sales manager

administrative assistant

operations manager

admin executive

ceo office manager

office services manager

Hosuk Travel

<div>Hosuk Travels is seeking a highly organized and proactive Office Manager to oversee daily administrative operations and ensure smooth functioning across all departments. Based in our Riyadh office, this role is ideal for someone who excels in coordination, communication, and office leadership while supporting a dynamic travel service environment.

Key Responsibilities:
<ul>
<li>Manage day-to-day administrative activities to maintain a well-structured and efficient office environment.</li>
<li>Supervise office staff and ensure tasks are completed accurately and on time.</li>
<li>Oversee office supplies, inventory, procurement, and vendor coordination.</li>
<li>Organize meetings, schedules, travel arrangements, and company events.</li>
<li>Ensure compliance with office policies, procedures, and safety standards.</li>
<li>Handle correspondence, documentation, filing systems, and record management.</li>
<li>Assist management with reports, presentations, and administrative support.</li>
<li>Coordinate facility management, maintenance, and service requests as required.</li>
<li>Monitor operational budgets and support basic accounting or finance tasks when needed.</li>
<li>Act as a point of contact for employees, visitors, and external partners.</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree in Business Administration or related field.</li>
<li>Proven experience as an Office Manager or in a similar administrative leadership role.</li>
<li>Strong communication, multitasking, and organizational skills.</li>
<li>Proficiency in MS Office Suite and office management systems.</li>
<li>Ability to manage teams and handle confidential information with professionalism.</li>
<li>Positive attitude, problem-solving ability, and strong attention to detail.</li>
<li>Experience working in the travel or service industry is a plus.</li>
</ul>
Working with Hosuk Travels in Riyadh as an Office Manager offers the opportunity to contribute to a professional, supportive, and fast-growing environment. If you are passionate about creating efficient office operations and enjoy leading teams, we welcome your application and look forward to having you as part of our growing organization.</div>

Office Manager

Kafaat Business Solutions شركة كفاءات حلول الأعمال

<div>
 
 
 About Kafaat:
 
 
 
 Kafa&rsquo;at is a premier company in providing HR services including training, development and management consulting in Saudi Arabia. Since its establishments, Kafa&rsquo;at has been thriving the spirit of productivity and excellence in a highly competitive market. The availability of specialized skillful staff, state of-the art infrastructure and large investment flow, the company has the capability to create comprehensive solutions and development for our partners needs in the areas where it works.
 
 
 
 
 
 
 Client for Kafaat is looking for CEO Office Manager:
 
 
 
 
 
 
 
 Job Purpose:
 
 
 
 To manage the CEO&rsquo;s office with a high level of efficiency and professionalism, ensuring smooth day-to-day operations and providing executive support in administrative, organizational, and operational tasks. The role also includes handling personal matters directly related to the CEO&rsquo;s daily commitments while maintaining the highest levels of confidentiality.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Administrative &amp; Organizational Tasks:
 </li>
 </ul>
 
 &bull; Manage and coordinate the CEO&rsquo;s calendar, meetings, and appointments.
 
 
 &bull; Prepare, review, and proofread reports, presentations, and documents before submission to the CEO.
 
 
 &bull; Prepare periodic reports (weekly, monthly, and quarterly) covering project status, KPIs, and task follow-ups.
 
 
 &bull; Track the implementation of decisions issued by the CEO&rsquo;s office and ensure timely follow-up with relevant departments.
 
 
 &bull; Handle incoming and outgoing correspondence and prioritize communications.
 
 
 &bull; Manage official communications with partners, investors, and government entities.
 
 
 &bull; Fully organize Board of Directors and Executive Committee meetings, including writing detailed meeting minutes, distributing them to relevant parties, and following up on action items.
 
 
 
 
 <ul>
 <li>
 Executive Support:
 </li>
 </ul>
 
 &bull; Represent the CEO&rsquo;s office and coordinate with department heads to ensure seamless workflow.
 
