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Zirtual

<div>
 Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations.
 
 
 The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance.
 
 
 As an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. You will help streamline workflows, anticipate needs, and ensure tasks are completed efficiently and accurately.
 
 
 Assistants are expected to be available for clients during business hours as agreed upon with each client but around-the-clock availability is not expected. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtual's best practices for success.
 
 
 This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 Typical Duties and Responsibilities (may vary based on client needs)
 
 
 
 Calendar &amp; Schedule Management
 
 
 <ul>
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 Manage and coordinate complex calendars and appointments
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 Schedule meetings, calls, and events across multiple time zones
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 Anticipate scheduling conflicts and proactively resolve them
 
 
 </li>
 </ul>
 Email &amp; Communication Management
 
 
 <ul>
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 Monitor and manage inboxes, including drafting and responding to emails
 </li>
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 Prioritize communications and ensure timely follow-up
 </li>
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 Serve as a liaison between clients and internal/external contacts
 
 
 </li>
 </ul>
 Administrative Support
 
 
 <ul>
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 Prepare documents, presentations, and reports
 </li>
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 Handle data entry, file organization, and record maintenance
 </li>
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 Assist with project coordination and task tracking
 
 
 </li>
 </ul>
 Travel &amp; Event Coordination
 
 
 <ul>
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 Research and book travel arrangements (flights, hotels, transportation)
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 <li>
 Create detailed itineraries and manage travel changes
 </li>
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 Coordinate virtual and in-person meetings or events
 
 
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 </ul>
 Operations &amp; Task Management
 
 
 <ul>
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 Support day-to-day business operations
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 Conduct research and compile information as needed
 </li>
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 Identify opportunities to improve processes and efficiency
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 Skills &amp; Attributes
 
 
 <ul>
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 Strong organizational and time management skills
 </li>
 <li>
 Excellent written and verbal communication
 </li>
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 High attention to detail and accuracy
 </li>
 <li>
 Ability to manage multiple clients and deadlines
 </li>
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 Proactive, resourceful, and solution-oriented mindset
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 Ability to work independently in a remote environment
 
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Bilingual (English/French and/or Spanish)
 </li>
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 Experience supporting executives, entrepreneurs, or small business owners
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Associate's or Bachelor's degree in Business Administration or related field (or equivalent experience)
 </li>
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 2-4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
 </li>
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 Experience supporting multiple clients or executives preferred
 </li>
 <li>
 Typing ability of at least 50 WPM with accuracy
 
 
 
 </li>
 </ul>
 
 Technical Skills
 
 
 
 <ul>
 <li>
 Google Workspace and/or Microsoft Office
 </li>
 <li>
 Calendar management tools (Google Calendar, Outlook)
 </li>
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 Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce)
 </li>
 <li>
 Communication tools (Slack, Zoom, Teams)
 
 
 
 </li>
 </ul>
 
 Work Requirements
 
 
 
 <ul>
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 Reliable high-speed internet, computer, and phone
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 Ability to maintain confidentiality and professionalism
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 Availability during business hours (PST or EST, Monday-Friday), unless otherwise agreed in writing with each client
 
 
 
 </li>
 </ul>
 
 Compensation
 
 
 
 This is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500-$3,800, depending on client mix.
 
 
 
 Protecting Yourself from Recruitment Scams
 
 
 
 Zirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information.
 
 
 To help you navigate your job search with confidence, please keep the following points in mind:
 
 
 <ul>
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 No Financial Requests: Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates
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 No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment.
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 <li>
 Please always verify communications:
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 <ul>
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 Direct from Zirtual: If you receive an email from one of our recruiters, it will only come from an @zirtual.com address
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 </ul>
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 Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @zirtual.com before providing any personal information or clicking on links
 </li>
 <li>
 What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Zirtual, please report it immediately to support@zirtual.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts
 </li>
 </ul>
</div>

Remote Executive Assistant

InterEx Group

<div>
 
 
 Role:
 
 Executive Assistant (Personal &amp; Professional)
 
 
 
 Location:
 
 Miami, Florida (on-site)
 
 
 
 Reporting to:
 
 CEO
 
 
 
 
 
 We are looking for an exceptional Executive Assistant to work directly alongside our CEO, Jamie Fraser: a serial entrepreneur, industry leader, and one of the most recognised figures in his field.
 
