
   Vendor &amp; Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Logistics
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
  </li>
  <li>
   Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
  </li>
  <li>
   Expense Management: Submit and track travel expenses and claims on behalf of executives.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills &amp; Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bilingual:Fluent in both English and Arabic.
  </li>
  <li>
   Education:Bachelor's degree or Diploma in a relevant field.
  </li>
  <li>
   Experience:Robust experience in a similar role.
  </li>
  <li>
   Self-Motivation:Proactive and self-driven approach to office management.
  </li>
  <li>
   Multitasking &amp; Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
  </li>
  <li>
   Attention to Detail:Strong focus on accuracy and detail in all tasks.
  </li>
  <li>
   Organized &amp; Methodical:Highly organized with a structured and systematic approach to work.
  </li>
  <li>
   Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
  </li>
  <li>
   IT Proficiency:Strong proficiency in office software and IT systems.
  </li>
  <li>
   Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
  </li>
  <li>
   Management Skills: Strong leadership and team management skills to oversee office staff and operations.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Our offer
  <br/>
  <br/>
 </strong>
 BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including
 <br/>
 <br/>
 <ul>
  <li>
   Professional, international working environment
  </li>
  <li>
   Challenging, rewarding career
  </li>
  <li>
   Collaborative environment
  </li>
  <li>
   Competitive compensation package, including performance based annual bonus
  </li>
  <li>
   25 working days vacation
  </li>
  <li>
   Health Insurance
   <br/>
   <br/>
  </li>
 </ul>
 BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.
 <br/>
 <br/>
 By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy.
</div>


Office & Administration Manager

recruitme fze

The Role
<br>Responsibilities Office management • Coordination and maintenance of Riyadh office with leasing agent • Support and coordination with other members of the team across the different offices. • General maintenance of the office, arranging repairs as necessary and restocking supplies • Liaising with contractors and ensuring health and safety standards are maintained, along with other legal requirements. • Welcoming and providing general support to visitors, sorting, and distributing incoming mail, arranging couriers. • Running the meeting room diary and ensuring it is set up for external client visits. Office admin/EA support • General EA support to senior management including setting up and coordinating meetings and compiling expenses claims. • On ground admin services (bank bonds, proposals printing / delivery, courier, basic office management). • On the ground support for the finance team as required (namely collection and delivery of bid bonds). • Support to the General Manager on the various administrative requirements. • Arrange and oversee travel and accommodation requirements for the Riyadh team and support other offices’ travel arrangements as needed. HR & IT support • Support the HR team in ensuring all HR processes are being followed and updated as required. • Administration requirements for the arrival of new joiners and exit process for leavers within the Riyadh team in coordination with company GRO • IT set up for new starters in the office (MacBooks and iPhones) • Management of the IT equipment inventory for the team • Purchasing of IT equipment for the team • Adding to distribution lists in Microsoft Office & Groups on Dropbox
<br><br>
Requirements
<br><ul>
<li>4+ years of office management experience at a corporate office • KSA national with excellent English skills • Strong IT skills, including Word, PPT and Excel. • Excellent Microsoft Outlook, email, and calendar management. • Excellent communication skills (written and spoken Arabic and English). • Very well organized. • Excellent attention to detail. • Focus on quality, discretion, and confidentiality. • Flexibility and adaptability</li>
</ul>
About the company
<br>RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster. Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs. What we do: Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them. We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved.

Office Manager for an International Firm

Explore 1958+ Office services manager in Riyadh this October. Find roles across top companies and apply now to boost your career.

1958 office services manager jobs IN Riyadh

Office Services Manager

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Office & Administration Manager

Office Manager for an International Firm

Office & Administration Manager