 
 &bull; Conduct research, gather information, and prepare executive briefs or decision summaries as required.
 
 
 &bull; Monitor major projects and initiatives, providing periodic progress updates and highlighting risks or challenges.
 
 
 
 
 <ul>
 <li>
 Business-related tasks and follow-up:
 </li>
 </ul>
 
 &bull; Follow up on contracts, agreements, and project documents in coordination with the relevant departments.
 
 
 &bull; Support the CEO in tracking project performance, milestone achievements, and meetings with consultants and developers.
 
 
 &bull; Oversee the organization of site visits, including preparing pre-visit briefs and post-visit reports.
 
 
 
 
 <ul>
 <li>
 Personal Support for the CEO:
 </li>
 </ul>
 
 &bull; Manage and coordinate certain personal matters related to the CEO&rsquo;s schedule, including reservations and private appointments when needed.
 
 
 &bull; Liaise with relevant entities to complete personal tasks that require close follow-up or alignment with the CEO&rsquo;s official agenda.
 
 
 &bull; Maintain absolute confidentiality of all personal and professional information.
 
 
 
 
 <ul>
 <li>
 Reports:
 </li>
 </ul>
 
 &bull; Prepare and submit periodic performance reports to management with recommendations based on findings.
 
 
 
 
 <ul>
 <li>
 Other Duties:
 </li>
 </ul>
 
 &bull; Perform any other tasks assigned by the direct manager within the scope of responsibility.
 
 
 
 
 
 
 Skills &amp; Qualifications
 
 
 
 
 Qualifications:
 
 
 
 &bull; Bachelor&rsquo;s degree in business administration, Management, or a related field.
 
 
 &bull; Excellent verbal and written communication skills in both Arabic and English.
 
 
 &bull; Professional certifications such as CAP, PMP, or equivalent are preferred.
 
 
 &bull; Previous experience in the real estate developm ent sector is an advantage.
 
 
 
 
 
 
 Experience:
 
 
 
 &bull; 5&ndash;8 years of experience in executive office management or senior administrative support roles.
 
 
 
 
 
 
 Skills:
 
 
 
 &bull; Strong time-management skills and the ability to work under pressure and handle multiple priorities.
 
 
 &bull; Advanced proficiency in Microsoft Office applications.
 
 
 &bull; Strong organizational skills and the ability to prioritize effectively.
 
 
 &bull; Analytical mindset with flexibility in handling challenges.
 
 
 &bull; Strong ability to draft meeting minutes and prepare executive-level reports.
 
</div>

CEO Office Manager

CMS MENA

<div>
 We are seeking an experienced Office Manager for our office in Riyadh. We require relevant similar experience gained in KSA alongside strong English and Arabic language skills.
 
 
 
 About The Role
 
 
 
 Responsibilities will cover the smooth running of the office including all areas from reception and office management duties to administrative and client onboarding.
 