 
 
 
 
 
 About our CEO:
 
 
 <ul>
 <li>
 Two-time Entrepreneur of the Year (Great Britain &amp; Recruiter, 2023), the first ever double award winner
 </li>
 <li>
 Largest social media following in his industry, with 50&ndash;100 million Instagram engagements per month
 </li>
 <li>
 LinkedIn Top Voice
 </li>
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 Founded his first business at 22, which now turns over &pound;100M+
 </li>
 <li>
 Active across multiple business ventures
 </li>
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 Donates &pound;150K to charity annually
 </li>
 </ul>
 
 
 
 
 
 About the Role:
 
 
 
 This is not a standard Executive Assistant position. The successful candidate will manage both his professional and personal life, with a heavy personal element. You should approach this role as though our CEO's life becomes your operational responsibility. You'll be working directly with him, across everything, and no two days will look the same.
 
 
 
 
 
 
 Responsibilities include:
 
 
 <ul>
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 Diary and appointment management
 </li>
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 Travel and booking coordination
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 <li>
 Nutrition and lifestyle organisation
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 Research and project support
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 Managing day-to-day operations around CEO's schedule
 </li>
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 Supporting across all personal matters as they arise
 </li>
 <li>
 
 This is not a 9&ndash;5 role. The right person will be highly responsive and available seven days a week when needed.
 
 </li>
 </ul>
 
 
 
 
 
 Working days:
 
 Monday to Friday, Miami based.
 
 
 
 
 
 
 What We're Looking For:
 
 
 <ul>
 <li>
 Extremely high attention to detail
 </li>
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 Highly organised with the ability to manage competing priorities
 </li>
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 Able to represent Jamie professionally in all interactions
 </li>
 <li>
 Open-minded with a "no task too small" mentality
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 Calm under pressure
 </li>
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 Fast-moving and proactive, ahead of the curve, not behind it
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 <li>
 Very well presented
 </li>
 <li>
 Spanish speaking is a significant bonus
 </li>
 </ul>
 
 
 
 
 
 Who This Role Will Suit:
 
 
 
 This role is ideal for someone ambitious who wants to operate at the very highest level and be part of something truly exciting. If you thrive in a fast-paced, high-performance environment and want to grow alongside a world-class entrepreneur, we'd love to hear from you.
 
</div>

Executive Assistant

Ransom Everglades School

<div><div><div>The Middle School Library Assistant is a staff position that reports to the Director of Libraries. The Middle School Library Assistant supports the Middle School Librarian in all aspects of library operations, including supervising the circulation desk, handling various administrative duties, and assisting with classes and other programs. 
 
Essential Duties and Responsibilities:</div></div><ul><li><div>
Open or close the library.</div></li><li><div>
Cover the circulation desk, including managing lending and return of materials in the collection and processing of overdue notices.</div></li><li><div>
Supervise the students while they are in the library.</div></li><li><div>
Assist library users in locating and using print materials and digital resources.</div></li><li><div>
Help library users with photocopying, scanning, and printing.</div></li><li><div>
Contribute to the maintenance of the library collection, including cataloging, shelving, the weeding and repairing of books, and assisting with the annual inventory.</div></li><li><div>
Maintain an attractive, orderly, and clean library environment.</div></li><li><div>
Create monthly displays and assist with the promotion of new resources.</div></li><li><div>
Maintain and order library supplies.</div></li><li><div>
Create and edit Research Guides for student projects</div></li><li><div>
Collaborate with the Library Department to maintain and update the Libraries website via Libguides
</div></li><li><div>Develop and revise Research Guides to support student projects.</div></li><li><div>
Other duties associated with the role, as assigned.</div></li></ul><div><div>
Qualifications:</div></div><ul><li>
Four-year undergraduate degree, preferably in Library or Information Science</li><li>
Proficiency in Microsoft Office Suite and Google Workspace
</li><li>Strong organizational skills</li><li>
Strong communication skills</li></ul><div><div> 
 
Preferred Qualifications:</div></div><ul><li><div>
Previous library experience</div></li></ul>
<div><div>Performance Factors:</div></div><div><div>
Attendance and Dependability: The employee can be depended on to report to work at the scheduled time and is seldom absent from work. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious about assignments.</div></div><div><div>
Communication and Contact: The employee communicates effectively both verbally and in writing with superiors, colleagues, and individuals inside and outside the School.</div></div><div><div>
Relationships with Others: The employee works effectively and relates well with others, including superiors, colleagues, and individuals inside and outside of the School. The employee exhibits a professional manner in dealing with others and works to maintain constructive working relationships.</div></div></div>

Middle School Library Assistant

safeguard management

Job description:Property Management Administrative Assistant (Full-Time)About UsFast-paced property management company based in Miami, FL. We manage multiple residential apartment buildings throughout Miami and are committed to providing quality housing and responsive service to our tenants.Work Environment<ul><li>Casual office environment</li><li>On-the-job training provided</li><li>Supportive and professional team culture</li><li>Fast-paced, high-responsibility environment</li></ul>Position OverviewWe are seeking a highly organized and proactive Administrative Assistant to support the daily operations of our property management office and work directly alongside the Property Managers.The ideal candidate must be detail-oriented, capable of multitasking under pressure, and comfortable communicating with tenants, vendors, utility companies, and NYC agencies in a professional manner.Key Responsibilities<ul><li>Respond to tenant concerns, complaints, and lease/rental violations</li><li>Communicate with tenants regarding leasing, balances, payment issues, and general building matters</li><li>Coordinate maintenance requests and ensure timely follow-up and completion</li><li>Assist with handling after-hours emergency tenant calls</li><li>Liaise with City and State agencies including Rent Assistance Programs and Housing Court personnel</li><li>Open, close, and maintain utility accounts.</li><li>Draft professional letters, notices, emails, and general correspondence</li><li>Answer and manage incoming office calls</li><li>Open, organize, and distribute office mail</li><li>Manage calendars, meetings, and appointments</li><li>Perform general administrative and operational support tasks as directed</li></ul>Qualifications<ul><li>Minimum 2 years of high-level administrative support or property management experience required</li><li>Strong organizational and multitasking skills</li><li>Excellent written and verbal communication abilities</li><li>Ability to remain professional in high-pressure situations</li><li>Strong problem-solving and follow-up skills</li><li>Valid driver&rsquo;s license preferred</li></ul>Technical Requirements<ul><li>Proficiency in Microsoft Excel, Word, and Outlook is required</li></ul>Job Details<ul><li>Full-time position</li><li>Monday through Friday schedule</li><li>Availability for occasional evening or weekend emergency calls required</li><li>On-site position located in Doral</li><li>Compensation based on experience</li><li>Paid time off offered</li></ul>Candidates must be able to reliably commute to Doral or relocate prior to starting employment.Benefits:<ul><li>Paid time off</li></ul>Work Location: In personPay: $48,000.00 - $55,000.00 per yearWork Location: In person

Administrative Assistant

Alliance Ground International

<div>Job Description:
Job Description:
Do you enjoy working outdoors in a fast-paced, safety-obsessed aviation environment? 
 
As a Ramp Agent, you will be essential in ensuring that flights run on time by providing efficient ground support services. 
 
Alliance Ground International (AGI) is one of the largest independently owned ground handling companies providing services to 100+ airlines in 61 airports across the U.S. and Canada. We are the home to over 12,000 team members supporting over 1.5B Kilos and over 400K departures. Our Ground division has a strong reputation in aviation ground services. We are committed to providing the highest quality service and continuing our outstanding safety track record. As we continue to grow, we only look for the best in the industry. 
 