 
 The role will focus on supporting Partners in the office with day to day management of diaries, administration and creation of client documentation along with HR and procurement responsibilities.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Prepare employment contracts and offer letters for new joiners.
 </li>
 <li>
 Add new employees to Workday and ensure all HR data is saved into central file management system
 </li>
 <li>
 Enrol new joiners into new joiner training
 </li>
 <li>
 Enrol new joiners in health insurance and cancel on their last day
 </li>
 <li>
 Manage probation and prepare probation letters
 </li>
 <li>
 Prepare HR-related letters (salary certificates, bank letters, NOCs) upon employee request.
 </li>
 <li>
 Prepare leaver letters and coordinate exit procedures.
 </li>
 <li>
 Maintain employee files, including passports, IDs, and visa documentation, in line with data protection policies.
 </li>
 <li>
 Ensure sick leave and unpaid leave are correctly recorded in Workday.
 </li>
 <li>
 Work closely with the PR officer on new joiners, especially if a visa is required (for expats)
 </li>
 <li>
 Maintain and update distribution lists
 </li>
 <li>
 Arrange accommodation for any trainees when required (not co-op trainees)
 </li>
 <li>
 Manage office supplies, stationery, and equipment.
 </li>
 <li>
 Arrange corporate headshots when required.
 </li>
 <li>
 Support and organise office events/socials, meetings, and CSR activities.
 </li>
 <li>
 Manage reception and meeting room areas
 </li>
 <li>
 Manage equipment, office services, and facilities including liaising with all relevant suppliers (Saudi Telecoms etc.)
 </li>
 <li>
 Maintains a professional and positive office environment
 </li>
 <li>
 Ensure licences and insurance policies are renewed and other regulatory requirements are complied with, e.g. regulatory filings
 </li>
 <li>
 Manage the firm&rsquo;s relationship with the Saudi bar association, visa administration, and Qiwa portal on behalf of CMS
 </li>
 <li>
 Keeping all staff aware of office procedures such as health and safety requirements
 </li>
 <li>
 General administration and record keeping duties
 </li>
 <li>
 Processing expenses
 </li>
 <li>
 Liaison with Business Development, Marketing, Events and Finance Teams with a view to supporting them on specific team-based tasks
 
 
 </li>
 </ul>
 
 About You
 
 
 
 We will invest in your ongoing training and development to support your professional goals and help you to thrive in your role from day one. Our opportunities are open to all suitably qualified applicants, so to be considered for this role, you must meet the following skills and experience:
 
 
 
 Required Skills/Abilities
 
 
 
 <ul>
 <li>
 Excellent written and verbal communication skills in English and Arabic
 </li>
 <li>
 Previous office management experience that includes; facilities, administration and diary management
 </li>
 <li>
 Strong interpersonal and client service skills
 </li>
 <li>
 Detail-oriented and professional
 </li>
 <li>
 Ability to organize and prioritize tasks
 </li>
 <li>
 Extremely proficient in Microsoft Office Suite or other similar software program
 </li>
 <li>
 Ability to maintain confidential records
 </li>
 <li>
 Knowledge of Saudi employment legislation
 </li>
 <li>
 Ability to work under pressure
 </li>
 <li>
 Flexible working approach
 </li>
 <li>
 Adaptable to changes in the working environment
 </li>
 <li>
 Knows when to seek guidance or further input from others before taking action
 
 
 </li>
 </ul>
 
 Education And Experience
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Finance, HR or related field preferred
 </li>
 <li>
 At least five years' experience in a similar position in KSA
 </li>
 <li>
 Meets all legal requirements to live and work in KSA
 </li>
 <li>
 Experience of office management with knowledge of accounting procedures and information systems (prior experience in a law or professional services firm preferable but not essential)
 </li>
 <li>
 Experience in HR and finance administration
 
 
 </li>
 </ul>
 
 What&rsquo;s in it for you?
 
 
 
 As a future facing firm, we take a bold, dynamic and agile approach to help clients of every size face the future with confidence. We empower and support our people to realise their ambitions through access to high quality, interesting and engaging work alongside a competitive package.
 
 
 Please note that we have a preferred agency panel in place. Only applications submitted via the portal at the point of instruction will be accepted.
</div>

Office Manager - Riyadh

BTG Pactual

<div>
 
 About Us
 
 
 
 Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit www.btgpactual.com
 
 
 
 The role
 
 
 
 BTG Pactual is seeking to hire an Office &amp; Administration Manager based in
 
 Riyad (Saudi Arabia)
 
 .
 
 
 The successful candidate will be responsible for administration, office management and executive assistance.
 
 
 
 Responsibilities
 
 
 
 
 Administrative:
 
 
 
 <ul>
 <li>
 Government Relations: Oversee and manage the company&rsquo;s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat &amp; Tax Authority, and other relevant authorities.
 </li>
 <li>
 Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
 </li>
 <li>
 Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
 
 
 </li>
 </ul>
 
 Office Management
 
 
 
 <ul>
 <li>
 Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
 </li>
 <li>
 Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
 </li>
 <li>
 Office Maintenance &amp; Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
 </li>
 <li>
 Vendor &amp; Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
 
 
 </li>
 </ul>
 
 Logistics
 
 
 
 <ul>
 <li>
 Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
 </li>
 <li>
 Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
 </li>
 <li>
 Expense Management: Submit and track travel expenses and claims on behalf of executives.
 