Job responsibilities:<ul><li>
Guide inbound/outbound airplanes to and from the gate.</li><li>
Transport, lift, load/unload, sort and transfer passenger baggage, cargo, and mail material in and out of aircraft bins, belt loader, or baggage carts in a safe manner.</li><li>
Safeguards customer baggage, air cargo, airmail from weather, loss, theft, damage and/or destruction.</li><li>
Clean aircraft passenger cabins between flights and stock aircraft with needed supplies.</li><li>
Operate heavy equipment such as pushback equipment and maintain visual contact with Wing Walkers to ensure the equipment is free of any danger.</li><li>
Operate and/or drive motorized equipment, such as belt loaders, air start units, lift trucks, push back tugs, bag cart, lavatory cart, and deicers; or manually push and pull push carts and containers. Operate equipment to move luggage and cargo, tow planes between gates, and refill water tanks and lavatories.</li><li>
Receive and record customer baggage, air freight, mail, and company materials as required.</li><li>
Pick up, deliver, and transport cargo and baggage to and from aircraft, which could include wheelchairs, strollers, live animals, and other vital property of passengers, and prepare records in connection with these responsibilities.</li><li>
Complete paperwork and forms connected with work assignments pertaining to procedures and enter data into company's information system as required.</li><li>
Follow company procedures and protocols to ensure we are always operating in a safe and responsible manner.</li><li>
Complete all training when required by company, airport governing authority, or customer when required.</li><li>
Be on time, be prepared, and be safe. Be willing to work flexible hours, including nights, weekends, and holidays.</li></ul>
Safety, Security and Compliance:
All AGI Team members have a responsibility and duty while at work to:<ul><li>
Take reasonable care for the health, wellbeing, safety, and security of themselves and of others who may be affected by their actions or omissions while at work.</li><li>
Cooperate with their manager / supervisor to allow them to perform or comply with any legal requirements imposed on the company.</li><li>
Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, wellbeing, safety, security or welfare reasons.</li><li>
Inform their manager / supervisor of any work situation, equipment, or activity that represents a serious or immediate danger to health, wellbeing, safety, and security.</li><li>
Report any hazards, near misses, incidents, accidents, or dangerous occurrences to their manager / supervisor, who will then follow the procedures contained in company and carrier Safety and Security procedures.</li><li>
Carry out work in accordance with information and training provided and any specific health, wellbeing, safety, and security rules or procedures.</li><li>
Fully understand AGI Health &amp; Safety and Security policies.</li><li>
Attend training courses as may be required by AGI.</li></ul>
Physical Requirements:<ul><li>
This job requires physical stamina and strength &ndash; Ramp Agents must be able to lift / carry / push / pull and move items 70 pounds (32 kg) or more on a regular basis and repetitively lift items weighing 40 to 50 pounds on raised surfaces.</li><li>
Must be able to carry heavy items up and down narrow jetway stairs.</li><li>
Must be able to walk, climb, bend, kneel, crawl, and stoop on a frequent basis and for extended periods.</li><li>
Must be able to work in cramped or high places.</li><li>
Must be able to be alerted to moving vehicles or aircraft and use radio equipment to communicate with crew and airport authorities.</li><li>
Must be able to work outside in all types of weather, around jet and machinery noises.</li></ul>
Knowledge, Skills &amp; Abilities:<ul><li>
Good Communication Skills &ndash; Ramp Agents must be able to communicate information and instructions verbally and/or via radio equipment effectively in a professional manner with the flight crew, gate agents, and other ground crew to coordinate the movement and handling of planes, equipment, baggage, and cargo.</li><li>
Basic math skills: Ramp agents may be required to calculate weight and balance calculations for planes.</li><li>
Computer skills: Ramp agents may be required to use computer systems to track cargo and baggage.</li><li>
Problem-solving skills: Ramp agents may be called upon to troubleshoot issues during loading and unloading.</li><li>
Time management skills: Ramp agents must be able to manage their time effectively to complete tasks efficiently in a fast-paced environment.</li></ul> 
Qualifications:<ul><li>
Be at least 18 years of age and possess a high school diploma, GED, or work experience equivalent.</li><li>
Possess a valid driver&rsquo;s license with a clean driving record.</li><li>
If work location is in the United States, must have authorization to work in the United States as defined by the Immigration Reform Act of 1986. If work location is in Canada, must have authorization to work in Canada as defined by the Immigration and Refugee Protection Act (IRPA) of 2001.</li><li>
Must complete ramp and SIDA training to obtain airport authority identification security.</li><li>
If required by customer or role access, be able to secure a Customs Seal through the respective governing agency.</li><li>
Preferred Qualifications - One+ year of relevant experience.</li></ul>
AGI offers a comprehensive benefit package for all employees, including paid vacation and medical / dental / vision for full-time qualified employees as well as medical coverage for part time employees. AGI also provides free uniforms and free on-the-job training to all employees. Additional benefits include company-matched 401(k) program, company-paid employee assistance program, voluntary life insurance, and travel discounts on car rentals, hotels, and cruises to name a few.
The successful AGI team member brings their &ldquo;A&rdquo; game every day with energy and enthusiasm, respect for their team, and the highest regard for safety!
Alliance Ground International is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. AGI is committed to equal opportunity employment regardless of race, color, ancestry, religion, sex, national, origin, sexual orientation, age, citizenship, marital status, disability or veteran status.</div>

Cargo Ramp Agent

DC Global Talent Inc.