 
 </li>
 </ul>
 
 Skills &amp; Experience
 
 
 
 <ul>
 <li>
 Bilingual:Fluent in both English and Arabic.
 </li>
 <li>
 Education:Bachelor's degree or Diploma in a relevant field.
 </li>
 <li>
 Experience:Robust experience in a similar role.
 </li>
 <li>
 Self-Motivation:Proactive and self-driven approach to office management.
 </li>
 <li>
 Multitasking &amp; Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
 </li>
 <li>
 Attention to Detail:Strong focus on accuracy and detail in all tasks.
 </li>
 <li>
 Organized &amp; Methodical:Highly organized with a structured and systematic approach to work.
 </li>
 <li>
 Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
 </li>
 <li>
 IT Proficiency:Strong proficiency in office software and IT systems.
 </li>
 <li>
 Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
 </li>
 <li>
 Management Skills: Strong leadership and team management skills to oversee office staff and operations.
 
 
 </li>
 </ul>
 
 Our offer
 
 
 
 BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including
 
 
 <ul>
 <li>
 Professional, international working environment
 </li>
 <li>
 Challenging, rewarding career
 </li>
 <li>
 Collaborative environment
 </li>
 <li>
 Competitive compensation package, including performance based annual bonus
 </li>
 <li>
 25 working days vacation
 </li>
 <li>
 Health Insurance
 
 
 </li>
 </ul>
 BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.
 
 
 By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy.
</div>

Office & Administration Manager

NAMI | a 3D Printing Company

<div>
 
 
 Role Purpose
 
 
 
 The senior manager and corporate secretariat will provide high-level corporate governance support, manage board and committee operations, and oversee the administrative functions of the CEO's office.
 
 
 This role will ensure effective communication between the Board, senior management, and external stakeholders while maintaining governance best practices.
 
 
 
 
 
 
 Principal Accountabilities and Key Activities
 
 
 
 &bull; Manage all aspects of Board and Committee meetings, including the agenda
 
 
 preparation and follow-up on decisions
 
 
 &bull; Ensure timely preparation and delivery of all Board-related documents, including
 
 
 meeting materials, resolutions, and reports
 
 
 &bull; Oversee the Board election process according to relevant rules and regulations
 
 
 &bull; Maintain corporate records and ensure proper document security and accessibility
 
 
 &bull; Organize high-level meetings, including annual meetings, Board sessions, and
 
 
 Committee meetings, handling all logistics, and materials preparation
 
 
 &bull; Handle translation and interpretation needs for governance documents and
 
 
 meetings
 
 
 &bull; Work with leadership on Board-related communications and reporting
 
 
 &bull; Coordination with the Corp Comms Department
 
 
 Office Management
 
 
 &bull; Oversee all operations of the CEO's office, ensuring efficient workflow and
 
 
 alignment with corporate priorities
 
 
 &bull; Manage the CEO's communications, including high-level correspondence and
 
 
 information flow
 
 
 &bull; Organize and prioritize the CEO's schedule, focusing on strategic engagements
 
 
 &bull; This position requires accompanying the CEO on all business trips, including both
 
 
 domestic and international missions, with frequent travel expected throughout
 
 
 the year
 
 
 &bull; Develop and maintain systems for documentation, record-keeping, and executive management
 
 
 briefings
 
 
 &bull; Handle sensitive information with discretion and professionalism
 
 
 &bull; Executive summary with analysis for the CEO
 
 
 &bull; Coordinate all communications, briefs, talking points, and speeches needed by the CEO
 
 
 
 
 
 
 Education, Qualifications, and Experience
 
 
 