<div>
 
 
 OPERATIONS &amp; EXECUTIVE SUPPORT MANAGER
 
 
 
 Hospitality Investment Firm &bull; Miami, FL &bull; USD $75K-$85K
 
 
 
 
 
 
 ABOUT THE ROLE
 
 
 
 We are searching for an Operations &amp; Executive Support Manager for a Miami-based hospitality investment firm. This is a high-trust, fully in-office role for someone who thrives in a fast-moving environment and takes genuine pride in keeping things running smoothly. You will be the operational anchor of the office and a trusted right-hand to senior leadership, blending executive assistance with office management and cross-functional support.
 
 
 
 
 
 One non-negotiable: this firm is serious about AI. They want someone who already uses AI tools daily as a core part of how they work, not someone curious about it.
 
 
 
 
 
 
 WHAT YOU'LL DO
 
 
 
 &bull; Manage the COO's calendar, correspondence, and complex domestic and international travel logistics
 
 
 &bull; Prepare briefing materials, meeting agendas, and follow-ups for senior leadership
 
 
 &bull; Oversee the day-to-day running of the Brickell office, including vendors, facilities, and supplies
 
 
 &bull; Coordinate in-office events, executive engagements, and team gatherings
 
 
 &bull; Provide project-based support to the marketing function on select deliverables
 
 
 &bull; Drive process improvements and support internal documentation and communications
 
 
 
 
 
 
 WHAT YOU BRING
 
 
 
 &bull; 3 to 5 years of executive assistant experience supporting C-suite or senior leadership
 
 
 &bull; Demonstrated daily use of AI tools (ChatGPT, Claude, Copilot, or similar) - this will be assessed at interview
 
 
 &bull; Based in Miami; Brickell-adjacent strongly preferred. This is a fully in-office role with no remote option
 
 
 &bull; Highly organised, discreet, and proactive with strong written and verbal communication skills
 
 
 &bull; Proficient in Microsoft Office and Google Workspace
 
 
 &bull; Spanish fluency is a meaningful advantage given the firm's regional footprint
 
 
 
 
 
 
 WHAT'S OFFERED
 
 
 
 &bull; Salary of USD $75K-$85K
 
 
 &bull; In-office role at a growing hospitality investment firm in Miami
 
</div>

Operations Executive Support Manager

Global Healthcare service inc

Job Title: Data Entry Assistant Company: Global Healthcare Service Inc. Location: Miami, Florida, United States Employment Type: Full-Time Salary: $18 - $25 USD per hour Job Overview Global Healthcare Service Inc. is seeking a meticulous and highly organised Data Entry Assistant to join our dedicated team. The successful candidate will play a crucial role in maintaining the accuracy and integrity of our data systems, which are vital to our operations within the healthcare sector. This full-time position, based in our Miami office, is ideal for a detail-oriented professional with excellent typing skills and a strong commitment to handling sensitive information with the utmost care and confidentiality. You will be responsible for inputting, updating, and managing large volumes of data, ensuring our records are consistently accurate and readily accessible. Responsibilities * Accurately and efficiently enter a high volume of data from various sources into our company databases and systems. * Review and verify data for errors or discrepancies, making corrections and checking outputs to ensure data integrity. * Maintain and update existing records, ensuring all information is current and complete. * Handle confidential patient and company information in strict compliance with data protection policies and procedures. * Organise and file documents to maintain a clear and accessible record-keeping system. * Generate reports and retrieve data for internal teams as requested. * Assist with other administrative duties and support departmental projects as required. Qualifications * Proven experience in a data entry role or a similar administrative position. * Exceptional typing speed and accuracy with a keen eye for detail. * Proficient in Microsoft Office Suite, particularly with MS Excel and MS Word. * Familiarity with data entry software and database management. * Excellent organisational and time-management skills, with the ability to manage multiple tasks effectively. * Strong written and verbal communication skills. * The ability to work independently as well as part of a team. * A high degree of discretion and a professional approach to handling confidential information. Experience in a healthcare environment is desirable but not essential. Benefits * A competitive hourly wage of $18 - $25 USD, commensurate with experience. * Opportunities for professional development and career progression. * A supportive and collaborative working environment. * The chance to be part of a meaningful organisation dedicated to healthcare services.

Data Entry Assistant

Explore 45+ Operations assistant air export in Miami this June. Find roles across top companies and apply now to boost your career.