 Education
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in legal studies, Legal, Business Administration, or a related field (Master's degree preferred).
 </li>
 </ul>
 
 
 
 
 Experience
 
 <ul>
 <li>
 Proven experience in executive administrative assistance, with a strong background in managing calendars, scheduling meetings, and arranging travel.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 </ul>
 
 
 
 
 Nationality
 
 <ul>
 <li>
 Preferably Saudi
 </li>
 </ul>
 
 Languages
 
 <ul>
 <li>
 English mandatory, Arabic preferred
 </li>
 </ul>
</div>

Confidential

<div>
 
 Key Duties and Responsibilities
 
 
 
 
 
 The responsibilities of a CEO Office Manager are multifaceted, ranging from high-level administrative support to project management and internal/external communication.
 
 
 
 
 
 1. Executive Administrative Support
 
 
 
 
 <ul>
 <li>
 
 Calendar and Schedule Management:
 
 Proactively manage and coordinate the CEO's complex calendar, including scheduling meetings, appointments, and resolving scheduling conflicts.
 </li>
 <li>
 
 Correspondence Triage:
 
 Manage and triage the CEO's incoming emails and communications, drafting responses, forwarding requests, and flagging high-priority or confidential matters.
 </li>
 <li>
 
 Travel and Logistics:
 
 Arrange and manage all aspects of the CEO's travel, including detailed itineraries, transportation, accommodation, and necessary documentation.
 </li>
 <li>
 
 Meeting Preparation:
 
 Prepare and coordinate all materials for meetings, including agendas, presentations, and background research, ensuring the CEO is adequately briefed.
 </li>
 <li>
 
 Record Keeping:
 
 Maintain and organize confidential files, reports, and documentation relevant to the CEO's initiatives and the organization's governance.
 </li>
 </ul>
 
 
 
 
 2. Communication and Liaison
 
 
 
 
 <ul>
 <li>
 
 Internal Communication:
 
 Serve as the primary point of contact and communication bridge between the CEO's office and senior leadership, department heads, and all employees.
 </li>
 <li>
 
 External Relations:
 
 Communicate directly and professionally on behalf of the CEO with clients, partners, donors, Board members, and other external stakeholders.
 </li>
 <li>
 
 Board Support:
 
 Assist with Board and governance administration, including coordinating board meetings, preparing board materials, and managing minutes and action summaries.
 </li>
 </ul>
 
 
 
 
 3. Office Management and Operations
 
 
 
 
 <ul>
 <li>
 
 Process Improvement:
 
 Establish and continuously improve processes and systems within the CEO's office to optimize efficiency and workflow effectiveness.
 </li>
 <li>
 
 Resource Management:
 
 Manage the office budget, oversee expense reporting, handle light bookkeeping, and manage vendor relationships for the executive office.
 </li>
 <li>
 
 Office Environment:
 
 Ensure the CEO's office environment runs smoothly, including managing office supplies, coordinating with IT, and overseeing equipment maintenance.
 </li>
 <li>
 
 Confidentiality:
 
 Handle all sensitive and confidential information, issues, and concerns with the utmost
 
 discretion
 
 and professionalism.
 </li>
 </ul>
 
 
 
 
 4. Strategic and Project Support
 
 
 
 
 <ul>
 <li>
 
 Project Oversight:
 
 Oversee and coordinate special projects, initiatives, or cross-departmental collaborations initiated by the CEO, monitoring progress and ensuring goals are met.
 </li>
 <li>
 
 Data and Analysis:
 
 Conduct research and compile data on industries, clients, or financial metrics to support the CEO's decision-making and strategic planning.
 </li>
 <li>
 
 Strategy Implementation:
 
 Assist in embedding organizational strategies into the day-to-day operations and coordinating organizational performance plans and reporting.
 </li>
 </ul>
 
 
 
 
 Preferred experience in health sector.
 
</div>

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Office & Administration Manager

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CEO Office Manager